RFP 75N98026R00001 Final with Attachments.pdf

SOLICITATION

SECTION A - SOLICITATION/CONTRACT FORM

1.Requisition or other Purchase Authority: Public Law 81-692, as amended

2. Request for Proposal (RFP) Number:

75N98026R00001

3. Issue Date:

November 26, 2025

4. Set Aside: 100% for Small Business [ ] No [X] Yes See Part IV Section L

5. Title: All Sites Primary Barrier Equipment and Decontamination Services

6. ISSUED BY:

National Institutes of Health Office of the Director, Office of Acquisitions 6701 Rockledge Drive, Bethesda, MD 20817

7. SUBMIT OFFERS TO:

See Part III, Section J, "Packaging and Delivery of the Proposal," ATTACHMENT 1 of this Solicitation.

8. Proposals for furnishing the supplies and/or services in THE SCHEDULE will be received at the place specified in, and in the number of copies specified in Attachment 1, "Packaging and Delivery of the Proposal," until 3:00 pm Eastern Time on December 26, 2025. Offers will be valid for 120 days unless a different period is specified by the offeror on the Attachment entitled, "Proposal Summary and Data Record, NIH 2043.

9. This solicitation requires delivery of proposals as stated in ATTACHMENT 1, "PACKAGING AND DELIVERY OF THE PROPOSAL." If proposals are required to be delivered to two different locations, the OFFICIAL POINT OF RECEIPT for determining TIMELY DELIVERY is the address provided for the OFFICE OF ACQUISITIONS.

IF YOUR PROPOSAL IS NOT RECEIVED BY THE CONTRACTING OFFICER OR HIS DESIGNEE AT THE PLACE AND TIME SPECIFIED FOR THE OFFICE OF ACQUISITIONS, THEN IT WILL BE CONSIDERED LATE AND HANDLED IN ACCORDANCE WITH subparagraph (c)(3) of FAR Clause 52.215-1, Instructions to Offerors--Competitive Acquisition, LOCATED IN SECTION L.1. OF THIS SOLICITATION.

10. Offeror must be registered in the System for Award Management (SAM) prior to award of a contract.

Offerors must access the CCR through The System for Award Management (SAM) at https://www.sam.gov/SAM/ .

11. FOR INFORMATION CALL: Evguenia Mathur

PHONE: 301.451.0237

E-MAIL: jane.mathur@nih.gov

COLLECT CALLS WILL NOT BE ACCEPTED.

We strongly suggest that any questions regarding the solicitation be submitted by 3:00 PM EST, on December 3, 2025, so that we can provide timely responses before proposals are due.

Evguenia Mathur Contract Specialist Office of Acquisitions

RFP 75N98026R00001 1

https://www.sam.gov/SAM/ https://www.sam.gov/SAM/ mailto:jane.mathur@nih.gov

PART I - THE SCHEDULE

THE INFORMATION SET FORTH IN SECTION A - SOLICITATION/CONTRACT FORM, HEREIN CONTAINS IMPORTANT INFORMATION FOR ANY OFFEROR INTERESTED IN RESPONDING TO THIS SOLICITATION.

ANY CONTRACT RESULTING FROM THIS SOLICITATION WILL INCLUDE IN ITS SECTION A - SOLICITATION/ CONTRACT FORM, ACCOUNTING, APPROPRIATION AND GENERAL INFORMATION APPLICABLE TO THE

CONTRACT AWARD.

THE CONTRACT SCHEDULE SET FORTH IN SECTIONS B THROUGH H, HEREIN, CONTAINS CONTRACTUAL INFORMATION PERTINENT TO THIS SOLICITATION. IT IS NOT AN EXACT REPRESENTATION OF THE CONTRACT DOCUMENT THAT WILL BE AWARDED AS A RESULT OF THIS SOLICITATION. THE CONTRACT COST OR PRICE AND OTHER CONTRACTUAL PROVISIONS PERTINENT TO THE OFFEROR (i.e., those relating to the organizational structure [e.g., Non-Profit, Commercial] and specific cost authorizations unique to the Offeror's proposal and requiring Contracting Officer Prior Approval) WILL BE DISCUSSED IN THE NEGOTIATION PROCESS AND WILL BE INCLUDED IN THE RESULTANT CONTRACT. THE ENCLOSED CONTRACT SCHEDULE IS INTENDED TO PROVIDE THE OFFEROR WITH THE NECESSARY INFORMATION TO UNDERSTAND THE TERMS

AND CONDITIONS OF THE RESULTANT CONTRACT.

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

ARTICLE B.1. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES

The Contractor shall support all NIH locations in Maryland, including NIAID Integrated Research Facility (IRF) at Fort Detrick, MD; Bethesda Main Campus: leased facilities in Montgomery County, MD; Poolesville, MD and Baltimore, MD. This contract also covers NIAID Rocky Mountain Laboratory (RML) in Hamilton, MT.

ARTICLE B.2. PRICES/COSTS

a. This is an Indefinite Quantity contract as contemplated by FAR 16.504. The Contractor shall be reimbursed by the Government in an amount not less than a total of $2,500 (minimum) nor more than a total of $19,000,000 (maximum) for successful performance of this contract.

b. The costs set forth in this ARTICLE will cover the contract period February 4, 2026 through February 3, 2031.

c. The Government will issue Task Orders based on the work described in SECTION C of this contract. Upon delivery and acceptance of the item(s) described in each Task Order, the Government shall pay to the Contractor the unit price(s) set forth below:

RFP 75N98026R00001 2

Year 1

001. The Contractor shall provide regular service to consist of performing (1) on-site certification/testing of the equipment and systems listed below in items 001.1 through 001.13.6 during the contract period. In addition, for items

001.3 through 001.8, the Contractor shall provide repair as indicated in Section C, Statement of Work.

