RFP_Architectural_Engineering Services_Colt Park-Carriage House_Garden Cottage_rev 9_1_26.pdf

Company Name - ____________________________________________________________________

REQUEST FOR PROPOSAL

RFP NO: 6299

DPW NO: 27-01

ARCHITECTURAL & ENGINEERING SERVICES with

Landscape Design Colt Park Carriage House and Gardener’s Cottage Structural

Stabilization

DEADLINE – 2:00 PM on TUESDAY, SEPTEMBER 29, 2026

Susan Sheppard Purchasing Agent

(860) 757-9616 smsheppard@hartford.gov mailto:smsheppard@hartford.gov

Updated 8/10/12

STANDARD INSTRUCTIONS:

• Questions & Addenda

Questions related to this project must be submitted electronically via www.hartfordct.gov/procurement/purchasing (click on current solicitations and then bid opportunities) within seventy-two (72) hours in advance of the response submittal deadline. Responses to such questions will be posted electronically within twenty-four (24) hours of the response submittal deadline. Respondents are responsible for obtaining all addenda related to this RFR and thus advised to check for any addenda a minimum of twenty-four (24) hours in advance of the response deadline.

• Taxpayer’s Identification Number o Respondents must provide their Taxpayer Identification number on the response form (Tax ID#). Award recipients, whether an individual, proprietor, partnership or a non-profit corporation or organization must file the Internal Revenue Service Form W-9, Request for Taxpayer Identification Number and Certification with the City.

• Responsible Candidate o Respondent must not have any delinquent taxes or financial obligations due o Respondent must execute an affidavit to comply with all federal and state requirements o Respondent must be certified as an Equal Opportunity Employer

• Calendar days allowed for contract work / Substantial completion date:

• Liquidated damages for late completion:

• Bid Bond / Performance & Payment bonds (required if checked on invitation to respond) o 10% bid bond, cashiers or certified check with your response. The City of Hartford provides contractors with the option of submitting an electronic Bid Bond through the Surety2000 website. Surety 2000 is an Internet-based surety processing, verification and security system, developed in cooperation with the surety industry. You may contact Surety 2000 at 1-800-660-3263 or www.surety2000.com, for more information.

o Performance and payment bonds for 100% of the project upon award if the contract value exceeds $50,000.00.

• DAS prequalification program (construction / infrastructure projects only) o The DAS Contractor Prequalification Program, Connecticut General Statues Section 4a-100, requires all contractors to prequalify “before they can bid on any construction, alteration, remodeling, repair or demolition of any public building (does not apply to road construction), for work by the state or a municipality, estimated to cost more than $1,000,000 and which is funded in whole or in part with state funds. “

• In addition to your electronic response, submit # hard-copies to:

o Hartford City Hall, Procurement Services, 550 Main Street, Room 100, Hartford, CT 06103 http://www.hartfordct.gov/procurement/purchasing

INVITATION TO RESPOND

Dear Sir/Madam:

The City of Hartford (the City) invites responses for:

RFP#: 6299 SOLICITATION DATE: September 1, 2026

SOLICITATION TITLE: Architectural and Engineering Services with Landscape Design Colt Park Carriage House and Gardener’s Cottage Structural Stabilization.

SOLICITATION DESCRIPTION: The City of Hartford Department of Public Works and Colt Park are seeking proposals from qualified Architects, Engineers, and Landscape Architects for the preparation of design, construction estimating, and construction documents for a structural stabilization project at Colt Park’s Carriage House and Gardener’s Cottage

SITE LOCATION (if applicable):

RESPONSE DATE: September 29, 2026 RESPONSE TIME: 2:00 p.m.

DEPT. ASSIGNED CONTRACT #: EST. COST OF CONSTRUCTION: $

A PRE-BID / RESPONSE CONFERENCE HAS BEEN SCHEDULED FOR Tuesday, September 15, 2026, Colt Park 10:30 am 106 Wethersfield Avenue, Hartford, CT 06114

(Date / Time) (Location) This pre-bid conference is: Not Applicable

Mandatory (All prospective bidders are REQUIRED to attend to discuss specifications) Non-mandatory (All prospective bidders are encouraged to attend to discuss specifications)

This solicitation contains the following sections:

Invitation to Respond Standard Instructions Project Site Location – (for construction projects only) Table of Contents – (for construction projects only) Section 1 – Response Forms

1.1 Response Information & Signature Form

Contract Compliance

Affirmative Action / Equal Employment Opportunity Requirements – See Section 3.6 Surety Bond Requirements Bid Bond Performance & Payment Bonds Insurance Requirements – see exhibits below Set Aside – Ord. Section 2-660 MWBE Small Contractor City-Based Small Business Bid Preference – Ord. Section 2-661 15% Minority Utilization (City of Hartford Certified MWBE) – Ord. Section 2-682 State of Connecticut DAS Prequalification (Public Construction Project > $1,000,000) OSHA Compliance (Public Works Project > $100,000) Wage Requirements – Complete & attach Wage Certification Form

1.2 Response Pricing

1.3 Statement of Qualifications

1.4 Subcontractor Information

Section 2 – Specifications/Scope of Services Special Instructions / Conditions included

Section 3 – General Information for Preparation and Delivery of a Response Section 4 – Terms and Conditions / Labor Compliance Exhibits Insurance Requirements 19350604 Colt Park Gardeners Cottage Archival Blueprints

