RFP ADDENDUM - Protective Barrier Project.pdf
PDF 134 KB Posted
- Attached to
- City Hall Counter Barrier
- Solicitation number
- RFP-CAH-Counter Barrier 4-25
- Issued by
- Macomb County, Ann Arbor City, Michigan
About this file
This document is an Addendum to the Request for Proposal (RFP) for the City Hall Counter Barrier project issued by the City of Auburn Hills, Michigan. The addendum provides updates to three key aspects of the original RFP: package acceptance, lobby communication, and working hours. The project involves installing a protective barrier at city hall service counters, with the current addendum specifying that in addition to the seven existing document exchange trays, each side of the counter will now include one installation device for accepting smaller packages, bringing the total to two package acceptance devices.
The addendum modifies the original working hours requirement, which previously restricted work to 8:00 AM to 5:00 PM, Monday through Friday. The city is now offering flexibility to the contractor, allowing potential work outside these standard hours, including earlier start times, later end times, and potential weekend work while City Hall is closed to visitors. A notable additional requirement is the need for a communication accommodation on the City Clerk's side of the counter, with a suggested sliding barrier to facilitate easy communication with the lobby during processes like bid openings. These modifications appear designed to enhance both operational efficiency and contractor convenience for the protective barrier installation project.
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Text version
RFP-CAH-Counter Barrier 4-25
City Hall Counter Barrier
ADDENDUM
Accepting Packages:
The current RFP for the Protective Barrier project currently calls for seven (7) total trays in which city staff and visitors can exchange documents. That aspect remains unchanged.
In addition to the seven (7) trays, each side of the counter should contain one (1) installation device to accept smaller packages. The total Protective Barrier project now calls for two (2) devices to accept small packages, one on each side of the counter.
Making Announcements to the Lobby:
The City Clerk side of the counter often makes announcements to the larger lobby during the bid opening process. The installation of the project will need to include an accommodation for the
City Clerk to easily communicate with the lobby.
As discussed during the mandatory pre-bid meeting, a sliding barrier to allow for easy communication with the entire lobby may accomplish this goal.
Working Hours:
The original RFP stated that working hours are between 8:00 AM and 5:00 PM, Monday through
Friday. This has been changed for both the benefit of the contractor, the city, and visitors.
City staff will be willing to work with the successful contractor/vendor on an hours of operation plan that may include working earlier than 8:00 AM, working later than 5:00 PM, and potentially working during the weekend while City Hall is closed to visitors.
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