Item CLIN Description Estimated Quantity (per year)

Unit Unit Price

001.1 Chemical Fume Hoods 1,200 Each

001.2 Local Exhaust Systems 300 Each

001.3 Class I Biological Safety Cabinets 50 Each

001.4 Class II, Type A Biological Safety Cabinets 3,500 Each

001.5 Class II, Type B Biological Safety Cabinets 300 Each

001.6 Class II, Type C Biological Safety Cabinets (non-ducted) 1 Each

001.7 Laminar Flow Clean Benches 200 Each

001.8 Laminar Flow Animal Care Modules 4,000 Each

001.9 Animal changing/transfer stations 250 Each

001.10 Class III Biological Safety Cabinets 10 Each

001.11 Laminar Flow Patient Isolator HEPA filters 20 Each

001.12 Autoclaves 15 Each

001.13 Utility Systems

001.13.1 HEPA filtered vacuum cleaners and HEPA filtered powered exhaust units (asbestos barrier filters)

100 Each

001.13.2 Air exhaust and supply plenum HEPA filters 2000 Each

001.13.3 Autoclave vent/vent stack HEPA filters 500 Each

001.13.4 Breathing air/vacuum/CO2/oxygen HEPA filters

600 Each

001.13.5 Magnehelic HEPA equivalent filters

400 Each

RFP 75N98026R00001 3

001.13.6 Calibration of Chemical Fume Hood Alarms 300 Each

002 Provide decontamination services of systems, components, and rooms at time other than required for CLIN 001 above

7,000 Hours

003 Provide inspection, assembly, disassembly, of equipment listed in item 001 above at the specific request of the COR.

This charge will also cover labor for inspections, miscellaneous partial test requests such as face velocity checks, etc., that the COR may deem necessary between annual maintenance inspections 7,000 Hours

004 Provide replacement windows for Class II Biological Safety Cabinets

004.1 Provide replacement windows for Class II, Type A

Biological Safety Cabinets, 4 foot 2

Each

004.2 Provide replacement windows for Class II, Type A

Biological Safety Cabinets, 6 foot 2

Each

004.3 Provide replacement windows for Class II, Type B

Biological Safety Cabinets, 4 foot 2

Each

004.4 Provide replacement windows for Class II, Type B

Biological Safety Cabinets, 6 foot 2

Each

004.5 004.5 Provide replacement windows for Class II, Type C Biological Safety Cabinets, 4 foot 0

Each

004.6 004.6 Provide replacement windows for Class II, Type C Biological Safety Cabinets, 6 foot 0 Each

005 Travel Reimbursement in accordance with Government Travel Regulations to foreign laboratories

0 Trips

006 Gaseous Formaldehyde Decontamination and Neutralization Chemicals for IRF-Frederick BSL-4 Suite Decons

1 Bulk

RFP 75N98026R00001 4

Year 2

007. The Contractor shall provide regular service to consist of performing (1) on-site certification/testing of the equipment and systems listed below in items 007.1 through 007.13.6 during the contract period. In addition, for items

007.3 through 007.8, the Contractor shall provide repair as indicated in Section C, Statement of Work.

Item CLIN Description Estimated Quantity (per year)

Unit Unit Price

007.1 Chemical Fume Hoods 1,212 Each

007.2 Local Exhaust Systems 307 Each

007.3 Class I Biological Safety Cabinets 55 Each

007.4 Class II, Type A Biological Safety Cabinets 3,520 Each

007.5 Class II, Type B Biological Safety Cabinets 310 Each

007.6 Class II, Type C Biological Safety Cabinets (non-ducted) 6 Each

007.7 Laminar Flow Clean Benches 207 Each

007.8 Laminar Flow Animal Care Modules 4,030 Each

007.9 Animal changing/transfer stations 255 Each

007.10 Class III Biological Safety Cabinets 12 Each

007.11 Laminar Flow Patient Isolator HEPA filters 20 Each

007.12 Autoclaves 15 Each

007.13 Utility Systems

007.13.1 HEPA filtered vacuum cleaners and HEPA filtered powered exhaust units (asbestos barrier filters)

102 Each

007.13.2 Air exhaust and supply plenum HEPA filters 2020 Each

007.13.3 Autoclave vent/vent stack HEPA filters 515 Each

007.13.4 Breathing air/vacuum/CO2/oxygen HEPA filters

612 Each

007.13.5 Magnehelic HEPA equivalent filters

420 Each

RFP 75N98026R00001 5

007.13.6 Calibration of Chemical Fume Hood Alarms 300 Each

008 Provide decontamination services of systems, components, and rooms at time other than required for CLIN 001 above

7,000 Hours

009 Provide inspection, assembly, disassembly, of equipment listed in item 001 above at the specific request of the COR.

This charge will also cover labor for inspections, miscellaneous partial test requests such as face velocity checks, etc., that the COR may deem necessary between annual maintenance inspections 6,000 Hours

010 Provide replacement windows for Class II Biological Safety Cabinets

010.1 Provide replacement windows for Class II, Type A

Biological Safety Cabinets, 4 foot 3

Each

010.2 Provide replacement windows for Class II, Type A

Biological Safety Cabinets, 6 foot 3

Each

010.3 Provide replacement windows for Class II, Type B

Biological Safety Cabinets, 4 foot 3

Each

010.4 Provide replacement windows for Class II, Type B

Biological Safety Cabinets, 6 foot 3

Each

010.5 004.5 Provide replacement windows for Class II, Type C Biological Safety Cabinets, 4 foot 2

Each

010.6 004.6 Provide replacement windows for Class II, Type C Biological Safety Cabinets, 6 foot 0 Each

011 Travel Reimbursement in accordance with Government Travel Regulations to foreign laboratories

0 Trips

012 Gaseous Formaldehyde Decontamination and Neutralization Chemicals for IRF-Frederick BSL-4 Suite Decons

RFP 75N98026R00001 6

Year 3

013. The Contractor shall provide regular service to consist of performing (1) on-site certification/testing of the equipment and systems listed below in items 013.1 through 013.13.6 during the contract period. In addition, for items

013.3 through 013.8, the Contractor shall provide repair as indicated in Section C, Statement of Work.

