RFP Amendment 3.pdf

STATE OF ALASKA

Department of Fish and Game Division of Administrative Services

ADF&G Website Modernization and ADA Compliance 2026-1100-0138 Amendment # 3

2/10/2026

This amendment is being issued to respond to questions submitted by potential offerors.

Questions submitted by potential offerors and answers from the state:

Question 1: Can you please provide the ISPs referenced in the RFP?

Answer: The ISPs will be attached.

Question 2: In order for us to propose a suitable website development solution, can you tell us what the peak daily traffic is?

Answer: The peak active users per day is 28,000.

Question 3: Are you able to provide backend access to your current website?

Answer: Yes, during the project the offeror will have access to the existing systems.

Question 4: Is there a cutoff year that determines which content should be migrated and which can be archived?

Answer: This will be determined during the Discovery & Assessment phase of the project.

Question 5: Will ADF&G identify the content to be archived?

Answer: This is expected to occur during the Discovery & Assessment and Content Migration Plan project phases.

Question 6: Can the State provide an estimate of the number of PDFs and other downloadable documents currently published on the site? Additionally, is accessibility remediation of these documents (including tagging, reading order, alt text, and other WCAG compliance requirements) included in the contractor’s scope, or will this be addressed separately by the State?

Answer: There are approximately 11,000 PDFs currently published on the website. The majority of these documents are expected to be archived. Accessibility remediation of documents that remain public facing will be performed by the department. The contractor’s scope includes providing the CMS and website functionality necessary to host, manage, and present both remediated and archived documents.

Question 7: What are the State’s expectations for site search functionality in the modernized platform? If a third-party search tool is currently in use, should the new solution replicate that functionality, improve upon it, or replace it?

Answer: The new implementation needs to improve upon the existing search functionality.

Question 8: Additionally, should the new system support searching of documents (such as PDFs) and filtering by content type, topic, or other criteria?

Answer: Search results should include PDFs. Implementation details have not been discussed. This RFP is asking for project assistance with building those requirements.

Question 9: How frequent and extensive are content updates?

Answer: Updates are driven by business need and may occur frequently. Offeror may propose a governance structure in their project proposal to better track content updates.

Question 10: Will the URL structure change significantly? Who is responsible for defining and implementing redirect mapping?

Answer: This RFP is asking for assistance in gathering those requirements. We expect the URLs will change as they are a result of the current ColdFusion environment.

Question 11: Does ColdFusion provide content change or audit logs, and what level of access is available to those logs for migration planning purposes?

Answer: There are logs including last modified datetime.

Question 12: What types of sensitive data are collected, where is that data handled or stored, and is this related to the shop functionality or other areas of the site?

Answer: The public website only contains data approved for public release. The ADF&G Online Store is out of scope.

Question 13: Is the shop included in this scope of work?

Answer: The ADF&G Online Store is out of scope.

Question 14: In Section 3.02, you reference full ADA/WCAG 2.1 compliance for content added to the new website no later than April 26, 2026—can you confirm that this is the correct date?

Answer: Yes, the department expects offerors to propose a realistic and defensible strategy that ensures the core non-archived content is compliant by April 26, 2026 followed by incremental improvements. This may include prioritization, sequencing, or phased delivery approaches. The contract term anticipates work extending through approximately February 2027.

Question 15: Does the State require specific tools or reporting formats for ADA/WCAG testing verification?

Answer: No.

Question 16: There is a lot of content on the current site. To help us anticipate the scope of migration and a workable design for the new site, does the State anticipate deleting or retiring any existing content rather than migrating it to the new site?

Answer: Yes, the department seeks a simplified design that allows the public access to the most important information while still complying with the State of Alaska website look and feel.

Question 17: Will content being brought over be migrated as is, or is it subject to refresh?

Answer: Migrated content may be refreshed as necessary to align with the new website design and to meet

ADA/WCAG requirements. Beyond those updates, no additional content changes are anticipated.

Eric Verrelli – Procurement Officer – eric.verrelli@alaska.gov mailto:eric.verrelli@alaska.gov