RFP ACT Attachments A-E.pdf

COMMONWEALTH OF MASSACHUSETTS

THE TRIAL COURT

Attachment A

Application for Approved Court Transcriber

INSTRUCTIONS: ALL SECTIONS OF THIS APPLICATION MUST BE

COMPLETED in order for you to be considered an applicant to the RFP for ACT.

Type or print clearly.

Answer every question fully and accurately. A resume must be attached, but does not substitute for answering all of the required sections. Use page 5 of this application to provide additional information to complete an answer to any question.

Applicants will be notified of the status of their application by email. Please be sure to provide an email address that is checked regularly.

APPLICANT INFORMATION

Applicant Information Date

Email Address

Name

(Last) (First) (Middle)

(Birth Date) (Place of Birth)

Are you 18 years of age or older?

□YES □NO

Are you a U.S. Citizen? □YES □NO

If no, please attach all documents showing you have entitlement to remain and work in the U.S.

Home Address

(No.) (Street) (City) (State) (Zip Code)

Home Telephone Number

Cellular Telephone Number

Office Address

Office Telephone Number

FAX Number

Website Address, Link File Share Address, Link, Password

EMPLOYMENT INFORMATION – Page 2 Employment Information List the most recent position first. Account for all periods of time. You may include below any verified work performed on a volunteer basis; use page 5 of this application, or attach paper, if additional space is needed.

Name of Employer

Address

Start Date – End Date Position Salary Telephone Number

Describe your duties:

Reason for leaving: May we contact this employer?

Supervisor Name

Supervisor Title

Supervisor Telephone Number

Supervisor Email Address

EMPLOYMENT INFORMATION – Page 3 Employment Information List the most recent position first. Account for all periods of time. You may include below any verified work performed on a volunteer basis; use page 5 of this application, or attach paper, if additional space is needed.

EDUCATION – Page 4 High School/Vocational School Name of School Address

Dates Attended

Course of Study

Did you graduate from High School or receive a

GED?

A copy of your diploma must be attached

College/University Name of College/University Address

Course of Study

Did you graduate? If yes, specify degree obtained:

A copy of your transcript must be attached

Court Reporting/Transcription School

Course of Study

Did you graduate? If yes, specify certificate obtained:

A copy of your certificate must be attached

Graduate School/Additional Education

Course of Study

Did you graduate? If yes, specify degree obtained:

A copy of your transcript must be attached

Current Certification of any, all continuing education units relative to court transcription/court reporting programs.

OPTIONAL - Page 5 Use the space below to complete any answers to a question asked above and to include any additional information you feel might favorably affect consideration of your application.

EXPERIENCE – Page 6 Please describe your knowledge of the Massachusetts State Courts general procedures, and practices.

Please describe your knowledge of legal terminology.

Please describe your working knowledge of Administrative Directive #1-08, the Uniform Transcript Format.

Please provide your typing speed: ____________________WPM

Please describe your experience with preparing official, verbatim transcripts of court proceedings from digital audio recordings.

ALL APPLICANTS MUST SIGN THIS PAGE TO BE CONSIDERED

I certify that all of the information provided in this application is true and to the best of my knowledge and belief.

Signature: Date:

Attachment B

Equipment Certification for Approved Court Transcriber

EQUIPMENT CERTIFICATION

I, _______________________________________, hereby certify to the following:

(First, Last Name)

Check all that apply

I own and maintain the necessary hardware (computer, operating systems, foot pedal, headphones, printer) and software (audio player, word processing, secure cloud storage, compression (zip) software, malware software, anti-virus software), capable of separating all channels, subject to mandatory upgrades, and required to prepare official, verbatim transcripts of court proceedings from CourtSmart digital audio recordings.

□YES

□ NO

cloud storage, compression (zip) software, malware software, anti-virus software), capable of separating all channels, subject to mandatory upgrades, and required to prepare official, verbatim transcripts of court proceedings from FTR (For The Record) digital audio recordings.

cloud storage, compression (zip) software, malware software, anti-virus software), capable of separating all channels, subject to mandatory upgrades, and required to prepare official, verbatim transcripts of court proceedings from JAVS (Jefferson Audio Video Systems) digital audio recordings.

