RFP 8811 FINAL.pdf

REQUEST FOR PROPOSAL

#8811 Rolling Hills Water Park Main Mechanical

Equipment Improvements

At

ROLLING HILLS WATER PARK

for

WASHTENAW COUNTY

PARKS and RECREATION COMMISSION

Ann Arbor, MI

Issued By:

Washtenaw County Purchasing Administration Building 220 N. Main Street Ann Arbor, MI 48104

Beth A. Duffy, CPPB Purchasing Manager

(734) 222-6768 on behalf of the

Washtenaw County Parks and Recreation Commission 2230 Platt Rd., P. O. Box 8645 Ann Arbor, MI 48107-8645 Phone: (734) 971-6337

Proposal Submitted by:

Please type Bidder’s Company Name & include as proposal cover

RFP #8811 – Rolling Hills Water Park Main Mechanical Equipment Improvements

WASHTENAW COUNTY

Finance Department

Purchasing Division

220 N. Main, Ann Arbor, MI 48104 Phone (734) 222-6760, Fax (734) 222-6764 www.purchasing.washtenaw.org

RFP #8811

June 29, 2025

Washtenaw County Purchasing Division on behalf of the Washtenaw County Parks and Recreation Commission (WCPARC) is issuing a Request for Proposal (RFP) # 8811.

Work will entail refurbishing/rebuilds of existing pumps and impellers, and column pipe replacement.

On-site can begin no sooner than Monday, September 15, 2025

All required bid documentation for this project may be obtained at the Washtenaw

County Purchasing Division website https://www.washtenaw.org/2431/Open-Bids

Sealed Proposals:

Bidder will deliver an electronic response to this solicitation at our Open Bids website by using the “Submit A Proposal” button associated with RFP #8811 at: https://www.washtenaw.org/2431/Open-Bids

BY: Tuesday, July 29, 2025, at 2:00pm EDT

Proposals received after the above cited time will be considered a late bid and are not acceptable unless waived by the Purchasing Manager.

An optional pre-bid site meeting will held on site Rolling Hills Water Park on Tuesday, July 8, 2025 at 10am local time. This site is located at 7660 Stony Creek Road, Ypsilanti, MI 48197. Attendance of this meeting is strongly encouraged.

• Please direct purchasing and procedural questions regarding this RFP to Beth Duffy via e-mail to: duffyb@washtenaw.org.

• Please direct technical project questions regarding this RFP via e-mail only to Jeff

Miller, Superintendent, Washtenaw County Parks and Recreation Commission:

millerjs@washtenaw.org, with a copy to the purchasing and procedural questions contact as well.

https://www.washtenaw.org/2431/Open-Bids https://www.washtenaw.org/2431/Open-Bids mailto:millerjs@washtenaw.org

• Bidders or their representatives are prohibited from communicating with Washtenaw County employees regarding this RFP except as provided under TECHNICAL

QUESTIONS.

• Question deadline: Friday, July 28 at 5:00pm local time. Questions received after this date will not be answered prior to bid opening.

• Violation of this provision by the bidders and/or their agent may lead to disqualification of the bidder’s proposal from consideration.

Thank you for your interest.

i

TABLE of CONTENTS

SECTION TITLE PAGES

Cover Page and Request for Proposals 1-2 Table of Contents/ Specification Index i Proposal Information 1-12 Proposal Definitions Proposal Terms Responsible Contractor Policy Questions

Local Vendor Preference Affidavit

PART I: CONTRACT FORMS

---------- Instruction to Bidders IB-1 thru IB-5

General Scope of Work Securing Documents Delivery of Proposal Format of Contract Documents Interpretation of Contract Documents Bidder’s Understanding Preparation of Bids Withdrawal of Bids Basis of Award License Requirements Implementation of the Work Work by Others Insurance Coverage Bonds

---------- Bidder’s Qualifications QES 1 - QES 4 ---------- Bid Proposal Forms P-1 thru P-4 ---------- Performance Bond PB 1 – PB 2 ---------- Labor and Materials Bond LMB 1 – LMB 2 ---------- Sample Service Contract SC 1 – SC 6 ---------- General Conditions of the Contract for Construction GC 1 – GC 33

PART II: DETAILED SPECIFICATIONS

See separate document prepared by Stantec (114 pages)

PART III: INDEX OF DRAWINGS

See separate document prepared by Stantec (11 pages)

PROPOSAL INFORMATION

1. Proposal Definitions:

“Bidder” An individual or business submitting a bid to Washtenaw County

“Contractor/Vendor” One who Contracts to perform services in accordance with this legal agreement

“County” Washtenaw County in Michigan

“OWNER-WCPARC” Washtenaw County Parks & Recreation Commission

“OWNER’S

REPRESENTATIVE” A hired consultant as authorized representative of

WCPARC given authority as assigned in the Contract Documents.

2. Proposal Terms:

A. Basis of Award: Award will be made to the lowest responsive, responsible bidder, with the most relevant experience and best qualifications. However, the award may not be based solely on low bid alone.

B. Washtenaw County reserves the right to reject any and all proposals received as a result of this RFP. If a proposal is selected it will be the most advantageous regarding price, quality of service, the Contractors qualifications and capabilities to provide the specified service, and other factors that the County may consider. The County does not intend to award a contract fully on the basis of any response made to the proposal; the County reserves the right to consider proposals for modification at any time before a contract would be awarded, and negotiations would be undertaken with that contractor whose proposal is deemed to best meet the County’s needs, specifications, and interests.

