RFP 8942 11042026.pdf

REQUEST FOR PROPOSAL #8942

BY

THE CITY OF WATERBURY

EDUCATION

Motorized Gymnasium Divider Curtain

The City of Waterbury, Department of Education (hereinafter “City”), is seeking a contractor to furnish and install a motorized gymnasium divider curtain.

A. Background and Intent Waterbury Public Schools is soliciting proposals from qualified gymnasium equipment contractors to furnish and install one complete motorized gymnasium divider curtain system at Bucks Hill Elementary School, 330 Bucks Hill Road, Waterbury, Connecticut 06704.

The intent is to provide a durable, safe, fully operational divider capable of separating the gymnasium into functional activity areas while maintaining required egress clearances. The successful proposer shall provide a turnkey installation including field verification, engineering and layout as required by the manufacturer, curtain, drive components, electric winch(es), controls, mounting hardware, electrical coordination, delivery, installation, testing, adjustment, training, warranties, and all incidental materials necessary for a complete system.

B. Qualifications Eligible proposers will be those consultants, businesses, and institutions that have the following qualifications:

1. Experience and expertise in regard to providing the types of or similar services as those outlined in the Scope of Services in this RFP

2. A proposer with a proven track record in providing these types of or similar services for municipal governments.

3. Knowledge of federal and State laws and regulations governing the services outlined in the scope of services.

C. Scope of Services

See Attachment F.

D. Agreement Period The agreement period for any contract or purchase order resulting from this RFP is anticipated to be 30 days from written notice to proceed.

E. Insurance

The respondent shall provide insurance as set for in Attachment D provided by insurers, satisfactory to the City and authorized to do business in the State of Connecticut, an “A-“ Best’s Rating and at least a Class V3 or better financial category as shown in the most current A.M. Best Company ratings.

F. General Information

1. The City is an Equal Opportunity and Affirmative Action employer and does not discriminate in its hiring, employment, or business practices. The City is committed to complying with the Americans with Disabilities Act of 1990 (ADA) and does not discriminate on the basis of disability, in admission to, access to, or operation of its programs, services, or activities.

2. There will be a mandatory Information Session with respect to this

RFP on November 16, 2026, 9:00AM at 330 Bucks Hill Rd Wtby CT 06704.

ATTENDANCE AND ON-TIME SIGN-IN AT THE Information Session IS

MANDATORY. THOSE LATE/NOT ATTENDING WILL NOT BE

ELIGIBLE TO SUBMIT A PROPOSAL.

3. Proposers must complete and sign the items and any forms included in

Attachment A. (Contract Compliance Packet).

4. All questions and communications about this request for Proposal and submission requirements must be directed to the City of Waterbury ProcureWare website and must be received by 2:00 PM on November 19, 2026. Prospective proposers must limit their contact regarding this RFP to the Purchasing Director or such other person otherwise designated by the Purchasing Director. Responses to questions submitted by the above date or identified at any Information Session to be held in regard to this RFP, along with any changes or amendments to this RFP, will be available via the City of Waterbury ProcureWare website by November 24, 2026, 2:00 PM. It shall be the responsibility of the proposer to download this information.

If you have any procedural questions in this regard, please call the Purchasing Director at (203) 574-6748.

G. Management

Any contract or purchase order resulting from this RFP will be managed by the School Inspectors Office.

H. Conditions

All those submitting proposals must be willing to adhere to the following conditions and must positively state this in the proposal:

1. All proposals in response to this RFP are to be the sole property of the City.

Proposers are encouraged not to include in their proposals any information which is proprietary. All materials associated with this procurement process are subject to the terms of state laws defining freedom of information and privacy and all rules, regulations and interpretations resulting from those laws.

2. Any product, whether acceptable or unacceptable, developed under a contract awarded as a result of the RFP is to be the sole property of the City.

3. The timing and sequence of events resulting from this RFP will ultimately be determined by the City.

4. The proposer agrees that the proposal will remain valid for a period of 120 days after the closing date for the submission and may be extended beyond that time by mutual agreement.

5. The City may amend the terms or cancel this RFP any time prior to the execution of a contract or purchase order for these services if the City deems it to be necessary, appropriate or otherwise in the best interests of the City.

Failure to acknowledge receipt of amendments, in accordance with the instructions contained in the amendments, may result in a proposal not being considered. At his option, the City’s Director of Purchasing may provide all proposers with a limited opportunity to remedy any technical deficiencies identified by the City in their initial review of proposals.

