RFP_6400_PLS3020_ADD_2_v1.pdf

This is a Solicitation Addendum No. 2 issued by the City of Austin Financial Services—Central Procurement for RFP 6400 PLS3020, a tower climbing, repair, and inspection services procurement. The City of Austin Technology Services-Mobile Radio Communications seeks qualified contractors to provide comprehensive tower maintenance services including climbing, repair, inspection, dismantling, coax and hardline installation, antenna services, microwave equipment repair, grounding and lightning protection, and new system installations on structures ranging from 20 to 450 feet in height, with occasional work on commercial broadcast towers up to 1,000 feet located primarily within Travis County and neighboring counties. The addendum clarifies that offers are due May 28, 2026 at 2:00 PM CT with offer opening at 3:00 PM CT the same day. A non-mandatory pre-offer conference was scheduled for May 13, 2026 at 9:00 AM CT via Microsoft Teams, and questions must be submitted five business days prior to the due date. The contract includes an initial term of twelve months with four optional twelve-month renewal periods. Contractors must maintain 24/7 availability, respond to normal service calls within 48 hours during business hours (6:00 AM to 5:00 PM, Monday through Friday) and emergency calls within four hours outside those times.

Evaluation criteria comprise Company Qualifications, Experience and Technical Approach (40 points maximum), Safety Record and Performance (30 points maximum), and Price (10 points maximum), with optional Local Business and Small Business preferences providing up to 10 points each. The pricing structure encompasses three categories: hourly labor rates for normal business hours (estimated 1,200 annual hours) and after-hours services (estimated 105 annual hours), emergency service call-out fees and round-trip drive-time charges (estimated 36 annual incidents), and materials markup not exceeding 15 percent based on estimated annual material spend of $100,000. The annual spend amount is an estimate only and not guaranteed. All pricing proposals must be all-inclusive with no separate charges for administrative costs, overhead, per diem, shipping, transportation, travel time, fuel surcharges, mileage, or stop fees, except for one reimbursable round-trip flat fee per three-member crew. Required qualifications include National Wireless Safety Alliance (NWSA) certifications, Competent Tower Climber/Rescuer training, and OSHA-compliant fall protection training. All employees must meet living wage requirements of $22.05 per hour and comply with wage theft ordinance provisions. The City reserves the right to award a single contract or multiple contracts based on overall low cost or by individual line items as deemed advantageous. One copy of the addendum must be returned with the proposal prior to the solicitation closing date; failure to do so may constitute grounds for rejection.