RFP 89303020RMA000019.pdf

Department of Energy Washington, DC 20585

Issued: April 24, 2020

REQUEST FOR PROPOSALS (RFP)

RFQ Number: SOL: 89303020RMA000019

TO: Interested Parties

The Office of HQ Procurement Services is soliciting for the Office of Management, U.S.

Department of Energy (DOE) for proposals to provide annual carpet tile supplies and services to include: carpet tiles, carpet installation, carpet removal, and carpet disposal at the DOE Headquarters, Forrestal Facility (Washington, DC) and Germantown Facility (Germantown, MD). Specifics are described in Section C-Statement of Work (SOW) for this solicitation requirement. The vendor shall provide all labor, materials, equipment and supervision to provide carpet to the areas and square footage listed per the Price Sheet (Section J-Attachment A) and SOW (Section C).

This acquisition is a follow-on to an existing BPA with similar services. The incumbent contractor is SCS Integrated Support Solutions, LLC.

GENERAL INFORMATION

This competitive acquisition is a 100% set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSB) under NAICS Code 238330 Flooring Contractors, with a size limit standard appropriate to that NAICS Code. A SDVOSB is at least 51% owned by one or more Service-Disabled Veterans or, in the case of any publicly owned business, at least 51% of the stock of which is owned by one or more Service-Disabled Veterans; and Management and daily business operations are controlled by one or more Service-Disabled Veterans or, in the case of a veteran with a permanent and severe disability, the spouse or permanent caregiver of such a veteran.

A single fixed price IDIQ contract is contemplated. The proposed period of performance consists of a base period of twelve (12) months and four 12-month option periods. Sections B through J of the RFP represent the draft contract and shall be the basis for the contractual relationship between DOE and the selected Offeror, in accordance with the Uniform Contract Format at FAR 15.204.

PROPOSAL SUBMISSION

It is mandatory that proposals account for the entire requirement (Base and Options). The planned Period of Performance for this award is for 12 months, to commence within 10 days of the award. Four (4), twelve month of the award. Four [4], twelve [12] month Option Years will be included, to be exercised provided that the contractor's performance was acceptable and the conditions of FAR 17.2 are met. The projected contract term would end October 2024.

Proposals are to be based on the requirements set forth in the Statement of Work-Section C.

Proposals must be in accordance with this solicitation's Section L-Instructions, Conditions, and Notices to Offerors. Proposals not in accordance with Section L may be determined deficient.

You are cautioned to carefully review the provisions in Section L of this RFP concerning submission, modification, revision and withdrawal of proposals. Late proposals shall be rejected, except see FAR 52.215-1. Proposals will be evaluated for compliance with Section L, before being evaluated according to the criteria set forth in Section M of this solicitation.

All contractor personnel performing the work on the DOE site must be U.S. citizens.

The Government intends to evaluate proposals and award a contract without discussions.

Therefore, each offer should contain the Offeror's best terms from a cost or price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government shall not award a contract to an Offeror that does not meet the material requirements of the RFP.

Proposals shall be evaluated in accordance with the criteria set forth in Section M. All expenses related to the proposal cost and document preparation shall be the sole responsibility of the Offeror.

Proposals must be received no later than 4:00 p.m., Eastern Time, via Fedconnect on

May 15, 2020.

Bids are due by 4:00 p.m. EST on May 15, 2020. Anticipated Award date is October 1, 2020.

NOTIFICATION for SYSTEM for AWARD MANAGEMENT

All prospective Offerors are hereby notified that FAR 52.204-7 is included in Section I of the subject RFP. Pursuant to FAR 52.204-8 Annual Representations and Certifications, paragraph (c) of Provision K.l applies. Offerors shall complete the annual representations and certifications electronically via the System for Award Management (SAM) website at:

www.sam.gov.

http://www.sam.gov/

OTHER INFORMATION

All Carpet is to be in compliance with EPA standards set forth in "Recycled Materials

Advisory Notice for Polyester Carpet" found here:

http://www.epa.gov/osw/conserve /tools/cpg/pdf/rmanal3.pdf

QUESTIONS

Questions regarding this RFQ must be submitted via FedConnect by 3:00 PM Eastern

Standard Time on Tuesday, May 5, 2020 to FedConnect. Questions received after the above date or transmitted by any other method than FedConnect (unless authorized by notification from the Contracting Officer) may not be answered. The Government shall not respond to questions submitted by phone, e-mail or in person at any time. Offerors are encouraged to periodically check FedConnect to ascertain the status of any amendments and review the answers to questions as hard copies will not be distributed.

This request does not commit the Government to award a BPA nor to pay for cost incurred in the submission of a proposal or costs incurred in making necessary studies or designs for said services or supplies. In order to be eligible for award, the Contractor must have a current

DUNS number registered in the System for Award Management.

Sincerely, Albert A. Manley, Signed Electronically

Albert A. Manley

Contracting Officer Office of Headquarters Procurement Services

Attachments:

1: Statement of Work (SOW) 2: Pricing Matrix 3: Past Performance Questionnaire 4: Quality Assurance Surveillance Plan (QASP)

5: DOE General Notes- Germantown & Forrestal http://www.epa.gov/osw/conserve/tools/cpg/pdf/rmanal3.pdf