6. The proposer must certify that the personnel identified in its response to this

RFP will be the persons actually assigned to the project. Any additions, deletions or changes in personnel from the proposal during the course of the agreement period must be approved by the City, with the exception of personnel who have terminated employment. Replacements for personnel who have terminated employment are subject to approval by the City. At its discretion, the City may require the removal and replacement of any of the proposer's personnel who do not perform adequately, regardless of whether they were previously approved by the City.

7. All subcontractors hired by the proposer awarded a contract or purchase order as a result of this RFP must have prior approval of the City prior to and during the agreement period.

8. Any costs and expenses incurred by proposers in preparing or submitting proposals are the sole responsibility of the proposer.

9. A proposer must be prepared to present evidence of experience, ability, financial standing, and any other information deemed necessary by the City to satisfactorily meet the requirements set forth or implied in the proposal.

10. No additions or changes to the original proposal will be allowed after submittal, except as may be allowed by the City, at its option, in accordance with Section H.5. of this RFP. While changes are not permitted, clarification of proposals may be required by the City at the proposer’s sole cost and expense. The final price and scope of services of any contract or purchase order resulting from this RFP may be negotiated with responsible proposers.

11. The proposer may be required to give presentations to the extent necessary to satisfy the City’s requirements or needs. In some cases, proposers may have to give presentations or further explanation to any RFP selection committee established by the City.

12. The proposer represents and warrants that the proposal is not made in connection with any other proposer and is in all respects fair and without collusion or fraud. The proposer further represents and warrants that it did not participate in any part of the RFP development process, had no knowledge of the specific contents of the RFP prior to its issuance, and that no agent, representative or employee of the City participated directly in the proposer’s proposal preparation.

13. All responses to the RFP must conform to instruction. Failure to include any required signatures, provide the required number of copies, to meet deadlines, answer all questions, follow the requested format, or failure to comply with any other requirements of this RFP may be considered appropriate cause for rejection of the response.

14. Not used.

15. Any contract or purchase order resulting from this RFP process will represent the entire agreement between the proposer and the City and will supersede all prior negotiations, representations or agreements, alleged or made, between the parties. The City shall assume no liability for payment of services under the terms of the contract or purchase order until the successful proposer is notified that the contract or purchase order has been accepted and approved by the City. Any contract resulting from this RFP may be amended only by means of a written instrument signed by the proposer and signed by the Mayor.

I. Proposal Requirements & Required Format

One original (clearly identified as such) and 3 paper copies of the proposal, as well as a copy of the original proposal in pdf format on a CD or flash drive, must be received at the following address no later than 11:30 AM on December 3, 2026. Proposals received after that time shall not be considered.

Mr. Kevin McCaffery Director of Purchasing

City of Waterbury 235 Grand Street

Room 103 Waterbury, CT 06702

Proposals submitted must be bound, paginated, indexed and numbered consecutively.

Proposers shall complete Attachment C addressed to Mr. McCaffery, which, in part, includes a statement by the proposer accepting all terms and conditions and requirements contained in the RFP, and which shall be signed by a duly authorized official of the organization submitting the proposal. Proposers shall also, as indicated in Attachment C, identify the name of a contact person, along with their telephone number, email address, if applicable, and address, who can be contacted for the purpose of clarifying the information contained in their response to this RFP. In addition to any other information required in Attachment C, proposers shall provide their firm’s authorization and a request to any persons, firm, or corporation to furnish any information requested by the City of Waterbury in verification of the recitals included in its response to this RFP.

Proposals must set forth accurate and complete information for each of the items listed below. At the City’s discretion, failure to do so could result in disqualification.

1. Proposer Information: Please provide the following information:

a. Firm Name

b. Permanent main office address

c. Date firm organized.

d. Legal Form of ownership. If a corporation, indicate where incorporated.

e. How many years have you been engaged in services you provide under your present name?

f. Names, titles, reporting relationships, and background and experience of the principal members of your organization, including officers.

2. Experience, Expertise and Capabilities

a. Philosophy Statement and Business Focus. A statement of the proposer’s philosophy and approach in undertaking the services of the nature outlined in the RFP, as well as a description of its primary business focus.

b. Summary of Relevant Experience. A listing of all projects that the proposer has completed within the last three (3) years must be provided, as well as all projects of a similar nature to those included in the Scope of Services in this RFP. The following information shall be provided for each organization listed under this subsection:

• Organization name and the name, title, address and telephone number of a responsible contact person.

• Nature of services provided and dates services started and actually completed. Please indicate, for each assignment, if it was completed within the original contract timeframe and budget.

If not, please explain.

• For each project done for a municipality or other government agency, please indicate the gross cost of the agreement.

