RFP 693JJ923R000097 FMSS 213 Final.pdf

693JJ923R000097

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

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C. E-MAIL ADDRESS

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B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

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CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

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OFFEROR

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FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

693JJ923RQ00006101/25/2023

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693JJ9

National Highway Traffic Safety Adm Office of Acquisition Management 1200 New Jersey Avenue, S.E.

Washington DC 20590

1100 ES 02/27/2023

LAUREN WEITZEL 202

lauren.weitzel.ctr@dot.go v366-9667

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PAGE(S)

Vincent Lynch

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

1-2 3-8

9-20 21-22 24-33 34-37 38-47

48-55

57-73

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12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____0_________ calendar days (60 calendar days unless a different period is inserted

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

693JJ923R000097

(A) (B) (C) (D) (E) (F)

Title: Federal Motor Vehicle Safety Standard

(FMVSS) No. 213, Child Restraint Systems

This RFP is hereby issued for the procurement of

FMVSS No. 213, Child Restraint Systems Test

Program in accordance with Section C and all other terms and conditions within this RFP.

DATA Act Reporting Indicator: P

PIID:

Reference IDV ID:

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

RFP 693JJ922R000097

FMVSS No. 213, Child Restraint Systems, Dynamic Testing Services

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SUPPLIES/SERVICES

The Contractor shall provide the qualified personnel, facilities, materials, supplies, equipment, and services, except for those items identified in Section H.3, necessary to perform test, inspection, and reporting services to determine whether child restraint systems designed for use in motor vehicles comply with the requirements of Federal Motor Vehicle Safety Standard (FMVSS) No. 213, Child Restraint Systems. This Contract encompasses the dynamic test requirements which are conducted on child restraint systems.

The Government intends for this procurement to result in multiple-award Indefinite-Delivery, Indefinite-Quantity (IDIQ), Firm-Fixed-Price (FFP) Contracts, with Cost Reimbursement elements for Contractor Purchased Test Items (CPTI). Under this Contract ̧the Government shall issue Delivery Orders in accordance with Federal Acquisition Regulation (FAR) 16.5.

B.2 MINIMUM/MAXIMUM OBLIGATIONS

B.2.1 Minimum Obligation – Upon award of the IDIQ Contract, the Government will order the supplies and services of the Known Requirements shown in Section B.3.0 in the amount of $TBD at Award. This amount represents the “Minimum obligation of the Government.”

RFP NOTE: The number of tests identified in Section B.3.0 represents the total number of known tests to be conducted during the Base Period (Contract Year 1) and not the guaranteed minimum obligation of each contract awarded as a result of this RFP. The guaranteed minimum number of tests to be ordered for each awarded contract will depend upon the number of contracts awarded and the proposed prices for the known requirements for each Offeror. Each awarded contract will include a guaranteed minimum obligation amount for at least one test specified in Section B.3.0.

B.2.2 Maximum Obligation – The Contractor shall be obligated to provide services and support up to the total not-to-exceed amounts specified in Price Schedules (Sections B.3.0 through B.3.6). Contract not-to-exceed amounts for each contract year are presented in the Price Schedules. The overall IDIQ contract ceiling amount is $TBD. The ceiling amounts may be increased upon execution of bilateral modification.

B.3 CONTRACT PRICES

This Contract includes two “Periods”: The “Base Period” which is the first 24 months of the Contract term (composed of Contract Year 1 and Contract Year 2) and the Option Period which, if exercised, begins at the end of the Base Period and continues for an additional 36 months (composed of Contract Year 3, 4, and 5).

Testing services are priced by Contract Year. The price in effect at the time a test is ordered shall apply to that test regardless of when the test is actually conducted and finished. Test prices shall apply for payment purposes and shall include all charges, including, if applicable, charges for storage.

Upon delivery and acceptance of supplies and services described in Section C, Statement of Work (SOW) and each awarded Delivery Order, the Government will pay to the Contractor the applicable fixed prices set forth in Price Schedules B.3.0 through B.3.6.

Except for the Known Requirements (i.e., guaranteed minimum order quantity), identified in Section B.3.0, the Government is not under any obligation to order any additional tests under this Contract. The Government reserves the right, at its option, to increase the quantities of testing services provided under this Contract up to the “Total Not-To-Exceed” amount specified for each contract period.

Optional quantities, if required by the Government, will be acquired by separate Delivery Orders.

B.3.0 Price Schedule – Base Period (Contract Year 1) - Known Requirements

Period of Performance: (Prices shall be in effect during the period from contract award through twelve (12) months thereafter.)

Month TBD, 2023 through Month TBD, 2024

Total Not-To-Exceed Amount: $TBD at Award.