19370510 Colt Park Carriage 20140107 Structural Assessment COLT Park Building James K. Grant Association 20210927 Carriage House & Gardners Cottage Conditions Assessment Grant Agreement B-22-CP-CT-0183 CPD-25-01 Guidance for BABA

Sincerely, Susan Sheppard Purchasing Agent

Companies interested in doing business with the City are able to register and maintain their registration via the Internet at:

www.Hartfordct.gov/procurement/purchasing (click on current solicitations and bid opportunities)

Section 1, Response Forms

Section 1

RESPONSE FORMS

1.1 RESPONSE INFORMATION & SIGNATURE FORM

Vendor Name -

Trade Name -

Address -

Phone # - Fax # - Email Address -

Contact Person - Tax ID# -

Delivery / Service Start Date: # Calendar days after receipt of executed contract:

Bid Surety - 10% For electronic bonds enter bond number, otherwise check the appropriate box

Electronic Bond # Bond (hard copy)

Cashiers / Certified

Check

Cost of Performance Bond included in base bid (if applicable) $ Per thousand

EEO Certification Status (check one) See General Information for Preparing a Response paragraph 3.6.3

Current & on file EEO form attached

DAS Prequalified Contractor? (non highway construction projects >$500,000) http://das.ct.gov/cr1.aspx?page=10

Certificate attached

Update Statement attached

Insurance Agent Name Phone #

Insurance Agent Address

Vendor acknowledges receipt of all addenda issued during the bidding period (if applicable) and understands that they are a part of the bidding documents.

The undersigned hereby declares that he/she or they are thoroughly familiar with the specifications, the various sites, the City’s requirements, and the objectives for each element of the project item or service and understands that in signing this proposal all right to plead any misunderstanding regarding the same is waived. The undersigned further understands and agrees that he will furnish and provide all the necessary material, machinery, implements, tools, labor, services, and other items of whatever nature, and to do and perform all the work necessary under the aforesaid conditions, to carry out the contract and to accept in full compensation therefore the amount of the contract as agreed to by the Contractor and the City.

The undersigned hereby declares that no reason or persons other than those named herein are interested in this proposal, which is made without any connection with any other person or persons making any proposal for the same work and is in all respects fair and without collusion or fraud; that no person acting for or employed by the City of Hartford is directly or indirectly interested therein, or in the supplies or works to which it relates, or will receive any part of the profit or any commission there from in any manner which is unethical or contrary to the best interest of said City of Hartford.

The undersigned additionally declares that they are not debarred or suspended, or otherwise excluded from, or ineligible for, participation in City of Hartford, State of Connecticut or federally funded projects (Executive Order 12549).

The undersigned certifies under penalty of false statement that the information provided in this response is true.

Submitted by (Signature)

Printed name and title Date (Authorized Agent of Company)

Page 2, Response Forms

1.2 RESPONSE PRICING

Pricing shall be submitted in the proposal.

The City of Hartford is exempt from all sales and use tax; bid prices shall not incorporate such taxes.

Upon request by the successful respondent, a sales tax exemption certificate will be issued.

1.3 STATEMENT OF QUALIFICATIONS

Please complete the following information. Failure to respond to all items may result in the rejection of your response.

1. Number of years in business - D-U-N-S Number:

2. Number of personnel employed Part time - , Full time - ,

3. List up to six past contracts of this type/size your firm has completed within the last three (3) years:

Project Date Contact Person Phone No.

4. DAS CONTRACTOR

PREQUALIFICATION

(required for construction / infrastructure projects only)

DAS prequalified?

Yes No

You certify that there has been no substantial change in your financial position or corporate structure since your most recent prequalification certificate was issued or renewed, other than those changes noted in the update statement (attached).

YES

NO

Page 3, Response Forms

5. ORGANIZATIONAL

STRUCTURE OF BUSINESS

ENTITY (select one)

General partnership (GP)

Limited partnership (LP)

Limited liability corporation (LLC)

Limited liability partnership (LLP)

Corporation

Individual doing business under a trade name (sole proprietor) other (specify)

6. CITY OF HARTFORD TAX

STATUS / OTHER FINANCIAL

OBLIGATIONS

Hartford Businesses – All City of Hartford taxes & financial obligations (real, motor & personal property) are current and paid in full or subject to a current and approved payment plan. Please attach RFR Affidavit.

Yes

No

Non-Hartford Businesses - All City of Hartford financial obligations are current and paid in full or subject to a current and approved payment plan. Please attach RFR Affidavit.

7. STATUS OF THE BUSINESS

AND ITS CURRENT STANDING

WITH THE SECRETARY OF

STATE'S OFFICE

Connecticut businesses - Are all required filings current with the Secretary of State and will the Secretary of State be able to issue a Certificate of Legal Existence?

Out-of –State (foreign) businesses – Have you filed a Certificate of Authority / Application of Registration with the Connecticut Secretary of State? If so, submit a copy of your filing with your response. If not, submit a copy of your Certificate of Good Standing from your state of incorporation.

8. Is your local organization an affiliate of a Parent company? If so, Indicate the principal place of business of the parent company and the name of agent for service.

Business Name .

Address .

City . State . Zip .

Name of Agent .

Page 4, Response Forms

9. List all Affiliated Businesses (attach additional sheets as necessary):

Business Name Address Ownership Interest %

10. Based on the organizational structure of your business, provide a current listing of all corporate officers, principals, general or managing partners, limited partners, managers and members. If sole proprietorship or general partnership, attach trade name certificate filed with the town clerks office.