Additionally, please list any contracts or purchase orders in the last three

(3) years between the proposer and any agency of the City of Waterbury.

c. Personnel Listing. A complete listing of the staff identified in the work plan by job classification, along with their resumes. Each resume shall include the individual’s qualifications and experience in the subject area.

d. Conflict of Interest. Disclose any current (within the last 3 years) business, financial, personal or other types of relationships which may pose a conflict of interest.

3. Statement of Qualifications and Work Plan

a. Qualifications. Please describe your firm’s qualifications, experience and capabilities as they pertain to each of the areas of qualifications listed, as well as those of the personnel to be assigned to this project.

b. Work Plan. Please describe the approach that would be generally followed in undertaking the Scope of Services in Section C above.

c. Services Expected of the City. Identify the nature and scope of the services that would be generally required of the City in undertaking these projects.

4. Cost Schedule. Proposals shall include a single price for work to be performed in accordance with this RFP, inclusive of all personnel and non-personnel expenses, as per Attachment E. This price should encompass the entire Scope of Services in this RFP. The City reserves the right to negotiate costs, scope of services, and key personnel based on provider proposals. In order for the City to evaluate the proposed cost, proposers must include for each element in the Work Plan outlined in Section I.3.b. above, the staff, hours, hourly rates and the total cost. Include details generally associated with non-personnel costs as an additional cost section.

Since the City may desire to consider the proposer’s experience, qualifications, statement of work, and other aspects of the RFP prior to the Cost Proposal, the Cost Proposal shall be sealed in a separate envelope marked “Confidential:

Cost Proposal”.

Note: The City is exempt from the payment of excise, transportation and sales taxes imposed by the Federal Government and/or the State. Such taxes must not be included in prices.

5. Information Regarding: Failure to Complete Work, Default and Litigation.

Please respond to the following questions:

a. Have you ever failed to complete any work awarded to you? If so, where and why?

b. Have you ever defaulted on a contract? If so, where and why?

c. Is there any pending litigation which could affect your organization’s ability to perform this agreement? If so, please describe.

d. Has your firm ever had a contract terminated for cause within the past five years? If yes, provide details.

e. Has your firm been named in a lawsuit related to errors and omissions within the past five years? If yes, provide details.

f. During the past seven years, has your firm ever filed for protection under the Federal bankruptcy laws? If yes, provide details.

g. Are there any other factors or information that could affect your firm’s ability to provide the services being sought about which the City should be aware?

6. Exceptions and Alternatives. Proposers wishing to take any exceptions to any requirement in the RFP shall state and explain such exceptions. The City may accept proposals which take exception to any requirements in this RFP, or which offer any alternative to a requirement herein, as well as consider such exceptions and alternatives in evaluating responses. Any exception or alternative must be clearly delineated and cannot materially affect the substance of this Request for Proposals.

7. Additional Data. Any additional information which the proposer wishes to bring to the attention of the City that is relevant to this RFP.

J. Evaluation of Proposals; Selection Process

1. Evaluation Criteria

The following criteria are expected to be among those utilized in the selection process. They are presented as a guide for the proposer in understanding the City's requirements and expectations for this project and are not necessarily all inclusive or presented in order of importance.

a. Proposed statement of work. Emphasis will be on grasp of the issues involved, soundness of approach and the quality of the overall proposal.

b. Proposed cost schedule.

c. Experience, expertise, and capabilities of the proposer. Background, qualifications, and previous experience of personnel to be assigned to the project and their demonstrated competence, experience and expertise in the type of work to be performed. The type of experience, expertise, capabilities, and qualifications desired are outlined in Section B. - Qualifications of this RFP. The City may contact one or more of the organization references listed in Section I.2.b. of this RFP as part of assessing the experience, expertise and capabilities of the proposers or those selected as the finalist(s).

d. Time, Project and Cost Schedule. Emphasis will be on the proposer’s record with completing tasks and producing the necessary products within required time frames and within budget.

2. Selection Process

The City of Waterbury may elect to have the proposals evaluated by a committee as part of making a selection. If deemed necessary, the City reserves the right to arrange for interviews/oral presentations as part of the selection process, which invitations for interviews may involve a short-listing of the proposals received.

K.Rights Reserved To The City

The City reserves the right to award in part, to reject any and all proposals in whole or in part for misrepresentation or if the proposer is in default of any prior City contract, or if the proposal limits or modifies any of the terms and conditions and/or specifications of the RFP.

The City also reserves the right to waive technical defects, irregularities and omissions if, in its judgment, the best interest of the City will be served.