C. The County reserves the right to reject any and all bids, to waive or not waive informalities or irregularities in bids or bidding procedures, and to accept or further negotiate cost, terms, or conditions of any bid determined by the County to be in the best interest of the County even though not the lowest bid. The County reserves the right to award this contract to more than one vendor for the different areas of work at the County’s discretion. The County reserves the right to add additional vendors at any time to ensure adequate services.

D. Proposals must be signed by an official authorized to bind the contractor to its provision for at least a period of 90 days. Failure of the successful bidder to accept the obligation of the contact may result in the cancellation of any award.

E. In the event it becomes necessary to revise any part of the RFP, addenda will be provided. Deadlines for submission of RFP's may be adjusted to allow for revisions.

To be considered, Vendor will deliver one (1) e-proposal in .pdf format to the County as indicated on or before the date specified.

F. Proposals must be submitted on the forms provided within this Contract Document Proposal section. Proposal figures may be handwritten or typed, however, no erasures are permitted. Mistakes must be crossed out, corrected, and initialed in ink by the person signing the proposal. No changes shall be permitted in the wording or quantity numbers on the prepared Proposal Form(s).

G. CONFLICT OF INTEREST. Contractor warrants that to the best of contractor’s knowledge, there exists no actual or potential conflict between contractor and the County, and its Services under this request, and in the event of change in either contractor’s private interests or Services under this request, contractor will inform the County regarding possible conflict of interest which may arise as a result of the change. Contractor also affirms that, to the best of contractor’s knowledge, there exists no actual or potential conflict between a County employee and Contractor.

H. The bidder shall be responsible for all costs incurred in the development and submission of this response. Washtenaw County assumes no contractual obligation as a result of the issuance of this RFP, the preparation or submission of a response by a bidder, the evaluation of an accepted response, or the selection of finalists. All proposals, including attachments, supplementary materials, addenda, etc. shall become the property of Washtenaw County and will not be returned to the bidder.

I. Any responses, materials, correspondence, or documents provided to Washtenaw County under this solicitation are subject to the State of Michigan Freedom of Information Act and may be released to third parties in compliance with that Act.

J. Local Vendor Preference – A policy adopted by the Washtenaw County Board of Commissioners (BOC) that shall govern the procurement of goods, services and food from local vendors located in Washtenaw County and the State of Michigan. The intent of the BOC is to encourage and promote economic growth and regional job development. The policy shall be applied to Washtenaw County operated programs as allowed, except those that are federally funded directly or indirectly. All other Procurement Policies and Procedures remain in full effect. Please see “Local Vendor Certification Application & Affidavit” enclosed in this RFP.

K. Vendor Appeal Process - Successful bidders may appeal an award of contract, lease or purchase order to the County Administrator. All appeals shall be made in writing to the County Administrator with a copy to purchasing within five (5) business days of the Notice to Award. The County Administrator shall take necessary actions to review the appeals and respond to the individual submitting an appeal within five (5) business days. This response shall be documented in writing in the bid file.

L. Any oral responses to any questions shall be unofficial and not binding on

Washtenaw County. The County’s procurement staff will make such interpretation or correction, as well as any additional RFP provisions that the County may decide to include, only as an RFP addendum. Any addendum issued by the County shall become a part of the RFP. Submitters should consider issued addendums in preparing his or her proposal submission. Questions may not be responded to if received within seven (7) business days prior to bid opening.

LOCAL VENDOR PREFERENCE DEFINITIONS:

Federal funded programs, whether they are receiving the funds directly or as a State pass through are exempt as mandated by the Federal Register 2 CFR Chapter I, Chapter II Part 200 section 200.319 Competition 7(b) effective December 26, 2014.

A. Washtenaw County Company – must meet all criteria listed:

1) Its headquarters is physically located within Washtenaw County, or it has been conducting business at a location with a permanent street address in the County on an ongoing basis for not less than one taxable year (12 consecutive months) prior to its bid or response to a Request for Proposals (RFP).

2) It has made payment of property taxes on real or personal property within the past year on property which is ordinarily needed to perform the proposed contract. Or it has leased property for its Headquarters or business with in Washtenaw County for more than one year (12 consecutive months).

3) It has been dealing for at least one year (12 consecutive months) on a regular commercial basis in the kind of goods or services which are the subject of the bid or proposal.

B. Michigan Company - must meet all criteria listed:

1) Its headquarters is physically located within the State of Michigan, or it has been conducting business at a location with a permanent street address in the State of Michigan on an ongoing basis for not less than one taxable year prior to its bid or response to a Request for Proposals

(RFP).

2) It has made payment of property taxes on real or personal property within the past year on property which is ordinarily needed to perform the proposed contract. Or it has leased property for its Headquarters or business in the State of Michigan for more than one year (12 consecutive months).

3) It has been dealing for at least one year (12 consecutive months) on a regular commercial basis in the kind of goods or services which are the subject of the bid or proposal.