11. Submit copies of all required business (trade & occupational) licenses with your response.

12. Your company may be asked to submit information relative to your company's financial statements and/or a Dun & Bradstreet report may be obtained prior to receiving an award. This information will be protected to the fullest extent required by law.

13. Additional information/documentation may be requested subsequent to your responding to this solicitation.

Page 5, Response Forms

CITY OF HARTFORD

WAGE CERTIFICATION FORM

I, of Officer, Owner, Authorized Rep. Company Name do hereby certify that the Company Name

Street

City and all of its subcontractors will pay all workers on the

Project Name and Number

Street and City the following wages as required for such project (a copy of the rates which is attached hereto):

State of Connecticut Prevailing wage rates

Federal Prevailing wage rates

City of Hartford Living wage rates

Signature

Subscribed and sworn to before me this day of___________, 20______

Notary Public

Request for Response (RFR)

AFFIDAVIT

STATE OF CONNECTICUT )

) ss. __________________, 20___

COUNTY OF ________________ )

I, ___________________________________, being duly sworn, depose and say:

(insert name of authorized agent)

1. I am the ___________________________ of ______________________________ (the

(insert title) (insert name of company) “Respondent”) and am authorized on behalf of the Proposer to make this Affidavit.

2. I am over 18 years of age and understand the obligations of an oath.

3. There are no delinquent real and personal property taxes due the City of Hartford from the

Respondent.

4. The Respondent is current on all monetary obligations due the City of Hartford.

5. The Respondent is currently in compliance with all applicable laws, regulations and ordinances of the United States, State of Connecticut and the City of Hartford.

(Insert name of company)

By: _______________________________ Name:

Title:

Subscribed and sworn to before me, ___________________________, the undersigned officer this

_________ day of ___________, 20___.

Notary Public My Commission Expires:

CITY OF HARTFORD TAX/FINANCIAL CERTIFICATION AND DECLARATION FORM

To Be Completed by Applicant

Name of Owner: Business Name:

Date of Birth: mm/dd/year Federal Employer ID #

Home Address: Business Address:

City, State, Zip City, State, Zip

Contact # Business Contact #

RFR Number

RFR Tittle

Form of Business:

☐Sole Proprietorship ☐Corporation ☐General Partnership ☐Limited Partnership ☐LLP ☐ LLC

IF SOLE PROPRIETORSHIP OR PARTNERSHIP, LIST THE NAMES OF THE PRINCIPALS OF THE ORGANIZATION:

Property Declaration of Delinquencies - for each of the categories below, please indication whether your organization is delinquent on required payments to the City of Hartford. If yes, please provide an explanation.

Categories Yes No Taxes (real, personal, vehicle) Loans received through the City of Hartford Rental Payments Police private duty service Fire watch service False alarm fees License & inspection & permit fees Special event services Housing and building code violations

IF “YES” TO ANY OF THE ABOVE, PROVIDE AN EXPLANATION.

Declaration of Property

1 Do you currently own property in the City of Hartford? (Personal Property (Business Personal Property), Motor Vehicle or Real Estate)

Yes No

2 Have you ever registered a motor vehicle in Hartford? If “YES” (Submit a copy of your most current paid bill. (https:www.mytaxbill.org/inet/bill/home.do?town=hartford))

3 Have you ever been issued a tax bill from the City of Hartford?

4 Is your business registered with the Hartford Assessor’s Office? If “YES” (Submit a copy of your most current paid bill. (https:www.mytaxbill.org/inet/bill/home.do?town=hartford))

Authorized Signature (Blue Ink) Print Name and Title Date (MM/DD/YEAR)

Name of Owner: Business Name:

Date of Birth: mm/dd/year Federal Employer ID #

Home Address: Business Address:

City, State, Zip City, State, Zip

Contact # Business Contact #

To Be Completed by Tax Division

After reviewing the real property taxes, motor vehicle taxes & personal property taxes for the listed entity and known affiliated entities in which the owner of the listed entity has been found to have an interest of twenty-five percent (25%) or more, I certify that the aforementioned:

Is current Is not current

Is not current but has approved payment Plans(s)

Is not listed on the tax rolls

(Please Attach supporting documentation as proof of an applicant Status)

Authorized Signature (Blue Ink) Print Name and Title Date (MM/DD/YEAR)

To Be Completed by Revenue Collections Division

After reviewing NON-TAX Revenues for the listed entity and known affiliated entities in which the owner of the listed entity has been found to have an interest of twenty-five percent (25%) or more, I certify that the aforementioned:

Is current Is not current Is not current but has an approved payment plan(s) Yes Loans received through the City of Hartford Do you currently own property in the City of Hartford? (Business, Motor Vehicle or Real Estate) Rental Payments Police private duty service Fire watch service False alarm fees License & inspection & permit fees Special event services Housing and building code violations Is not on the books and does not have any financial obligations owed to the City

(Please Attach supporting documentation as proof of an applicant Status)

Authorized Signature (Blue Ink) Print Name and Title Date (MM/DD/YEAR)

Federal Compliance Exclusion Check

Go to the following site to check federal Compliance: https://www.sam.gov/SAM/

Federally Debarred/Suspended:

Yes ☐ No ☐

If Yes, input the following information found on the above website:

Provision Number:

Exclusion Type:

Classification:

Activation/Active Date:

Termination Date:

Authorized Signature (Blue Ink) Print Name and Title Date (MM/DD/YEAR) https://www.sam.gov/SAM/

City of Hartford – Professional Services Insurance Requirements

*The requirements referenced below are not for all contracts. Refer to RFP or Procurement for insurance requirements* Document # 1009 Revision: January 1st, 2020

Insurance: (Scope and Limits)

Note: The term “City of Hartford” or “City” is to be taken to mean “City of Hartford and the Hartford Board of Education” when the project includes work for the Board of Education.