KNOWN REQUIREMENTS

CLIN Description Quantity Fixed Unit Price

Extended Price

01111 Kick-Off Meeting 1 $ $ 00001 Group 4 Restraints Test (4 in 1) 1 $ $ 00002 Sled Retests 2 $ $ 00003 Dummy Certification 1 $ $ 00020 CPTI Service Charge (per Lot) 1 $ $

TOTAL CONTRACT KNOWN REQUIREMENTS $

00021 *Reimbursement of Contractor Purchased Test Items (CPTI) (See Attachment J.1 TBD) 1 Lot At Cost

TOTAL CONTRACT KNOWN REQUIREMENTS and CPTI $

*Reimbursement for CPTI Contract Line Item Numbers (CLIN) (00021, 10021, 20021, 30021, 40021, 50021, and 60021) are cost reimbursement CLINs for this Contract and any subsequent Delivery Orders. When a Delivery Order is issued, NHTSA will provide the Contractor with an estimate for the CPTI (if applicable). The Delivery Order will identify the child restraints’ manufacturer and model, model year, number of sets required, delivery requirements and estimated cost (See Section C.6.3). The cost of obtaining the CPTI will be the actual cost paid by the Contractor to the child restraints manufacturer for the test items (plus any associated shipping and handling costs, as applicable) along with the firm fixed price service charge (CLINs (00020, 10020, 20020, 30020, 40020, 50020, and 60020). The Contractor’s invoice for the cost reimbursement CLINs shall include copies of the actual vendor invoices.

The CPTI identified is subject to change by the NHTSA COR provided that (1) the cost for the test item does not exceed the funds available for procuring the CPTI and that (2) the Contractor has not begun fulfilling the Order.

Delivery Orders will include a not-to-exceed amount for the cost reimbursement CLIN. If the costs exceed the not-to-exceed amount obligated on the Delivery Order, the Contractor shall notify the Contracting Officer and the COR prior to incurring said costs. The Government will reimburse the Contractor at actual costs for the cost reimbursement Items in accordance with FAR Part 31.

B.3.1 Price Schedule – Base Period (Contract Year 1) – Optional Requirements

Period of Performance: (Prices shall be in effect for orders placed during the period from contract award through 12 months thereafter.)

Month TBD, 2023 through Month TBD, 2024

Total Not-To-Exceed Amount: $TBD at Award

CLIN Description *Fixed Unit Price

Order Qty 1-15

Order Qty 16-50

Order Qty 51+

10001 Group 1 Restraints Test (Infant) $ $ $ 10002 Group 2 Restraints Test (Convertible) $ $ $ 10003 Group 3 Restraints Test (Combination) $ $ $ 10004 Group 4 Restraints Test (4 in 1) $ $ $ 10005 Group 5 Restraints Test (Booster) $ $ $ 10006 Sled Retests $ $ $ 10007 Dummy Certification $ $ $ 10020 CPTI Service Charge (Per Lot) $ $ $ 10021 Reimbursement of CPTI At Cost At Cost At Cost

*The Contractor shall provide its unit pricing for a single test based on potential delivery orders for the quantities identified under the column headings. For example, an order for three (3) Infant Restraints Tests would be priced under the column for orders “1 – 15”; an order for twenty (20) tests would be priced under the column for orders “16-50”, and an order for seventy-five (75) tests would be priced under the column for orders “51+”. This same method for calculating Fixed Unit Prices shall be applied to the other contract periods.

B.3.2 Price Schedule – Base Period (Contract Year 2) – Optional Requirements

Period of Performance: (Prices shall be in effect for orders placed during the end of the Base Period (Contract Year 1) through 12 months thereafter.)

Month TBD, 2024 through Month TBD, 2025

CLIN Description *Fixed Unit Price

Order Qty 1-15

Order Qty 16-50

Order Qty 51+

20001 Group 1 Restraints Test (Infant) $ $ $ 20002 Group 2 Restraints Test (Convertible) $ $ $ 20003 Group 3 Restraints Test (Combination) $ $ $ 20004 Group 4 Restraints Test (4 in 1) $ $ $ 20005 Group 5 Restraints Test (Booster) $ $ $ 20006 Sled Retests $ $ $ 20007 Dummy Certification $ $ $ 20020 CPTI Service Charge (Per Lot) $ $ $ 20021 Reimbursement of CPTI At Cost At Cost At Cost

B.3.3 Price Schedule – Option Period (Contract Year 3) – Optional Requirements

Period of Performance: (Prices shall be in effect for orders placed during the end of the Base Period (Contract Year 2) through 12 months thereafter.)

Month TBD, 2025 through Month TBD, 2026

CLIN Description *Fixed Unit Price

Order Qty 1-15

Order Qty 16-50

Order Qty 51+

30001 Group 1 Restraints Test (Infant) $ $ $ 30002 Group 2 Restraints Test (Convertible) $ $ $ 30003 Group 3 Restraints Test (Combination) $ $ $ 30004 Group 4 Restraints Test (4 in 1) $ $ $ 30005 Group 5 Restraints Test (Booster) $ $ $ 30006 Sled Retests $ $ $ 30007 Dummy Certification $ $ $ 30020 CPTI Service Charge (Per Lot) $ $ $ 30021 Reimbursement of CPTI At Cost At Cost At Cost

B.3.4 Price Schedule – Option Period (Contract Year 4) – Optional Requirements

Period of Performance: (Prices shall be in effect for orders placed during the end of the Option Period (Contract Year 3) through 12 months thereafter.)

