RFP - As-Needed Guardrail Repairs.docx

Michigan.gov/MiProcurement proposal instructions Department of Transportation As-Needed Guardrail Maintenance and Repair Services for Baraga and Houghton Counties Request for Proposal No. 220000001506 Solicitation Manager Name: Mark Morrison Direct Phone: 517-275-1834 Email: morrisonm@michigan.gov

This is a Request for Proposal (RFP) for:

The maintenance and repair of guardrail within Baraga and Houghton Counties for the Michigan Department of Transportation (MDOT).

RFP Timeline

*A bidder’s proposal received at 3:00:01 p.m. Eastern is late and subject to disqualification.

This RFP is subject to change. Check www.michigan.gov/SIGMAVSS for current information.

1. PROPOSAL PREPARATION. The State recommends reading all RFP materials prior to preparing a proposal, particularly these Proposal Instructions and the Vendor Questions Worksheet. Bidders must follow these Proposal Instructions and provide a complete response to the items indicated in the table below. References and links to websites or external sources may not be used in lieu of providing the information requested in the RFP within the proposal. Include the bidder’s company name in the header of all documents submitted with your proposal. Note that all documents and information submitted as part of a proposal will become public record immediately upon receipt by the State. Proposals received by the State may be posted on the State’s publicly available website after bidders are notified of the award recommendation.

RFP Structure and Documentation

2. CONTACT INFORMATION FOR THE STATE. The sole point of contact for the State concerning this RFP is listed on the Cover Page. Contacting any other State personnel, agent, consultant, or representative about this RFP may result in bidder disqualification.

3. MODIFICATIONS. The State may modify this RFP at any time. Modifications will be posted on www.michigan.gov/SIGMAVSS. This is the only method by which the RFP may be modified.

4. QUESTIONS. Bidder questions about this RFP must be posted on www.michigan.gov/SIGMAVSS or emailed to the Solicitation Manager no later than the time and date specified on the Cover Page. In the interest of transparency, only written questions are accepted. Answers to questions will be posted on www.michigan.gov/SIGMAVSS. Submit questions using the format below; a Microsoft Excel format or similar is suggested.

5. DELIVERY OF PROPOSAL.

Electronic – The bidder must submit its proposal, all attachments, and any modifications or withdrawals electronically through www.michigan.gov/SIGMAVSS. The price proposal should be saved separately from all other proposal documents. The bidder should submit all documents in a modifiable (native) format (examples include but are not limited to Microsoft Word or Excel and Google Docs or Sheets). In addition to submitting documents in a modifiable format, the bidder may also submit copies of documents in PDF. Attachment file size is limited to 6 MB per document. Bidder’s failure to submit a proposal as required may result in disqualification. The proposal and attachments must be fully uploaded and submitted prior to the proposal deadline. Do not wait until the last minute to submit a proposal, as the SIGMA VSS system requires the creation of an account and entry of certain information, in addition to uploading and submitting the materials. The SIGMA VSS system will not allow a proposal to be submitted after the proposal deadline identified in the solicitation Closing On/Closing Date fields (Summary view/Detail view), even if a portion of the proposal has been uploaded.

Questions on how to submit information or how to navigate in the SIGMA VSS system can be answered by calling (517) 284-0540 or (888) 734-9749. The Solicitation Manager will not provide assistance related to the submittal of the proposal and all attachments on the day of the proposal deadline. Responsibility for a complete submission lies with the bidder. Note that all documents and information submitted in any manner as part of a proposal will become public record immediately upon receipt by the State. Proposals received may be posted by the State on the State’s publicly available website after bidders are notified of the award recommendation.

6. MANDATORY MINIMUM REQUIREMENTS. To avoid disqualification, the bidder must provide a prequalification letter document to support the following:

· MDOT Prequalified in Service Category N96L, General-Guardrail Only proposals meeting the mandatory minimum requirements will be considered for evaluation.

7. EVALUATION PROCESS. If the mandatory minimum requirement is met, the State will evaluate and award the bidder who meets the specifications as determined by the State and who offers the lowest price to the State.

The State may utilize all bidder information, without regard to a proposal’s technical score, to determine fair market value for goods or services sought. The State is not obligated to accept the lowest price proposal. If applicable, the State’s evaluation will include consideration of a bidder’s qualified disabled veterans/service-disabled veteran owned business(QDV/SDVOB) status under MCL 18.1261(8). Additional information on the SDVOB preference is available at: Michigan.gov/SDVOB.