At least ten days before the Contract is executed and prior to commencement of work thereunder, the Consultant will be required to file with the Purchasing Agent a certificate of insurance, executed by an insurance company or authorized representative satisfactory to the Purchasing Agent and in an acceptable form. The policy shall name the City of Hartford as Additional Insured on a primary and noncontributory basis on all lines except Workers Compensation and Professional Liability, all policies should include a waiver of subrogation except Professional Liability, and state that, with respect to the award, the Consultant carries insurance in accordance with the following requirements:

1) Commercial General Liability: With respect to the operations he performs and also those performed by him for sub-contractors, the Consultant shall carry Commercial General Liability insurance with a minimum limit of $1,000,000 per occurrence for bodily injury, personal injury and property damage. Coverage shall include Premises and Operations, Independent Consultants, Products and Completed Operations, Contractual Liability and Broad Form Property Damage coverage. If a general aggregate is used, the general aggregate limit shall apply separately to the project or the general aggregate limit shall be twice the occurrence limit. If contractor will be working with children or serving youth under the age of 21 Abuse and Molestation coverage must be included with a $1,000,000 minimum limit.

2) Workers’ Compensation and Employers’ Liability: With respect to all Consultant operations and all those performed f o r him by sub-contractors, the Consultant shall carry statutory coverage in compliance with the Workers’ Compensation laws of the State of Connecticut. Coverage shall include Employer’s Liability with minimum limits of $1,000,000 each accidence, $1,000,000 Policy Disease Limit, $1,000,000 each employee.

3) Automobile Liability: The operation of all motor vehicles, including those owned, hired or non-owned, used in connection with the contract shall be covered by Automobile Liability insurance with a minimum of $1,000,000 combined single limit for all damages arising out of any one accident or occurrence. If a vehicle is not used in execution of this contract, then automobile coverage is not required. If Pollution Liability is required Auto must include endorsements for MCS-90 and Pollution Liability (CA9948).

4) Pollution Liability: For operations involving a risk of environmental pollution, Consultants shall provide Consultant’s Pollution Liability coverage for Bodily Injury, Property Damage and Clean-up cost arising from pollution conditions caused by the operations of the Consultant with a minimum limit of $1,000,000. Coverage may be on a claims-made form and should include contractual liability coverage for claims arising out of liability of sub-Consultants and non-owned disposal site coverage.

5) Professional Liability: Professional shall provide Professional Liability coverage with a minimum limit of $1,000,000.

6) Excess Liability: Professional shall provide follow form Excess Liability coverage with minimum limits of $1,000,000 per

Occurrence and $1,000,000 Aggregate.

7) Cyber Liability/Data Breach: If Information technology exposure exists, $1,000,000 Each Cyber Incident and $1,000,000 aggregate must be supplied.

City of Hartford – Professional Services Insurance Requirements

Insurance Provisions

1) Additional Insured: The City of Hartford shall be named as Additional Insured on a primary noncontributory basis.

The coverage shall contain no special limitations on the scope of protection afforded to the City.

2) Deductibles: Consultant shall be responsible for any and all deductibles in the described insurance policies including payment thereof and indemnification of the City/Board of Education with regard thereto.

3) Recovery and Subrogation: The Consultant’s insurers shall have no right of recovery or subrogation against the City.

The Consultants insurance shall be primary insurance as respects the City. Any insurance or self-insurance maintained by the City shall be excess and non-contributory to the Consultant’s insurance.

4) Cancellation or Endorsement: The Consultant shall provide notice to the City in advance of any termination of or any change in the policy. No change shall be made without said prior notice and without prior approval from the City.

5) Claims: Each insurance policy, shall state that the insurance company shall agree to investigate and defend the insured against all claims for damages, even if groundless.

6) Compensation: There shall be no direct compensation allowed to the Consultant on account of any premium or other charge necessary to take out and maintain all insurance or bonds, but the costs thereof shall be considered included in the general cost of the work.

7) Waiver of requirements: The Purchasing Agent or City Risk Manager may vary the above requirements in his/her sole discretion; if he/she determines that the City’s interests will be adequately protected without meeting all stated requirements.

8) Policy Form: Except for Pollution Liability and Professional Liability, “Claims Made” coverage is in unacceptable. All coverage is to be written on an “Occurrence” basis. If any policy is written on a “Claims Made” basis, the policy must be continually renewed for a minimum of two (2) years from the completion date of this contract. If the policy is replaced and/or the retroactive date is changed, then the expiring policy must be endorsed to extend the reporting period for claims for the policy in effect during the contract for two (2) years from the completion date.

9) Governmental Immunity: Unless requested otherwise by the City of Hartford, the Consultant and his insurer shall waive governmental immunity as defense and shall not use the defense of governmental immunity in the adjustment of claims or in the defense of any suit brought against the City.

10) Premium: The Consultant shall assume and pay all costs and billings for premiums and audit charges earned and payable under the required insurance.