Month TBD, 2026 through Month TBD, 2027

CLIN Description *Fixed Unit Price

Order Qty 1-15

Order Qty 16-50

Order Qty 51+

40001 Group 1 Restraints Test (Infant) $ $ $ 40002 Group 2 Restraints Test (Convertible) $ $ $ 40003 Group 3 Restraints Test (Combination) $ $ $ 40004 Group 4 Restraints Test (4 in 1) $ $ $ 40005 Group 5 Restraints Test (Booster) $ $ $ 40006 Sled Retests $ $ $ 40007 Dummy Certification $ $ $ 40020 CPTI Service Charge (Per Lot) $ $ $ 40021 Reimbursement of CPTI At Cost At Cost At Cost

B.3.5 Price Schedule – Option Period (Contract Year 5) – Optional Requirements

Period (Contract Year 4) through 12 months thereafter.)

Month TBD, 2027 through Month TBD, 2028

CLIN Description *Fixed Unit Price

Order Qty 1-15

Order Qty 16-50

Order Qty 51+

50001 Group 1 Restraints Test (Infant) $ $ $ 50002 Group 2 Restraints Test (Convertible) $ $ $ 50003 Group 3 Restraints Test (Combination) $ $ $ 50004 Group 4 Restraints Test (4 in 1) $ $ $ 50005 Group 5 Restraints Test (Booster) $ $ $ 50006 Sled Retests $ $ $ 50007 Dummy Certification $ $ $ 50020 CPTI Service Charge (Per Lot) $ $ $ 50021 Reimbursement of CPTI At Cost At Cost At Cost

B.3.6 Price Schedule – Option to Extend Services (Contract Year 6) – Optional Requirements

Period (Contract Year 5) through 6 months thereafter.)

Month TBD, 2028 through Month TBD, 2029

CLIN Description *Fixed Unit Price

Order Qty 1-15

Order Qty 16-50

Order Qty 51+

60001 Group 1 Restraints Test (Infant) $ $ $ 60002 Group 2 Restraints Test (Convertible) $ $ $ 60003 Group 3 Restraints Test (Combination) $ $ $ 60004 Group 4 Restraints Test (4 in 1) $ $ $ 60005 Group 5 Restraints Test (Booster) $ $ $ 60006 Sled Retests $ $ $ 60007 Dummy Certification $ $ $ 60020 CPTI Service Charge (Per Lot) $ $ $ 60021 Reimbursement of CPTI At Cost At Cost At Cost

(End of Section B)

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 ACRONYMS

CAP Contractor Acquired Property COR Contracting Officer’s Representative CPTI Contractor Purchased Test Items DOT Department of Transportation FAA Federal Aviation Administration FAR Federal Acquisition Regulation FMVSS Federal Motor Vehicle Safety Standard GFP Government Furnished Property GFTI Government Furnished Test Items NHTSA National Highway Traffic Safety Administration NIST National Institute of Standards and Technology OVSC Office of Vehicle Safety Compliance QA/QC Quality Assurance/Quality Control TAR Transportation Acquisition Regulation TP Test Procedures

C.2 BACKGROUND

The National Highway Traffic Safety Administration (NHTSA) is an agency of the U.S.

Department of Transportation (DOT). NHTSA’s mission is to save lives, prevent injuries and reduce economic costs associated with motor vehicle crashes. The Agency develops, promotes and implements effective educational, engineering and enforcement programs with the goal of ending preventable tragedies associated with vehicle use and highway travel.

On January 1, 1981, NHTSA issued Federal Motor Vehicle Safety Standard (FMVSS) No. 213, Child Restraint Systems. FMVSS No. 213 was substantially amended on July 5, 1995 to add a greater array of sizes and weights of test dummies for use in compliance tests, and on September 1, 1999, to require that child restraints be equipped with means for attaching to a new independent anchorage system. On June 24, 2003, FMVSS No. 213 was amended to incorporate improved test dummies and test procedures, and to extend the standard to apply to children who weigh up to 65 lbs. On February 27, 2012, FMVSS No. 213 was amended to incorporate a 10-year-old test dummy and to extend the standard to apply to children who weigh up to 80 lbs.

FMVSS No. 213 sets forth the performance requirements for child restraint systems. It includes the testing provisions which are necessary to determine whether a child restraint system meets those performance requirements. The test provisions include a frontal dynamic sled test which simulates a vehicle striking a fixed barrier in a frontal impact, the Federal Aviation Administration (FAA) inversion test, and inspection requirements. The test provisions also include materials tests, and an inspection of the restraint system’s features, and component testing, among other things.

This Contract encompasses the procurement of restraints as well as testing to frontal dynamic test requirements, the FAA inversion test, and inspection tests which are conducted on child restraint systems.

The purpose of this procurement is to acquire test and inspection services, to procure and test child restraint systems designed for use in motor vehicles to the requirements of FMVSS No.

213, following the requirements in the standard and the compliance test procedure specified in the Office of Vehicle Safety Compliance (OSVC) Test Procedure TP-213-10, Laboratory Test Procedure for FMVSS No. 213 Child Restraint Systems, dated February 16, 2014, (TP-213-10), as applicable, and to alert NHTSA of products that may not comply with the minimum safety standards.

C.3 DEFINITIONS

Government Furnished Test Items (GFTI) – Refers to test items (child restraint systems) owned or acquired by the Government and subsequently provided to the Contractor for use in the performance of the Contract. For the purpose of this contract, GFTI and Government Furnished Property (or “GFP”) mean the same thing. See Section H.3 for more details. The government is the owner of all GFTI.