Local Vendor Certification Application & Affidavit

Background: To increase economic opportunity in Washtenaw County and the state of

Michigan, the County provides a local vendor preference (when determining the award) as follows:

Washtenaw County based companies- A 5% bid discount for purchases greater than $5,000 and up to $200,000 and a 2% discount for purchases over $200,000.

State of Michigan based companies – A 3% bid discount for purchases greater than $25,000 and up to $200,000 and a 1% discount for purchases over

$200,000.

Local vendor preference bid discount is used for the determination of award only.

Full bid amount will be granted to vendor, if awarded.

Instructions: To qualify as a Washtenaw County or State of Michigan company, the following information must be provided:

1. If you are an existing Washtenaw County vendor, you do not need to complete the Washtenaw County Vendor Application. However, if you are not an existing Washtenaw County vendor, you will be required to complete the County Vendor Application available at: http://washtenaw.org/678/How-to-Become-a-Vendor, if/when awarded an RFP from a solicitation.

2. Provide proof that you are a company registered in the State of Michigan by searching for your business on the State of Michigan Corporation Division Business Entity Search (http://www.dleg.state.mi.us/bcs_corp/sr_corp.asp). The resulting business Details page must be printed and submitted.

3. Provide proof that your local taxes are up to date by searching for the municipality in which your business is located on the BS&A Software website (https://is.bsasoftware.com/bsa.is/SelectUnit.aspx#W) (may need to copy and paste link to open). After selecting the municipality, select “Tax Information Search” on the left, and search for your business. The resulting Detailed Tax Information page must be printed and submitted. NOTE: If you cannot find your municipality on the BS&A website, call the municipality’s Treasurer and request a Detailed Tax Information Form showing local business tax status. Submit this form instead.

4. Provide the following Affidavit of Qualified Local Vendor by filling out the attached affidavit.

All required application materials must be included in the RFP bid response.

For more information, contact: Beth Duffy Purchasing Manager 734-222-6768 https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwashtenaw.org%2F678%2FHow-to-Become-a-Vendor&data=04%7C01%7Cduffyb%40washtenaw.org%7C7f927d66bbce4b661ea508d998872f3f%7C940f79927c85414e8cb10632dd3a5282%7C0%7C0%7C637708528658078694%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=aSdhJ29oNcapGVzh2hpQrFLbrA25ZQqTROlPL6%2FjhR4%3D&reserved=0 http://www.dleg.state.mi.us/bcs_corp/sr_corp.asp https://is.bsasoftware.com/bsa.is/SelectUnit.aspx#W

Washtenaw County, Michigan Local Vendor Affidavit

Legal Name of Business_________________________________________________

Federal Taxpayer Identification Number:

Type of services provided

Construction Professional Services Goods & Services

Physical Address of Business Headquarters:

Street Address

City, State Zip

Is this business headquartered in Washtenaw County?

Yes No

Has this business been dealing for at least one year (12 consecutive months) on a regular commercial basis in the kind of goods or services which are the subject of the bid or proposal?

Yes No

Are this business’s local and state tax filings up to date?

Yes No

If no, please explain:

Any material misrepresentation of information in this document will be grounds for denial of certification and exclusion from all Washtenaw County contracts for a period of one (1) year.

The undersigned hereby affirms that the applicant firm believes it is qualified for certification as a Local Vendor, as set forth in the certification guidelines established by

Washtenaw County. The undersigned agrees to hold Washtenaw County harmless in any claim arising out of this application or information provided by the applicant and agrees to indemnify Washtenaw County for any liability incurred in connection with this application or with the certification of the applicant firm. Further, the undersigned agrees to inform the County immediately of any changes that result in a change of the certification status of the firm.

Name of Business

Owner or Managing Partner, and Title

Name of Contact Person, and Title

Email Address for Contact Person

Phone Number for Contact Person

Signature of Owner or Managing Partner, and Title Date

Washtenaw County Purchasing Department reserves the right to request additional documentation as deemed necessary.

PART I

CONTRACT FORMS

IB 1

INSTRUCTIONS TO BIDDERS

GENERAL SCOPE OF WORK

Washtenaw County Parks and Recreation Commission (WCPARC) is seeking proposals to furnish all materials, parts, labor, and equipment necessary to complete several mechanical improvements at Rolling Hills Water Park. Work includes the following items and all associated, related work.

Base Bid:

a. Remove pump and motor from site and transport to repair facility

b. Disassembly, clean, and inspect pump and motor

c. Repair or replace casing rings, impeller, all gaskets and seals

d. Ceramic coat impeller, volute and stuffing box

e. Balance all rotating parts

f. Assemble rotating parts in pump

g. Hydrostatically test to assure leak free

h. Deliver to site and re-install and test run

i. Column pipe and sleeve replacement

j. Shafting/Spiders bearings replaced

k. Rebuild protective basket in surge tank

l. Rebuild all motor mounts

IB 2

SECURING DOCUMENTS

Copies of the Proposal Documents may be obtained from the Washtenaw County Purchasing Department website: https://www.washtenaw.org/2431/Open-Bids-Quotes

DELIVERY OF PROPOSALS

Proposals shall be delivered via portal at https://www.washtenaw.org/2431/Open-Bids-Quotes

By Tuesday, July 29, 2025, at 2:00pm EDT

Each Bidder shall furnish, as part of the Proposal, the following documentation:

1. Local Vendor Proof AND Affidavit

2. Bidder's Qualifications and Experience Statement

3. Proposal Form(s)

4. Bid Bond

Only the cover page, original signed bid proposal, and the above accompanying documents need be submitted. Bids shall be delivered to the location as indicated above on or before the time and date indicated.