11) Policy Period: Policies must be effective prior to the commencement of work and must remain in force until termination of work under this contract. In the event of interruption of coverage for any reason, all work under the contract shall cease and shall not resume until coverage has been restored.

SAMPLE ONLY

ADDITIONAL

INSURED

WAIVER OF

SUBROGATION

The City of Hartford is included as an additional insured. Waiver of subrogation applies in favor of the holder per the policy provisions if required as such in a written contract with the Named insured which has been executed prior to loss/claim (Optional Language AIIMA on a primary non-contributory basis as required per the policy provisions, if required as such in written contract with the named insured which has been executed prior to loss claim.)

City of Hartford

550 Main Street

Hartford, CT 06103 smsheppard Highlight smsheppard Highlight smsheppard Highlight smsheppard Highlight smsheppard Highlight

Request for Proposal Architectural & Engineering Services Colt Park: Carriage House & Gardener’s Cottage

TABLE OF CONTENTS

I. Invitation To Sumbit Proposals:

II. Proposal Submission & Presentations By Selected Firms:

III. Project Description:

IV. Project Scope:

V. Proposal - Written VI. Proposal - Presentation VII. Method Of Selection VIII. General Terms And Conditions ......................................................... Error! Bookmark not defined.

IX. Equal Opportunity Employment ........................................................... Error! Bookmark not defined.

X. Insurance Requirements .......................................................................... Error! Bookmark not defined.

I. INVITATION TO SUMBIT PROPOSALS:

The City of Hartford Department of Public Works and Colt Park are seeking proposals from qualified Architects, Engineers, and Landscape Architects for the preparation of design, construction estimating, and construction documents for a structural stabilization project at Colt Park’s Carriage House and Gardener’s Cottage. Proposals shall be addressed to the City of Hartford, in care of:

Susan Sheppard, Purchasing Agent Procurement Services Unit 550 Main Street Hartford, Connecticut 06103

Proposals must be received by the date and time shown on the cover of this document.

This Request for Proposal [RFP] consists of the following documents:

Note: Please use the following documents to aid your proposal submission.

1.0 : 1987 Carriage House Archival Blueprints

2.0 : 1935 Gardener’s Cottage Archival Blueprints

3.0 : 2014 Structural Assessment

4.0 : 2021 Historical Condition Assessment

5.0 : FY2022 Community Project Funding – Grant Agreement B-22-CP-CT-0183

II. PROPOSAL SUBMISSION & PRESENTATIONS BY SELECTED FIRMS:

The following represents the schedule timeline:

RFP Available for September 1, 2026 Site Walk Through 10:00 am/September 15, 2026 RFP Response Due Date September 29, 2026 RFP Respondents – Interviews (if necessary) TBD RFP Scope Review Complete Fall 2026 Project Awarded Fall 2026

III. PROJECT DESCRIPTION:

The City of Hartford Department of Public Works is seeking Statements of Qualifications and Proposal from an Architects, Engineer and Landscape Architect to perform full design with construction documents and construction estimates for the structural stabilization and renovation to Colt Park’s Carriage House and Gardener’s Cottage and its surrounding grounds located at 106 Wethersfield Avenue, Hartford, Connecticut 06114.

[A]

BRIEF HISTORY:

Colt Park is in the Sheldon/Charter Oak neighborhood of Hartford, Connecticut. The Colt Park was established from the former Armsmear Estate of Samual Colt and Elizabeth Jarvis Colt who gifted the 106-acres of land to the city of Hartford upon her death in 1905. In 1976, Colt Park was listed on the National Register of Historic Places; designed as part of the Colt Industrial District for its association with the industrialist, Samuel Colt. Colt Park bounded by Wawarme, Wethersfield, Hendricxsen, and Van Dyke Avenue and Stonington, Maseek and Sequassen Streets. [A]

“The Coltsville Historic District in Hartford, Connecticut, was the site of important contributions to manufacturing technology made by Samuel Colt (1814-1862) and the industrial enterprise he founded, Colt’s Patent Fire Arms Manufacturing Company (Colt Fire Arms Company). The Coltsville Historic District (Coltsville) is a cohesive and readily identifiable 260-acre area, most of which was originally listed as the Colt Industrial District on the National Register of Historic Places in 1976. Also, in the district, the home of Samuel and Elizabeth Colt was designated the Armsmear National Historic Landmark [NHL] in 1966. On July 22, 2008, the Coltsville Historic District was designated an NHL by the Secretary of the Interior.”

Information provided by the National Park Service of the IS Department of the Interior in 2009

[B] The Carriage House and Gardener’s Cottage are in the Northwest corner of Colt Park adjacent to the Maintenance Complex, Pool House and Pool along Stonington Street. [B]

[C]

The project’s boundaries consist of the main grounds of the Carriage House and the Gardener’s Cottage illustrated by the RED line and the surrounding landscape to include the parking area between the buildings, the paths that led to the buildings and the service/main entry for vehicle traffic designated by the YELLOW line. [C]

• The Gardener’s Cottage is a two-story building on the sloping site with Victorian style trim on its gable and a variety of window shapes with a veranda and sunroom. Main structure in RED.

Grounds in YELLOW. [D]

• The Carriage House is a two-story brick building with a full basement sloped into grade in the traditional bank barn fashion to allow access to the basement.

Main structure in RED. Grounds in YELLOW. [E]

[D]

The Carriage House and Gardener’s Cottage are currently unoccupied.

The Maintenance Complex for Colt Park is managed by the Department of Public Works as well as the Pool House and Pool along Stonington Street.

