DAWSON COUNTY GOVERNMENT

REQUEST FOR PROPOSALS

FOR

CONSTRUCTION SERVICES –

ROOF REPLACEMENT - LAW ENFORCEMENT CENTER

SUBMISSIONS ARE DUE AT THE ADDRESS SHOWN BELOW NO LATER THAN

AUGUST 26, 2025, AT 10:30AM, EST

DAWSON COUNTY BOARD OF COMMISSIONERS

ATTENTION: PURCHASING MANAGER

25 JUSTICE WAY, SUITE 2223

DAWSONVILLE, GA 30534

RFP # 483-25

THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO THIS RFP ON OR BEFORE THE

STATED DATE AND TIME WILL BE SOLELY AND STRICTLY THE RESPONSIBILITY OF THE

OFFEROR.

ISSUE DATE: JULY 14, 2025

RFP #483-25 CONSTRUCTION SERVICES - ROOF REPLACEMENT - LAW ENFORCEMENT CENTER Page 2

DAWSON COUNTY BOARD OF COMMISSIONERS

TABLE OF CONTENTS

Invitation to Bid………………………………………………………………………………..………………3

IFB Timetable ….…...…………………………………………………………………...……………….……3

General Overview.…..……………………………………………………………,,,,,,,,,,,,……...……………4

General Conditions…………………………………………………………,,,,,,,,,,,,,,………………….……10

Scope of Work ……….……….…………..……….……………………………,,,,,,,,,,,,,,,…………..….…...10

Overview for Submitting Response…………….…………………………………………………………...26

General Terms………………………………...………………………………,,,,,,,,,,,.,,……….…………….33

Vendor’s Checklist Form………..……………………………………………………………………………88

Vendor’s Information Form………………………………………………………….……………………….89

Vendor’s Price Proposal Form…….………………….…………………………………………………

Bid Bond…………………….……………………………………………………………………….…………91

Execution of Proposal Form………………………………………………………………….……….……...94

Drug Free Work Place Form………………………………………………………...……………………….95

Addenda Acknowledgement Form ………………………………………………….….……………………96

Certificate and Statement of Non-Collusion Form……..………………………………………….….…….97

Georgia Security and Immigration Compliance Act Affidavit………………………………….………….99

Equal Employment Opportunity Form……………………………………………………..………………102

Legal and Character Form……………………………………………………………………..…………….103

Sample Contract……………………………………………………………………………………………….109

RFP #483-25 CONSTRUCTION SERVICES - ROOF REPLACEMENT - LAW ENFORCEMENT CENTER Page 3

DAWSON COUNTY, GEORGIA

Purchasing Department

25 Justice Way, Suite 2223

Dawsonville, Georgia 30534

Phone: 706-344-3500 x.42223; Email: mhawk@dawsoncounty.org

CONSTRUCTION SERVICES – ROOF REPLACEMENT - LAW ENFORCEMENT CENTER

INVITATION

This is an invitation to submit a bid to Dawson County for Construction Services - Roof Replacement -

Law Enforcement Center, indicated herein. Details are listed under Section II. Sealed bids will be received by the office of the Purchasing Manager at 25 Justice Way, Suite #2223, Dawsonville, GA

30454.

Instructions for preparation and submission of a bid/proposal are contained in this packet. Electronic packets may be found at https://vrapp.vendorregistry.com/Bids/View/BidsList?BuyerId=1bac094c-9726-

497e-943b-141544ec4bd4 Submissions must be typed or printed in ink. Prices submitted as a result of this invitation must include the Vendor Price Proposal Form and be returned in a sealed envelope or container marked, as Sealed Bid with the applicable Proposal Name and Proposal Number on the outside. The offer may not be considered unless so received. Proposals must be submitted no later than

10:30 a.m., August 26, 2025. Tentative award date is set for October 2, 2025.

There will be a mandatory pre-proposal conference at 10:30 a.m., on August 6, 2025, at the Law

Enforcement Center, 19 Tucker Avenue, Dawsonville, GA 30534. All questions/comments that may arise from this invitation must be submitted in writing and emailed to the Purchasing Manager at mhawk@dawsoncountyga.gov no later August 12, 2025, at 1:00 p.m. All questions and answers will be posted to the County website and the Georgia Procurement Registry no later than August 18, 2025, at

1:00 p.m. Answers to question submitted that materially change the conditions and specifications of this invitation will be promulgated to the County website and the Georgia Procurement Registry. Any discussions or documents will be considered non-binding unless incorporated and publicized in an addendum.

Dawson County provides equal opportunity for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin and handicap or veteran status.

This policy ensures all segments of the business community have access to supplying the goods and services need by Dawson County. Dawson County does not guarantee a minimum/maximum value for this contract.