Item CLIN Description Estimated Quantity (per year)

Unit Unit Price

013.1 Chemical Fume Hoods 1,224 Each

013.2 Local Exhaust Systems 314 Each

013.3 Class I Biological Safety Cabinets 60 Each

013.4 Class II, Type A Biological Safety Cabinets 3,540 Each

013.5 Class II, Type B Biological Safety Cabinets 320 Each

013.6 Class II, Type C Biological Safety Cabinets (non-ducted) 11 Each

013.7 Laminar Flow Clean Benches 214 Each

013.8 Laminar Flow Animal Care Modules 4,060 Each

013.9 Animal changing/transfer stations 260 Each

013.10 Class III Biological Safety Cabinets 14 Each

013.11 Laminar Flow Patient Isolator HEPA filters 20 Each

013.12 Autoclaves 15 Each

013.13 Utility Systems

013.13.1 HEPA filtered vacuum cleaners and HEPA filtered powered exhaust units (asbestos barrier filters)

104 Each

013.13.2 Air exhaust and supply plenum HEPA filters 2040 Each

013.13.3 Autoclave vent/vent stack HEPA filters 530 Each

013.13.4 Breathing air/vacuum/CO2/oxygen HEPA filters

624 Each

013.13.5 Magnehelic HEPA equivalent filters

440 Each

RFP 75N98026R00001 7

013.13.6 Calibration of Chemical Fume Hood Alarms 300 Each

014 Provide decontamination services of systems, components, and rooms at time other than required for CLIN 001 above

7,000 Hours

015 Provide inspection, assembly, disassembly, of equipment listed in item 001 above at the specific request of the COR.

This charge will also cover labor for inspections, miscellaneous partial test requests such as face velocity checks, etc., that the COR may deem necessary between annual maintenance inspections 6,000 Hours

016 Provide replacement windows for Class II Biological Safety Cabinets

016.1 Provide replacement windows for Class II, Type A

Biological Safety Cabinets, 4 foot 3

Each

016.2 Provide replacement windows for Class II, Type A

Biological Safety Cabinets, 6 foot 3

Each

016.3 Provide replacement windows for Class II, Type B

Biological Safety Cabinets, 4 foot 3

Each

016.4 Provide replacement windows for Class II, Type B

Biological Safety Cabinets, 6 foot 3

Each

016.5 004.5 Provide replacement windows for Class II, Type C Biological Safety Cabinets, 4 foot 2

Each

016.6 004.6 Provide replacement windows for Class II, Type C Biological Safety Cabinets, 6 foot 2 Each

017 Travel Reimbursement in accordance with Government Travel Regulations to foreign laboratories

0 Trips

018 Gaseous Formaldehyde Decontamination and Neutralization Chemicals for IRF-Frederick BSL-4 Suite Decons

RFP 75N98026R00001 8

Year 4

019. The Contractor shall provide regular service to consist of performing (1) on-site certification/testing of the equipment and systems listed below in items 019.1 through 019.13.6 during the contract period. In addition, for items

019.3 through 019.8, the Contractor shall provide repair as indicated in Section C, Statement of Work.

Item CLIN Description Estimated Quantity (per year)

Unit Unit Price

019.1 Chemical Fume Hoods 1,236 Each

019.2 Local Exhaust Systems 321 Each

019.3 Class I Biological Safety Cabinets 65 Each

019.4 Class II, Type A Biological Safety Cabinets 3,560 Each

019.5 Class II, Type B Biological Safety Cabinets 330 Each

019.6 Class II, Type C Biological Safety Cabinets (non-ducted) 20 Each

019.7 Laminar Flow Clean Benches 221 Each

019.8 Laminar Flow Animal Care Modules 4,090 Each

019.9 Animal changing/transfer stations 265 Each

019.10 Class III Biological Safety Cabinets 16 Each

019.11 Laminar Flow Patient Isolator HEPA filters 20 Each

019.12 Autoclaves 15 Each

019.13 Utility Systems

019.13.1 HEPA filtered vacuum cleaners and HEPA filtered powered exhaust units (asbestos barrier filters)

106 Each

019.13.2 Air exhaust and supply plenum HEPA filters 2060 Each

019.13.3 Autoclave vent/vent stack HEPA filters 545 Each

019.13.4 Breathing air/vacuum/CO2/oxygen HEPA filters

636 Each

019.13.5 Magnehelic HEPA equivalent filters

460 Each

RFP 75N98026R00001 9

019.13.6 Calibration of Chemical Fume Hood Alarms 300 Each

020 Provide decontamination services of systems, components, and rooms at time other than required for CLIN 001 above

7,000 Hours

021 Provide inspection, assembly, disassembly, of equipment listed in item 001 above at the specific request of the COR.

This charge will also cover labor for inspections, miscellaneous partial test requests such as face velocity checks, etc., that the COR may deem necessary between annual maintenance inspections 6,000 Hours

022 Provide replacement windows for Class II Biological Safety Cabinets

022.1 Provide replacement windows for Class II, Type A

Biological Safety Cabinets, 4 foot 3

Each

022.2 Provide replacement windows for Class II, Type A

Biological Safety Cabinets, 6 foot 3

Each

022.3 Provide replacement windows for Class II, Type B

Biological Safety Cabinets, 4 foot 3

Each

022.4 Provide replacement windows for Class II, Type B

Biological Safety Cabinets, 6 foot 3

Each

022.5 004.5 Provide replacement windows for Class II, Type C Biological Safety Cabinets, 4 foot 2

Each

022.6 004.6 Provide replacement windows for Class II, Type C Biological Safety Cabinets, 6 foot 2 Each

023 Travel Reimbursement in accordance with Government Travel Regulations to foreign laboratories

0 Trips

024 Gaseous Formaldehyde Decontamination and Neutralization Chemicals for IRF-Frederick BSL-4 Suite Decons

RFP 75N98026R00001 10

Year 5

025. The Contractor shall provide regular service to consist of performing (1) on-site certification/testing of the equipment and systems listed below in items 025.1 through 025.13.6 during the contract period. In addition, for items

025.3 through 025.8, the Contractor shall provide repair as indicated in Section C, Statement of Work.