[E]

IV. PROJECT SCOPE:

SCOPE OF WORK

The work shall comprise of structural stabilization, and renovation to the Carriage House and Gardener’s Cottage to achieve occupy. The work shall encompass the physical structures as well as landscaping for each building. The Carriage House will operate under its previous storage function with vehicle access and the Gardener’s Cottage as office space with flexible community spaces. The project work also includes, but is not limited to, the following:

Carriage House:

• Condition assessment and the creation of existing condition documents; plans and elevations for Historical Preservation.

• Exterior and Interior Structural upgrades as well as:

o Cleaning, repointing and removal of hard mortar on the exterior walls o Roof repair/replacement o Window and door replacements o Structural upgrades

• Development of a landscape plan with access pathways to address deteriorating grades of the surrounding grounds as well as vehicle access/parking.

• Development of a community-based layout up to design development.

Gardener’s Cottage:

• Condition assessment and the creation of existing condition documents; plans and elevations for Historical Preservation

• Exterior and Interior Structural upgrades as well as:

o Cleaning, and repointing of the exterior walls o Roof repair/replacement o Window and door replacements o Structural upgrades for the veranda

• Development of a landscape plan with access pathways to address deteriorating grades of the surrounding grounds as well as vehicle access/parking.

• Development of office layout up to design development.

The following documents are included as attachments for information regarding existing conditions:

19350604 Colt Park Gardeners Cottage Archival Blueprints 19870510 Colt Park Carriage House Archival Blueprints 20140107 Structural Assessment COLT Park Buildings James K Grant Assoc 20210927 Carriage House & Gardener's Cottage Conditions Assessment

Please note: Limited original documents are available. You will be provided with access to all information available, but the awarded firm will be required to document existing conditions as a component of your services.

V. DELIVERABLES:

Full design service from Preliminary Design through Construction Administration:

a. Phase 1: Existing Conditions Survey o This included the Carriage House and the surrounding landscape [E] as well as the

Gardener’s Cottage and the surrounding landscape [D] o

b. Phase 2: Design Development with preliminary construction estimates [at least three [3] schemes] o Project Schedule o Presentation material for community meetings and stakeholder meetings at key milestones, approximately four [4] presentation total.

o Design Log submitted to the owner digitally on changes over the course of DD, to be submitted monthly.

o Meeting Minutes submitted digitally, provider will be responsible for leading and documenting all meetings.

o Budget breakdown on key components:

Carriage House, paths and landscaping Gardener’s Cottage, paths and landscaping o Detailed list of ANY regulatory permits or requirements that can impact the project.

c. Phase 3: Construction Documents with final construction estimate.

o 90% Construction drawings with updated cost estimate for review, revisions may be required to meet the project’s budget.

o 100% Construction drawings submitted digitally.

o 100% Construction specification and manual submitted digitally.

o ANY regulatory permits or submissions required submitted to the associated department including but not limited to Stormwater Management Plans [SWPCP].

o Budget breakdown on key components:

Carriage House Stabilization Carriage House’s Paths/Vehicle Access and Landscaping Gardener’s Cottage Stabilization Gardener’s Cottage’s Paths/Vehicle Access and Landscaping o Final presentation materials for one [1] community meeting and [1] stakeholder meeting.

d. Phase 4: Pre-Bid Review, Bidding and Bid Review o Bidding documents with detailed Unit Price documents for contractor submission.

o ANY regulatory language or documents required for this project.

e. Phase 5: Construction Administration, Inspection & Closeout o Weekly/Bi-Weekly Site visits, Field reports submitted digitally.

o OAC meetings to be conducted monthly, meeting minutes to be submitted digitally, provider will be responsible for leading and documenting all meetings.

o Submittal review and Approval Payment Application review/approval.

o QA/QC o Documentation Management, Communication and Facilitating Closeout o Closeout Documents to be submitted to the owner, including all meeting minutes, signed submittals, signed payment applications, shop drawings and As-Builts drawings.

VI. PROPOSAL - WRITTEN

The written proposal is due by the date mentioned on the cover page. Firms are required to submit their proposals electronically at www.hartfordct.gov/procurement/purchasing (click on current solicitations and then bid opportunities) by the time noted on the cover page. Each section is to be addressed completely and concisely. The proposal shall be organized in the following sections and includes:

Part 1 – Letter of Commitment and Project Approach:

Provide a complete narrative explaining your firm’s commitment and approach to the Project regarding leadership, staffing and resources, as well as your approach to coordination of consultants and expeditious completion work.

Part 2 – Design Team/Qualifications:

• Name, background, and experience of firm.

• Name, background, and experience of individuals who will lead the project.

• Name and general scope of at least one other similar project on which the bidder has worked within the last 3-5 years.

• Any other details that the bidder believes are relevant.

Part 3 – Construction Documentation Phase:

The project will require an efficiently scheduled construction documentation effort on the part of the entire design team. Explain how your team will work to complete and coordinate the construction documents.

• Name and general scope of work breakdown with the applicants understanding.

• Any other details that the bidder believes are relevant to this project.

Part 4 - Project Schedule:

• Outline a timeline in Gantt Chart format that your team sees as optimal for the best outcome for this project.

Part 5 – Quality Control:

Explain your approach, role and responsibilities regarding quality control and the discovery and correction of misplaced or defective work during the construction phase. Furthermore, explain how change orders will be kept to a minimum. Explain how you will advocate for the Owner in managing Change Order Requests.