It is the sole responsibility of the Bidder to insure that his/her Bid is received on time at the location indicated in the Request for Proposal. Any Bid received after the time and date specified may not be considered.

FORMAT OF CONTRACT DOCUMENTS

The Contract Documents are divided into sections and divisions in keeping with accepted industry practice to separate categories of subject matter for convenient reference.

INTERPRETATION OF CONTRACT DOCUMENTS

The Contract Documents are intended to provide provisions and details reasonably required for the execution of the proposed work. Any person contemplating the submission of a Bid shall have thoroughly examined all parts of the said Contract Documents. Should there be any doubt as to the meaning or intent of the contract language, the Bidder should immediately request an interpretation sufficiently in advance of the Bid due date to allow for changes, if necessary, in the Contract Documents. All questions about the meaning and intent of the Contract Documents shall be submitted to WCPARC in writing via email. Replies will be issued by Addenda emailed to parties who have attended the Mandatory Prebid or posted on the Purchasing website. Questions received less than seven (7) days prior to the date of Opening of Bids will not be answered. Only questions answered by formal written Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect. Verbal statements and/or instructions issued regarding the meaning or intent of any aspect of the Contract Documents prior to the Bid due date will be considered unofficial, will not be binding of the OWNER and shall not be considered as modifying any provision of the Contract Documents.

Any change in the Contract Documents required as the result of an interpretation will be made only in the form of an addendum to the Contract Documents. It shall be the Bidders responsibility https://www.washtenaw.org/2431/Open-Bids-Quotes

IB 3

to check the Washtenaw County Purchasing website for potential addendum issuance prior to submittal of their Bid. All addenda issued prior to the Bid due date will become a part of the Contract Documents and all Bids are to include the work described therein. Each Bid submitted shall list by number, all addenda which have been received prior to the time scheduled for Bid submittal and acknowledge as such on the form included in the Proposal. Failure to acknowledge receipt of addenda will result in rejection of a Bid as non-responsive.

BIDDER'S UNDERSTANDING

Examination of Contract Documents: Each Bidder must carefully inform themselves of the conditions relating to the performance of the work and assure they are thoroughly familiar with all of the Contract Documents. Failure to do so will not relieve the successful Bidder of their obligation to enter into a contract and complete the contemplated work in strict accordance with the Contract Documents.

Examination of Project Site: Each Bidder must visit the site to obtain first-hand knowledge of existing conditions, including the presence of structures, utilities, services and obstacles which may be encountered as well as any other conditions relative to the work to be performed. The Bidder to whom this contract is awarded will not be entitled to any additional compensation unless conditions are clearly different from those which could reasonable have been anticipated by a person making a diligent and thorough investigation of the site.

Compliance with Laws and Regulations: Each Bidder shall also inform themselves of, and the Bidder(s) awarded a contract shall fully comply with, all Federal, State, and local laws, statutes, and ordinances affecting the execution of the work. This requirement includes, but is not limited to, applicable regulations concerning minimum wage rates, non-discrimination in the employment of labor, protection of public and employee safety and health, environmental protection, the protection of natural resources, fire protection, funding programs, permits and fees, inspections, and licensing.

Additional Compensation: Bidders shall not receive additional compensation for conditions which can be determined by thoroughly examining the site, existing drawings, and the Contract Documents prior to submitting their bid.

PREPARATION OF BIDS

In order to receive consideration, make all Bids in strict accordance with the following:

Complete sets of Contract Documents shall be used in preparing Bids. The OWNER assumes no responsibility for errors or misinterpretations resulting from the use of incomplete sets of Contract Documents. The OWNER, in making available copies of the Contract Documents, do so only for the purpose of obtaining Bids on the work contemplated and do not confer a license or grant permission for any other use.

All blank spaces on the Bid Proposal Form(s) must be filled in handwritten or typewritten, and when required, in both words and figures. No changes shall be permitted in the wording or numbers on the Proposal Form(s). No exceptions or special conditions that are not required by the Bid requirements shall be made. Written amounts shall govern where the amount stated in writing and amount stated in figures does not agree. In case of a discrepancy between unit prices and totals, unit prices will prevail.

IB 4

All submitted Bids shall be signed. If the Bidder is a corporation, the legal name of the corporation shall be set forth in the Bid together with the signature of the individual authorized to sign contracts on behalf of the corporation. If the Bidder is a partnership, the true name of the firm shall be set forth in the Bid, together with the signature of the partner or partners authorized to sign contracts on behalf of the partnership. If the signature is by an agent, other than an officer of a corporation or a member of a partnership, a notarized power-of-attorney must be submitted with the Bid, otherwise the Bid may be rejected.

All Bids must be made out on the Proposal Form(s) without any modification whatsoever of the times, terms, quantities, conditions, and other requirements therein stated.

Modifications to documents by bidders will not be accepted or acknowledge by the Owner.

Telegraphic bids will not be considered. Bids received via facsimile machine are not regarded as sealed bids and will not be accepted.