Sincerely, Melissa Hawk, Purchasing Manager https://vrapp.vendorregistry.com/Bids/View/BidsList?BuyerId=1bac094c-9726-497e-943b-141544ec4bd4 https://vrapp.vendorregistry.com/Bids/View/BidsList?BuyerId=1bac094c-9726-497e-943b-141544ec4bd4 mailto:mhawk@dawsoncountyga.gov

RFP #483-25 CONSTRUCTION SERVICES - ROOF REPLACEMENT - LAW ENFORCEMENT CENTER Page 4

DAWSON COUNTY, GEORGIA

REQUEST FOR PROPOSALS

FOR

CONSTRUCTION SERVICES - COMPREHENSIVE SECURITY

SYSTEM UPGRADE FOR DAWSON COUNTY

SECTION I – GENERAL OVERVIEW

A. INFORMATION TO PROPOSERS

1. BID SUBMISSION

The Proposers shall package and seal its submittal so that they will not be damaged in mailing. Technical and Cost/Fee Proposals are to be packaged and sealed separately.

One (1) original and three (3) copies of the technical proposal and one (1) original price proposal must be received by, AUGUST 26, 2025, AT 10:30AM, EASTERN

STANDARD TIME. Technical and price proposals must be submitted in a separate sealed envelope stating on the outside, the proposer's name, address, the solicitation number #483-25 CONSTRUCTION SERVICES - ROOF REPLACEMENT - LAW

ENFORCEMENT CENTER. If the price is referenced in the technical proposal, the submission must be disqualified and will not be evaluated. The complete submittal (price and technical) must contain the proposer’s name, address and the solicitation number

#483-25 CONSTRUCTION SERVICES - ROOF REPLACEMENT - LAW

ENFORCEMENT CENTER be delivered to:

Dawson County Board of Commissioners

Attention: Purchasing Manager

25 Justice Way, Suite 2322

Dawsonville, GA 30534

Hand Delivery

Hand delivered copies may be brought to the above address between the hours of

8:00AM and 5:00PM EST, Monday through Friday, excluding Holidays. For a complete listing of Holidays, please visit www.dawsoncountyga.gov . If a sealed bid is delivered after 10:25 a.m., on the day of the opening, deliver the package to the

Purchasing Manager, in the Finance Conference Room, Suite #2322. No submission will be accepted after 10:30 a.m., on the date listed within the bid submission section, at which time all company names of offers received will be publicly read aloud.

GPS Location

Some GPS systems cannot locate the above-named address. Proposers may search the following address if trying to visit the Dawson County Government Center: 25 Tucker http://www.dawsoncountyga.gov/

RFP #483-25 CONSTRUCTION SERVICES - ROOF REPLACEMENT - LAW ENFORCEMENT CENTER Page 5

Avenue, Dawsonville, GA 30534. Tucker Avenue is located on the East side of the

Government Center. Upon arrival, please continue one block West on Shoal Creek Road to Justice Way. Parking for the Government Center is available off of Justice

Way. Proposers should verify address is in Dawson County and not a surrounding community.

Coordinates: 34°25’23.08”N 34°25’23.08N 84°07’12.05

Proposers are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the required address information appears on the outer wrapper or envelope used by such service. NOTE: Many express mail and delivery services do not guarantee overnight by noon to Dawson County.

The Submittal must be signed by a company officer who is legally authorized to enter into a contractual relationship in the name of the proposer.

3. CONTACT PERSON

Proposers are encouraged to contact Melissa Hawk, Purchasing Manager by email at mhawk@dawsoncountyga.gov to clarify any part of the RFP requirements. All questions that arise prior to the DEADLINE FOR QUESTIONS due date shall be directed to the contact person in writing via email. Any unauthorized contact shall not be used as a basis for responding to this RFP and also may result in the disqualification of the proposer's submittal.

Proposers may not contact any elected official, consultants or other county employee to discuss the bid process or bid opportunities except: 1) through the Purchasing Manager named herein, or 2) as provided by existing work agreement(s). This policy shall be strictly enforced and the County reserves the right to reject the submittal of any proposer violating this provision.

4. ADDITIONAL INFORMATION/ADDENDA

Dawson County will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the due date posted on the county’s website under the bid information. Proposers should not rely on any representations, statements or explanations other than those made in this RFP or in any addendum to this RFP. Where there appears to be a conflict between the RFP and any addenda issued, the last addendum issued will prevail. Proposers are advised to check the website for addenda before submitting their proposals.

Proposers must acknowledge any issued addenda by including Attachment B-

Addenda Acknowledgement with the submittal. Proposals which fail to acknowledge the proposer’s receipt of any addendum will result in the rejection of

RFP #483-25 CONSTRUCTION SERVICES - ROOF REPLACEMENT - LAW ENFORCEMENT CENTER Page 6 the offer if the addendum contains information which substantively changes the

Owner’s requirements

5. LATE SUBMITTAL AND LATE MODIFICATIONS

Submittals received after the due date and time will not be considered. Modifications received after the due date will not be considered. Dawson County Government assumes no responsibility for the premature opening of a proposal not properly addressed and identified, and/or delivered to the proper designation.

6. REJECTION OF PROPOSALS/CANCELLATION

Dawson County Government reserves the right to reject any and all submittals and reserves the right to waive any irregularities or informalities in any submittal or in the submittal procedure, when to do so would be to the advantage of Dawson County.

Dawson County reserves the right to cancel this RFP at any time.

7. MIMINUM RFP ACCEPTANCE PERIOD

Submittals shall be valid and may not be withdrawn for a period of 90 days from the date specified for receipt of submittals.