The State strongly encourages strict adherence to the Contract Terms. The State reserves the right to deem a bid non-responsive for failure to accept the Contract Terms. Nevertheless, the bidder may submit proposed changes to the Contract Terms in track changes (i.e., visible edits) with an explanation of the bidder’s need for each proposed change. Failure to include track changes with an explanation of the bidder’s need for the proposed change constitutes the bidder’s acceptance of the Contract Terms. General statements, such as that the bidder reserves the right to negotiate the terms and conditions, may be considered non-responsive.

The State may but is not required to conduct an on-site visit to tour and inspect the bidder’s facilities; require an oral presentation of the bidder's proposal; conduct interviews, research, reference checks, and background checks; and request additional price concessions at any point during the evaluation process.

8. NOTICE OF DEFICIENCY. The State reserves the right to issue a Notice of Deficiency to bidders if the State determines after the proposal deadline that a portion of the RFP was deficient, unclear, or ambiguous. Failure to respond to a Notice of Deficiency timely may be cause for disqualification.

9. CLARIFICATION REQUEST. The State reserves the right to issue a Clarification Request to a bidder to clarify its proposal if the State determines the proposal is not clear. Failure to respond to a Clarification Request timely may be cause for disqualification.

10. RESERVATIONS. The State reserves the right to:

a. Disqualify a bidder for failure to follow these instructions.

b. Discontinue the RFP process at any time for any or no reason. The issuance of an RFP, your preparation and submission of a proposal, and the State’s subsequent receipt and evaluation of your proposal does not commit the State to award a contract to you or anyone, even if all the requirements in the RFP are met.

c. Consider late proposals if: (i) no other proposals are received; (ii) no complete proposals are received; (iii) the State received complete proposals, but the proposals did not meet mandatory minimum requirements or technical criteria; or (iv) the award process fails to result in an award.

d. Consider an otherwise disqualified proposal if no other proposals are received.

e. Disqualify a proposal based on: (i) information provided by the bidder in response to this RFP; (2) the bidder’s failure to complete registration on www.michigan.gov/SIGMAVSS ; or (3) if it is determined that a bidder purposely or willfully submitted false or misleading information in response to the RFP.

f. Consider prior performance with the State in making its award decision.

g. Consider overall economic impact to the State when evaluating proposal pricing and in the final award recommendation. This includes but is not limited to: considering principal place of performance, number of Michigan citizens employed or potentially employed, dollars paid to Michigan residents, Michigan capital investments, job creation, tax revenue implications, and economically disadvantaged businesses.

h. Consider total-cost-of-ownership factors (e.g., transition and training costs) when evaluating proposal pricing and in the final award recommendation.

i. Refuse to award a contract to any bidder that has failed to pay State taxes or has outstanding debt with the State.

j. Enter into negotiations with one or more bidders on price, terms, technical requirements, or other deliverables.

k. Award multiple, optional-use contracts, or award by Contract Activity.

l. Evaluate the proposal outside the scope identified in the Evaluation Process section of this document if the State receives only one proposal.

11. AWARD RECOMMENDATION. The contract will be awarded to the responsive and responsible bidder who offers the best value to the State, as determined by the State. Best value will be determined by the bidder meeting the minimum point threshold and offering the best combination of the factors stated in the Evaluation Process section of this document, and price, as demonstrated by the proposal. The State will post an Award Recommendation and Evaluation Synopsis on www.michigan.gov/SIGMAVSS or in the manner it was originally published.

12. DEBRIEF MEETING AND BID PROTEST. The State will post an Award Recommendation and Evaluation Synopsis which will provide instructions on how to request a debrief meeting.

If you wish to initiate a protest of the award, you must submit your written protest to rademacherc@michigan.gov no later than 12:00 p.m. Eastern, three business days after posting the Award Recommendation and Evaluation Synopsis. The State reserves the right to adjust this timing and will publish any change.

Additional information about the protest process is available at www.michigan.gov/micontractconnect under the “Programs and Policies” link.

13. STATE ADMINISTRATIVE BOARD. Contracts equal to $250,000 or greater than require approval by the State Administrative Board. The State Administrative Board’s decision is final; however, its approval does not constitute a contract. The award process is not complete until the awarded contractor receives a contract fully executed by all parties.

