RFP 47PF0023R0069 Minn St Paul Landscaping.pdf

RREEQQUUEESSTT FFOORR PPRROOPPOOSSAALL

RReeqquueesstt ffoorr PPrrooppoossaall ((RRFFPP))

U.S. GENERAL SERVICES

ADMINISTRATION

GREAT LAKES REGION

PUBLIC BUILDINGS SERVICE

Acquisition Management Division 230 S. Dearborn St. Suite 3500

Chicago, IL, 60604

PPRROOJJEECCTT::

Location 1: Interior & Exterior Landscaping Services Diana E. Murphy U.S. Courthouse 300 S. Fourth St.

Minneapolis, MN 55415

Location 2: Interior Landscaping Services Warren E. Burger Federal Building & U.S. Courthouse 316 Robert Street N St. Paul, MN 55101

SSOOLLIICCIITTAATTIIOONN NNOO:: 47PF0023R0069

IISSSSUUEE DDAATTEE:: June 30, 2023

CCLLOOSSIINNGG DDAATTEE && TTIIMMEE:: July 31, 2023 5:00 PM (Eastern Time)

CCOONNTTRRAACCTT NNOO::

DDAATTEE OOFF AAWWAARRDD::

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U.S. General Services Administration Great Lakes Region Public Buildings Service Northern Services Contracting Team, 5P2QBC 110 Michigan Street NW Grand Rapids, MI 49503-2313

ATTENTION OFFERORS: This notice has been prepared to point out some of the important sections or requirements of this solicitation or to provide you with additional information related to this proposed contract. Please note that it is not inclusive - you are cautioned to carefully read the entire solicita-tion in order to be fully aware of all requirements, provisions, and clauses.

SOLICITATION NO. 47PF0023R0069

GENERAL SERVICES ADMINISTRATION’S MISSION

To provide quality services required by our clients in a timely manner and to ensure the best value to the Federal Government and the public thereby enhancing our clients’ ability to accomplish their mission.

“SHALL” “WILL” and “MUST” Throughout this solicitation, the terms “shall” “will” and “must“ are used. “Shall” “will” and “must” denote the imperative. They indicate an obligation to act. In this solicitation, and any resulting contract, “shall” “will” and “must” have the same meaning.

INFORMATION COLLECTION REQUIREMENTS

The information collection requirements contained in this solicitation/contract are either required by regulation or approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and assigned OMB Control No. 3090-0163.

SYSTEM FOR AWARD MANAGEMENT (SAM)

All contractors must be active in the System for Award Management (SAM), https://sam.gov/ prior to submission of offers to be considered for award.

CERTIFICATE OF INSURANCE

Evidence of acceptable insurance in not less than the amounts and endorsements specified in the contract and in accordance with clauses entitled FAR 52.228-5 INSURANCE--WORK ON A GOVERNMENT INSTALLATION and GSAR 552.228-5 GOVERNMENT AS ADDITIONAL INSURED in Section I of your contract must be submitted to this office within 10 days. The insurance carrier is required to waive all subrogation rights against any of the named insured in accordance with these requirements, the contract number and the following statement must appear on the policies:

"Contract XXXX. Any cancellation or any material change adversely affecting the Government's interest shall not be effective (1) for such period as the laws of the State in which this contract is to be performed prescribe or (2) until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.”

AFFIRMATIVE PROCUREMENT PROGRAM (APP)

GSA has implemented an Affirmative Procurement Program intended to maximize the use of recovered materials, environmentally preferable, and bio-based products. Offerors should familiarize themselves with the requirements for using and reporting on the use of such materials in performance under any resultant contract.

FAR 23.7 requires consideration of environmental factors when purchasing products and services. FAR

4.303 and FAR 52.204-4 require double sided printing on recycled paper for all reports required by this contract. FAR 52.223-10 encourages vendors to practice waste reduction.

SAFEGUARDING DOCUMENTS

Associated plans, drawings, or specifications provided under this solicitation are intended for use by prospective bidders/offerors (and their subcontractors and suppliers). In support of this requirement, GSA requires bidders/offerors to exercise reasonable care when handling documents relating to building drawings/plans, security equipment, security equipment installations, and contract guard service, to include:

1) Limiting reproduction and/or dissemination of covered materials only to persons/parties related to this acquisition or otherwise authorized to receive such information;

2) Making every possible effort that is reasonable and prudent to prevent unauthorized disclosure of this information;

3) Upon award and completion of any appeals process, unsuccessful bidders/offerors making every reasonable and prudent effort to destroy or render useless all information/documentation received during the solicitation and/or appeals process; and

4) The awardee continuing the efforts required above throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the awardee.