8. NON-COLLUSION AFFIDAVIT

By submitting a response to this RFP, the proposer represents and warrants that such proposal is genuine and not a sham or collusive or made in the interest or in behalf of any person not therein named and that the proposer has not directly or indirectly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting and that the proposer has not in any manner sought by collusion to secure to that proposer any advantage over any other proposer.

By submitting a proposal, the proposer represents and warrants that no official or employee of Dawson County Government has, in any manner, an interest, directly or indirectly in the proposal or in the contract which may be made under it, or in any expected profits to arise there from.

9. COST INCURRED BY PROPOSERS

All expenses involved with the preparation and submission of the RFP to the Dawson

County Board of Commissioners, or any work performed in connection therewith is the responsibility of the proposer(s).

10. RFP OPENING

Only the names of the firms responding to this RFP will be read aloud publicly due to the fact that the proposals will be subject to an evaluation review for accurate qualifications.

A list of names of firms responding to the RFP may be obtained from the county’s website www.dawsoncountyga.gov , after the RFP due date and time stated herein. A http://www.dawsoncountyga.gov/

RFP #483-25 CONSTRUCTION SERVICES - ROOF REPLACEMENT - LAW ENFORCEMENT CENTER Page 7 copy of the final evaluation tabulation to the RFP will be posted to the website after the

RFP has been awarded, along with the awarded Contractor’s name and date of award.

11. OPEN RECORDS

Proposers are reminded that under Georgia law, all opened documents fall under the open records act and are subject to inspection by the public. Proposers are reminded that documents and information in the possession of Dawson County will be treated as confidential/proprietary information only to the extent permitted by the Georgia Open

Records Act, and will be exempt from disclosure to a third party only to the extent permitted by the Georgia Open Records Act. Should you believe that your Proposal contains any trade secrets you must include an affidavit, at time of proposal submission that states that specific portions of the proposal contain trade secrets as defined by

Georgia law (Article 27 of Chapter 1 of Title 10 of the Official Code of Georgia).

Furthermore, the affidavit must be detailed, citing specifically (citing paragraphs, articles, provisions, pages, etc.) the portions of the proposal containing any trade secrets.

Accordingly, proprietary information and/or data cannot be withheld from public inspection.

12. TAXES

Dawson County Government is tax exempt. No sales tax will be charged on any products or services. Dawson County cannot exempt any other person/proposer from applicable sales taxes that may be required of them in relations to this project.

Selected proposer will be provided with Dawson County’s Sales and Use Tax

Certificate of Exemption number upon request.

13. PROPOSER INFORMATION

All submissions shall include a completed proposer information form, current copy of business license and current W-9. Failure to provide this information could result in the disqualification of the proposer from submitting a proposal.

14. INSURANCE

Selected proposer will be required to provide Dawson County with a Certificate of

Insurance for liability and workman’s compensation insurance before work can begin on this County project and be effective for the duration of the work as described in the

Contract Documents, including authorized change orders, plus any period of guarantee as required in the general warranty.

General liability insurance should be at least one million dollars ($1,000,000) combined single limit per occurrence. Automobile insurance should be at least five hundred thousand dollars ($500,000) combined single limit per accident for bodily injury or property damage; Workman’s Compensation insurance should be as required

RFP #483-25 CONSTRUCTION SERVICES - ROOF REPLACEMENT - LAW ENFORCEMENT CENTER Page 8 by the State of Georgia; and Professional Liability insurance should be at least one million dollars ($1,000,000).

The insurance certificate must name Dawson County Government its officers, employees and agents as an additional insured for the contracted project and the proper endorsements must accompany the certificate of insurance.

15. BONDS

If required, under SECTION II – SCOPE OF WORK of this document any combination of the following bonds may be requested by Dawson County. A five percent (5%) bid bond, a one hundred percent (100%) payment bond, and a one hundred percent (100%) performance bond. All bonds would be payable to Dawson

County Board of Commissioners. Failure to submit appropriate bonding will result in automatic rejection of bid. Bonding company must be authorized to do business in

Georgia by the Georgia Insurance Commission, listed in the Department of Treasury’s publication of companies holding certificates of authority as acceptable surety on

Federal bonds and as acceptable reinsuring companies, and have an A.M. Best rating.

16. ANTI-DISCRIMINATION

Dawson County, in accordance with Title VI of the Civil Rights Act of 1964, 42 U.S.C.

2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of

Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in

Federally-assisted programs of the Department of Transportation issued pursuant to such

Act, hereby notifies all proposers that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 23 will be afforded full opportunity to submit proposals in response to this Request for Proposal and will not be discriminated against on the grounds of race, color, national origin, sex, handicap/disability in consideration of an award.

By submitting their proposals, all proposals certify to Dawson County that they will conform to the provisions of the Federal Civil Rights Act of 1964.

In every contract of over $10,000 the provisions in Sections1 and 2 below apply:

1. During the performance of this contract, the PC agrees as follows:

a. The PC will not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin, except where religion, sex or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the PC. The

PC agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

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b. The PC, in all solicitations or advertisements for employees placed by or on behalf of the PC, will state that such PC is an equal opportunity employer.

c. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

2. The PC will include the provisions of Section 1 above in every subcontract or purchase order of over $10,000 so that the provisions will be binding upon each

Sub-contractor or proposer.