L. Federal, State and Local Employment Requirements

Contractors, if applicable, shall be obligated to fully comply with the attached Hiring of Waterbury Residents on Certain Publicly-Funded Construction Projects, i.e. City of Waterbury Ordinances Chapter 34 (“Good Jobs Ordinance“), Federal Davis- Bacon Act, Federal American Recovery and Reinvestment Act of 2009, and the Housing and Urban Development Section 3 Clause, all as further specified in the attached City of Waterbury Contract form. Also attached hereto, is a full copy of the aforesaid City of Waterbury Ordinance, commonly referred to as the “Good Jobs Ordinance“.

M. State Set-Aside Requirements NOT APPLICABLE

i. The contractor who is selected to perform this public works project, funded in whole or part by the State, must comply with CONN. GEN. STAT. §§ 4a-60, 4a-60a, 4a-60g, and 46a-68b through 46a-68f, inclusive, as amended by Public Act 23-204 and Public Act 25-

168. An Affirmative Action Plan must be filed with and approved by the Commission on Human Rights and Opportunities prior to the commencement of construction.

ii. This contract is subject to state contract compliance requirements, including nondiscrimination statutes and spending allocation goals. There is $____N/A_________ in state-funding for this project. State law requires project-specific goals be set for this project based on the project’s needs and available Small Business Enterprises (“SBEs”) and Minority Business Enterprises (“MBEs”). The SBE goal for this project is N/A_____. The MBE goal for this project is _N/A____. The selected contractor must demonstrate good faith effort to meet the spending allocation goals..

iii. For public works contracts, the contractor must file a written or electronic non-discrimination certification with the Commission on Human Rights and Opportunities.

Forms can be found at https://portal.ct.gov/chro/contract-compliance/contract-compliance/contract-compliance-forms-and-reports

N. State DAS Requirements for Construction Projects NOT APPLICABLE https://portal.ct.gov/chro/contract-compliance/contract-compliance/contract-compliance-forms-and-reports https://portal.ct.gov/chro/contract-compliance/contract-compliance/contract-compliance-forms-and-reports

If applicable, Proposers shall submit with their Proposals their DAS Contractor Prequalification Certificate along with a current Updated Bid/Proposal Statement. In addition, any named Subcontractor whose subcontract value is equal to or greater than $500,000 shall hold a current DAS Contractor Prequalification Certificate in the closest applicable Classification of the work that the Subcontractor will complete in the contract.

The proposer must submit with their proposal, all applicable Subcontractor DAS Prequalification certificates. Any Proposal submitted without a copy of the DAS Prequalification Certificate and an Updated Bid/Proposal Statement for the proposal and DAS Prequalification Certificates for Subcontractors whose subcontract value is equal to or greater than $500,000 shall be invalid.

The Successful Proposer and each of its Subcontractors having subcontracts in value equal to or greater than $500,000 shall maintain and keep current their respective DAS Contractor Prequalification Certificates at all times during the term of the Contract and any warranty period set forth in the Contract Documents.

O. Bid Bond

Each Proposal with a total cost greater than $50,000.00 submitted shall be accompanied by a Proposal Security (a Certified Check or Bid Bond) in the amount of ten (10) percent of the Total Proposal Price.

P. Performance/Payment Bonds

The Proposer to whom a contract is offered, must furnish to the City, if that contract has a total cost greater than $50,000.00, a 100 percent Performance Bond with a surety, and in a form, acceptable to the City. In the City's sole discretion, it may also require a 100 percent Payment Bond and/or other additional security with a surety, and in a form, acceptable to the City.

Q. Prevailing Wages NOT APPLICABLE As noted above, proposers are advised that State of Connecticut prevailing wage rates and regulations apply to this Project. The minimum rates to be paid labor of the various classifications shall be in accordance with the prevailing rate of wages established by the Connecticut Department of Labor.

Attachment A Documents

• ANNUAL STATEMENT OF FINANCIAL INTEREST

• DEBARMENT CERTIFICATION

• CITY OF WATERBURY DISCLOSURE OF OUTSTANDING OBLIGATIONS

CITY OF WATERBURY

ANNUAL STATEMENT OF FINANCIAL INTERESTS (Calendar Year 202__) Persons or Entities Conducting Business with the City d:\attach-a-annual statement of financial interests.doc 1

I. Outstanding Purchase Orders of Contracts with the City

A. Contracts

No Contracts with the City

(Service or Commodity Covered by Contract)

(Term of Contract)

(Service or Commodity Covered by Contract)

(Term of Contract)

(Service or Commodity Covered by Contract)

(Term of Contract)

FILL IN AND RETURN WITH YOUR SUBMISSION

Persons or Entities Conducting Business with the City d:\attach-a-annual statement of financial interests.doc 2

B. Purchase Order(s).

No Purchase Order(s) with the City

(Service or Commodity Covered by Purchase Order)

(Date of Purchase Order)