Contractor Purchased Test Items (CPTI) – Refers to test items (child restraint systems) purchased by the Contractor for use in the performance of the contract. For the purpose of this contract, CPTI and Contractor Acquired Property (or “CAP”) mean the same thing. See Section H.14 for more details. Title to CPTI vests with the government except for CPTI acquired by the contractor following a Non-Conforming Test (See Section H.2).

Non-Conforming Test – Refers to a Contractor-performed test that does not comply with applicable Office of Vehicle Safety Compliance (OSVC) test procedure (TP) requirements and contract requirements or task order applicable to that test. See Section H.2 for instructions on how non-conforming tests are to be handled.

Test Passed – Refers to testing that the Contractor conducted correctly, and the item (child restraint systems) being tested met the FMVSS standards.

Test Failure – Refers to testing that the Contractor conducted correctly, but the item (child restraint systems) being tested failed to meet the FMVSS standards. See Section F.7 for instructions on how test failures are to be handled.

C.4 GENERAL REQUIREMENTS

The services under this contract are necessary to support NHTSA’s determination whether a child restraint system complies with the Federal Motor Vehicle Safety Standard (FMVSS) No.

213, Child Restraint Systems (see 49 C.F.R. § 571.213).

The Contractor shall furnish the necessary qualified technical personnel, facilities, materials, equipment, and services to perform the procurement, receipt, inventory, inspection, testing, reporting, storage and disposal of child restraint systems provided to the Contractor as Government Furnished Test Items (GFTI) or purchased by the Contractor as Contractor Purchased Test Items (CPTI).

When test failures are identified, the NHTSA Contracting Officer’s Representative (COR) will contact the Contractor and request information to support NHTSA’s assessment of the test results.

If a test failure is identified, NHTSA may require the Contractor to provide additional information specific to the tests conducted for NHTSA, including, but not limited to: test data, photos, video, details about the test set up, test observations, or details about the test item configuration, etc.

Subcontracting is not permitted under this Contract with the exception of calibration services as required under this Contract. Subcontracting of tests or any portion of a test is NOT permitted (see Section H.9).

C.5 KICK-OFF MEETING

Following Contract award, the Contractor shall coordinate with the Contracting Officer's Representative (COR) and begin preparatory activities for the Kick-Off meeting.

Within two (2) weeks of the effective date of the Contract, or as otherwise agreed to by the COR, the Contractor shall participate in a Kick-Off meeting with the COR, Contracting Officer (CO), and other NHTSA staff. The Kick-Off meeting shall take place via teleconference. This meeting will be approximately two hours in length. The Contractor shall make a brief presentation of their understanding of the contract requirements. After the presentation, the parties shall discuss basic contract requirements, including the schedule for testing and test procedures.

C.6 SPECIFIC CONTRACT REQUIREMENTS

C.6.1 Fully Operational Test Site

The Contractor shall possess and maintain a fully operational test site furnished with qualified technical personnel, facilities, equipment and test devices necessary to perform the inspection, compliance testing and reporting services in accordance with FMVSS No. 213 and the terms and conditions of this Contract. The Contractor’s test site shall be sufficiently staffed to perform and complete testing and support NHTSA inspections, and to generate and submit deliverables in accordance with the Delivery/Milestone Schedule (Section F.4.1).

C.6.2 Preliminary Documents

No later than thirty (30) days of the Effective Date of the Contract, the Contractor shall provide a copy of the following documents:

C.6.2.1 Test Procedure for conducting compliance tests according to TP-213-10)

• Frontal sled testing of all child restraint types, including:

o Infant child restraint models o Convertible child restraint models o Combination child restraint models o All-in-One child restraint models o Booster child restraint models o FAA Inversion testing o Child restraint inspections o Dummy Certification

• Checklist for conducting the above-mentioned tests.

C.6.2.2 Calibration Procedure for instrumentation used in test program according to TP- 213-10

The Procedure shall explain how the Contractor implements and maintains its instrumentation calibration system in accordance with established calibration practices. The Procedure shall indicate whether the system complies with ISO 10012-1 (Quality Assurance Requirements for Measuring Equipment) and American National Standard ANSI/NCSL 2540-1 (Calibration Laboratories and Measuring and Test Equipment-General Requirements). All measuring and recording instruments and standards shall be calibrated by the Contractor, or by a commercial facility at the Contractor’s expense, against a higher order standard at periodic intervals as specified in TP-213-10.

C.6.2.3 A list of measurement and test equipment used for testing

The list shall provide the following information for each item of measurement and test equipment:

• Manufacturer name

• Model number

• Function of the item

• Calibration interval.

The Contractor shall not begin testing until all preliminary documents have been reviewed and approved by the COR.

Any problems associated with the above documents must be resolved with the COR prior to the start of testing.

Copies of the above documents shall be submitted electronically via email, unless otherwise specified by the COR. The COR will review the preliminary documents and provide comments to the Contractor and/or request for revisions within 15 days after receipt of the Preliminary Documents. The Contractor shall submit the final Preliminary Documents to the COR for acceptance no later than 30 days after receipt of the COR comments/revisions.

C.6.3 Test Items/Models

The Contractor shall, in accordance with the OVSC Test Procedure (TP-213-10), test each model of child restraint system provided as GFTI.