Part 5 – Fee Proposal:

• Lump sum fee proposal, broken down by the following tasks:

o Phase 1: Existing Conditions Verification and Schematic Design o Phase 2: Design Development with Preliminary Construction Estimates o Phase 3: Construction Documents with Final Construction Estimates o Phase 4: Bidding and Negotiation o Phase 5: Construction Administration Inspection & Closeout

• Level of effort showing manpower working on this project with associated hourly rate and estimated hours for each phase.

• As part of the design scope of work, the following services shall be included in your base fee proposal, but are not limited to:

o A-2 and T-2 Survey, as a separate line item.

o Existing conditions survey, as a separate line item.

o Detailed Cost Estimate:

One [1] at the conclusion of Design Development, One [1] at the submission of 90% construction documents, One [1] at delivery of 100% Construction Documents for Pre-Bid.

http://www.hartfordct.gov/procurement/purchasing

• Project Meetings: to include stakeholder and community meetings, project design review meetings, project updated meetings, estimate review meetings, weekly job meetings (during construction), and value engineering (if required) as listed by phase:

o Phase 1: One [1] Stakeholder and Community Meetings with Schematic Design o Phase 2: Three [3] Project Design Meetings with Design Development and Preliminary

Construction Estimates, One [1] Stakeholder and Community Meeting with Final Design Development o Phase 3: One [1] Construction Estimate Review Meeting with 90% Construction Documents and Construction Estimates o Phase 4: One [1] Final Stakeholder and Community Meeting with 100% Construction Documents and Construction Estimates, One [1] Mandatory Pre-Bid Meeting for Bidding and Negotiation o Phase 5: Construction Administration Inspection conducted on a regular schedule & Closeout with required reporting.

Part 6 – Professional Liability Insurance:

Costs associated with insurance should be written as follows: (see section X for more information)

• First year costs

• Each year thereafter (if appliable)

Reimbursable Expenses o No reimbursable expenses will be considered. All anticipated expenses shall be included in the base fee. This includes printing, travel, etc. (Bidding and construction contract documents at bidder’s expense).

Please note: Including all information listed here to ensure your proposal is considered at its fullest capacity.

VII. PROPOSAL - PRESENTATION

Presentations by selected firms will be held only if deemed necessary by the Owner. If required, the presentation should briefly address the items described in your written proposal.

The presentations must be given by the members of your team that will be handling the day-to-day execution of the contracted services.

The primary focus of the presentation shall be the design team’s understanding of the project, project approach and best practices.

VIII. CRITERIA AND SELECTION PROCEDURES

The following criteria will be used, without limitation, in evaluating proposals and determining the most responsive Consultant:

A. Purpose – 10 Points

The Firm’s mission/vision statement. How has that mission/vision been realized in the last 3-5 years or how do you anticipate it being realized in the next 3-5 years.

B. Qualifications – 25 Points

The firm’s technical understanding of the scope of services and proposed professional services, lesson learned and/or changes in industry standards the Firm has experience with this type of work in the last 3-5 years.

C. Background and Experience – 35 Points

Background and experience in providing similar services as well as the specific background, education, qualifications, and relevant experience of key personnel to be assigned to this contract.

D. Proximity – 10 Points

Office address/location

E. Price – 20 Points

Fees and costs. (The city is not bound to select the firm who proposes the lowest fees. The City reserves the right to negotiate fees with selected firm.)

Proposals in response to this RFP will be reviewed against the criteria listed above, and recommendations for award will be made in accordance with standard purchasing procedures.

The City will not be liable for costs incurred in the preparation of the response to this RFP.

Proposals submitted must be bound, paginate, indexed, and numbered consecutively.

SrnucrURAL AsspssMENT

Colt Park Buildings Hartford, CT

I

Gardener's Cottage

Jeugs K. GneNT ASSoCIATES 30 Depot Street, P.O. Box 235 Collinsville, CT 06022

(860) ó93 8403

Carriage House

January 7,2014

On October 1,20I3,I conducted a structural assessment of trvo buildings in Colt park in Hartford - the Residence and the Stable. The purpose of the assessment is to detect and identiff deficiencies which could adversely affect the itruätural integrity of the buildings and to proporå corrective measures for any found deficiencies. The assessment is based solel| on visual observations. No physical testing was performed and no calculations were -u¿". Following is a sunmary of my observations and recommendations.

Colt Gardener's Cottage

Description:

The residence is a brick cottage built on a sloping site. It has steeply sloped rooß with Victorian style trim on its overhanging gables, and a variety of window.hafer. Túere is a large porch running along the full length of the south side which does not appear to be originat. The northwest corner has a wood enclosure which may be concealing what may ha:ve been a small qorch, The roof is presently clad with asphalt shingles. SecuriÇ screens * g.itt"r cover many of the windows. There is a brownstone foundation wall for the main body of thã house but the east portion of the house, which may have been an addition, does not have a visible foundation. The brick walls extend below grade to an unknown depth. The building was last used for offrces but is now unoccupied/

Observations:

The exterior brick walls are laid in a running bond with every eighth cor¡rse containing alternating header and stretcher units, although several of these bonding courses are spaced at greater intervals. There ¿ue areas of mortar loss and some areas which iave had joints pointed in the past. At the northeast comer there has been some severe damage where a significant number of bricks have loosened and fallen from the wall as well as some cracking of the east wall. Io my opinion, the source of this problem is water runoff along the north wall. Íhe grade appears to direct water to this corner where it can accumulate and ãxpose the brickwort< to the *åuk".rirrg effects of long term water presence leading to mortiar softening and erosion as well as freeze-thaw action. The movements at the corner appear to have resulted in the vertical crack on the east wall which runs through both of the circular windows on that wall. There are some open mortar joints in the brownstone foundation wall on the north side, possibly due to water from a downspout that may have been missing for a period of time.