14. GENERAL CONDITIONS. The State will not be liable for any costs, expenses, or damages incurred by a bidder participating in this solicitation. The bidder agrees that its proposal will be considered an offer to do business with the State in accordance with its proposal, including the Contract Terms, and that its proposal will be irrevocable and binding for a period of 180 calendar days from date of submission. If a contract is awarded to the bidder, the State may, at its option, incorporate any part of the bidder’s proposal into a contract. This RFP is not an offer to enter into a contract. This RFP may not provide a complete statement of the State’s environment or contain all matters upon which agreement must be reached. The bidder understands that their proposal will become public record immediately upon receipt by the State. Other than verified trade secrets, proposals submitted via www.michigan.gov/SIGMAVSS are the State’s property.

15. CONFIDENTIAL TREATMENT FORM AND THE FREEDOM OF INFORMATION ACT. As a public record, all portions of the bidder’s proposal and resulting contract are subject to disclosure as required under Michigan’s Freedom of Information Act (FOIA), MCL 15.231, et seq. However, the State may exempt some information from disclosure as permitted by law. Under MCL 18.1261(13)(b), records containing “a trade secret as defined under section 2 of the uniform trade secrets act, 1998 PA 448, MCL 445.1902,” are exempt from disclosure under FOIA. In addition, “financial or proprietary information” submitted with a bidder’s proposal is exempt from disclosure under FOIA. A bidder’s failure to comply with this Section is grounds for rejecting a bidder’s proposal as non-responsive. As a part of its proposal, each bidder must follow the procedure below.

SUBMIT A COMPLETED “CONFIDENTIAL TREATMENT FORM” (CT FORM) WITH YOUR BID. Completion and submission of the CT Form is required regardless of whether the bidder seeks confidential treatment of information. Failure to submit a completed CT Form may be cause for disqualification from the solicitation process. If a bidder fails to properly complete and submit the CT Form or otherwise fails to follow CT Form instructions, the proposal may be publicly disclosed in its entirety without redaction after an award recommendation.

Complete and sign Section 1 of the CT Form if the bidder does NOT request confidential treatment of information contained in its proposal; or

i. Complete and sign Section 2 of the CT Form if the bidder requests confidential treatment of certain information. Bidder must also submit a “Public Copy” of the proposal with the trade secret, financial, and proprietary information redacted and clearly labeled as the “Public Copy.”

ii. Failure to complete and sign a CT Form may result in disqualification of the bidder. If a bidder fails to properly complete and submit the CT Form or otherwise fails to follow the CT Form instructions, the proposal, in its entirety, will be treated as a “Public Copy” and may be publicly disclosed by the State without redaction after bidders have been notified of an award recommendation.

b. FOIA REQUESTS. If a FOIA request is made for a bidder’s proposal, the Public Copy may be distributed to the public along with the bidder’s CT Form. The CT Form is a public document and serves as an explanation for the redactions to the Public Copy. Do not put any trade secret, financial, or proprietary information in the CT Form. Do not redact the CT Form itself.

c. NO ADVICE. The State will not advise a bidder as to the nature or content of documents entitled to protection from disclosure under FOIA or other laws, as to the interpretation of such laws, or as to the definition of trade secret or financial or proprietary information. Nothing contained in this provision will modify or amend requirements and obligations imposed on the State by FOIA or other applicable law.

d. FAILURE TO REQUEST CONFIDENTIAL TREATMENT. Failure to request material be treated as confidential as specified herein relieves the State, its agencies, and personnel from any responsibility for maintaining material in confidence.

e. Bids containing a request to maintain an entire proposal as confidential may be rejected as non-responsive. Bidders may not request confidential treatment with respect to resumes, pricing, and marketing materials. The State reserves the right to determine whether material designated as exempt by a bidder falls under MCL 18.1261 or other applicable FOIA exemptions. If a FOIA request is made for materials that the bidder has identified as trade secret, financial, or proprietary information, the State has the final authority to determine whether the materials are exempt from disclosure under FOIA.