WITHDRAWAL OF BIDS

Bids may not be modified after submittal. Bidders may withdraw Bids at any time before the time and date the Bid is due. A Bid may only be withdrawn by written request executed by an authorized representative of the Bidder prior to the due date and hour designated for delivery of Bids.

Bids may not be withdrawn for a period of 90 days after the bids are received and opened.

BASIS OF AWARD –

See the Proposal Terms for the basis of award.

LICENSE REQUIREMENTS

The bidder shall provide a copy of their current state Business License and Specialty or General Contractor, as well as his Federal Tax Identification number, upon request from the OWNER.

IMPLEMENTATION OF THE WORK

Unless otherwise provided in the Contract Documents, the CONTRACTOR shall not begin or resume the work to be performed under the Contract before receiving written notification from the OWNER to do so and shall thereupon begin or resume the work within the number of days indicated in such notice.

All work included in this RFP must be Substantially Completed by Friday, April 3, 2026 with Final Acceptance on Friday, April 10, 2026 at 5pm. Failure to meet these deadlines may prevent the waterpark from opening on time for the summer season.

No work is to be performed without the express consent of the OWNER. In some instance, the CONTRACTOR may not be authorized to perform services prescribed in the Contract Documents without the OWNER or OWNER’s designated representative being present on the job site. The CONTRACTOR shall be considered in default of the Contract should any work be performed in the absence of such authority.

IB 5

The CONTRACTOR shall employ an ample work force and provide the necessary equipment of sufficient capacity to accomplish the work in a safe and workmanlike manner within the project timeline as requested by this RFP.

In the event work is undertaken during adverse weather conditions, the CONTRACTOR will be required to exercise precautions necessary to produce satisfactory work and shall protect the finished work from the elements. It is agreed and understood that the cost of these precautions has been included in the Bid for the various items of work in the Agreement and that no extra compensation will be allowed.

WORK BY OTHERS

Work by others may be ongoing during the execution of work under this Contract. The CONTRACTOR shall afford other CONTRACTORS and the OWNER reasonable opportunity to properly execute their work and shall coordinate his/her work with theirs. The CONTRACTOR shall arrange his/her work so that at no time will it cause unnecessary interruption to the operation of other work.

The Bidder is cautioned to thoroughly familiarize himself/herself with the entire project to determine the portions of work which may be in conflict with other work and to understand the responsibilities associated with working around other work, if necessary, as no additional compensation due to scheduling problems with other work will be allowed after opening of the Bids.

INSURANCE COVERAGE

The CONTRACTOR is reminded to review and become familiar with the insurance coverage and limitations included in this document. The successful CONTRACTOR will be required to submit a Certificate(s) of Insurance at the time of Contract award naming OWNER (WASHTENAW COUNTY PARKS AND RECREATION COMMISSION) as additional insured.

The Bidder is directed to Article VIII of the Service Contract and Article 5 of the General Conditions for specific requirements as to each of the required policies.

BONDS

A Bid bond in the amount of five percent (5%) of the base bid must accompany each submitted bid. The required security must be in the form of a certified or bank cashier’s check made payable to WCPARC or a Bid bond issued by a surety licensed to conduct business in the state of Michigan and named in the current list of “Surety Companies Acceptable to Federal Bonds” as published in the Federal Register by the Audit Staff Bureaus of Accounts, US Treasury Department.

The Bid Security of the successful Bidder will be retained until he/she has executed the Agreement and furnished the required Contract Security, whereupon it will be returned. If the Contractor fails to execute and deliver the Agreement and furnish the required Contract Security within ten (10) days, Sundays and legal holidays excepted, on receipt of the Notice of Award, WCPARC may annul the Notice to Award and the Bid Security of that Bidder will be forfeited.

The Bid Security of any Bidder whom WCPARC believes to have a reasonable chance of receiving the Award may be retained by WCPARC until the earlier of the seventh day after the executed Agreement is delivered by WCPARC to CONTRACTOR and the required Contract

IB 6

Security is furnished. Bid Security of other Bidders will be returned within seven (7) days of the executed contract agreement.

The successful bidder will be required to furnish satisfactory Performance Bond and a Labor and Materials Bond in the amount of 100% of the contract price. These shall be provided as indicated on the form included in the Contract Document.

END OF SECTION

QES - 1

BIDDER’S QUALIFICATIONS AND EXPERIENCE STATEMENT

Any organization contemplating bidding on this project shall have been an established business entity for at least five consecutive year period prior to submission of the bid. They shall also provide 5 years of documented experience in these forms of work and provide satisfactory evidence of at least three (3) successful municipal projects of similar scope.

The Owner requires supporting evidence regarding Bidder’s Qualifications and competency for the proposed project work elements. The Bidder is required to furnish all of the applicable information listed below, which must be submitted with the sealed bid at time of the Bid Opening. The Qualifications and Experience certificate must be typed (computer) written.

QUALIFICATIONS AND EXPERIENCE CERTIFICATE

The Undersigned certifies under oath that the information provided herein is true and sufficiently complete so as not to be misleading.

