RFP Addendum 1.pdf

A D D E N D U M # 1 August 10, 2020

City of Chippewa Falls City Hall REQUEST FOR PROPOSAL NO. Chippewa Falls SRT 2021-2025 30 W. Central Street Chippewa Falls, WI 54729 Proposal Must Be Received No Later Than:

Date: August 24, 2020 Time: 3:00 p.m.

COMMODITY OR SERVICE: Shared Ride Taxi Service

The following changes are hereby added to and made a part of Request for Proposal Number: Chippewa Falls

SRT 2021-2025.

1. Please see attached questions and answers.

2. All other parts of this Request for Proposal remain unchanged.

The addenda have been received and considered in preparation of this RFP. Complete the acknowledgment by signing and inserting the date of the addenda and submitting the signed Addendum #1 with Proposal. This addendum must be submitted with the Proposal to be considered responsive.

We acknowledge: Addendum #1 Date: _ ____

SIGNED _________________________________________________

TITLE ____________________ DATE _____________________

FIRM __________________________________________________

ADDRESS__________________________________________________

CITY STATE ______ ZIP ________

TELEPHONE _____________________ FAX _________________________

E-mail ____________________________ FEIN ______________________

All other parts of this Request for Proposal remain unchanged.

If you have submitted a proposal and wish to amend it or change it, please mark the envelope clearly "Amendment to Chippewa Falls SRT 2021-2025". If you have submitted a proposal and have no changes, we will retain it in the file and open it on the due date.

For information concerning this addendum, contact: Ann Z. Schell, Email: aschell@wcwrpc.org

Addendum #1 to: Chippewa Falls SRT 2021-2025 Response to Questions on RFP, received on or before August 7, 2020

Q1: The RFP mentions that there is equipment available for lease from the municipality. Would you please provide the list of equipment available for lease?

A1: The equipment available for lease includes 8 accessible minivans, details attached in Table A.

Q2: Could you please share the current hourly rate that is paid on the Shared Ride contract?

A2: The hourly rate under the 2020 service contract is $28.64.

Q3: Can the City please provide an estimate of the total budget available for this contract, including state and local funding?

A3: The total annual budget for the Chippewa Falls SRT contract is approximately $440,000, including local, state, and federal funds.

Q4: To supplement phone booking through a dedicated dispatch line, is the City interested in responses that include a customer-facing mobile application? A mobile app would allow customers to book trips, monitor their trips in real-time, receive notifications about their trip, and provide electronic fare payment. This mobile app could also be made available as a web-based interface accessible on a desktop or laptop.

A4: We are interested in responses that allow for services to our entire customer base; including app-based services if phone and pre-scheduled reservations are also provided. The successful proposer must meet all requirements of this RFP, including the accepting of ride request via phone.

Q5: Is the City open to using non-employee drivers where legal and appropriate? Working with independent contractor drivers allows for more flexibility in the scaling up and down of shift hours to match demand throughout the day. This operating efficiency generally reduces deadhead hours, reducing the costs for the City. Additionally, independent contractor drivers would receive training and oversight in compliance with FTA, state, and local regulations.

A5: The City does not require that drivers be an employee of the proposer. However, the successful proposer must meet all requirements of this RFP, including, but not limited to, the accepting of ride request via phone, and insurance requirements. The proposer must be willing to take on the administrative burden from federal and state public transit requirements. Contracted drivers must submit to random drug testing, must participate in driver trainings to ensure the safety of riders, and be accountable to the proposer and able to meet level of service requirements. Proposers must be able to track and account for any cash paid to its drivers and must ensure that there are a minimum number of contracted drivers available during the service hours listed in this RFP.

Q6: Will DBE participation be considered in the evaluation and scoring criteria? If so:

a. What is the City’s DBE target? and;

b. How will evaluation points be awarded for DBE participation?

A6: DBE participation shall not influence the scoring criteria. Please refer to the evaluation criteria as stated in the RFP.

Q7: In an effort to adhere with CDC guidelines in response to COVID-19, our company has transitioned to a work from home model. Accordingly, will the City accept digital signatures (verified through docusign)?