(Service or Commodity Covered by Purchase Order)

(Date of Purchase Order)

(Service or Commodity Covered by Purchase Order)

(Date of Purchase Order)

Persons or Entities Conducting Business with the City d:\attach-a-annual statement of financial interests.doc 3

II. Financial Interest Disclosure (Public Officials, Employees or Board and Commission Members with interest in

Person or Entity Conducting Business with the City)

No Officials, Employees or Board and Commission Members with Financial Interest

(Name of Official)

(Position with City)

(Nature of Business Interest) (e.g. Owner, Director etc…)

Interest Held By:

Self Spouse Joint Child

(Name of Official)

(Position with City)

(Nature of Business Interest) (e.g. Owner, Director etc…)

Interest Held By:

Self Spouse Joint Child d:\attach-a-annual statement of financial interests.doc 4

1. I certify that this Annual Statement of Financial Interests is a complete and accurate statement of those matter required to be disclosed by me pursuant to §39.061 of the Code of Ordinances.

2. I understand that if I fail to file an Annual Statement (or amendment thereto) or an inaccurate Statement I will be in violation with Chapter 39 of the Code of Ordinance and, thereby, subject to the remedies set forth in §§38.71 and

39.101 of said Code.

3. I understand that I must file with the City Clerk, within fifteen (15) days following any reportable occurrence, any amendments to the Annual Statement.

I have read and agree to the above certification.

(Name of Company, if applicable)

Signature of Individual (or Authorized Signatory) Date

Print or Type Name and Title (if applicable)

DELIVERED By Mail Hand-Delivered

DISCLOSURE AND CERTIFICATION AFFIDAVIT REGARDING OUTSTANDING

OBLIGATIONS TO THE CITY OF WATERBURY

For the purposes of this Disclosure of Outstanding Financial Obligations, the following definitions apply:

(a) “Contract” means any Public Contract as defined below.

(b) "Person” means one (1) or more individuals, partnerships, corporations, associations, or joint ventures.

(c) “Public Contract” means any agreement or formal commitment entered into by the city to expend funds in return for work, labor, services, supplies, equipment, materials or any combination of the foregoing, or any lease, lease by way of concession, concession agreement, permit, or per agreement whereby the city leases, grants or demises property belonging to the city, or otherwise grants a right of privilege to occupy or to use said property of the city.

(d) “City” means any official agency, board, authority, department office, or other subdivision of the City of Waterbury.

State of_____________________________

SS.:___________________

County of___________________________

_____________________________________________________, being first duly sworn, deposes and says that:

1. I am the owner, partner, officer, representative, agent or ___________________ of __________________________(Contractor’s Name), the Contractor that has submitted the attached agreement.

2. I am fully informed respecting the preparation and contents of the attached Agreement and of all pertinent circumstances respecting such Agreement;

3. That as a person desiring to contract with the City (check all that apply):

____ The Contractor and each owner, partner, officer, representative, agent or affiliate of the Contractor has filed a list of taxable personal property with the City of Waterbury for the most recent grand list, as required by Conn.

Gen. Stat. §12-42.

____ Neither the Contractor nor any owner, partner, officer, representative, agent or affiliate of the Contractor are required to file a list of taxable personal property with the City of Waterbury for the most recent grand list, as required by Conn. Gen. Stat. §12-42.

____ Neither the Contractor nor any owner, partner, officer, representative, agent or affiliate of the Contractor either directly or through a lease agreement, owes back taxes to the City of Waterbury

OBLIGATIONS TO THE CITY OF WATERBURY

____ Neither the Contractor nor any owner, partner, officer, representative, agent or affiliate of the Contractor either directly or through a lease agreement, has any other outstanding obligations to the City of Waterbury

4. The following list is a list of the names of all persons affiliated with the business of the Contractor, if none state none. Use additional sheet if necessary (Must be on company letterhead and notarized):

Name Title Affiliated Company (if none state NONE)

Service or

Material

DOB

5. That as a person desiring to contract with the City:

(a) The Contractor or an owner, partner, officer, representative, agent or affiliate of the Contractor provides, or has provided, services or materials to the City within one (1) year prior to the date of this disclosure, if none, state none.