Proposers may request this Request for Proposal in another language by contacting

Purchasing Manager Melissa Hawk via email at mhawk@dawsoncountyga.gov . All bid submissions must be returned in English.

17. GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT

Proposers submitting a qualification package in response to this RFP must provide the following information in the package to indicate compliance with the Georgia Security and Immigration Compliance Act. The form is provided for completion.

A. A statement that indicates the PC will conduct itself in compliance with

O.C.G.A. §13-10-91 and Rule 300-10-.02 in the execution of the contract.

B. By completing the affidavit that is provided with this solicitation, the proposer is attesting to the following:

a. The affiant has registered with and is authorized to use the federal work authorization program;

b. The user identification number and date of authorization for the affiant;

c. The affiant is using and will continue to use the federal work authorization program throughout the contract period;

d. Any employee, PC, or Sub-contractor of such PC or Sub-contractor shall also be required to satisfy the requirements set forth in this paragraph; and

e. Upon contracting with a new Sub-contractor, a PC or Sub-contractor shall notify Dawson County and shall deliver a completed Sub-contractor Affidavit to Dawson County within five

(5) working days of entering into a contract or agreement of hire with the Sub-contractor before the new Sub-contractor begins any work.

RFP #483-25 CONSTRUCTION SERVICES - ROOF REPLACEMENT - LAW ENFORCEMENT CENTER Page 10

C. Failure to provide the completed and notarized affidavit with the PC’s proposal will result in immediate disqualification as required by the

Georgia Security and Immigration Compliance Act.

SECTION II – GENERAL CONDITIONS

A. PURPOSE

Dawson County Purchasing Department is soliciting sealed proposals from qualified individuals/firms who specialize in providing a turn-key roof replacement for the Law

Enforcement Center. Individuals/firms must provide all equipment, materials and labor to complete the scope of work. Details are listed herein. The County does not guarantee a minimum/maximum value for this contract.

B. CONTRACT PERIOD

The term of a contract awarded as a result of this RFP shall be from award until final acceptance of project by the County, which is to be ninety (90) calendar days from the issuance of the Notice to Proceed letter, including ordering materials.

The contract shall terminate absolutely and without further obligation at such time as appropriated and otherwise unobligated funds are no longer available to satisfy the obligations of the County under this contract. The County does not guarantee a minimum value for this contract.

If, at any time, the County determines it is in its best interest to discontinue use of these services the County reserves the right to cancel this Agreement by giving thirty (30) days advance written notice.

C. BACKGROUND

Dawson County sits in northeast Georgia and covers 214 square miles and 49 linear miles of lake shore. The 2020 census reported 26,796 residents live within Dawson County.

Separated by four (4) voting and school districts Dawson County’s population is centralized near the GA Hwy 400 corridor and thins out from the area.

The work described below was gathered in 2018, awaiting funds for the project. The

County has performed a few patches since this time but, has not had any other long-term work completed to remedy the issues at hand.

D. SCOPE OF WORK

The awarded Contractor must have at least five (5) years of experience in performing this type of work.

RFP #483-25 CONSTRUCTION SERVICES - ROOF REPLACEMENT - LAW ENFORCEMENT CENTER Page 11

The General Contractor must provide all equipment, materials and labor to complete the scope of work. The General Contractor will ensure that all Georgia Laws, Rules, Regulations and

Codes, to include but not limited to, the Official Code of Georgia Sections 43-41-1 through

43-41-17, Public Works Official Code of Georgia Title 36, Dawson County Planning and

Development, Codes and Regulations, Building and Development Codes and the

Georgia Department of Community Affairs, Georgia’s Construction Codes

(http://www.dca.state.ga.us/development/constructioncodes/programs/codes2.asp), the

Georgia Department of Community Affairs, all federal, state and local building codes, laws, rules and regulations are all to be strictly adhered to where appropriate to the scope of work within this RFP document.

Due to the security issues with releasing photos of the roof of this facility, none will be included in this RFP. However, a map will be distributed to those in attendance of the mandatory pre-proposal meeting. Please ensure you have reviewed the information within the

Scope of Work prior to the pre-bid meeting.

Site Overview:

Map # Roof Type, Manufacturer, Attachment Size

1 Modified Bitumen/Unknown 5,000 sq ft.

2 Modified Bitumen/Unknown 11,000 sq ft.

3 Modified Bitumen/Unknown 1,900 sq ft.

4 Modified Bitumen/Unknown 15,000 sq ft.

Condition Summary:

Map Section: 1-4

Roof Composition:

Deck: Metal

Insulation 1: 2” Polyiso

Insulation 2: ½” Wood Fiber

Membrane: 2-ply modified bitumen (granule surface)

Type, Condition, Size, Location, etc.