A7: Yes.

Q8: Considering business closures and shipping delays caused by the COVID-19 pandemic, will the City accept proposal submissions via email?

A8: No. The City will not accept emailed proposals.

Q9: In addition to submitting a completed version of the Offeror Pricing Proposal, can Proposers include a supplementary pricing form that clarifies the cost structure of the proposed solution?

A9: As noted in Part IV – General Proposal Submission Requirements, Part D. of the RFP, “The pricing proposal must be submitted on the form shown in Appendix A, …. The provided pricing sheet should not be modified or altered to present different or additional information than what the form is asking for.”

Also noted in Part IV, “These restrictions are not intended to hamper proposal preparation but to provide uniformity in evaluating responses to this RFP.” Therefore, additional information would not be accepted.

Q10: Is the City interested in technologies that maximize sharing of rides to reduce overall vehicle miles travelled

(VMT) and the number of vehicle revenue hours (VRH) required to deliver demand responsive services?

A10: Yes, other technology options are allowed, provided all the stated service requirements are met.

Q11: Can the City share its targets for service efficiency (rides/vehicle/hour)

A11: Yes, the service provider will be expected to maintain 4.1 trips per hour (monitored on a monthly and annual basis), however, this standard was relaxed during the COVID-19 shutdowns.

Q12: In addition to the number of vehicles/drivers required to provide the services, is the City able to provide ridership data to provide proposers with a more detailed understanding of current demand for the Shared-Ride Taxi Services?

A12: Ridership data is not readily available by hour, but ridership by day for a sample month (February, 2020), prior to any COVID-19 shutdowns, is included in attached Table B.

Table A (in response to Q1)

Fleet no. Year Make Model Acces. Mod. Status Condition 862 2019 DODGE CARAVAN rear-entry Active Excellent 861 2019 DODGE CARAVAN side-entry Active Excellent 860 2019 DODGE CARAVAN side-entry Active Excellent 859 2019 DODGE CARAVAN side-entry Active Excellent 858 2019 DODGE CARAVAN rear-entry Active Excellent 857 2017 DODGE CARAVAN side-entry Active Good 856 2017 DODGE CARAVAN side-entry Active Fair 854 2016 DODGE CARAVAN side-entry Active Poor

Chippewa Falls SRT - Fleet Inventory

Table B (in response to Q11)

Reduced Adult Student Agency Saturday 2/1/2020 48 29 7 11 95 Sunday 2/2/2020 45 18 0 7 70 Monday 2/3/2020 79 76 30 35 220 Tuesday 2/4/2020 87 82 30 40 239 Wednesday 2/5/2020 73 95 25 42 235 Thursday 2/6/2020 67 84 38 32 221 Friday 2/7/2020 51 92 35 40 218 Saturday 2/8/2020 37 20 2 8 67 Sunday 2/9/2020 14 12 0 1 27 Monday 2/10/2020 75 88 33 42 238 Tuesday 2/11/2020 81 93 29 43 246 Wednesday 2/12/2020 87 90 45 43 265 Thursday 2/13/2020 73 73 54 51 251 Friday 2/14/2020 65 79 40 47 231 Saturday 2/15/2020 21 21 6 6 54 Sunday 2/16/2020 37 15 1 7 60 Monday 2/17/2020 79 86 8 39 212 Tuesday 2/18/2020 77 81 36 50 244 Wednesday 2/19/2020 84 89 37 41 251 Thursday 2/20/2020 73 99 37 41 250 Friday 2/21/2020 65 65 26 32 188 Saturday 2/22/2020 28 17 4 5 54 Sunday 2/23/2020 49 12 1 6 68 Monday 2/24/2020 72 85 33 38 228 Tuesday 2/25/2020 101 74 28 29 232 Wednesday 2/26/2020 81 83 34 47 245 Thursday 2/27/2020 72 75 29 33 209 Friday 2/28/2020 76 104 29 36 245 Saturday 2/29/2020 41 23 3 4 71

1,838 1,860 680 856 5,234

Day Date Trips by Fare Category

Totals

Daily Ridership by Fare Category - February, 2020

Total Fares