Use additional sheet if necessary (Must be on company letterhead and notarized):

Name Title Affiliated Company (if none state NONE)

Service or

Material

DOB

(b) The Contractor possesses an ownership interest in the following business organizations, if none, state none. Use additional sheet if necessary (Must be on company letterhead and notarized) :

Organization Name

Address Type of Ownership

(c) The following persons possess an ownership interest in the Contractor. If the Contractor is a corporation, list all of the officers of the corporation and the names of each stockholder whose shares exceed twenty-five

OBLIGATIONS TO THE CITY OF WATERBURY

(25) percent of the outstanding stock, if none, state none. Use additional sheet if necessary (Must be on company letterhead and notarized):

Name Title DOB Stock %

(d) Of the following of the affiliates, individuals or business entities identified in this affidavit, list each that owns, owned, or within one (1) year prior to the date of this disclosure has owned, taxable property situated in the City of Waterbury, if none state none. Use additional sheet if necessary (Must be on company letterhead and notarized):

Name Title Affiliated Company (if none state NONE)

Address DOB

(e) If the Contractor conducts business under a trade name, the following additional information is required: the place where such entity is incorporated or is registered to conduct such business; and the address of its principal place of business, if none, state none:

TRADE NAME PLACE OF INCORPORATION/REGISTRY PRINCIPAL

PLACE

OF BUSINESS

I hereby certify that the statements set forth above are true and complete, and I understand that any incorrect information or omission of information from this affidavit may result in the immediate termination of the Contractor’s agreement with the City of Waterbury.

For Partnership/Sole Proprietor

In presence of:

Witness Name of Partnership/Business

OBLIGATIONS TO THE CITY OF WATERBURY

By: ______________________________ Name of General Partner/ Sole Proprietor

Address of Business

State of _____________________ )

) SS

County of ____________________ )

______________________________________________ being duly sworn, Deposes and says that he/she is _____________________ of _____________ and that he/she answers to the foregoing questions and all statements therein are true and correct.

Subscribed and sworn to before me this _________ day of _________ 202_.

(Notary Public)

My Commission Expires: ________________________________

For Corporation

Witness Name of Corporate Signatory

Address of Business

Affix Corporate

Seal

By:__________________________________ Name of Authorized Corporate Officer

Its:_____________________________ Title

OBLIGATIONS TO THE CITY OF WATERBURY

State of _____________________ )

) SS

County of ____________________ )

______________________________________________ being duly sworn, deposes and says that he/she is _____________________ of _____________ and that he/she answers to the foregoing questions and all statements therein are true and correct.

Subscribed and sworn to before me this _________ day of _________ 202__.

(Notary Public)

My Commission Expires: ________________________________

Attachment C Document

• ADDENDUM/CERTIFICATION/NOTICE OF ACCEPTANCE

and NON-COLLUSION STATEMENT

ATTACHMENT C

KEVIN MC CAFFERY

DIRECTOR OF PURCHASING

235 GRAND STREET, ROOM 103

WATERBURY, CT 06702

The undersigned declares that the only persons or parties interested in this Proposal as principals are as stated;

that the Proposal is made without any collusion with other persons, firms, or corporations; that Proposer has carefully examined the entire Request for Proposal; that Proposer has informed itself fully in regard to all conditions pertaining to the Work and the place where it is to be performed; and that with this representation, the undersigned makes this Proposal. These prices shall cover all expenses incurred in performing the Work required under the Contract Documents, of which this Proposal and Form are a part.

The undersigned agrees and covenants that the Contract Time shall commence on delivery of the City of Waterbury's written notice to proceed, which shall occur after contract execution by both parties.

The undersigned acknowledges receipt of addenda numbered: (insert date)

1 ______________________________________ 4 _____________________________________

2 ______________________________________ 5 _____________________________________

3 ______________________________________ 6 _____________________________________

All Work for this Project shall be performed at the Proposal Prices as described in the Proposal Documents.

The undersigned hereby certifies under the penalties of perjury that this Proposal is in all respects bona fide, fair and made without collusion or fraud with any other person. As used in this section, the work "person" shall mean any natural person, joint venture, partnership, corporation, or other business or legal entity.

Social Security Number Signature of Individual or Corporate Name or Federal Identification Number

Corporate Officer (if applicable)

City notice of acceptance should be mailed, telegraphed or delivered to the undersigned Proposer at the following address:

Name _____________________________________________________ By: ____________________________________________________

(Title) Business Address: ___________________________________________

(City, State, Zip Code)

Phone: ____________________________________________________ Email:______________________________________________________

Date: ______________________________________________________

Note: If the Proposer is a corporation, indicate State of incorporation under signature, and affix corporate seal;

if a partnership, give full names and residential addresses, if different from business address.

Attachment D Document

• INSURANCE REQUIREMENTS

THE CITY OF WATERBURY

EDUCATION

Motorized Gymnasium Divider Curtain Attachment D

Insurance Requirements

Contractor/Vendor shall agree to maintain in force at all times during the contract the following minimum coverages and shall name the City of Waterbury and the Waterbury Board of Education as Additional Insured on a primary and non-contributory basis to all policies, except Workers Compensation. All policies should also include a Waiver of Subrogation. Insurance shall be written with Carriers approved in the State of Connecticut and with a minimum AM Best's rating of "A"VIII.