Submitted To: Jeffery Miller, Park Superintendent

E-Mail Address: millerjs@washtenaw.org

Submitted By:__________________________________________________________

Name: ________________________________________________________________

Address:_______________________________________________________________

Telephone:__________________________

Fax No.__________________________________

Principal:______________________________________________________________

Corporation: __________________________

Joint Venture:__________________________

Partnership:__________________________Other:_____________________________

Individual:______________________________________________________________

Name of Project: RFP #8811 – Rolling Hills Water Park Main Mechanical Equipment

Improvements

QES - 2

ORGANIZATION

How many years has your organization been in business as a CONTRACTOR?

How many years has your organization been in business under its present business name?

Under what other or former name(s) has your organization operated?

If your organization is a corporation, answer the following:

Date of Incorporation:____________________________________________________

State of Incorporation:____________________________________________________

President’s Name:_____________________________________________________

Vice President’s name:___________________________________________________

Secretary’s Name:_____________________________________________________

Treasurer’s Name:_____________________________________________________

If your organization is a partnership, answer the following:

Date of Organization:_____________________________________________________

Type of Partnership:_____________________________________________________

Name(s) of General Partner(s):_____________________________________________

If your organization is individually owned, answer the following:

Date of Organization:_____________________________________________________

Name of Owner:_____________________________________________________

If the form of your organization is other than those listed above, describe it and name the principals:

QES - 3

LICENSING

List jurisdiction and trade categories in which your organization is legally qualified to do business, and indicate registration or license numbers, if applicable:

List jurisdiction in which your organization’s partnership or trade name is filed:

EXPERIENCE

List the categories of work that your organization normally performs with its own forces:

On a separate sheet, list major construction projects your organization has completed in the past five (5) years, giving the name of project, OWNER, Architect/Engineer/Landscape Architect, Contract amount, date of completion and percentage of the cost of the work performed with your own forces.

On a separate sheet, list the construction experience and present commitments of any key individuals of your organization.

CLAIMS AND SUITS (if the answer to any of the questions below is yes, please attach details)

Has your organization ever failed to complete any work awarded to it? ______________

Are there any judgments, claims, arbitration proceedings or suits pending or outstanding against your organization or officers?

QES - 4

REFERENCES

Trade References:_______________________________________________________

Bank References:_______________________________________________________

Surety:_______________________________________________________________

Name of Bonding Company:_______________________________________________

Name and Address of Agent:

Signature:_____________________________________________________________

Dated at:___________________this _____________day of _______________, 2025

Name of Organization:____________________________________________________

By:_______________________________________________________________

Title:_______________________________________________________________

Mr/Mrs/Ms_____________________________________________________ being duly sworn deposes and says that the information provide herein is true and sufficiently complete so as not to be misleading.

Subscribed and sworn before me this_____________ day of _______________,2025

Notary Public:_________________________________________________________

My Commission Expires:__________________________________________________

IF THIS INFORMATION IS NOT SUBMITTED WITH THE SEALED BID AT THE TIME OF BID,

THE BID MAY BE CONSIDERED INCOMPLETE.

P - 1

RFP # 8811 FOR

ROLLING HILLS WATER PARK MAINMECHANICAL EQUIPMENT IMPROVEMENTS

TO THE WASHTENAW COUNTY PARKS AND RECREATION COMMISSION

The undersigned as Bidder hereby declares that this Proposal is made in good faith without fraud or collusion with any person or persons bidding on the same Contract; that he has read and examined the Advertisement, Information for Bidders, Proposal, General Conditions, sample Service Contract, Forms of Bonds, Specifications and Plans, as prepared, and understands all of the same; that he or his representative has made personal investigation at the site and has informed himself fully with regard to the conditions to be met in the execution of this Contract, and the undersigned proposes to furnish all labor, materials, tools, power, transportation, and construction equipment necessary for the construction of the Project(s) and performing related work in full accordance with the aforesaid Contract Documents, including any and all addenda officially issued, the receipt of which is hereby acknowledged:

Addendum No. /Dated Date of Receipt Signature

AWARD OF CONTRACT:

Washtenaw County reserves the right to reject any and all proposals received as a result of this RFP. If a proposal is selected it will be the most advantageous regarding price, quality of service, the Vendors' qualifications and capabilities to provide the specified service, and other factors which the County may consider. The County does not intend to award a Bid fully on the basis of any response made to the proposal; the County reserves the right to consider proposals for modifications at any time before a Bid would be awarded, and negotiations would be undertaken with that Vendor whose proposal is deemed to best meet the County's specifications and needs.

The County reserves the right to award this contract to more than one vendor for the different areas of work at the County’s discretion. The County reserves the right to add additional vendors at any time to ensure adequate services.

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PROPOSAL PRICES: The Bidder agrees to complete this portion of Project for the following unit prices:

BASE BID ITEMS, RFP #8811 – Rolling Hills Water Park Main Mechanical Equipment Improvements

DESCRIPTION QTY UNIT TOTAL

COST

1 Mobilization, Bonds, Insurance, & General Conditions (10% max)

1 LS

2 Removal of pumps and motors 7 EA

3 Rebuild filter pump #1 & #2- 40HP 2 EA

4 Rebuild feature pump and motor- 15HP Body slide 1 EA

5 Rebuild feature pump and motor- 30HP Tube slide 1 EA

6 Rebuild Feature pump and motor- 7.5HP Kid slide 1 EA

7 Rebuild feature pump and motor- 15HP Waterfall 1 EA

8 Rebuild feature pump and motor- 10HP Water works 1 EA

9 Rebuild motor mount 7 EA

10 Furnish & Install PVC Schedule 80 Conduits and Conductors for Column Pipes

7 LS

11 Rebuild surge tank basket that protects debris from entering impeller shaft

1 EA

The undersigned agrees to enter into an Service Contract with the County to provide the services and/or materials required for:

RFP #8811 – Rolling Hills Water Park Main Mechanical Equipment Improvements

TOTAL Base Bid Amount (Items 1 through 11): $___________________

Dollars (Above Amount shall be shown in both words and figures. In case of a discrepancy, the amount shown in words shall govern.)