The Contractor shall, in accordance with the OVSC Test Procedure (TP-213-10), test each model of child restraint system purchased by the contractor (i.e., CPTI). The Contractor shall obtain the required CPTI for testing in accordance with the following procedures:

1. The Contractor shall obtain test item information from the issued delivery order which will include the test item (i.e., child restraint system model), test item model name and number, contact information for the appropriate source, cost estimate, delivery requirements, and the required quantities. Note: the COR may substitute test items identified on the Delivery Order with other test items, prior to the Contractor purchasing those items as long as the substitution does not result in an increase in CPTI expense for that Delivery Order, to the Contractor. The Delivery Order will also include two forms, a Manufacturer Verification Statement and Webbing Information Statement. The Contractor shall provide these forms to a vendor as part of purchasing child restraint systems for testing. The Contractor shall ensure that the vendor completes and returns the forms for each purchase.

2. The Contractor shall purchase the required quantities of the test item in accordance with the test item purchase information provided with each Delivery Order (paragraph 1 above). The Contractor shall place the order for each specific test item within 15 days after receipt of the delivery order. Delivery Orders will be issued periodically throughout the contract term as deemed necessary by NHTSA.

3. The Contractor shall complete all transactions required in purchasing the required test items. This includes, but is not limited to, directly placing the purchase order for the required test items with the vendor, verifying that the purchase order is correct, taking all actions necessary to correct any purchasing errors and ensure that the correct test items and completed statements are received (per paragraph 1 above), and providing full payment to the vendor from which the test items were purchased.

4. The Contractor shall notify the COR of all purchase orders placed as well as receipt of the purchased test items and shall provide the COR with copies of the completed Manufacturer Verification Statement and Webbing Information Statement.

5. The Contractor’s invoice for CPTI shall reflect the actual cost of the test items. The Contractor shall retain all documents for each purchase order, including copies of the actual supplier invoices, until disposition instructions are provided by the COR.

Each Delivery Order will specify which child restraint models are to be tested and the Government will not be bound by any plans, lists, matrices, or other preliminary data submitted to the Contractor regarding the types or models of restraint systems planned for testing prior to issuance of the Delivery Order. The Contractor shall not substitute test items without prior written approval from the COR.

The CPTI identified is subject to change by the COR provided that (1) the cost for the test item does not exceed the funds available for procuring the CPTI and that (2) the Contractor has not begun fulfilling the order.

Title to CPTI will vest with the government except in the case of CPTI purchased as a Retest Item (refer to Section H.2 Non-Conforming Tests).

C.6.4 Ordering, Receiving, and Inspecting Test Items

Upon receipt of each Delivery Order, the Contractor shall order the specified quantities of test samples. Per the instructions of the COR, a portion of the test samples shall be delivered to the NHTSA designated component test laboratory.

Consistent with Section F, the Contractor shall verify that the CPTI and GFTI delivered were not damaged in transit or show evidence of mishandling during shipment (e.g., test items were properly secured for shipping), test items are the correct type and quantity ordered, and, if the test items were not shipped completely assembled, the shipment is complete, containing all required bolt-on components, hardware, etc. The Contractor shall document any discrepancy or damage identified (e.g., incorrect/incomplete items), and notify the Government. The Contractor and the COR will determine the appropriate steps to replace CPTI and GFTI damaged in transit.

In the event of discrepancies or damage related to the CPTI and GFTI received, the Contractor shall ensure that the manufacturer/vendor resolves any issues. The Contractor shall return items to the manufacturer/vendor, if required, and shall ensure that the manufacturer/vendor provides correct replacement items in return to the Contractor.

C.6.5 Storage and Disposing of Test Items

The Contractor shall store all CPTI and GFTI until receipt of disposition instructions from the Government. Typically, disposition instructions will be provided by the COR via e-mail after all testing, inspection and acceptance of the final test report has been completed. In all cases, the Contractor shall destroy and dispose of, at no additional cost to the Government, all CPTI and GFTI that have been tested and no test items shall be made available to the public or Contractor employees for further use.

At the request of the COR, unused test items (child restraint systems) shall be returned to the Government at no additional cost.

C.6.6 Security of Test Items and Data

The Contractor shall provide appropriate security measures to protect GFTI or CPTI during the entire testing and storage periods. Theft or damage not due to testing and/or acts of vandalism must be reported to the COR immediately after discovery. The Contractor may be held responsible for the repair or replacement of any GFTI or CPTI that is damaged or missing.

C.6.7 Test Procedures and Test Services

The Contractor shall perform all testing in accordance with the requirements of Federal Motor Vehicle Safety Standard (FMVSS) No. 213, Child Restraint Systems, and the Office of Vehicle Safety Compliance (OSVC) Test Procedure TP-213-10, Laboratory Test Procedure for FMVSS No. 213 Child Restraint Systems, dated February 16, 2014, or any subsequent revisions to the test procedure as published by NHTSA. The OVSC 213 Test Procedure is attached (Section J.1).

For section C.6.7, the testing procedures specified in FMVSS No. 213 and TP-213-10, will be referred to hereinafter as the “OVSC 213 Test Procedure”.

Any test procedures used by the Contractor which are “in-house” procedures, or which are different from the OVSC Test Procedure as defined above, will be referred to hereinafter as “Contractor 213 Test Procedure”.