f. Bidder forever releases the State, its departments, subdivisions, officers, and employees from all claims, rights, actions, demands, damages, liabilities, expenses and fees, which arise out of or relate to the disclosure of all or a portion of bidder’s proposal submitted under this RFP. Bidder must defend, indemnify and hold the State, its departments, subdivisions, officers, and employees harmless, without limitation, from and against all actions, claims, losses, liabilities, damages, costs, attorney fees, and expenses (including those required to establish the right to indemnification), arising out of or relating to any FOIA request, including potential litigation and appeals, related to the portion of bidder’s proposal submitted under this RFP that bidder has identified as a trade secret, or financial or proprietary information. The State will notify bidder in writing if indemnification is sought. The State is entitled to: (i) regular updates on proceeding status; (ii) participate in the defense of the proceeding; (iii) employ its own counsel; and to (iv) retain control of the defense, or any portion thereof, if the State deems necessary. Bidder will not, without the State’s written consent (not to be unreasonably withheld), settle, compromise, or consent to the entry of any judgment in or otherwise seek to terminate any claim, action, or proceeding. If a State employee, official, or law is involved or challenged, the State may control the defense of that portion of the claim. Any litigation activity on behalf of the State, or any of its subdivisions under this Section, must be coordinated with the Department of Attorney General. An attorney designated to represent the State may not do so until approved by the Michigan Attorney General and appointed as a Special Assistant Attorney General.

confidential treatment form INSTRUCTIONS. Complete either Section 1 or Section 2 of this CT Form and sign where indicated. This CT Form must be signed by the individual who signed the bidder’s proposal. A completed CT Form must be submitted with your proposal, regardless of whether your proposal contains confidential information.

Failure to submit a completed CT Form with your bid is grounds for rejecting the proposal as non-responsive. If a bidder fails to properly complete and submit the CT Form or otherwise fails to follow CT Form Instructions, the proposal, in its entirety, will be treated as a “Public Copy” and may be publicly disclosed by the State without redaction after bidders have been notified of an award recommendation. See the Confidential Treatment Form and The Freedom of Information Act (FOIA) sections of the Proposal Instructions for additional information.

Section 1. CONFIDENTIAL TREATMENT IS NOT REQUESTED This section must be completed, signed, and submitted with the proposal if the bidder does not request confidential treatment of any material contained in the proposal.

By signing below, the bidder affirms that confidential treatment of material contained in their proposal is not requested.

220000001506 RFP Number

As Needed Guardrail Maintenance RFP Title

Signature

Date

Printed Name, Title, Company

Section 2. CONFIDENTIAL TREATMENT IS REQUESTED This section must be completed, signed, and submitted with the proposal if bidder requests confidential treatment of any material contained in the proposal. Submission of a completed CT Form is required to request confidential treatment.

Provide the information in the table below. Bidder may add rows or additional pages using the same format shown in the table. Bidder must specifically identify the information to be protected as confidential and state the reasons why protection is necessary.

The CT Form will not be considered fully complete unless, for each confidentiality request, the bidder: (1) identifies the Proposal Page #, Section #, and Paragraph #, (2) identifies whether the material is a Trade Secret (TS), Proprietary Financial Information (FI), or Proprietary Information (PI), and (3) explains the specific legal grounds that support treatment of the material as TS, FI, or PI. Bidders must provide a complete justification as to how the material falls within the scope of an applicable FOIA exemption or relevant case law. Bidders must not simply cite to an applicable exemption or case name. Bidders must also provide the contact information for the person at their organization authorized to respond to inquiries by the State concerning the material.

Bidder must also submit a “Public Copy” of the proposal with the trade secret, financial, and proprietary information redacted and clearly labeled as the “Public Copy”.

(1) Proposal Page #, Section #, Paragraph # (2) Material is Trade Secret (TS), Proprietary Financial Information (FI), Proprietary Information (PI) (3) Applicable FOIA Exemption with Written Justification (4) Bidder Contact Information

By signing below, the bidder affirms that confidential treatment of material contained in their proposal is requested and has attached to this form a redacted “Public Copy” of the bidder’s proposal.

220000001506 RFP Number

As Needed Guardrail Maintenance RFP Title

Signature

Date

Printed Name, Title, Company vendor questions worksheet Provide a detailed response to each question. “You” and “company” refers to the bidder.

1. Contact Information

Bidder’s sole contact person during the RFP process. Include name, title, address, email, and phone number.

Person authorized to receive and sign a resulting contract. Include name, title, address, email, phone number and vendor customer code in SIGMA VSS.

2. Company Background Information

Legal business name and address. Include business entity designation, e.g., sole proprietor, Inc., LLC, or LLP.

What state was the company formed in?

Phone number.

Website address.

Number of years in business and number of employees.

Legal business name and address of parent company, if any.