Drainage:

- Roof Drains

Flashing Fair condition, some granule loss noted http://www.dca.state.ga.us/development/constructioncodes/programs/codes2.asp

RFP #483-25 CONSTRUCTION SERVICES - ROOF REPLACEMENT - LAW ENFORCEMENT CENTER Page 12

Strainers Intact, clear

Base Flashings (Wall & Curb):

Laps/Seams Previous repairs are failing; open laps noted

Holes/Splits/Cracks None found

Membrane Attachment

Deterioration/Damage Severe granule loss noted

HVAC Units Fair condition, some missing fasteners noted

Other

Metal Components:

- Counter Flashing Surface mount

Attachment Secure

Physical Condition No rust noted

Caulk Fair condition

Penetrations:

- Pipes/VTR

Type Lead pipe boots, metal roof jacks

Flashing Fair condition

Caulk

Pipe/VTR Condition Some damage noted

- Pitch Pans Metal

Flashing Fair condition

Filler Some missing filler noted

Physical Condition Rust, deterioration noted

- Curbed Vents

Flashing Fair condition

Vent Condition Minor rust noted

Fasteners

Coping: 24-gauge “kynar” steel

Joints Deteriorated caulk at joints

Attachment Secure

Condition/Damage Minor damaged noted

Roof Surface (Field):

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Laps/Seams Failing previous repairs at laps

Ponding Water Moderate to severe ponding water noted, causing vegetation growth in spots

Holes/Cuts

Blisters/Moleruns Small blisters noted

Splitting

Alligatoring Noted at asphalt bleed out

Membrane Attachment Wrinkling, slipping noted

Surfacing Moderate to severe granule loss noted

Other

Interior Walls (Above Roof):

Joints Deteriorated, failing caulk joints

Cracks/Holes None

Physical Damage None

Photos:

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Failing Repair

RFP #483-25 CONSTRUCTION SERVICES - ROOF REPLACEMENT - LAW ENFORCEMENT CENTER Page 15

Kjkjk Wrinkling, slipping membrane.

Ponding water.

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Damaged pitch pan.

Damaged pitch pan filler.

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Deteriorated caulk.

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Debris on roof.

Failing previous repairs.

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Missing sealant around wall penetrations.

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Vegetation growth.

Pitting in cap sheet.

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Failing previous repairs.

Remove abandoned curbs.

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Vegetation growth

Failed caulk, damaged coping metal. metal.

RFP #483-25 CONSTRUCTION SERVICES - ROOF REPLACEMENT - LAW ENFORCEMENT CENTER Page 23

Failed caulk at wall panel joints.

The Contractor shall:

1. Remove existing insulation.

2. Removing existing flashing, pitch pans, pipe boots, etc.

3. Removing existing coping metal.

4. Install new ½” coverboard (DensDeck or approved equal).

5. Install new .60 mil TPO Roof system including flashings, pitch pans, pipe boots, etc.

6. Install new 24-guage Knyar (or approved equal) coping.

7. Cut out deteriorated caulk joints at wall panels.

8. Install new backer rod and caulk to seal.

9. Areas of roofing that are removed must have new applied before the end of work each day or adequate coverage to prevent any damage from rain to inside structure.

Scheduling and Delivery

The Contractor must provide the crew manned by the number necessary to complete the task.

The Contractor shall ensure delivery, installation and clean-up of the site is made between the standard hours of 7:00 a.m. to 5:00 p.m., Monday through Friday, and will make efforts to reduce to a minimum any inconvenience to staff and visitors. The Contractor must remain mindful that this is an active facility. At no time will Tucker Avenue be blocked prohibiting emergency personnel or vehicles to travel from the Law Enforcement Center to Highway 53.

The County may require the Contractor to perform work on the County’s premises during non-standard work hours which are outside the standard work hours. Non-standard work

RFP #483-25 CONSTRUCTION SERVICES - ROOF REPLACEMENT - LAW ENFORCEMENT CENTER Page 24 hours may be arranged with prior written approval of the County. The Contractor shall advise the County no less than 72 hours in advance of its projected work schedule. The Contractor shall perform no work during County observed holidays without the prior written permission of the County. The County will not amend the contract amount due to working on-standard work hours.

Condition Equipment

All materials are to be new and arrive in the original packaging from the manufacturer.

Damaged Equipment

In the event the Contractor delivers damaged, broken or unsafe materials, the County will not be billed for any cost to the Contractor for said job request. The Contractor will ensure that new materials are delivered and installation rescheduled within a timeframe acceptable to the

County.

Management Agent/Employees

The Contractor shall assign a main point of contact that will be responsible for the project, working as the project manager. This contractor employee must not be replaced without prior written approval of the County.

Each employee working on the project must be clearly identifiable with a company uniform and badge/work identification card.

The employee of the Contractor must be licensed as per the O.C.G.A. § 43-14-8 for electrical, plumbing if any utility lines are to be moved for this project.

The Contractor must have a minimum of five (5) years of experience for the scope of work contained herein.

Warranty

All materials are to carry the warranty timeframe as stated provided by the Manufacturer of each material used during this project. This timeframe shall be no less than fifteen (15) years.

The Contractor shall be responsible for any issues that may arise during this warranty period.

The labor is to be warrantied for one-year.

The bid is to contain contact information of the individual/firm who will be responsible for the warranty repairs of the new units.