I agree to properly maintain my transcription equipment for as long as I am included on the Trial Court’s Approved Court Transcriber List. I understand that proper maintenance shall mean having a maintenance contract in effect for the transcription equipment and/or having such equipment serviced regularly and annually by a competent service company.

I own and maintain a secure, file sharing service to transfer digital audio recordings and text files securely and expeditiously, and I will provide OTS (Office of Transcription Services) access to all files.

Attachment C Format Designation for Approved Court Transcriber

The vendor seeks to be approved for inclusion in the Trial Court’s contract pool of Approved Court Transcribers utilizing the designated transcription equipment to prepare official, verbatim transcripts of court proceedings from the following formats.

Check all that apply

CourtSmart digital audio recordings.

FTR (For The Record) digital audio recordings.

JAVS (Jefferson Audio Video Systems) digital audio recordings.

Attachment D

Vendor’s Certification for Approved Court Transcriber

VENDOR’S CERTIFICATION

In witness whereof, the vendor certifies under the pains and penalties of perjury that he or she shall comply with the Request for Providers (RFP) for Approved Court Transcribers, Equipment Certification, and Format Designation promulgated by the Office of Transcription Services (OTS) at the Office of Court Management (OCM) for the Massachusetts Trial Court as certified by the/its authorized signatory below.

All vendors are advised that the contract to be executed to join the Trial Court contract pool will require execution of documents that will include, but are not limited to, the following documents: 1.) Consent To Criminal Record Check Form, 2.) Standard Contract Form, 3.) Additional Contract Terms, 4.) Commonwealth Terms And Conditions Form, 5.) W-9 Form, And 6.) Authorization For Electronic Funds Transfer Payments Form. Please note that all forms and documents identified in the RFP will be incorporated into the final contract between the Trial Court and the contract pool.

Vendors supervising provider parties performing some or all of the transcription services must be in compliance with the Minimum Qualifications. The undersigned is a duly authorized representative of the vendor company listed below. The undersigned acknowledges that all of the terms and conditions of the RFP are mandatory. The undersigned agrees that the RFP will be incorporated into and made part of any contract resulting from the vendor’s application. The undersigned further agrees to all terms and conditions of the Consent To Criminal Record Check Form, Standard Contract Form, Additional Contract Terms, Commonwealth Terms And Conditions Form, W-9 Form, And Authorization Of Electronic Funds Transfer Payments Form.

Signature:_______________________________________________________________ (Duly Authorized Representative of the Vendor)

Printed Name and Title:___________________________________________________

Date:___________________________________________________________________

Attachment E

Provider’s Compliance Agreement for Approved Court Transcriber

PROVIDER’S COMPLIANCE AGREEMENT

I have read and understand all components of this RFP, and will abide by the specifications required by the Trial Court in order for me to be included in the contract pool of Approved Court Transcribers. I also fully meet the Minimum Qualifications as to age, education/experience, proficient knowledge of the Massachusetts State Courts general procedures, and practices, legal terminology, the Uniform Transcript Format, and typing speed.

PLEASE INDICATE WHERE APPLICABLE:

I own and maintain the necessary hardware and software to transcribe CourtSmart, FTR, and/or JAVS digital audio recordings. The make, model, and serial numbers of my transcription equipment are:

For CourtSmart: ________________________________________________________

For FTR: _______________________________________________________________

For JAVS: ______________________________________________________________

Provider’s signature below certifies the undersigned fully complies with all relevant requirements of this RFP. I am applying to be a Provider Party to a Vendor Firm.

Signature: ______________________________________________________________

Date: __________________________________________________________________

Printed Name (First, Middle, Last): ________________________________________

Email Address: _________________________________________________________

Mailing Address: ________________________________________________________

Home Telephone: ________________________________________________________