Has there been a recent change in organizational structure (e.g., management team) or control (e.g., merger or acquisition) of your company? If the answer is yes: (a) explain why the change occurred and (b) how this change has affected your company.

Discuss your company’s history. Has growth been organic, through mergers and acquisitions, or both?

Has bidder ever been debarred, suspended, or disqualified from bidding or contracting with any entity, including the State of Michigan? If yes, provide the date, the entity, and details about the situation.

Has your company been a party to litigation against the State of Michigan? If the answer is yes, then state the date of initial filing, case name and court number, and jurisdiction.

Within the last 5 years, has your company or any of its related business entities defaulted on a contract or had a contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

State your gross annual sales for each of the last 5 years.

If receiving a contract under this RFP will increase your gross revenue by more than 25% from last year’s sales, explain how the company will scale-up to manage this increase.

Describe partnerships and strategic relationships you think will bring significant value to the State.

State the physical address of the place of business that would have primary responsibility for this account if bidder is awarded a contract under this RFP.

3. Qualified Disabled Veteran/Service-Disabled Veteran-Owned Business Program

To demonstrate qualification as a qualified disabled veteran, you must provide:

(a) Proof of service and conditions of discharge (DD214 or equivalent);

(b) Proof of service-connected disability (DD214 if the disability was documented at discharge or Veterans Administration Rating Decision Letter or equivalent if the disability was documented after discharge); and

(c) Legal documents setting forth the ownership of the business entity.

In lieu of the documentation identified above, you may provide proof of certification by the National Veterans Business Development Council.

Enter the names of documents submitted with your proposal to demonstrate status as a qualified disabled veteran.

4. Participation in RFP Development or Evaluation

If you enter “YES”, you are not eligible for contract award or to work as a subcontractor for the awarded vendor.

If you enter “YES,” you are not eligible for contract award. An awarded vendor may not partner or subcontract with anyone to provide goods and services required under a resulting contract if that subcontractor or partner assisted in the development of this solicitation.

If you enter “YES”, you are not eligible for contract award or to work as a subcontractor for the awarded vendor.

5. State of Michigan Experience and Prior Experience

Does your company have experience working with the State of Michigan? If so, please provide a list (including the contract number) of the contracts you hold or have held with the State for the last 10 years.

Describe at least three relevant experiences from the last five years supporting your ability to successfully manage a contract of similar size and scope for the work described in this RFP.

Experience 1

Company name.

Contact name.

Contact role at time of project.

Contact phone.

Contact email.

City.

State.

Zip.

1. Project name and description of the scope of the project.

2. What role did your company play?

3. How is this project experience relevant to the subject of this RFP?

Dollar value.

Start and end date (mm/yy – mm/yy)

Status (completed, live, other – specify phase)

Results obtained.

Experience 2

Company name.

Contact role at time of project.

City.

1. Project name and description of the scope of the project.

Dollar value.

Start and end date (mm/yy – mm/yy)

Status (completed, live, other – specify phase)

Results obtained.

Experience 3

Company name.

Contact role at time of project.

City.

1. Project name and description of the scope of the project.

Dollar value.

Start and end date (mm/yy – mm/yy)

Status (completed, live, other – specify phase)

Results obtained.

6. Standard Contract Terms

Bidder must affirm agreement with the attached Contract Terms. If not in agreement, written exceptions in accordance with the Evaluation Process section of the Proposal Instructions must be provided with Bidder’s proposal.

7. Michigan Economic Impact

Number of employees currently employed at locations within the State of Michigan.

Number of additional employees to be employed at locations within the State of Michigan if awarded this Contract (if any)

Minimum wage paid to employees employed at locations within the State of Michigan.

Average wage paid to employees employed at locations within the State of Michigan.

Percentage of employees employed at locations within the State of Michigan that are covered by employer-provided health insurance.

8. Labor and Environmental Laws Compliance

Bidder must disclose any violations of state or federal labor and employment laws and regulations received within the past five years.

Bidder must disclose any violations of state or federal environmental laws and regulations received within the past five years.

9. Supplier Diversity

10. Other

Contractor must enter company name here.

Schedule A – statement of work contract activities Request for Proposal (RFP) No. 220000001506 As-Needed Guardrail Maintenance and Repair Services for Baraga and Houghton Counties

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP, as well as the Contractor who is awarded the contract. The term “bidder” is used to identify where specific responses to the RFP are required.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

IMPORTANT NOTE TO CONTRACTORS/BIDDERS: There are specific requirements for which acceptance must be simply acknowledged through a checkbox(es), and others that require further explanation. Click one checkbox and complete the entries as identified.