Notice of Award

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The PC agrees that in the case of failure on his part to execute the said contract and the bonds within fifteen (15) consecutive calendar days of receipt of a written Notice of

Award from the County, the check or bid bond accompanying this bid, and the monies payable thereon shall be paid into the funds off the Owner as liquidated damages for such failure, otherwise, the check or bid bond accompanying this proposal shall be returned to the undersigned.

Notice to Proceed

The PC shall begin work as agreed upon and specified on the Notice to Proceed from the

County and shall meet the agreed upon benchmarks throughout the project.

Weather days

All weather days are to be approved in writing by the County Representative and/or the

County Manager.

Retainage

The PC shall be paid for work performed based upon satisfactory inspections and completion of the agreed upon draw schedule. PC’s fee will be paid on a Net 30 basis less

10% retainage.

Liquidated Damages

The County and the PC recognize that time is of the essence with this project. The County and the PC also recognize the delays, expense, and difficulties involved in proving in a legal or arbitration preceding the actual loss suffered by the County if the work is not completed within the agreed upon time. Accordingly, instead of requiring any such proof, the County and the PC will agree that as liquidated damages for delay (but not as a penalty), the PC shall pay to the County Five Hundred and 00/100 ($500.00) Dollars for each and every calendar day that expires after agreed upon date of completion.

When the County reasonably believes that completion will be inexcusably delayed, the

County shall be entitled, but not required, to withhold from any amounts otherwise due the

PC an amount then believed by the County to be adequate to recover liquidated damages applicable to such delays. If and when the PC overcomes the delay in achieving completion, or any part there, for which the County has withheld payment, the County shall promptly release to the PC those funds withheld, but no longer applicable, as liquidated damages.

Invoicing

1. Dawson County is Net 30. Any payment terms requiring payment in less than 30 days will be regarded as requiring payment 30 days after invoice or delivery, whichever occurs last. This shall not affect offers of discounts for payment less than 30 days, however.

RFP #483-25 CONSTRUCTION SERVICES - ROOF REPLACEMENT - LAW ENFORCEMENT CENTER Page 26

2. Proposers shall invoice quarterly, by location, including a detailed list of services provided and only after work has been performed (in arrears).

3. All invoices will be paid in the year in which services are provided.

4. Proposer to provide contact information for dedicated team member to provide billing inquires. More information is included in the Statement of Qualifications portion of this RFP.

5. Applications for Payment should be sent via email to:

Anthony Davis (Captain Dawson County Sheriff’s Office) at adavis@dawsoncountysheriff.org

Melissa Hawk (Dawson County Purchasing) at mhawk@dawsoncountyga.gov

Pricing

1. Submissions must use returned on the Proposer’s Price Proposal Form as provided within this RFP.

2. If submitting an alternate, use the form provided clearly labeled as alternate. Make additional copies as needed. Failure to comply may result in disqualification.

Administration

The project will be administered by the Dawson County Board of Commissioners with

Captain Davis being the main points of contact for all questions related to scope of work issues during the term of the contract. Any contract issues will be directed to the Dawson

County Purchasing Manager during the term of the contract.

Permits and Licensing

1. Proof of Licensing: PC shall submit proof of professional license, insurance and business license at time of submittal as it relates to the Scope of Work defined herein.

The business license will be the current license your business operates, if you are out of county, this will not be a Dawson County business license.

2. The successful proposer must hold a valid Business License at time of proposal and a copy must be filed with the Purchasing Manager at time of proposal.

E. QUALIFICATIONS- OVERVIEW OF SUBMITTING RESPONSE

This section identifies all information which must be submitted in each proposal. The

County is not interested in elaborate submissions.

Tab A - Company Background and Structure

The Proposer will provide a general history and description of its company including, but not limited to, the number of years in business and number of employees. Include the legal form of the business organization, the state in which incorporated (if corporation), the types of business ventures in which the organization is involved, and the office location that will be the point of contact during the term of any resulting contract.

mailto:adavis@dawsoncountysheriff.org

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The proposal must provide the following:

• Length of time the Proposer has been providing comprehensive roof repairs/installation to local governments.

• Demonstrate the Proposer’s experience working with projects equal to this scope of work of this RFP.

• Description of the Proposer’s organization, financial resources, staffing levels, and any other evidence of its ability to successfully complete the project.

• The proposer must certify that there are no circumstances, which will cause a conflict of interest in performing the services required.

• Statement listing any and all differences between your proposal and the work specified in the RFP.

• The proposer must demonstrate it is duly authorized to conduct business in the

State of Georgia.

Tab B - Company Experience

The proposer shall submit at least three (3), but no more than six (6), projects as examples of the PC’s past experience in performing and managing construction projects comparable in scope and complexity to the scope of work. The case studies shall describe projects completed within the past ten (10) years, for which the PC served as the prime construction PC, in the assembly and installation of systems of greater or equal magnitude and quality as that being specified herein. This experience relates to the office performing the work and not the company on a national basis.

Projects of similar scope and complexity may include any of the following:

• Projects of similar size or cost

• State/Local Government facilities projects

• Private sector projects

• Any combination of the above

The examples must concisely set forth the basic background information for the projects offered as comparable (dates and location and the cost and scope of the work). The examples must describe the effectiveness of the cited projects, and the methodology used to measure such effectiveness (on-time delivery, successful completion of project, effective management of costs). The examples shall demonstrate why the cited projects are comparable to the Project in cost, size and complexity or delivery method. Where applicable, the examples shall demonstrate the PC’s experience working with the Sub-contractors and/or Consultants required to be named, as described in the scope of work.