If any policy is written on a "Claims Made" basis, the policy must be continually renewed for a minimum of two (2) years from the completion date of this contract. If the policy is replaced and/or the retroactive date is changed, then the expiring policy must be endorsed to extend the reporting period for claims for the policy in effect during the contract for two (2) years from the completion date.

Original, completed Certificates of Insurance must be presented to the City of Waterbury and the Waterbury Board of Education prior to contract issuance. Contractor/Vendor agrees to provide replacement/renewal certificates at least 30 days prior to the expiration date of the policies. Should any of the above described policies be cancelled, limits reduced or coverage altered, 30 days written notice must be given to the City of Waterbury and the Waterbury Board of Education.

General Liability: $1,000,000 each Occurrence

$2,000,000 General Aggregate $2,000,000 Products/ Completed Operations Aggregate

Auto Liability: $1,000,000 Combined Single Limit each Accident Any Auto, All Owned and Hired Autos

Workers Compensation: WC Statutory Limits Employer Liability (EL)

$1,000,000 EL each Accident $1,000,000 EL Disease each Employee $1,000,000 EL Disease Policy Limits

Excess/Umbrella Liability: $1,000,000 each Occurrence $1,000,000 Aggregate

Wording for Additional Insured Endorsement and Waiver of Subrogation:

The City Waterbury and its Board of Education is listed as an Additional Insured on a primary and non-contributory basis on all policies except Workers Compensation. All policies shall include a Waiver of Subrogation.

Attachment E Document

• PRICE PROPOSAL FORM

THE CITY OF WATERBURY

EDUCATION

Motorized Gymnasium Divider Curtain

ATTACHMENT E - COST PROPOSAL

(Must be submitted as part of the Proposal in a separate sealed envelope marked

"Confidential: Price Proposal.")

Date: _____________________

Kevin McCaffery Director of Purchasing City of Waterbury 235 Grand Street, Room 103 Waterbury, CT 06702

Sir:

Pursuant to and in compliance with your RFP, the Undersigned, (Print or Type Company/Corporate Name)

(Print or Type Business Address) having carefully examined all the RFP Documents, together with all Addenda, as acknowledged on Attachment C, and having informed itself fully in regard to all conditions and related requirements pertaining to the performance of services required under this RFP; and that with this representation, the undersigned makes this Proposal, as follows:

[continued on following page(s)]

Price Item Amount Complete curtain, drive system, winch(es), controls, hardware and accessories

Freight / shipping / handling / delivery $ __________________

Installation labor, supervision, lifts/equipment, testing and training

Electrical work included in base proposal $ __________________

Other required work/materials $ __________________

TOTAL LUMP-SUM INSTALLED PRICE $ __________________

Project Schedule The proposer shall state the anticipated lead time from notice to proceed/purchase order to approved submittals, fabrication, delivery, and installation. Work shall be coordinated with WPS to minimize disruption to school operations. Installation dates and work hours are subject to WPS approval.

• Proposed fabrication/delivery lead time after approval: ______ calendar days.

• Estimated on-site installation duration: ______ working days.

Social Security Number Signature of Individual or or Federal Identification Number Corporate Name

Company Name Corporate Officer

(if applicable)

By:

(Title)

(Business Address)

(City, State, Zip Code)

Date: Email:___________________________

END OF ATTACHMENT E

Attachment F Document

• SCOPE OF SERVICES

THE CITY OF WATERBURY

EDUCATION

Motorized Gymnasium Divider Curtain

ATTACHMENT F

Scope of Services

• Perform a pre-installation field survey and verify all dimensions, attachment elevations, structural support locations, obstructions, electrical conditions, clearances, and access requirements before fabrication.

• Provide shop drawings and manufacturer product data showing curtain dimensions, upper and lower fabric sections, colors, seams, hems, drive system, web belts, support points, winch(es), controls, electrical requirements, stored position, and clearances.

• Furnish and install one complete motorized divider curtain approximately 40 feet wide by 32 feet high. Final fabrication dimensions shall be based on verified field conditions and approved submittals.

• Provide all manufacturer-required support brackets, clamps, pipe/battens, drive pipe, bearings, guides, web belts, fasteners, hardware, controls, and accessories for a complete installation.

• Provide electric winch(es), limit controls, key-operated or manufacturer-standard supervised controls, and all components required for safe raising and lowering of the curtain.

• Coordinate final power requirements and connections. Proposal shall clearly state the voltage, phase, amperage, circuit, disconnect, and any electrical work included or excluded.