Section 12A.l of TP-213-10, Materials Tests, is not applicable to this Contract. This Contract includes work related to dynamic testing, FAA inversion testing, inspection, and reporting. This Contract does not require materials or component testing as specified in Section 12A.1 of TP- 213-10. All other sections of TP-213-10 apply.

Dynamic testing will vary for each type of child restraint system depending on its design, construction, and application. The Government may choose to substitute a different test mode and/or dummy for each Sled Test. The following is a list of tests grouped by child restraint system type.

C.6.7.1 Group 1 (Infant Restraints)

For each model tested, the following services are required:

• Inspection

• One (1) Sled Test (newborn dummy)

• One (1) Sled Test (12-month-old dummy)

• FAA Inversion Test (newborn dummy)

• FAA Inversion Test (12-month-old dummy)

• Report

C.6.7.2 Group 2 (Convertible Restraints - can be used in infant and toddler mode)

• One (1) Sled Test (infant mode w/newborn dummy)

• One (1) Sled Test (infant mode w/12-month-old dummy)

• One (1) Sled Test (toddler mode w/12-month-old dummy)

• Three (3) Sled Tests (toddler mode w/3-year-old dummy), using restraint installation determined by COR

• FAA Inversion Test (newborn dummy)

• FAA Inversion Test (12-month-old dummy)

• FAA Inversion Test (3-year-old dummy)

C.6.7.3 Group 3 (Combination Restraints – can be used in infant, toddler, and booster mode)

• One (1) Sled Test (infant mode w/newborn or 12-month-old dummy)

• One (1) Sled Test (toddler mode w/12-month-old dummy)

• Two (2) Sled Tests (toddler mode w/3 yr. old dummy), using restraint installation determined by COR

• One (1) Sled Test (booster mode or toddler mode w/6 yr. old dummy)

• One (1) Sled Test (toddler or booster mode w/10 yr. old dummy)

• FAA Inversion Test (12-month-old dummy)

• FAA Inversion Test (3 yr. old dummy)

C.6.7.4 Group 4 (All-in-One Restraints –can be used in infant, toddler, and booster mode)

• Two (2) Sled Tests (infant mode w/newborn or 12-month-old dummy or 3-year-old dummy)

• Two (2) Sled Tests (toddler mode w/12-month-old dummy or w/3 year. old dummy or 6-year-old dummy or 6-year-old dummy weighted dummy or 10-year-old dummy), using restraint installation determined by the COR.

• Two (2) Sled Tests (booster mode w/3-year-old dummy or 6-year-old dummy or 6-year-old dummy weighted dummy or 10-year-old dummy)

• FAA Inversion Test (12-month-old dummy)

• FAA Inversion Test (3-year-old dummy)

C.6.7.5 Group 5 (Booster Seats - can be backless or with back)

• One (1) Sled Test (3-year-old dummy)

• One (1) Sled Test (6-year-old dummy)

• One (1) Sled Test (10-year-old dummy)

C.6.8 Deviations from Test Procedures

The Contractor shall conduct testing only in accordance with the approved test procedures (i.e., OVSC 213 Test Procedure and Contractor’s 213 Test Procedure) and the applicable FMVSS. If the Contractor determines that a deviation from the approved test procedures is necessary, the Contractor shall submit a request to deviate to the COR. Prior to initiating any deviations from the test procedures, the Contractor shall obtain written approval from NHTSA. The COR is authorized to approve and require deviations from approved test procedures as long as that deviation does not affect the prices stated in this Contract.

C.6.9 Dummy Calibration

The required dummies shall be calibrated in the following manner by the Contractor:

• Calibration of dummies used in the dynamic tests shall be performed before the start of testing. Additional dummy calibrations may be required after a reported test failure and at the discretion of the COR. A test dummy shall not be used in more than thirty (30) sled tests without a calibration being performed on that dummy.

• For each dummy, a minimum of two (2) dummy calibrations will be required.

• On-site calibration is not a requirement of this Contract. However, if calibration is performed off-site, the Contractor is responsible to ensure that after calibration, the transportation method or handling procedures used to return test dummy(ies) back to the Contractor’s laboratory will not, in any way, compromise the calibration of the dummy(ies) or delay testing.

C.6.10 High Speed Cameras

The cameras used to record dynamic tests shall meet the requirements of TP-213-10 Section 12.D.l.2, High Speed Cameras. However, the following requirements shall take precedence over those found in TP-213-10:

• No less than four digital cameras are required. Two shall record head and knee excursion. A third shall record restraint position before and after the test and the restraint motion during impact and rebound. A fourth shall record overhead of the restraint. For infant mode tests, the head excursion camera shall be used to record back angle. The three cameras recording excursion or back angle shall be rigidly mounted on-board the test sled and shall remain in a fixed location and orientation throughout each dynamic test. The mount for a fourth camera overhead of the restraint may be either rigidly mounted on-board the test sled or mounted to a fixture above the test sled.

• The excursion cameras shall be positioned so as to minimize parallax between the head or knee of the dummy and the respective target point.

• The fourth camera overhead of the restraint shall be capable of capturing the entire dynamic event.

• Polaroid sequencing or Graph-Check cameras shall not be substituted for any of the above required cameras.