The double window on the first floor of the north wall has a steel plate lintel that has corroded severely and deflected downward approximately l-l/2". The other plate lintels do not appear deflected.

The wooden porch on the south side is in poor condition. I believe that the x-bracing and steel rods with turnbuckles which now exist were added to stabilize the porch. The partial failure of the stone retaining wall which runs under the porch has kicked out one of the oiginal posts and another post has been added to compensate.

Colt Park Building Assessments

The interior of the house is in good structural condition. Floors are firm and walls free of any settlement üacks although there are signs of moisture lifting wallpaper. The roof framing is sound and shows no sign of distress.

Conclusions and Recommendations

The condition of the northeast comer of the house will gradually worsen unless remedial action istaken' It will be necessary to excavate to the bottom orJne wad to investigate the condition of the brick, determine if there is a foundation wall and footing and evaluateìhe soil conditions.

Repair work will include:

' Improvements to site drainage, including a curtain drain or footing drain to eliminate water accumulation at the base of the wall.

' Possible localized underpinning of the wall if there is no footing at or below frost depth.

. Rebuilding of the disturbed portion of the wall.

. Repair of other cracks on the east wall.

' The corroded lintel on the north wall should be replaced with a galvanized steel plate or angle. This will require localized rebuilding of thã brick above ih" lint.l but flashing can be added when this is done.

' The porch on the south side of the house should be removed and replaced with a new porch in keeping with the period.

' Elsewhere on the exterior walls, pointing of mortar joints will be required. Ideally, 100% of the joints should be pointed to give a uniform uppr**", to the house. If I00% repointing is not economically feasible localizedpänting should be done in those areas showing the most severe mortar loss.

The interior of the house does not require any structural repairs.

Colt Carriage House

Description:

The stable is a building which appears to have been constructed in three stages. It has a full basement and first floor and a partial second floor. The original stage is It iJbuilt into a slope in the tradition of bank barns which permit access at grade to both levels. All exterior and some of the interior walls a¡e load bearing brick. The main roof is framed with wood trusses which have been reinforced with steel plates and columns have been added to reduce the forces on the truss members. The modifications indicate that there was serious concern for the integnty of the trusses in the past. The roof of the east addition is flat. The main roof is covered with roll roofing while the east roof has a membrane. The floors are framed with wood joists bearing on either walls or steel beams' The foundation wall of the original portion is broinstone but the brick exterior walls of the east portion disappear into gradJwith no sign of a stone foundation.

The stable is used for some storage but is otherwise'ioecupied.

Observations:

The exterior brick walls of the original, west portion of the building a¡e laid in the same running bond pattern as the cottage, i.e., headers every 8'h course with an oJcasional greater spacing between the bonding courses' perhaps suggesting the same masonry contractor. The newer eastportion has the headers occurring every 6bcourse with an occasional 7 course spacing. There are several areas where excessive water inflrltration has loosened the brickwork or caused spalling ofbricks' some areas-have had mortarjoints pointed in the past. The worst condition occurs on the north wall where abroken downspout has allowed water to run freely down the wall surface, leading to serious deterioration of the brickwork as well disturbance from freeze-thaw action.

similar conditions exist on the west wall. There is also some movement of a brownstone course near grade on the north wall at both the basement and first floor levels.

There are steel plate lintels on those window and door openings that are not arched. [n some locations, the plates are corroding but have not p.ogr"rrãd to ã significantly weakened state. The one exception is at the double door on the north wall ,next to theietainingïaI. This lintel is severely corroded and has deflected more than one inch.

The parapet of the east addition has some open joints in its precast concrete coping but the stones have not been disturbed. There is some tocàlizã¿ brick spaùing below the coping.

There is a massive concrete buttress providing lateral support to the west foundation wall,presumably because there was movement of tle stone wail and fea¡ of collapse. The buttress seems to have stabilized the condition and there are no other sections of the wall that show signsof significant movement.

on the interior of the building, there is evidence of a past fire that required replacement of a large area of floor joists in the southern portion of the building. There a¡e steel beaLs supporting

Colt Park Building Assessments 3 some of the joists, some of which appear to date from the original construction and others which are from the latter part of the 20ú century. There is an area of the second floor which was originally open, creating a two story space with a balcony surrounding the open area. The opening has been filled in with ceiling framing, obviousþ rursafe to rialk upon. Adjacent to the open floor area, there is some badly deteriorated and rottàd floor framing wtrich is piobably the result of a roof leak. Elsewhere, the floor is in sound condition.

The roof framing above the second floor opening has partially collapsed and appears to be inadequately designed for snow loads. Unfortunately, the roof was not accessible for observation from above.

The roof structure for the southwest portion of the building consists of a shallow pitched wood decking and rafter system supported on heavy timber trussis. The ends of the trusses have been clad with l/4" steel plates thru bolted to both faces of the trusses. The reason for the modification is not apparent but is probably due to rotting conditions at the bearings. One of the trusses appears to have new material at the end of the bottom chord.