• Protect existing floors, walls, ceilings, equipment, and finishes. Repair damage caused by the contractor at no additional cost to WPS.

• Test the completed system through multiple full raise/lower cycles; adjust tracking, belt wrap, limits, alignment, and stored position; and demonstrate proper operation to WPS Facilities staff.

• Remove packaging, debris, surplus material, and installation waste from the site. Leave the gymnasium clean and ready for use.

• Include all freight, shipping, handling, delivery, equipment, lifts/scaffolding, labor, supervision, materials, and installation costs in the lump-sum proposal.

Technical Requirements Divider Curtain – Required Performance and Construction Requirement Minimum Specification

Configuration Motorized rectangular gymnasium divider curtain, approximately 40'-0" wide x 32'-0" high, field verified prior to fabrication.

Curtain construction Combination curtain with semi-transparent vinyl-coated polyester mesh upper section and coated opaque solid vinyl-coated polyester lower section.

Colors Green and Black

Lower material 22 oz/yd² (approximately 624 g/m²) vinyl-coated polyester is preferred. Proposer shall identify actual offered weight and submit product data.

Upper material Vinyl-coated polyester mesh suitable for gymnasium divider use and compatible with the lower solid section.

Flame performance Curtain and mesh materials shall comply with applicable flame-resistance requirements for the installation and shall include manufacturer test/certification data with submittals.

Shape Curtain shall be square/rectangular; no irregular cutouts unless specifically approved by WPS.

Edge clearance Provide a minimum 6-inch clearance between vertical curtain edges and adjoining curtains or fixed objects, except where a greater clearance is required by the manufacturer or code.

Egress Provide approximately 3'-0" clear passage at both ends of the curtain for egress, subject to field conditions and code/AHJ requirements.

Seams Minimum 1-inch-wide full-contact welded seams; electronically welded seams preferred.

Outer hems Outer edge hems shall be turned and welded/heat-seamed to prevent fraying.

Roll/hoist guidance Provide flexible webbed belts or equivalent manufacturer-engineered guidance components required for uniform roll-up action. Where belts are used, they shall be cut straight and true and shall wrap properly on the drive pipe without tracking or bunching.

Drive system Provide complete drive pipe/batten system, bearings, supports, and electric winch(es) sized for the curtain weight and dimensions.

Stored/stacked condition Maximum stored/stacking dimension shall be approximately 3'-0" from the drive attachment/support point unless a smaller dimension is provided by the proposed system.

Controls Provide manufacturer-standard supervised control, preferably a three-position momentary key switch or equivalent, located so the operator can observe curtain travel. Include limit controls and required control hardware.

Electrical Provide all winch/motor/control components. Clearly identify required power. Electrical installation/connection shall be included unless specifically stated otherwise and priced as an identified exclusion/alternate.

Safety System shall operate smoothly without exposed hazards, uncontrolled travel, excessive sway, belt mis-tracking, or interference with fixed building elements.

Delivery/installation All shipping, freight, handling, delivery, labor, lifts, equipment, materials, fasteners, installation, testing, adjustment, cleanup, and training shall be included.

Warranty

• Divider curtain winch(es), motor(s), drive components, and controls shall carry a full replacement warranty, including parts and labor, for a minimum of five (5) years from WPS installation acceptance.

• Divider curtain fabric/assembly shall carry a manufacturer’s warranty for a minimum of one (1) full year from WPS installation acceptance.

• Warranty service shall include removal and replacement labor, travel, and required adjustments for covered failures unless a longer or more comprehensive manufacturer warranty is offered.

• Proposer shall submit actual manufacturer warranty documents with the proposal or submittal package and clearly identify any limitations.

Product References / Approved-Equal Benchmark

The following products/manufacturers are provided as examples of the type and quality requested. They are not a sole-source requirement. The proposed system must meet the requirements of this RFP. Where a referenced manufacturer’s product name or standard configuration does not meet the stated 40-foot by 32-foot dimensions or belt-guided roll-up requirements, the proposer shall furnish another compliant configuration from that manufacturer or an approved equal.

• Draper, Inc. – Gym Divider Curtains / Roll-Up and Top-Roll product families:

https://www.draperinc.com/gymequipment/gymdividers.aspx

• Quality Sports & Design (QSD) – Gymnasium Dividers:

https://qsdcurtains.com/community/gymnasium-dividers/

• Performance Sports Systems – Top Roll Gymnasium Curtain:

https://www.perfsports.com/products/top-roll-gymnasium-curtain

END OF ATTACHMENT F

https://www.draperinc.com/gymequipment/gymdividers.aspx https://www.perfsports.com/products/top-roll-gymnasium-curtain