BACKGROUND

The Michigan Department of Transportation (MDOT), Superior Region – Ishpeming Transportation Service Center (TSC), provides transportation related construction, maintenance and program needs on all M and US routes, within its jurisdiction.

The result of this RFP is a one (1) year contract, with two (2) year optional extensions. Renewal is at the sole discretion of the State and will automatically extend the Term of this Contract. The State will document its exercise of renewal options via Contract Change Notice.

SCOPE

The Michigan Department of Transportation, Ishpeming TSC office is seeking prequalified contractors in Service Category N96L General-Guardrail, to provide as-needed maintenance and repair services of guardrail on state trunklines in both of the following service areas:

As defined here, the as-needed guardrail maintenance and repairs will be collectively referred to as “appurtenances” unless otherwise referenced individually.

The Contractor must submit a standardized list of pay items common to guardrail, as listed on Attachment B. Specific project locations will be identified at stated Kick-Off Meetings.

Quantities listed on Attachment B, Schedule B-Pricing, for each, are estimates. Actual work performed will be determined by the MDOT Program Manager or designee on an as-needed basis. The State is not obligated to purchase any listed quantity.

REQUIREMENTS

The required objective is to MAINTAIN AND REPAIR roadway guardrail for the safety of the motoring public at all times.

1. General Requirements

1.1. Bond Requirements

The successful bidder must furnish performance and lien bonds each for not less than 25% of the total contract price. The bonds must be on the forms provided by the Department. The bonds must meet the requirements of Michigan law and the Department and include other items such as the Powers of Attorney and Endorsement as specified by the Department. The same surety responsible for writing the performance bond must write the lien bond. It is the successful bidder’s responsibility to ensure that the lien bond conforms with the terms of MCL 570.101 et seq.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

1.2. Product Specifications

The Contractor must provide the following:

A. The Contractor through innovation, technology, or other means must perform and provide the required guardrail maintenance and repairs and have adequate qualified staff to complete the requested work determined by MDOT and otherwise do all things necessary for, or incidental, to the performance of work, including but not limited to:

a. All Personnel

b. Equipment

c. Tools

d. Supplies

e. Materials

f. Training and Supervision of Staff B. The Contractor will provide services at the locations described on Work Orders throughout Baraga and Houghton Counties and or as directed by the MDOT Program Manager. The MDOT Program Manager may designate (via email) an alternate person(s) to act on their behalf.

C. Vueworks software will be required for the use of tracking all work and Work Orders. All necessary information concerning the specific site will be on each Work Order. Each Work Order will have a unique number automatically created by the Vueworks system or MDOT Program Manager. All work must be completed by the expiration date of each Work Order as designated in Section 2. The Contractor will be required to periodically check the Vueworks system for new Work Orders or to update the status of previous Work Orders.

D. Other methods can be used for issuing Work Orders in lieu of Vueworks if mutually agreed upon by MDOT and the Contractor. Unless otherwise agreed upon by both parties, Work Orders in Vueworks are considered written approval hence forth in this contract.

E. All repair work made under this contract must be done in accordance with the currently published MDOT Standard Specifications for Construction, Special Provisions, Standard Plans and Special Details included herein.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

1.3. Warranties

Describe any warranties included in the bid – add additional rows as needed. Explain the process for reporting warranty issues and how the Contractor will handle any repairs or replacements.

The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFP.

Bidder must provide detailed information requested below:

Describe any warranties included in the bid (if none, write N/A):

Provide the length of the warranty:

Explain the process for reporting warranty issues:

Explain how any repairs or replacements are made, including timing, etc.:

If the warranty is provided through a third-party or manufacturer, the Contractor must confirm that the manufacturer’s warranty passes through to the State:

Provide the name, address, contact name, phone number and email address of the party responsible for the warranty:

1.4. Recall Requirements and Procedures

Describe any recall requirements and procedures.

Bidder must provide detailed information as requested in the above requirement(s). If none, enter N/A.

1.5. Quality Assurance Program

Explain your Quality Assurance Program(s).