Each example must identify the name and address of the contracting entity and the name, title and telephone number of a contact person associated with the contracting entity that is familiar with and able to comment on the PC’s performance on each project.

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Tab C - Identification of all Contracted Personnel

The Awarded PC’s employees shall wear proper identification for all employees working in the County on the contract. At a minimum, photo identification badges will be required for each person along with employee’s personal data and the awarded PC’s name. Such identification must be clearly displayed on the outside clothing of all the awarded PC’s employees during field work and readily visible at all times when working on the Dawson

County project. Vehicles used by the awarded PC shall be clearly marked to identify the company and the nature of their business. Please state how this will be met during the project.

The awarded PC must employee certified personnel capable of maintaining the system and providing reasonable service time.

Tab D - Qualifications of Key Team Members

Identify and include qualifications of key staff who would be assigned to work on the scope within this RFP. Include an organizational chart that depicts how the staff would be structured to perform details herein. Proposers must have qualified and trained staff to successfully complete the contract requirements. At a minimum, the organizational chart shall identify the responsibilities, structure, and lines of authority between and among the

PC any Sub-contractor entities required to be named. The Proposer shall take appropriate and meaningful disciplinary measures against those who violate the terms of this provision.

The information shall be brief and include the following:

• Identification, qualifications and experience of all persons to be assigned to the

County project site and team organization; and the assignments of responsibilities and level of experience by site position.

• Identification and qualifications of any key team members and any subcontract consultants, including resumes of individual or the firm, as applicable. Resumes shall include the name and address of the contracting entity that is familiar with the work of each team member.

• The County requires that the assigned project manager has at least five (5) years of practical experience involving project management of the same size project. The project manager will be assigned to Dawson County for the duration of the project.

• The County requires that the assigned project superintendent has at least five (5) years of practical experience in a construction superintendent role of the same size project. The project superintendent will be assigned to Dawson County for the duration of the project.

• The County requires that the assigned project safety coordinator has at least four

(4) years of practical construction experience. The safety coordinator must have

RFP #483-25 CONSTRUCTION SERVICES - ROOF REPLACEMENT - LAW ENFORCEMENT CENTER Page 29 completed a 30-hour OSHA Construction Industry Outreach Training Program and

OSHA scaffold training.

• The County requires that the assigned project quality assurance/quality control coordinator/inspector has at least four (4) years of experience in a similar role.

• All personnel assigned to the project will be subject to the approval of the County and will be removed from this project by the PC upon written recommendation of the County’s contract contact. Additionally, the PC shall notify the County’s contract contact in writing of all changes in supervision or key personnel. The notice shall include the reason for the change and provide a plan for immediate replacement.

• Attach the following Georgia Licenses within this tab held by PC or sub-contractor:

• Georgia General Contractor’s License

• All other licenses that the Proposer wishes to submit

Tab E - Approach to Scope of Work

Referencing the Scope of Work in Section D, provide a detailed approach to fulfill the requirements of this RFP. At a minimum, proposals must address:

• A description of the individual/firm’s organizational approach to the project.

• This portion of the Proposal shall state how the PC/firm proposes to achieve the required outcomes through goals, objectives, policies and programs. It shall also indicate how the final projects will be organized, formatted and presented.

• A description of the individual/firm’s understanding of the scope and challenges of the project; The PC’s approach to selection of materials and systems, including how such selections impact project cost, project delivery dates, and other matters.

• The approach shall also illustrate (through examples of relevant experiences in similar projects) how the PC/firm will successfully maintain an effective line of communication throughout the process.

• Address all tasks in the scope of work, providing detailed information on all work tasks required to complete the project within the performance period. Include a statement of understanding of work involved, particularly regarding the level of effort required for any portion of the Plan and its update.

• Purchasing Plan for project materials, including identification of long-lead items.

• Workforce plan for the project by phases, identifying the trades, types or percentages of work to be performed by the PC/firm’s own forces as compared to the trades, types or percentages work to be subcontracted to others.

• Identification of Site logistics concerns and discussion of plan for site organization and maintenance of site;

• Approach to management of construction team to include Sub-contractors and sub-consultants.

• Summary description of quality control and assurance program.

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• Identification of code compliance concerns, special inspection issues, and plan for interaction with code officials.

• Summary description of start-up and testing program for systems and equipment.

• Identification of safety concerns and summary description of plan for site safety and efforts to reduce workplace injuries.

• Identification of security concerns and summary description of plan for site security.

• Plan for achieving timely project close out.

The County welcomes innovating suggestions and recommendations from individual/firms that will ensure a successful service approach.

Tab F - References

Proposers must submit at least five (5) references for persons that the individual/firm will assign, to include all sub-contractors, to complete the Scope of Work listed herein. Ideally, references should be government entities within Georgia should be included. The following information for each reference shall be listed:

• Name of government entity

• Address

• Contact person with title

• Phone number of contact person

• Email (highly recommended and preferred method)

• Dates of service

• Range of services

Tab G - Financial Stability

Provide financial information that would allow proposal evaluators to ascertain the financial stability of the Proposer.