Item CLIN Description Estimated Quantity (per year)

Unit Unit Price

025.1 Chemical Fume Hoods 1,248 Each

025.2 Local Exhaust Systems 328 Each

025.3 Class I Biological Safety Cabinets 70 Each

025.4 Class II, Type A Biological Safety Cabinets 3,580 Each

025.5 Class II, Type B Biological Safety Cabinets 340 Each

025.6 Class II, Type C Biological Safety Cabinets (non-ducted) 30 Each

025.7 Laminar Flow Clean Benches 228 Each

025.8 Laminar Flow Animal Care Modules 4,120 Each

025.9 Animal changing/transfer stations 270 Each

025.10 Class III Biological Safety Cabinets 18 Each

025.11 Laminar Flow Patient Isolator HEPA filters 20 Each

025.12 Autoclaves 15 Each

025.13 Utility Systems

025.13.1 HEPA filtered vacuum cleaners and HEPA filtered powered exhaust units (asbestos barrier filters)

108 Each

025.13.2 Air exhaust and supply plenum HEPA filters 2080 Each

025.13.3 Autoclave vent/vent stack HEPA filters 560 Each

025.13.4 Breathing air/vacuum/CO2/oxygen HEPA filters

648 Each

025.13.5 Magnehelic HEPA equivalent filters

480 Each

RFP 75N98026R00001 11

025.13.6 Calibration of Chemical Fume Hood Alarms 300 Each

026 Provide decontamination services of systems, components, and rooms at time other than required for CLIN 001 above

7,000 Hours

027 Provide inspection, assembly, disassembly, of equipment listed in item 001 above at the specific request of the COR.

This charge will also cover labor for inspections, miscellaneous partial test requests such as face velocity checks, etc., that the COR may deem necessary between annual maintenance inspections 6,000 Hours

028 Provide replacement windows for Class II Biological Safety Cabinets

028.1 Provide replacement windows for Class II, Type A

Biological Safety Cabinets, 4 foot 3

Each

028.2 Provide replacement windows for Class II, Type A

Biological Safety Cabinets, 6 foot 3

Each

028.3 Provide replacement windows for Class II, Type B

Biological Safety Cabinets, 4 foot 3

Each

028.4 Provide replacement windows for Class II, Type B

Biological Safety Cabinets, 6 foot 3

Each

028.5 004.5 Provide replacement windows for Class II, Type C Biological Safety Cabinets, 4 foot 2

Each

028.6 004.6 Provide replacement windows for Class II, Type C Biological Safety Cabinets, 6 foot 2 Each

029 Travel Reimbursement in accordance with Government Travel Regulations to foreign laboratories

0 Trips

030 Gaseous Formaldehyde Decontamination and Neutralization Chemicals for IRF-Frederick BSL-4 Suite Decons

RFP 75N98026R00001 12

ARTICLE B.3. ADVANCE UNDERSTANDINGS

Specific elements of cost, which normally require prior written approval of the Contracting Officer before incurring the cost (e.g., foreign travel, consultant fees, subcontracts) will be included in this Article if the Contracting Officer has granted his/her approval prior to contract award.

1. Invoice Processing Platform (IPP)

NIH is using a phased transition approach from the NIH Office of Financial Management (OFM) Electronic Invoice Submission instructions to the Department of Treasury’s Invoice Processing Platform (IPP). This award will transition to IPP in the future. The Contractor/Vendor shall use the attached NIH OFM Electronic Invoice Submission Instructions until the Contractor/Vendor has transitioned to IPP as specified on the OALM IPP website at https://oalm.od.nih.gov/IPP. It is the Contractor/Vendor’s responsibility to periodically check the OALM IPP website and be prepared to transition to IPP on the designated transition date. Questions concerning the transition to IPP should be directed to NIH-IPPinvoicing@mail.nih.gov. Questions concerning this award should be directed to the NIH Contracting Officer.

All IPP invoices must contain a Unique Entity Identifier (UEI) which is located in the System for Award Management (SAM) and replaces the Dun & Bradstreet Data Universal Numbering System (DUNS) number.

If this award is a parent indefinite delivery award or a Blanket Purchase Agreement Set-Up, then HHSAR 352.232-71 applies to all task/delivery orders or Blanket Purchase Agreement calls issued under this award.

RFP 75N98026R00001 13

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

ARTICLE C.1. PERFORMANCE WORK STATEMENT

a. Independently and not as an agent of the Government, the Contractor shall be required to furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government, as needed to perform the Performance Work Statement dated November 25, 2025, attached hereto and made a part of this Solicitation (See SECTION J - List of Attachments).

ARTICLE C.2. REPORTING REQUIREMENTS

All reports shall be submitted electronically. These reports shall be compliant with Section 508 of the Rehabilitation Act of 1973. Additional information about testing documents for Section 508 compliance, including guidance and specific checklists, by application, can be found at:

https://www.hhs.gov/web/section-508/index.html and at:

https://www.section508.gov/create/documents , "Create Accessible Documents."

a. Technical Progress Reports In addition to the required reports set forth elsewhere in this Schedule, the preparation and submission of regularly recurring Technical Progress Reports will be required in any contract resulting from this solicitation. These reports will require descriptive information about the activities undertaken during the reporting period and will require information about planned activities for future reporting periods. The frequency and specific content of these reports will be determined prior to contract award. [Note: Beginning May 25, 2008, the Contractor shall include the applicable PubMed Central or NIH Manuscript Submission reference number when citing publications that arise from its NIH funded research.]

