RFP_72012124R00017_ Equipment and Accessories for Video Room.pdf

Combined Synopsis/Solicitation:

i. This is a combined synopsis/solicitation (“solicitation”) hereafter, which is expected to result in the award of a firm-fixed-price contract for providing Equipment and

Accessories for video room as per the attached “Requirement Description and sample pictures”. The solicitation is prepared in accordance with the format in the Federal

Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested. An award, if any, will be made to the responsible offeror who submits a proposal that (1) conforms to the requirements of the solicitation; (2) receives a rating of “Acceptable” on the Technical Capability evaluation factor; (3) that submits the proposal with the lowest Total Evaluated Price (TEP), provided that the TEP is not unbalanced and is fair and reasonable. The Government reserves the right to award without discussions or make no award at all. The offered price should be fair and reasonable based on the prevailing market price for similar items/goods.

ii. Solicitation #72012124R00017. This solicitation is issued as a request for proposal

(RFP).

iii. This solicitation document and incorporated provisions and clauses by this reference are those in effect through Federal Acquisition Circular 2024-04

iv. No set-asides are contemplated for this award. The NAICS code is 334310.

v. The solicitation will be accomplished under the authority of FAR Part 12, Acquisition of

Commercial Items.

vi. Please see the attached document entitled “Requirement Description” which contains two

(2) line items including freight charges. The quantities and units of measure that describe this requirement are illustrated in the Requirement Description. Proposals consisting of different items other than the goods described in the contract line-item numbers and items with their corresponding quantities and units of measure will not be considered for award.

vii. This requirement is for genuine/original products ONLY. The government doesn’t accept remanufactured/refurbished, gray market, or compatible products. Original product is defined as a new product that is designed, manufactured, and distributed by the manufacturer for use bearing their brand name.

viii. It is important to follow internationally accepted standards and logistics guidelines for packaging and marking. This ensures that the packaging and marking are done correctly and meet the necessary requirements.

ix. Please submit your Proposals in accordance with the instructions specified in the attached

Requirement Document. Please ensure that your response includes all requested supplies and clearly demonstrates your company’s capability to meet the requirements specified in the attached document. The Government prefers to award based on initial offers, without holding negotiations or discussions. Therefore, it is critical that you are fully responsive to the solicitation and submit your best offer. The Government reserves the right to seek clarifications and conduct discussions and/or negotiations if determined to be in the

Government’s best interest. Proposals consisting of something other than the required goods described in the Requirement Document will not be considered for award.

x. Basis of Award and Evaluation Criteria:

The award will be made to the responsible offeror whose offer conforms to the requirements and is determined to provide the best value to the Government utilizing the

Lowest Price Technically Acceptable (LPTA) source selection process, considering the evaluation factors outlined below.

o Technical Compliance – goods proposed match those goods listed in the attachment titled “Requirement Description”.

o Past Performance – Past performance information shall include prior experience and similar performances undertaken by the contractor.

o Price - The Government will evaluate the Offeror’s proposed price to ensure that the offered price is fair and reasonable.

xi. Submission date and contact details:

o Proposals must be received no later than July 10, 2024. Offerors shall submit electronic offers via kyvprocurement@usaid.gov.

o Any correspondence sent via e-mail must contain the subject line “Solicitation

72012124R00017.”

o The contact for information regarding the solicitation are Manaye Abera

(Mabera@usaid.gov) and kyvprocurement@usaid.gov

xii. Shipping Address and Instruction:

U.S Embassy Kyiv

4 A.l. Sikorsky St.

04112 Kyiv, Ukraine

Att: USAID/Ukraine, Procurement Division

Door to Door (D2D) shipping must be arranged and handled by the vendor to the destination.

mailto:kyvprocurement@usaid.gov mailto:Mabera@usaid.gov mailto:kyvprocurement@usaid.gov

Shipping Instruction: Shipments to Kyiv, Ukraine are different from anywhere else in the world for various reasons with safety and security at the top of the list. In addition, the

DPO/APO address is not authorized for official bulk shipments. Hence, all shipments must be arranged through Express or Cargo using (D2D) method:

xiii. Eligibility to Receive Award: In order to be eligible to receive this award, vendors must be registered and have a valid registration and Unique Entity Identification in

SAM.GOV. As per the regulations, all vendors who are interested in doing business directly with the U.S. government must be registered in SAM.GOV and have a valid registration and UEI number.

xiv. Payment Terms: Payment will be processed in accordance with the prompt payment act no later than 30 days after receipt of items to USAID Ukraine and after the services and/or supplies are satisfactorily delivered and verified by USAID representative. Payment will be made in USD or the equivalent exchange rate to the local currency upon acceptance of services. If the vendor prefers the payment to be transferred in USD/Euro, the vendor must submit a Wire Transfer Form with the

Corresponding Bank in the U.S. Please submit your invoice directly to the payment section email address: voucher-kyv-ofm@usaid.gov and a courtesy copy to kyvprocurement@usaid.gov.

xv. Contract Clauses incorporated by reference:

o FAR 52.204-16 -- Commercial and Government Entity Code Reporting o FAR 52.204-18 -- Commercial and Government Entity Code Maintenance o FAR 52.204-19 – Incorporation by Reference of Representations and Certifications o FAR 52.204-24 -- Representation Regarding Certain Telecommunications and

Video Surveillance Services or Equipment o FAR 52.204-25 -- Prohibition on Contracting for Certain Telecommunications and

Video Surveillance Services or Equipment o FAR 52.204-26 -- Covered Telecommunications Equipment or Services-

Representation.

o FAR 52.211-5 -- Material Requirements. (AUG 2000) o FAR 52.212-1 -- Instructions to Offerors -- Commercial Items o FAR 52.212-2 -- Evaluation -- Commercial Items.

o FAR 52.212-4 -- Contract Terms and Conditions -- Commercial Items o FAR 52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or

Executive Orders -- Commercial Items o FAR 52.222-50 -- Combating Trafficking in Persons. (MAR 2015) o FAR 52.223-18 -- Encouraging Contractor Policies to Ban Text Messaging While

Driving. (AUG 2011) o FAR 52.225-13 -- Restrictions on Certain Foreign Purchases. (JUN 2008) o FAR 52.232-1 -- Payments (APR 1984) o FAR 52.232-39 -- Unenforceability of Unauthorized Obligations. (JUN 2013) o FAR 52.233-3 -- Protest after Award. (AUG 1996) o FAR 52.233-4 -- Applicable Law for Breach of Contract Claim. (OCT 2004) o FAR 52.243-1 -- Changes - Fixed-Price. (AUG 1987) o FAR 52.244-6 -- Subcontracts for Commercial Items. (APR 2015)