• If a public company, include a recap of the most recent audited financial report.

• If a private company, provide a recap of the most recent internal financial statement and a letter, on the financial institution’s letterhead, stating financial stability.

Tab H - Business Litigation

Disclose any involvement by the individual/firm or any officer or principle in any material business litigation within the last five (5) years. The disclosure will include an explanation, as well as the current status and/or disposition of the case.

Tab I - Sample of a Detailed Construction/Management Plan

Proposers are to submit a sample of the detailed construction/management plan defining the necessary process and procedure which if fully implemented shall/will accomplish the

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Sheriff’s Office/Emergency Management staff objectives. The Management Plan shall include, but may not be limited to, the following:

• Detailed staffing plan and support schedule

• Detailed maintenance and support plan

• Detailed transition/installation plan

• Detailed training plan

Tab J – Required Solicitation Forms

Proposers are to complete and attach all forms listed on the Proposer’s Checklist and include in Tab J. This direction excludes the Price Proposal Form. Price shall not be included in any of the Technical submittal. This will be cause for disqualification and considered non-responsive bid.

Financial Proposal

Proposers are to use the Proposer’s Price Proposal Form provided within this RFP. All costs to the Dawson County Government must be included on the Price Proposal Form that the individual/firm will incur to complete all tasks associated for the enclosed scope of work. Price shall not be included in any of the Technical submittal. This will be cause for disqualification and considered a non-responsive bid. This form must be sealed separate from the technical proposal and list the company name, address, RFP# and name on the outside of the envelope.

F. EVALUATION PROCESS

Proposals will be reviewed by the Review Committee for quality and completeness. These proposals will then be scored in each of the following categories using the maximum point values listed in the below.

Proposals will be reviewed and evaluated by the review committee to determine whether the Proposer has met the criteria described in this RFP.

Presentations

The top-ranking individual/firms may be invited to conduct oral interviews. If required, these presentations will be scheduled in advance and limited in time. Presentations will be conducted in Dawson County at a location to be determined. Independent scores compiled, during this phase of the evaluation by the RFP evaluators, will supersede the

Company Background and Structure 20

Experience and Qualifications of Dedicated Staff 20

Project Understanding/Approach to Scope of Work 20

References 10

Price Proposal 30

TOTAL POINTS 100

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Dawson County shall be the sole judge of the provider’s ability to meet the requirements set forth. Their decision in determining responsible and responsive provider(s) will be final. Dawson County reserves the right to act in its best interest in this determinations process, to waive all technicalities, and to select the most responsible and responsive provider.

G. PROCEDURES AND MISCELLANEOUS ITEMS

1. All questions shall be submitted in writing via email and directed to the Dawson

County Purchasing Manager. All answers shall be communicated in the form of an addendum and posted on the County’s website under the bid information; all individuals/firms responding to this RFP should check the website before responding to this RFP.

2. All Proposers to this RFP shall indemnify and hold harmless the Dawson County

Board of Commissioners, and any of their officers and employees from all suits and claims alleged to be a result of this RFP. The issuance of this RFP constitutes only an invitation to present a proposal. The Dawson County Board of Commissioners reserves the right to determine, at its sole discretion, whether any aspect of a

Proposer's submittal meets the criteria in this RFP. The Dawson County Board of

Commissioners also reserves the right to seek clarifications, to negotiate with any proposer submitting a response, to reject any or all responses with or without cause, and to modify the procurement process and schedule. In the event that this RFP is withdrawn or the project canceled for any reason, the Dawson County Board of

Commissioners shall have no liability to any Proposer for any costs or expenses incurred in connection with this RFP or otherwise.

3. The RFP is subject to the provisions of the Dawson County Purchasing Policy and any revisions thereto, which are hereby incorporated into this RFP in their entirety except as amended or superseded herein.

4. Failure to submit all the mandatory forms from this RFP package shall be just cause for the rejection of the qualification package. However, Dawson County reserves the right to decide, on a case-by-case basis, in its sole discretion, whether or not to reject such a bid as non-responsive.

5. In case of failure to deliver goods in accordance with the contract terms and conditions, Dawson County, after due oral or written notice, may procure substitute goods or services from other sources and hold the PC responsible for any resulting additional purchasing and administrative costs. This remedy shall be in addition to

RFP #483-25 CONSTRUCTION SERVICES - ROOF REPLACEMENT - LAW ENFORCEMENT CENTER Page 33 any other remedies which Dawson County may have.

6. By submitting a proposal, the proposer is certifying that they are not currently debarred from bidding on contracts by any entity of the State of Georgia, nor are they an agent of any person or entity that is currently debarred from submitting proposals on contacts by any entity of the State of Georgia.

7. Any contract resulting from this RFP shall be governed in all respects by the laws of the State of Georgia and any litigation with respect thereto shall be brought in the courts of the State of Georgia. Then PC shall comply with applicable federal, state, and local laws and regulations.

8. It is understood and agreed between the parties herein that Dawson County shall be bound hereunder only to the extent of the funds available or which may hereafter become…