For proposal preparation purposes only, it is estimated that in addition to the required electronic version(s) of these reports will be required as follows:

[ X ] Monthly on Task orders [ X ] Annually on Task orders

b. Summary of Salient Results

The Contractor will be required to prepare and submit, with the final report, a summary (not to exceed 200 words) of salient results achieved during the performance of the contract.

This report will be required on or before the expiration date of the contract.

c. Other Reports /Deliverables

1. Section 508 Annual Report

The Contractor must submit an annual Section 508 report in accordance with the schedule set forth by the Contracting Officer (CO)/Contracting Officer Representative (COR). The Section 508 Report Template and Instructions for completing the report are available at: https://www.hhs.gov/sites/default/files/web/508/contracting/technology/section_508_annual_

RFP 75N98026R00001 14

https://www.hhs.gov/sites/default/files/web/508/contracting/technology/section_508_annual_report.doc report.doc.

SECTION D - PACKAGING, MARKING AND SHIPPING

All deliverables required under this contract shall be packaged, marked and shipped in accordance with Government specifications. At a minimum, all deliverables shall be marked with the contract number and Contractor name. The Contractor shall guarantee that all required materials shall be delivered in immediate usable and acceptable condition.

RFP 75N98026R00001 15

https://www.hhs.gov/sites/default/files/web/508/contracting/technology/section_508_annual_report.doc

SECTION E - INSPECTION AND ACCEPTANCE

a. The Contracting Officer or the duly authorized representative will perform inspection and acceptance of materials and services to be provided.

b. For the purpose of this SECTION, the Contracting Officer’s Representative is the authorized representative of the Contracting Officer.

c. Inspection and acceptance will be performed at: TBD prior to award.

d. This contract incorporates the following clause by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available.

FAR Clause 52.246-4, Inspection of Services - Fixed Price (August 1996).

FAR Clause 52.246-16, Responsibility for Supplies (April 1984).

RFP 75N98026R00001 16

SECTION F - DELIVERIES OR PERFORMANCE

ARTICLE F.1. PERIOD OF PERFORMANCE

The period of performance of this contract shall be from February 4, 2026 through February 3, 2031.

ARTICLE F.2. CLAUSES INCORPORATED BY REFERENCE, FAR 52.252-2 (FEBRUARY 1998)

This contract incorporates the following clause(s) by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/?q=browsefar.

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSE:

52.242-15, Stop Work Order (August 1989) Alternate I (April 1984) is not applicable to this contract.

52.242-17, Government Delay of Work (April 1984).

RFP 75N98026R00001 17

https://www.acquisition.gov/?q=browsefar https://www.acquisition.gov/?q=browsefar

SECTION G - CONTRACT ADMINISTRATION DATA

ARTICLE G.1. CONTRACTING OFFICER'S REPRESENTATIVE (COR)

The following Contracting Officer's Representative (COR) will represent the Government for the purpose of this contract:

TBD prior to award

The COR is responsible for: (1) monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements;

(2) interpreting the Performance Work Statement and any other technical performance requirements; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting in the resolution of technical problems encountered during performance.

[The alternate COR is responsible for carrying out the duties of the COR only in the event that the COR can no longer perform his/her duties as assigned.]

The Contracting Officer is the only person with authority to act as agent of the Government under this contract. Only the Contracting Officer has authority to: (1) direct or negotiate any changes in the Performance Work Statement; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the Contractor for any costs incurred during the performance of this contract; (5) otherwise change any terms and conditions of this contract; or (6) sign written licensing agreements. Any signed agreement shall be incorporated by reference in Section K of the contract

The Government may unilaterally change its COR designation.

ARTICLE G.2. KEY PERSONNEL, HHSAR 352.237-75 (December 2015)

The key personnel specified in this contract are considered to be essential to work performance. At least 30 days prior to the contractor voluntarily diverting any of the specified individuals to other programs or contracts the Contractor shall notify the Contracting Officer and shall submit a justification for the diversion or replacement and a request to replace the individual. The request must identify the proposed replacement and provide an explanation of how the replacement's skills, experience, and credentials meet or exceed the requirements of the contract (including, when applicable, Human Subjects Testing requirements). If the employee of the contractor is terminated for cause or separates from the contractor voluntarily with less than thirty days’ notice, the Contractor shall provide the maximum notice practicable under the circumstances. The Contractor shall not divert, replace, or announce any such change to key personnel without the written consent of the Contracting Officer. The contract will be modified to add or delete key personnel as necessary to reflect the agreement of the parties.

(End of Clause)

The following individual(s) is/are considered to be essential to the work being performed hereunder:

RFP 75N98026R00001 18

[Offerors need to include the names and titles of their key personnel staff in their technical proposal]

Name Title TBD prior to award Contract Program Manager

TBD prior to award On Site Supervisor (NIH Main Campus)

TBD prior to award On Site Supervisor (Frederick)

TBD prior to award On Site Supervisor (Rocky Mountain Labs)

ARTICLE G.3. METHOD OF ORDERING

a. Orders issued under this contract may be placed in writing via electronic mail (e-mail).

b. The Contracting Officer is authorized to issue orders and provide written confirmation of oral orders, if applicable, under the contract.

ARTICLE G.4. TASK ORDER PROCEDURE

This contract provides for the issuance of Task Orders on a negotiated basis as follows:

a. General

Only the Contracting Officer may issue Task Orders to the Contractor, providing specific authorization or direction to perform work within the scope of the contract and as specified in the Statement of Work. Unless specifically authorized by the Contracting Officer, the Contractor shall not commence work until a fully executed Task Order has been awarded. The Contractor may incur costs under this contract in performance of task orders and task order modifications issued in accordance with this ARTICLE.