Bidder must provide detailed information as requested in the above requirement(s):

1.6. Special Provisions, Standard Plans and Special Details Requirements The Contractor must complete all work according to the applicable standards listed below:

A. Special Provisions & ITS Infrastructure (Attachment A1)

Notice to Bidders – ITS Infrastructure

Maintaining Traffic

B. Standard Plans and Special Details (Attachment A2)

*Denotes Special Detail

C. Standard Plans and Special Details Continued (Attachment A3)

*Denotes Special Detail

D. Additional Drawings, Other Detail (Attachment A4)

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

1.7. Traffic Control

Contractor must provide traffic control in accordance with the Special Provision for Maintaining Traffic located in Attachment A1.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

1.8. Other Miscellaneous Requirements

A. Post Holes. Posts placed within 3 feet of existing culverts will be in drilled holes and will not be driven. All post holes will be back filled and compacted as directed by the Program Manager or designee.

B. Guardrail Posts

a. Except for Guardrail Types MGS-8, all guardrail posts will be 8 feet long except for those within the anchorage areas or guardrail approach terminals. Additional post length will be included in the payment for proposed guardrail items.

b. With Guardrail types MGS-8, all guardrail posts will be 9 feet long except for those within the anchorage areas or guardrail approach terminals. Additional post length will be included in the payment for proposed guardrail items.

C. Guardrail Transitions. Transition sections from guardrail types MGS-8 to other guardrail types (e.g. Types B, BD, T and TD) will be included as part of the pay item associated with guardrail types MGS-8.

D. Curved Guardrail. Shop bent curved guardrail will not be ordered until the radius has been field verified by the Contractor.

E. Guardrail at Bridges. Guardrail will be extended parallel to the existing bridge railing until past downspouts before flaring to shoulder.

F. Grading and Drainage. Before constructing beam guardrail, grade the shoulder and berm to provide drainage. For approach guardrail terminals, grade to Class A slope tolerances. Remove all excess material and dispose of according to subsections (ref. 2020 publication section 205.03.P), of the currently published MDOT Standard Specifications for Construction.

G. Utilities

a. For protection of underground utilities and in conformance with Public Act 174 of 2013, the Contractor must dial 1-800-482-7171 a minimum of three full working days, excluding Saturdays, Sundays, and holidays prior to beginning each excavation in areas where public utilities have not been previously located. Members will thus be routinely notified. This does not relieve the Contractor of the responsibility of notifying utility owners who may not be a part of the "Miss Dig" alert system.

b. MDOT’s Intelligent Transportation Systems (ITS) and other miscellaneous electrical systems are not a part of Miss Dig. The Contractor must follow the included referenced special provision for Protect Intelligent Transportation System Infrastructure found within Attachment A1.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

1.9. Measurement and Payment of Guardrail Items of Work

A. The contract unit price for all pay items included with this contract will be payment in full for all materials, labor, and equipment required to furnish and install the specific units and all associated components and hardware, site clean-up, and turf establishment.

B. Payment for all pay items described in this contract will include the removal and disposal of any existing items being replaced.

C. Guardrail, Type __, Furn and Install includes both straight and curved guardrail. This item includes all guardrail material, beam elements, offset block, and posts. Additional payment will not be provided for shop bent guardrail panels.

D. Guardrail Beam Element, Type B, Furn and Install and Guardrail Approach Terminal, Type __, Beam Element, Furn and Install includes the cost of all guardrail materials to connect new beam elements to existing guardrail posts. The Guardrail Beam Element, Type B, Furn and Install item includes both straight and curved guardrail. Additional payment will not be provided for shop bent guardrail panels. The guardrail offset blocks will be measured and paid for separately from the Guardrail Beam Element, Type B, Furn and Install and Guardrail Approach Terminal, Type __, Beam Element, Furn and Install items.

E. Steel Guardrail Post, __ inches, Furn and Install includes furnishing and installing new steel posts, guardrail offset blocks, bolts, nuts, washers, miscellaneous hardware, and/or any necessary fittings. Temporary removal and re-installation of existing guardrail and/or posts which is required to accomplish this work will also be included in the cost of Steel Guardrail Post, __ inches, Furn and Install and will not be paid for separately. Any existing guardrail, existing reflective systems, or adjacent posts which are damaged as a result of the Contractor’s operation must be replaced by the Contractor at the Contractor’s expense F. Wood Guardrail Post, CRT, Furn and Install includes furnishing and installing new guardrail CRT wood posts, offset blocks (if required), bolts, nuts, washers, and/or any necessary fittings. Replacing guardrail post steel sleeves and soil plates will be measured and paid separately from the Wood Guardrail Post, CRT, Furn and Install pay item.