The undersigned agrees that if the foregoing Proposal shall be accepted by the OWNER, he will, within five (5) days (Sundays and legal holidays excepted) after receiving notice of such acceptance, enter into the attached form of Service Contract (Agreement) and will complete the Project, ready for use, at the price and within the time stated in this Proposal, and that he will furnish the OWNER satisfactory Contract Bonds and certificates of insurance coverage.

The undersigned further agrees that if the foregoing Proposal shall be accepted, he will commence work immediately after the Contract has been awarded, the Agreement executed, received a Notice to Proceed, and substantially complete the project by Friday, April 3, 2026 with Final Acceptance occurring no later than Friday, April 10, 2026 at 5pm local time.

The undersigned attaches hereto his Bid Security, as required by the Advertisement and Information for Bidders, and the undersigned agrees that in case he shall fail to fulfill his

P - 3 obligations under the foregoing Proposal and/or shall fail to furnish bonds, as specified, the OWNER may, at its option determine that the undersigned has abandoned his rights and interests in such Contract and that his Bid Security accompanying his Proposal has been forfeited to the said OWNER, but otherwise the Bid Security shall be returned to the undersigned upon the execution of the Contract and the acceptance of the bonds.

The Bidder shall acknowledge that he/she is an equal opportunity employer and adheres with the requirements of Article XII of the Service Contract.

In submitting this bid, it is understood that the right is reserved by the OWNER to accept any bid, to reject any or all bids, and to waive irregularities in bidding in the interest of the OWNER.

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SIGNATURE PAGE

Signature of Authorized Signer Date

Print Name Federal Tax Identification Number

Title Company Name

Office Phone Number Company Address

Cell Phone Number City State Zip

Email Address for Purchase Orders County

The above individual is authorized to sign on behalf of company submitting proposal.

Proposals must be signed by an official authorized to bind the provider to its provisions for at least a period of 90 days. Signature page must be signed, box checked below, and returned as part of vendor proposal.

By signing this bid submission, I certify that I and/or my corporation, company, limited liability company, business association, partnership, society, trust or any other non-governmental entity, organization or group is not an “Iran linked business” as defined by P.A. 517 of 2012 (MCLA 129.311 et seq)(“Act”).

I understand that under the Act, an “Iran linked business means an individual or one of the above-listed groups who engages in investment activities in the energy sector of Iran, including, but not limited to, providing oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied gas for Iran’s energy sector or a financial institution extending credit to another person to engage in investment activities in Iran’s energy sector.

I further understand that “investment activity” is defined by the Act as an individual or one of the above listed groups that invests $20,000,000.00 or more in Iran’s energy sector or a financial institution that extends credit to another person, if that person uses the credit to engage in “investment activity” in Iran’s energy sector.

END OF PROPOSAL SECTION

PB - 1

PERFORMANCE BOND

______________________________________________________ as Principal, hereinafter called the CONTRACTOR, and_________________________________________________ , a corporation duly authorized to do business in the State of Michigan (referred to as "Surety"), are firmly bound unto

WASHTENAW COUNTY PARKS AND RECREATION COMMISSION

As oblige, hereinafter referred to as "OWNER", in the amount of

____________________________________________________Dollars ($_______________) (Amount shall be shown in both words and figures. In case of discrepancy, amount shown in words shall govern).

for the payment whereof the CONTRACTOR and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

The CONTRACTOR has entered a written contract with the OWNER dated__________________, for the construction of

RFP # 8811

This bond is given for that contract in compliance with Act No. 213 of the Michigan Public Acts of 1963, as amended, being MCL 129.201 et seq.

Whenever the CONTRACTOR is declared by the OWNER to be in default under the contract, the

Surety may promptly remedy the default or shall promptly:

(a) complete the contract in accordance with its terms and conditions; or

(b) obtain a bid or bids for submission to the OWNER for completing the contract in accor-dance with its terms and conditions, and upon determination by Surety of the lowest responsible bidder, arrange for a contract between such bidder and the OWNER, and make available, as work progresses, sufficient funds to pay the cost of completion less the balance of the contract price; but not exceeding, including other costs and damages for which Surety may be liable hereunder, the amount set forth in paragraph 1.

Surety shall have no obligation to the OWNER if the CONTRACTOR fully and promptly performs under the contract.

PB - 2

Surety agrees that no change, extension of time, alteration or addition to the terms of the contract or to the work to be performed there under, or the specifications accompanying it shall in any way affect its obligations on this bond, and waives notice of any such change, extension of time, alteration or addition to the terms of the contract or to the work, or to the specifications.

SIGNED AND SEALED this day of _____________________, 2025.