C.6.11 Excursion Targets

The test sled shall be equipped with on-board targets, such as a reference grid or stadia poles, for measuring excursion limits. The targets shall provide a fixed reference for the vertical, transverse planes at 720 mm (28 inches), 812 mm (32 inches), and 914 mm (36 inches) forward of the seat back pivot and shall maintain their exact positions throughout all required dynamic testing.

C.6.12 Excursion Measurement

Excursion shall be measured by accurate analysis of the high-speed film by the cameras specified in Section C.6.11. Head and knee excursions shall be determined only by the cameras specified for those measurements. Video analysis shall be performed using precision analysis and digitizing equipment intended specifically for the purpose of distance measurement from film.

To establish accurate measurements in 2D analysis the test setup shall include: 4 target points on wall plate to establish a reference plane; Target points on CG of dummy head, outboard knee and ankle to be tracked; Inch tape on seat frame and target points to be tracked; Target points on child seat to be tracked or other targets as agreed to by the COR.

Accuracy and tolerance of measured values shall be indicated on all charts, graphs, tracings, data printouts, and other hard copy output of test measurements and results.

The Contractor shall maintain records which show the traceability of calibrated measurement and test equipment to standards maintained by the National Institute of Standards and Technology

(NIST).

In addition, a coordinate measuring machine will be required to measure: Target points on reference plane; Dummy target points; Seat target points.

C.6.13 Measurement and Test Equipment

All measurement and test equipment and standards used in the performance of services under this Contract shall be labeled with the following information:

• Date and place of last calibration; and

• Date of next scheduled calibration; and

• Name of technician or commercial business performing the calibration; and

• Full scale measurement range; and,

• Accuracy and tolerance over the entire measurement range or within the range used for testing.

C.7 REPORTING

OVSC plans to implement an electronic system where its test laboratories will submit required information, including reports required under Section C.7, and communications to NHTSA.

Once this system is implemented, NHTSA will provide the Contractor with appropriate credentials to access the system. Prior to accessing the electronic system, the Contractor shall submit required information and reports consistent with Section F.

C.7.1 Test Reports

Electronic draft test reports shall be submitted to the designated COR for review and acceptance within two (2) weeks of completion of all phases of compliance testing and inspection of each test item. Test reports shall be prepared in accordance with instructions contained in the OVSC Laboratory Test Procedure TP-213-10. Reports that do not meet these requirements will not be accepted by NHTSA and returned to the Contractor. The COR shall review the draft test report and provide suggested edits and questions within ten (10) business days. The Contractor shall work with the COR to resolve issues concerning the draft test report. When all issues have been resolved and the draft test report is accepted by the COR, the Contractor shall issue a final electronic .pdf copy to include the COR’s signature and report number designating it as the final test report. NHTSA may withhold payment of a Contractor’s invoice until the final test report is accepted by the COR. If a final test report is returned to the Contractor for technical or format corrections, the report date shall be changed to reflect the date of resubmission.

C.7.2 Monthly Status Reports and Meeting

Monthly Status Reports shall be submitted to the COR indicating the status of all testing, inspections, services, test reports, GFTI and CPTI received, and disposal status for the calendar month and shall be submitted not later than the I5th day of each month following the month being reported. The Monthly Status Report shall indicate the contract number and time covered.

The Contractor shall continue to submit Monthly Status Reports until all Final Test Reports are accepted by the Government. The Contractor shall meet once per month with NHTSA to provide a status of all testing.

C.7.3 Interim Failure Report

Within 24 hours of a test failure, the Contractor shall provide summary notification of that failure to the COR. This summary notification may be transmitted via, e-mail.

Within 48 hours of a test failure, the Contractor shall provide the COR with a written notification that includes the following information: FMVSS test type, test date, laboratory, contract number, project engineer’s name, test failure description, actual data (e.g. charts), any data relevant to the failure including video and/or photographs, charts (including plots and values), section of the standard failed, date of COR notification, and the name of the individual that provided COR notification. A sample form will be provided by the COR upon request.

C.7.4 Annual Test Data Summary Report

Within 45 days of the completion of testing and acceptance of the last final report for each contract year, the Contractor shall provide to the COR a Summary of Test Data for Compliance Tests. The information in this summary will include: Child Restraint Make and Model; Dummy Selection; Test Modes; Tether and Lower Anchor usage; HIC, Chest g, Head Excursion, Knee Excursion and Seat Back Angle results.

C.7.5 Data Files

Delivery of the final test reports shall be accompanied by data files containing raw data of all material tests (in electronic format, i.e., Excel spreadsheets, CSV, or other comparable format) and videos.

(End of Section C)

SECTION D - PACKAGING AND MARKING

D.1 GENERAL INSTRUCTIONS

Preservation and packaging of all shipments or mailing of all work delivered under this Task Order shall be done in accordance with good commercial practices and to insure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Except as specifically exempted by the Contracting Officer or COR (TO), all deliverables under this Task Order shall be sent in electronic format, as specified in Section F.

D.2 FORMATTING TEXT AND IMAGE DELIVERABLES

For those deliverables submitted electronically as text or image files, the following specifications apply.

