RFP_8300_RGW3010_ADD_1_v1.pdf
PDF 94 KB Posted
- Attached to
- Austin Fire Cadet Hiring
- Solicitation number
- RFP 8300 RGW3010
- Issued by
- Texas
About this file
This is Solicitation Addendum No. 1 to RFP 8300 RGW3010 issued by the City of Austin Financial Services – Central Procurement on May 8, 2026, addressing questions submitted by prospective vendors regarding the Fire Cadet hiring selection process. The addendum clarifies that the incumbent contractor, Morris & McDaniel, Inc. (located in Virginia), currently provides these services under a contract expiring in 2026. The City received approximately 1,398 entry-level applicants in 2024, with 667 candidates taking the written examination and advancing to oral assessment, while the April 2026 lateral hiring cycle generated 230 applications with 130 meeting minimum experience qualifications. Typical entry-level candidate show-up rates for written exams are approximately 50 percent. The City's primary objectives are to enhance the applicant experience and process efficiency in response to declining national trends in firefighter applications. The original proposal deadline was May 19, 2026, at 2:00 PM CST with offer opening at 3:00 PM CST the same day. The initial contract term is twenty-four months with options for two additional twenty-four-month renewal periods, with the first hiring process administration targeted for March 2027.
The City of Austin is subject to Government Code Chapter 143 (Civil Service) requirements and prefers previously developed, vendor-owned cognitive examination materials rather than City ownership of proprietary assessments. Contract terms and conditions may be negotiable, provided exceptions are formally submitted via Attachment A: Exception Form in accordance with solicitation instructions. All proposed changes to the sample contract must be documented and submitted by the proposal deadline. The solicitation incorporates evaluation criteria weighted across Concept and Strategy (30 points), Experience/Qualifications/Personnel (30 points), Price (20 points), Local Business Preference (up to 10 points), and Small Business Preference (up to 10 points). Pricing will be evaluated on a pro-rata competitive basis using a provided milestone-based payment schedule tied to completion of deliverable stages rather than lump-sum compensation.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP_8300_RGW3010_ATT_v1.docx | DOCX document | |
| RFP_8300_RGW3010_BID_DOC_v1.pdf | ||
| RFP_8300_RGW3010_PAC1_v2.pdf | ||
| RFP_8300_RGW3010_PAC1_v3.pdf | ||
| RFP_8300_RGW3010_ADD_2_v1.pdf | ||
| RFP_8300_RGW3010_0600_v1.xlsx | XLSX spreadsheet | |
| RFP_8300_RGW3010_PAC1_v1.pdf |
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Text version
SOLICITATION ADDENDUM
AUSTIN FINANCIAL SERVICES – CENTRAL PROCUREMENT
Solicitation: RFP 8300 RGW3010 Addendum No: 1 Date: May 08, 2026
This addendum is to incorporate the following changes to the above referenced solicitation:
1.0 Questions:
Q1 Question: Who was the last company to provide the City with the services proposed in the RFP and what is their geographic location?
Q1 Answer: The City’s existing contract is serviced by Morris & McDaniel, Inc., with offices located in Virginia.
Q2 Question: When was the current cognitive exam validated? Does the City have a previous job analysis that can be utilized during the job analysis process?
Q2 Answer: The cognitive exam was validated in 2021. The previous job analysis is not available for use during this process.
Q3 Question: What is the current annual applicant pool for the entry-level and lateral positions, respectively? From that original entry-level applicant pool, how many candidates have historically passed and moved on to the oral assessment?
Q3 Answer: There were 1,398 applicants for 2024 entry-level process. In April 2026, AFD received 230 lateral applicants, but only 130 met the minimum experience qualifications. Typically, only 50% of the entry-level applicants show up for the written exam. In 2024, all 667 who took the written moved on and took the oral assessment.
Q4 Question: What existing challenges or future initiatives prompted the City to evaluate vendors Q4 Answer: The existing contract expires this year. Challenges/initiatives were not a factor in issuing the solicitation.
Q5 Question: What key factor(s) is the City looking to enhance within the existing entry-level and lateral testing process?
Q5 Answer: Nationally, the number of applications for career firefighter positions are going down. Austin Fire wants to make the process as friendly and efficient as possible for applicants.
Q6 Question: Is the City subject to Government Code Chapter 143 (Civil Service) for the requested services?
Q6 Answer: Yes, Austin Fire is subject to Chapter 143.
Q7 Question: Is the City willing to use an exam that is previously developed and owned by the testing vendor/contractor and not available for ownership by the City?
Q7 Answer: Yes, a previously developed exam is preferable. Austin Fire is not interested in owning the exam.
SOLICITATION ADDENDUM
AUSTIN FINANCIAL SERVICES – CENTRAL PROCUREMENT
Q8 Question: After reviewing the sample contract, will the contract be negotiable?
Q8 Answer: Exceptions must be listed in Attachment A: Exception Form to be considered. Please see Solicitation Instructions, Item 4.3 Exceptions for additional information. Secondly, please see Solicitation Instructions, Item 6.6 Discussions and Proposal Revisions for additional information.
2.0 ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME.
ACKNOWLEDGED BY:
Offeror Name Offeror Authorized Signature Date
RETURN ONE COPY OF THIS ADDENDUM WITH YOUR RESPONSE PRIOR TO THE SOLICITATION CLOSING
DATE. FAILURE TO DO SO MAY CONSTITUTE GROUNDS FOR REJECTION OF YOUR OFFER.
Solicitation: RFP 8300 RGW3010 Addendum No: 1 Date: May 08, 2026
File details come from the government source that posted it. Updated .