No other costs are authorized unless otherwise specified in the contract or expressly authorized by the Contracting Officer.

b. Requesting Task Order Proposals.

The Contracting Officer or a designated individual may solicit responses to requirements from Contractors within a technical area covered by a task order requirement in writing. A Task Order Request for Proposals (TORFP) will be prepared and issued for each task order requirement.

Generally, the Task Order Request for Proposal (TORFP) will include but is not limited to the following:

1. Statement of Work;

2. Reporting Requirements and Deliverables;

3. Proposal Due Date and Location to Deliver Proposals;

4. Period of Performance of Task Order;

All contract clauses contained this contract shall be incorporated in the TORFP and the resultant task order. If conflicts exist between the contract clauses and the information outlined in the task order, the contract

RFP 75N98026R00001 19

language takes precedence over the information in the task order.

c. Evaluation and Award of Task Order Proposals The Government will evaluate the Task Order proposals against the requirements of the TORFP. Specifically, the technical evaluation factors, cost/price, and any other factor specifically identified in the TORFP will be used for evaluation of each proposal. In addition, the TORFP will identify the basis for selecting a Contractor for award. Generally, technical factors will be more important than cost or price. However, each TORFP will specify how the award decision will be made.

Upon completion of evaluations, the Contracting Officer will issue a task order to the Contractor whose proposal is most advantageous to the government.

ARTICLE G.4. INVOICE SUBMISSION

a. Invoice Instructions for NIH Fixed-Price Type Contracts, NIH(RC)-2, are attached and made part of this contract. The Contractor shall follow the attached instructions and submission procedures specified below to meet the requirements of a "proper invoice" pursuant to FAR Subpart 32.9, Prompt Payment and shall invoice monthly (within 14 days following the end of each month).

1. The Contractor shall submit invoices to the Department of Treasury's Invoice Processing

Platform (IPP) at https://www.ipp.gov with a copy to the approving official, as directed below. The Contractor shall submit a copy of the electronic invoice to the following Approving Official (Contracting Officer) and Contracting Officer Representative:

Approving Official: Contracting Officer [To be specified at time of award]

Name- Email Address-

Contracting Officer’s Representative [To be specified at time of award]

Name- Email Address-

For inquiries regarding the status of invoices, contact OFM Customer Service via email at ofm_customer_service@incontactemail.com or via phone at 301-496-6088. To send your inquiries via other available communication methods refer to the OFM Customer Service website at https://ofm.od.nih.gov/Pages/Customer-Service.aspx.

Note: The OFM Customer Service is open Eastern Standard Time Monday - Friday from 8:30 a.m. to 5:00 p.m. and is closed between 12:00 p.m. to 1:00 p.m.

2. In addition to the requirements specified in FAR 32.905 for a proper invoice, the Contractor shall include the following information on the face page of all payment requests:

a. Name of the Office of Acquisitions. The Office of Acquisitions for this contract is National Institute of Allergy and Infectious Diseases (NIAID) .

RFP 75N98026R00001 20

https://www.ipp.gov/ https://www.ipp.gov/ https://www.ipp.gov/ https://www.ipp.gov/ https://ofm.od.nih.gov/Pages/Customer-Service.aspx https://ofm.od.nih.gov/Pages/Customer-Service.aspx https://ofm.od.nih.gov/Pages/Customer-Service.aspx

b. Federal Taxpayer Identification Number (TIN). If the Contractor does not have a valid TIN, it shall identify the Vendor Identification Number (VIN) on the payment request. The VIN is the number that appears after the Contractor's name on the face page of the contract. [Note: A VIN is assigned to new contracts awarded on or after June 4, 2007, and any existing contract modified to include the VIN number.] If the Contractor has neither a TIN, Unique Entity Identifier (UEI), or VIN, contact the Contracting Officer. Note: The Contractor shall not include TIN if it is a Social Security Number.

c. Unique Entity Identifier (UEI). The UEI is located in the System for Award Management (SAM) and replaces the Dun & Bradstreet Data Universal Numbering System (DUNS) number. The UEI number must identify the Contractor's name and address exactly as stated in the contract and as registered in the Central Contractor Registration (CCR) database. If the Contractor does not have a valid UEI number, it shall identify the Vendor Identification Number (VIN) on the payment request. The VIN is the number that appears after the Contractor's name on the face page of the contract. [Note: A VIN is assigned to new contracts awarded on or after June 4, 2007, and any existing contract modified to include the VIN number.] If the Contractor has neither a TIN, UEI, or VIN, contact the Contracting Officer.

d. Invoice Matching Option. This contract requires a two-way match.

e. Unique Invoice Number. Each payment request must be identified by a unique invoice number, which can only be used one time regardless of the number of contracts or orders held by an organization.

f. Contract Title: All Sites Primary Barrier Equipment and Decontamination Services

b. Inquiries regarding payment of invoices shall be directed to the designated billing office, (301) 496-

6088.

c. The Contractor shall include the following certification on every invoice for reimbursable costs incurred with Fiscal Year funds subject to HHSAR Clause 352.231-70, Salary Rate Limitation in SECTION I of this contract. For billing purposes, certified invoices are required for the billing period during which the applicable Fiscal Year funds were initially charged through the final billing period utilizing the applicable Fiscal Year funds:

"I hereby certify that the salaries charged in this invoice are in compliance with HHSAR Clause 352.231-70, Salary Rate Limitation in SECTION I of the above referenced contract."

ARTICLE G.5. PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS

SUBCONTRACTORS, FAR 52.232-40 (Mar 2023).

(a) (1) In accordance with 31 U.S.C. 3903 and 10 U.S.C. 3801, within 15 days after receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor.

(2) The Contractor agrees to make such payments to its small business subcontractors without any further consideration from or fees charged to the subcontractor.