G. Wood Breakaway Guardrail Post, Furn and Install includes furnishing and installing new breakaway wood posts, guardrail offset blocks (if required), bolts, nuts, washers, and/or any necessary fittings. Replacing guardrail post steel sleeves and soil plates will be measured and paid separately from the Wood Breakaway Guardrail Post, Furn and Install pay item.

H. MSKT Post __ Bottom, Furn and Install and SKT Post __ Bottom, Furn and Install includes furnishing and installing new guardrail post bottoms into existing steel sleeves. Replacing guardrail post steel sleeves and soil plates will be measured and paid separately from the MSKT Post __ Bottom, Furn and Install and SKT Post __ Bottom, Furn and Install pay items.

I. Steel Sleeve and Soil Plate for Guardrail Approach Terminal Post includes furnishing and installing the new steel sleeve and soil plate.

J. Guardrail Approach Terminal, Type __ will be measured as units each for a complete unit. This item includes the impact head assembly/terminal end shoe, approach terminal cable assembly, approach terminal struts, posts, beam elements, and all miscellaneous hardware. Replacing guardrail post steel sleeves and soil plates will be measured and paid separately from the Guardrail Approach Terminal, Type __ pay item.

K. Guardrail Approach Terminal, Type __ __ Panel will be measured as unit each by the panel (1st, 2nd, 3rd, 4th, Buried, or Non-Buried Panel), acceptably replaced or upgraded. The panel will consist of all posts, beam elements, miscellaneous hardware, and guardrail material required to replace the 1st, 2nd, 3rd, 4th, Buried, or Non-Buried Panel 12.5 foot section of guardrail in accordance with the standard specifications, standard plans, and special details. Replacing the impact head assembly/terminal end shoe, guardrail post steel sleeves and soil plates, approach terminal cable assembly, and approach terminal struts will be measured and paid separately from the Guardrail Approach Terminal Type __ 1st Panel pay item.

L. Guardrail Approach Terminal, Type __ and Guardrail Departing Terminal, Type __, respectively, will be used regardless of the guardrail type connected to the terminal. Additional payment will not be provided based on the guardrail type connected to the terminal.

M. Impact Head Assembly (FLEAT/FLEAT-MT), Impact Head Assembly (ET-2000/Plus), Impact Head Assembly (SKT/SKT-SP), Impact Head Assembly (MAX-Tension), Impact Head Assembly (MSKT), and Impact Head Assembly (Soft-Stop) will be measured as individual units each when replaced separately from a complete Guardrail Approach Terminal and will include payment for miscellaneous hardware required to install the impact head assembly. The FLEAT-MT guardrail approach terminal contains two distinct impact head assemblies. Each impact head assembly on the FLEAT-MT terminal will be measured as an individual unit.

N. Guardrail Anch, Bridge __ Panel will be measured as individual panels for any panel, 1st or 2nd, with maximum post spacing of 3 feet 1.5 inches or less as specified in the appropriate standard plans/special details, when replaced separately from a complete Guardrail Anch Bridge assembly. Guardrail Anch, Bridge, Furn and Install and Guardrail Anch, Bridge __ Panel, respectively, will be applicable to all detail types. The panel will consist of all posts, beam elements, miscellaneous hardware, and guardrail material required to replace the panel in accordance with the standard specifications, standard plans, and special details. Additional payment will not be provided based on detail type.

O. Thrie Beam Transition, Furn and Install, Special End Shoe, Furn and Install, and Thrie Beam Terminal Connector, Furn and Install, respectively, will be measured as each and is provided as a unit. The unit includes all posts and guardrail materials required to repair or replace the specific unit.

P. Bridge Railing, Thrie Beam Retrofit, Furn and Install will be applicable to all bridge railing types being retrofitted. Additional payment will not be provided based on the type of bridge railing being retrofitted.

Q. Guardrail Approach Terminal Type __ Cable Assembly, Guardrail Approach Terminal Type __ Struts, and Terminal End Shoe, Type __, Furn and Install will be measured as individual units each when replaced separately from a complete Guardrail Approach Terminal and will include payment for miscellaneous hardware required to install cable assembly and/or struts. The unit includes furnishing and installing a terminal end shoe of the type specified.

R. Terminal End Shoe, Type __, Furn and Install will be measured as individual units…