Questions and Answers for Carpet_CO.pdf

Attachme nt 6: Request for Proposal Questions

U.S. DEPARTMENT OF ENERGY

REQUEST FOR PROPOSAL QUESTIONS

89303020RMA000019

1. Statement of Work Question - Will there be a requirement for weekend or night installment work?

If so, will this include a night or weekend premium rate?

Response – Yes, there is a requirement for night and weekend installment. These times are paid a premium rate. Normal hours are 7am to 6pm, Monday through Friday.

2. Statement of Work Question - What is the typical DOE lead time for installation requests?

Response – Normally, the lead time is one week; but there are times when expedited removals and installations will be required, such as flooded areas of the complexes or construction issues during high profile projects.

3. Pricing Matrix Question - Is this work covered under SCA or Davis Bacon prevailing wage rates, if so, which one?

Response – The work required under this award will be covered under SCA.

4. Proposal Preparation Instructions Question - Are there any page limits for volumes I, III, IV or V?

Response - There are no page limits for Volumes I, III, IV and V.

5. Proposal Preparation Instructions Question - Are there any font style or size restrictions? If so, is there an allowance for smaller fonts in tables and/or charts?

Response – The require font size is 12-point size.

6. Special Contract Requirements- Section H Question - According to page 35, DOE-H-2070 Key Personnel section of the solicitation, what position/title is considered key personnel?

Response – Due to the different organizational structures it is the individual company responsibility to determine their own key personnel structure. At minimum the lead installer, schedule coordinator and finance person should be included.

7. Instructions, Conditions, and Notices to Bidders- Section L

Question - According to Page 66 of the solicitation, samples are requested with proposal submission. Where should carpet samples be mailed?

Response – The carpet samples should be mailed to following address:

Ideia Sutton, Contract Specialist U.S. Department of Energy 1000 Independence Ave., SW Room 7F-042 Washington, DC 20585

8. Instructions, Conditions, and Notices to Bidders -Section L

Question - Page 68 - (d) (1) what documentation is the government requesting to show the capability to obtain sufficient financial resources to perform this contract?

Response – The money available to your business for spending in the form of cash, liquid securities and credit lines.

9. Instructions, Conditions, and Notices to Bidders -Section L Question - Page 68 - (d) (2) what documentation is the government requesting to show, “satisfactory history of business ethics and integrity, inclusive of a description of your ability to comply with Contractors Code of Ethics…”

Response – The Contracting Officer will accept a statement that there are no reportable incidents of unsatisfactory history of business ethics and integrity violations inclusive of a description of your historical ability to comply with Contractors Code of Ethics.

10. Proposal Preparation Instructions Question - Page 65 - Paragraph 1 under Volume II - Technical Proposal mentions that “resume” is not to be included in the page limitations, but there is no instruction for providing a resume or resumes. Please clarify if resumes should be included in Volume II. If so, where, and for whom (Program Manager, Installers, etc.).

Response – Key Personnel will not be evaluated. There is no requirement to provide resumes.

11. Proposal Preparation Instructions

‘letter of commitment”. Assuming the LOC is for the aforementioned resume, is a LOC required if the proposed resume is a current company employee?

Response – References to “Letter of Commitment” is to be disregarded. There is not a requirement to submit resumes or Letters of Commitment under this RFP.

12. Proposal Preparation Instructions

“past performance information”. Please clarify what “past performance information” is to be included in this volume. Does this refer specifically to the “resume” past performance, or is this to include corporate past performance?

Response – Past performance would refer to previous contracts or works that have a comparable size and cost to this solicitation. Past performance information is unrelated to resumes. Generally, past performance information and corporate experience are linked.

13. Quality Assurance Surveillance Plan (QASP)

Question - Under Section 4: Surveillance Forms, there is a place for Section 4.2, but it contains no content. Will the government please provide the content, or confirm that is not relevant to the QASP and should not be considered by the contractor for compliance.

Response – Please refer to the QASP is provided in the current solicitation.