(b) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act.

RFP 75N98026R00001 21

(c) Include the substance of this clause, including this paragraph (c), in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial products or commercial services.

(End of clause).

ARTICLE G.6. ON-SITE CONTRACTOR ACCESS TO GOVERNMENT PROPERTY

The Contractor shall be held responsible for Government Property, regardless of dollar value, when:

• The contract requires Contractor personnel to be located on a Government site or installation;

• The property utilized by Contractor personnel is incidental to the place of performance; and,

• The property used by the Contractor remains accountable to the Government.

Responsibility includes physical presence, proper use and handling, normal maintenance, and reporting loss, damage or destruction.

Responsibility for government property shared by two or more Contractors or located in space shared by two or more Contractors, shall be determined and documented by the contractors involved. In cases where the parties cannot reach agreement on shared responsibility, the matter will be referred to the NIH Property Officer for resolution.

ARTICLE G.7. GOVERNMENT PROPERTY

If this RFP will result in the acquisition or use of Government Property provided by the contracting agency or if the Contracting Officer authorizes in the pre-award negotiation process, the acquisition of property (other than real property), this ARTICLE will include applicable provisions and incorporate the HHS Publication, entitled, "HHS Contracting Guide for Contract of Government Property," Appendix Q, which can be found at:

https://oamp.od.nih.gov/sites/default/files/DGS/HHS%20Contracting%20Guide%20for%20Contract%20of%2 0Government%20Property-Appendix%20Q.pdf

ARTICLE G.8. POST AWARD EVALUATION OF CONTRACTOR PERFORMANCE

a. Contractor Performance Evaluations

Interim and Final evaluations of Contractor performance will be prepared on this contract in accordance with FAR Subpart 42.15. The Final performance evaluation will be prepared at the time of completion of work. In addition to the Final evaluation, Interim evaluation(s) will be prepared to coincide with the anniversary date of the contract.

Interim and Final evaluations will be provided to the Contractor as soon as practicable after completion of the evaluation. The Contractor will be permitted sixty days to review the document and to submit additional information or a rebutting statement. If agreement cannot be reached between the parties, the matter will be referred to an individual one level above the Contracting Officer, whose decision will be final.

Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions.

b. Electronic Access to Contractor Performance Evaluations

Contractors may access evaluations through a secure Web site for review and comment at the following address: https://www.cpars.gov .

RFP 75N98026R00001 22

https://oamp.od.nih.gov/sites/default/files/DGS/HHS%20Contracting%20Guide%20for%20Contract%20of%20Government%20Property-Appendix%20Q.pdf https://oamp.od.nih.gov/sites/default/files/DGS/HHS%20Contracting%20Guide%20for%20Contract%20of%20Government%20Property-Appendix%20Q.pdf https://oamp.od.nih.gov/sites/default/files/DGS/HHS%20Contracting%20Guide%20for%20Contract%20of%20Government%20Property-Appendix%20Q.pdf https://oamp.od.nih.gov/sites/default/files/DGS/HHS%20Contracting%20Guide%20for%20Contract%20of%20Government%20Property-Appendix%20Q.pdf https://oamp.od.nih.gov/sites/default/files/DGS/HHS%20Contracting%20Guide%20for%20Contract%20of%20Government%20Property-Appendix%20Q.pdf https://oamp.od.nih.gov/sites/default/files/DGS/HHS%20Contracting%20Guide%20for%20Contract%20of%20Government%20Property-Appendix%20Q.pdf https://oamp.od.nih.gov/sites/default/files/DGS/HHS%20Contracting%20Guide%20for%20Contract%20of%20Government%20Property-Appendix%20Q.pdf https://oamp.od.nih.gov/sites/default/files/DGS/HHS%20Contracting%20Guide%20for%20Contract%20of%20Government%20Property-Appendix%20Q.pdf https://www.cpars.gov/ https://www.cpars.gov/ https://www.cpars.gov/

RFP 75N98026R00001 23

SECTION H - SPECIAL CONTRACT REQUIREMENTS

ARTICLE H.1. ACKNOWLEDGEMENT OF FEDERAL FUNDING

The Contractor shall clearly state, when issuing statements, press releases, requests for proposals, bid solicitations and other documents describing projects or programs funded in whole or in part with Federal money: (1) the percentage of the total costs of the program or project which will be financed with Federal money; (2) the dollar amount of Federal funds for the project or program; and (3) the percentage and dollar amount of the total costs of the project or program that will be financed by nongovernmental sources.

ARTICLE H.2. DISSEMINATION OF FALSE OR DELIBERATELY MISLEADING INFORMATION

The Contractor shall not use contract funds to disseminate information that is deliberately false or misleading.

ARTICLE H.3. RESTRICTION ON PORNOGRAPHY ON COMPUTER NETWORKS

The Contractor shall not use contract funds to maintain or establish a computer network unless such network blocks the viewing, downloading, and exchanging of pornography.

ARTICLE H.4. GUN CONTROL

The Contractor shall not use contract funds in whole or in part, to advocate or promote gun control.

ARTICLE H.5. INFORMATION AND INFORMATION SYSTEMS SECURITY, HHSAR 352.204-71

(FEB 2024) (DEVIATION).

(a) Definitions. As used in this clause— Breach means the loss of control, compromise, unauthorized disclosure, unauthorized acquisition, or any similar occurrence where—

(1) A person other than an authorized user accesses or potentially accesses personally identifiable information, or

(2) An authorized user accesses personally identifiable information for an other than authorized purpose.