D.2.1 Text

Text files shall be delivered in a format compatible with a current version of Microsoft WORD. Font type of Times New Roman with a font size of twelve (12) shall be used throughout the document. The Contractor shall minimize additional formatting as much as possible, for example, avoid use of columns. Avoid using any design/layout elements except as described in Sections D.2.2, D.2.3, and D.2.4 below.

D.2.2 Charts and Graphs

The Contractor shall develop charts or graphs using a format compatible with a current version of Microsoft EXCEL and shall insert these in the appropriate places within the text document. The Contractor shall also provide the Microsoft EXCEL source file from which charts or graphs were developed.

D.2.3 Illustrations

Illustrations can take two (2) forms:

a. Graphics – The Communication Services Division will develop any needed graphics in collaboration with the COR (TO) and if desired, the COR (TO)’s contractor. The Contractors shall provide only the text files in Word to the COR (TO). In the event that it is necessary for the contractor to develop the graphics, only GPO-approved software such as Adobe Illustrator shall be used.

b. Photographs – When photos are used in Agency publications, the Communication Services Division typically uses existing photos or photos purchased through various sources. In the event that a contractor or other source will supply photos for use in a publication, the photos must be high resolution images preferably at 300 dpi (4” by 5” in size) or higher. They should be submitted electronically in either a tif (usually from a photo that was taken, developed, printed, and then scanned) or a jpg (usually taken using a digital camera and then downloaded onto a computer or disk) file.

NOTE: If a photograph is supplied by an outside source (contractor, grantee, national organization, etc.), a release form must accompany the photo indicating that the human subjects in the photo authorize NHTSA to use the photo in its publications and on its Internet site. In addition, please use caution when allowing contractors to supply photos. Make sure that you know the contractual arrangements they have made with the photographer and the subjects in the photo to ensure that NHTSA has unlimited rights to use the images in print on the web. You must obtain a written statement from your contractor indicating that NHTSA has unlimited, unrestricted use of the photos.

D.2.4 Web-based Images

Occasionally, web-based images may be used in NHTSA publications. The Contractor is cautioned that copyright laws restrict use of many of these images even if this is not expressly indicated at the website. Additionally, the resolution of most web-based images is not high enough to provide a clear image when published. For these reasons, web-based images should not be used.

D.3 SHIPPING OF TEST ITEMS

As required, the COR may request that the Contractor package and mail items to NHTSA or another address as specified. The Contractor shall package items such that they are not damaged in transit. The shipping carrier will be specified by NHTSA and NHTSA will pay for the shipping charges by providing third party billing information.

(End of Section D)

SECTION E - INSPECTION AND ACCEPTANCE

E.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This Contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address:

https://www.acquisition.gov/?q=/browse/far/52

Federal Acquisition Regulation (FAR) Clauses:

52.246-2 Inspection of Supplies – Fixed-Price (AUG 1996) 52.246-3 Inspection of Supplies – Cost-Reimbursement (MAY 2001) 52.246-4 Inspection of Services – Fixed Price (AUG 1996) 52.246-5 Inspection of Services – Cost-Reimbursement (APR 1984) 52.246-16 Responsibility for Supplies (APR 1984)

E.2 INSPECTION AND/OR ACCEPTANCE

The Contracting Officer’s Representative (COR), as designated in this Contract, shall be responsible for performing the inspection of all supplies or services rendered under this Contract and for recommending acceptance or replacement/correction of services or materials that fail to meet the contract requirements to the Contracting Officer.

(End of Section E)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This Contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address:

https://www.acquisition.gov/?q=/browse/far/52

Federal Acquisition Regulation (FAR) Clauses:

52.242-15 Stop Work Order (AUG 1989) 52.242-15 Alt 1 Stop Work Order (APR 1984) 52.247-35 F.o.b. Destination, Within Consignees Premises (APR 1984)

F.2 PERIOD OF PERFORMANCE

All work and services required hereunder shall not exceed 60 months from the effective date of the contract inclusive of one (1) 24-month Base Period, and one (1) 36-month Option Period.

All Option Periods may be exercised at the Government’s discretion.

Base Period (Contract Year 1): Date of Award through twelve months thereafter Base Period (Contract Year 2): End of Contract Year 1 through 12 months thereafter Option Period (Contract Year 3): End of Contract Year 2 through 12 months thereafter Option Period (Contract Year 4): End of Contract Year 3 through 12 months thereafter Option Period (Contract Year 5): End of Contract Year 4 through 12 months thereafter Option to Extend Services (Contract Year 6) maximum 6 month extension after year 5.

Any Delivery Order issued prior to the expiration date of the Contract shall be completed by the Contractor within the period of performance specified in the Delivery Order in accordance with Section I.3.4, FAR 52.216-22, Indefinite Quantity (OCT 1995).

F.3 PLACE OF PERFORMANCE/PHYSICAL LOCATION

The work performed under this Contract and any Delivery Orders issued under this Contract shall be accomplished at the Contractor’s facilities and those facilities shall be located within the continental United States. There shall be no deviation from, and there will be no waiver of this requirement.

F.4 DELIVERABLES/MILESTONES

F.4.1 Delivery/Milestone Schedule

All deliverables are to be submitted electronically (PDF, Word, Excel, as appropriate) to the COR in accordance with the schedule below. File formats shall meet the compatibility requirements of Section F.