In the Presence of:

WITNESS

(fill in contractor’s name)

Principal

Title

WITNESS

Surety

Title

Address of Surety

City Zip Code

LMB - 1

LABOR AND MATERIAL PAYMENT BOND

______________________________________________________ as Principal, hereinafter called the CONTRACTOR, and_________________________________________________ , a corporation duly authorized to do business in the State of Michigan (referred to as "Surety"), are firmly bound unto

WASHTENAW COUNTY PARKS AND RECREATION COMMISSION

As oblige, hereinafter referred to as "OWNER", in the amount of

____________________________________________________Dollars ($_______________) (Amount shall be shown in both words and figures. In case of discrepancy, amount shown in words shall govern).

for the payment whereof the CONTRACTOR and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

The CONTRACTOR has entered a written contract with the OWNER dated__________________, for the construction of

RFP # 8811

This bond is given for that contract in compliance with Act No. 213 of the Michigan Public Acts of 1963, as amended, being MCL 129.201 et seq.

If the CONTRACTOR fails to promptly and fully repay claimants for labor and material reasonably required under the contract, the Surety shall pay those claimants.

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Surety's obligations shall not exceed the amount stated in the second paragraph above, and

Surety shall have no obligation if the Principal promptly and fully pays the claimants.

SIGNED AND SEALED this day of _____________________________, 2025.

In the Presence of:

WITNESS

(fill in contractor’s name)

Principal

Title

WITNESS

Surety

Title

Address of Surety

City Zip Code

SC - 1

SAMPLE

SERVICE CONTRACT

CONTRACTORS NAME

AGREEMENT is made this ______ day of _______, 2024, by the COUNTY OF WASHTENAW, a municipal corporation, with offices located in the County Administration Building, 220 North Main Street, Ann Arbor, Michigan 48107(“County”) and CONTRACTOR located at XYZ STREET, ANYWHERE, USA 99999 (“Contractor”).

In consideration of the promises below, the parties mutually agree as follows:

ARTICLE I - SCOPE OF SERVICES

The Contractor will SPELL OUT SCOPE OF SERVICE…………………..

ARTICLE II - COMPENSATION

Upon completion and acceptance of the above services and submission of proper invoices, the County will pay the Contractor, for full performance of the work, an amount not to exceed $ XX,XXX (SPELL OUT DOLLARS), subject to additions and deductions as documented through authorized change orders.

ARTICLE III - REPORTING OF CONTRACTOR

Section 1 - The Contractor is to report to the Director of the Washtenaw County Parks and Recreation Commission and will cooperate and confer with him/her as necessary to insure satisfactory work progress.

Section 2 - All reports, estimates, memoranda and documents submitted by the Contractor must be dated and bear the Contractor's name.

Section 3 - All reports made in connection with these services are subject to review and final approval by the County Administrator.

Section 4 - The County may review and inspect the Contractor's activities during the term of this contract.

Section 5 - When applicable, the Contractor will submit a final, written report to the County Administrator.

Section 6 - After reasonable notice to the Contractor, the County may review any of the Contractor’s internal records, reports, or insurance policies.

ARTICLE IV - TERM

This contract begins on XX/XX/XX and ends on XX/XX/XX according to the project schedule and as modified through authorized change orders.

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ARTICLE V - PERSONNEL

Section 1 - The contractor will provide the required services and will not subcontract or assign the services without the County’s written approval.

Section 2 - The Contractor will not hire any County employee for any of the required services without the County’s written approval.

Section 3 - The parties agree that all work done under this contract shall be completed in the United States and that none of the work will be partially or fully completed by either an offshore subcontractor or offshore business interest either owned or affiliated with the contractor. For purposes of this contract, the term, “offshore” refers to any area outside the contiguous United States, Alaska or Hawaii.

ARTICLE VI - INDEPENDENT CONTRACTOR

Contractor and the County shall, at all times, be deemed to be independent contractors and nothing herein shall be construed to create or imply that there exists between the parties a partnership, joint venture or other business organization. Contractor shall hold no authority, express or implied, to commit, obligate or make representations on behalf of the County and shall make no representation to others to the contrary.

Nothing herein is intended nor shall be construed for any purpose as creating the relationship of employer and employee or agent and principal between the parties. Except as otherwise specified in this contract, Contractor retains the sole right and obligation to direct, control or supervise the details and means by which the services under this contract are provided.

Contractor shall not be eligible for, or participate in, any insurance, pension, workers’ compensation insurance, profit sharing or other plans established for the benefit of the County’s employees. Contractor shall be solely responsible for payment of all taxes arising out of the Contractor’s activities in connection with this Agreement, including, without limitation, federal and state income taxes, social security taxes, unemployment insurance taxes and any other tax or business license fees as required. The County shall not be responsible for withholding any income or employment taxes whatsoever on behalf of the Contractor.

ARTICLE VII - INDEMNIFICATION AGREEMENT

The contractor will protect, defend and indemnify Washtenaw County, its officers, agents, servants, volunteers and employees from any and all liabilities, claims, liens, fines, demands and costs, including legal fees, of whatsoever kind and nature which may result in injury or death to any persons, including the Contractor’s own employees, and for loss or damage to any property, including property owned or in the care, custody or control of Washtenaw County in connection with or in any way incident to or arising out of the…