Business associate (see 45 CFR 160.103), except as provided in paragraph (2) of this definition, business associate means, with respect to a covered entity, a person who –

(1) On behalf of such covered entity or of an organized health care arrangement (as defined in this clause) in which the covered entity participates, but other than in the capacity of a member of the workforce of such covered entity or arrangement, creates, receives, maintains, or transmits protected health information for a function or activity regulated by this contract or agreement, including claims processing or administration, data analysis, processing or administration, utilization review, quality assurance, patient safety activities listed at 42 CFR 3.20, billing, benefit management, practice management, and repricing; or

(2) Provides, other than in the capacity of a member of the workforce of such covered entity, legal, actuarial, accounting, consulting, data aggregation (as defined in 45 CFR section 164.501), management, administrative, accreditation, or financial services to or for such covered entity, or to or for an organized health care arrangement in which the covered entity participates, where the provision of the service involves the disclosure of protected health

RFP 75N98026R00001 24

https://www.ecfr.gov/current/title-42/section-3.20 https://www.ecfr.gov/current/title-45/section-164.501 https://www.ecfr.gov/current/title-45/section-164.501 information from such covered entity or arrangement, or from another business associate of such covered entity or arrangement, to the person.

(3) A covered entity may be a business associate of another covered entity.

(4) Business associate includes the following:

(i) A Health Information Organization, E-prescribing Gateway, or other person that provides data transmission services with respect to protected health information to a covered entity and that requires access on a routine basis to such protected health information.

(ii) A person that offers a personal health record to one or more individuals on behalf of a covered entity.

(iii) A subcontractor that creates, receives, maintains, or transmits protected health information on behalf of the business associate.

(5) Business associate does not include:

(i) A health care provider, with respect to disclosures by a covered entity to the health care provider concerning the treatment of the individual.

(ii) A plan sponsor, with respect to disclosures by a group health plan (or by a health insurance issuer or HMO with respect to a group health plan) to the plan sponsor, to the extent that the requirements of 45 CFR 164.504(f) apply and are met.

(iii) A government agency, with respect to determining eligibility for, or enrollment in, a government health plan that provides public benefits and is administered by another government agency, or collecting protected health information for such purposes, to the extent such activities are authorized by law.

(iv) A covered entity participating in an organized health care arrangement that performs a function or activity as described by paragraph (1)(i) of this definition for or on behalf of such organized health care arrangement, or that provides a service as described in paragraph (1)(ii) of this definition to or for such organized health care arrangement by virtue of such activities or services.

Business associate agreement means the agreement, or other arrangement, as dictated by the HIPAA Privacy Rule (45 CFR 160), between an HHS covered entity and a business associate, which must be entered into in addition to the underlying contract for services and before any disclosure (see 45 CFR 160.103) of PHI can be made to the business associate, in order for the business associate to perform certain functions or activities on behalf of an HHS entity.

Controlled unclassified information (CUI) means information that laws, regulations, or Government-wide policies require to have safeguarding or dissemination controls, excluding classified information.

Healthcare component means a component or combination of components of a hybrid entity designated by the hybrid entity in accordance with 45 CFR 164.105(a)(2)(iii)(D) (see 45 CFR 164.103). The Secretary of HHS has designated HHS as a covered entity (further designated as a “hybrid entity”), and has also designated four HHS divisions as healthcare components under HIPAA, including

(1) The Centers for Medicare and Medicaid Services (CMS), insofar as it operates the fee-for-service Medicare program;

(2) The Program Support Center (PSC), Division of Commissioned Personnel, insofar as it operates a health plan for Commissioned Corps officers;

(3) The World Trade Center (WTC) Health Program; and, RFP 75N98026R00001 25 https://www.ecfr.gov/current/title-45/section-164.504#p-164.504(f)

(4) The Indian Health Service (IHS), insofar as it operates a health plan and a program providing healthcare that uses electronic transactions.

HHS Information Technology General Rules of Behavior means a set of HHS rules that describes the responsibilities and expected behavior of users of HHS information or information systems.

HHS sensitive information means all HHS data, on any storage media or in any form or format, which requires confidentiality, integrity, and availability protection due to the risk of harm that could result to interests of HHS, other agencies or entities, or individuals from inadvertent or deliberate disclosure, alteration, or destruction of the information. The term includes—

(1) Information where the improper use or disclosure could adversely affect the ability of HHS to accomplish its mission, i.e., HHS proprietary information;

(2) Records about individuals requiring protection under laws and regulations such as the E-Government Act, Privacy Act and the HIPAA Privacy Rule, or based on a data use agreement or a promise or assurance of confidentiality; and

(3) Information that would be exempt from disclosure if requested under the Freedom of Information Act. Examples of HHS sensitive information include—

(i) Individually-identifiable medical, benefits, and personnel information;

(ii) Financial, budgetary, research, quality assurance, confidential commercial, critical infrastructure, security-sensitive, procurement-sensitive, investigatory, and law enforcement information;

(iii) Controlled unclassified information;

(iv) Information that would be confidential and privileged in litigation such as information protected by the deliberative process privilege, attorney work-product privilege, and the attorney-client privilege; and

(v) Other information which, if released, could result in a violation of law or agreement, could cause harm or unfairness to any individual or group, or could adversely affect the national interest or the conduct of Federal programs.

HIPAA Rules means the Privacy, Security, Breach Notification, and Enforcement Rules at 45 CFR Part 160 and part 164.

Incident means an occurrence that (A) actually or imminently jeopardizes, without lawful authority, the integrity, confidentiality, or availability of information systems; or (B) constitutes a violation or imminent threat of violation of law, security policies, security procedures, or acceptable policies.

Information system means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information.

RFP 75N98026R00001 26

Information system security plan means a formal document that provides an overview of the security requirements for an information system or an information security program and describes the security controls in place or planned for meeting those requirements.

Information technology (see FAR 2.101) also means Information and Communication Technology (ICT).

Information technology-related contracts means those contracts that include services (including support services), and related resources for information technology.

Organized health care arrangement (see 45 CFR 160.103) means:

(1) A clinically integrated care setting in which individuals typically receive health care from more than one health care provider;

(2)…