PERFORMANCE BASED SPECIFICATIONS

Note that the service specifications included in this solicitation are performance-based specifications.

These specifications express the Government’s requirements in the form of minimum quality standards.

Work schedule, frequencies, resources utilized, and methods of performance are to be determined by offerors.

A-76 REQUIREMENT

Note paragraph entitled FAR 52.207-3, Right of First Refusal of Employment in Section I.

GSAR 552.219-72 PREPARATION, SUBMISSION, AND NEGOTIATION OF SUBCONTRACTING

PLANS (OCTOBER 2016)

(a) When submitting a subcontracting plan in accordance with FAR 52.219-9, the offeror shall submit a subcontracting plan with its initial offer. The subcontracting plan will be negotiated concurrently with price and any required technical and management proposals, unless the offeror submits a previously-approved commercial plan.

(b) Maximum practicable utilization of small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns as subcontractors is a matter of national interest with both social and economic benefits. The General Services Administration (GSA) expects that an offeror’s subcontracting plan will reflect a commitment to assuring that small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns are provided the maximum practicable opportunity, consistent with efficient contract performance, to participate as subcontractors in the performance of the resulting contract. An offeror submitting a commercial plan can reflect this commitment through subcontracting opportunities it provides that relate to the offeror’s production generally; i.e., for both its commercial and Government business.

(c) GSA believes that this potential contract provides significant opportunities for the use of small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns as subcontractors. Consequently, in addressing the eleven elements described at FAR 52.219-9(d) of the clause in this contract entitled Small Business Subcontracting Plan, the offeror shall:

(1) Demonstrate that its subcontracting plan represents a creative and innovative program for involving small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns in performing the contract.

(2) Include a description of the offeror’s subcontracting strategies used in any previous contracts, significant achievements, and how this plan will build upon those earlier achievements.

(3) Demonstrate through its plan that it understands the small business subcontracting program’s objectives and GSA’s expectations, and it is committed to taking those actions necessary to meet these goals or objectives.

(d) In determining the acceptability of any subcontracting plan, the Contracting Officer will take each of the following actions:

(1) Review the plan to verify that the offeror demonstrates an understanding of the small business subcontracting program’s objectives and GSA’s expectations with respect to the program and has included all the information, goals, and assurances required by FAR 52.219-9.

(2) Consider previous goals and achievements of contractors in the same industry.

(3) Consider information and potential sources obtained from agencies administering national and local preference programs and other advocacy groups in evaluating whether the goals stated in the plan adequately reflect the anticipated potential for subcontracting to small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns.

(4) Review the offeror’s description of its strategies, historical performance and significant achievements in placing subcontracts for the same or similar products or services with small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns. The offeror’s description can apply to commercial as well as previous Government contracts.

(e) Failure to submit an acceptable subcontracting plan and/or correct deficiencies in a plan within the time specified by the Contracting Officer shall make the offeror ineligible for award.

(End of provision)

CURRENT CONTRACTOR AND CURRENT CONTRACT PRICE

The current contractor is Prescription Landscape, Inc., located in St. Paul, MN. The current monthly price is $7,019.00. Although this solicitation is for services basically the same as the current contract Scope of Work, it should be reviewed carefully before submitting a bid.

NOTICE CONCERNING COMPLETION OF SOLICITATIONS

Offerors are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions and clauses. Fill-ins should be properly completed and verified. All copies should contain the same information. Verify calculations before signing your bid.

Offerors shall submit with their offer the following documents:

• Standard Form 33 – Solicitation, Offer, and Award

• FAR 52.212-3 Offeror Representations and Certifications—Commercial Items

• FAR 52.209-7 Information Regarding Responsibility Matters (Included in GSA Form 3501 and

3502 Solicitation Provisions)

• GSA Form 527 – Contractor’s Qualification and Financial Information

• Standard Form 33 – Solicitation, Offer, and Award (for amendments, if any)

• Section B – Supplies or Services and Prices Offer

• Offeror’s Checklist (See Section L)

• Quality Control Plan (See Section C)

• Past Performance References

• Subcontracting Plan (N/A to Small Business Concerns)

• Cost Proposal Worksheets

BOND REQUIREMENTS

BID GUARANTEE AND BOND ARE REQUIRED [ ] ARE NOT REQUIRED [X]

If a bid guarantee is required to be submitted with your offer, any contract awarded will require a performance bond as specified in this solicitation. Offerors who utilize individual sureties should note (1) the requirement for a certified, audited, financial statement for each person acting as an individual surety (see Section L, clause entitled FAR 52.228-1 Bid Guarantee) and (2) the requirements of the clause entitled FAR 52.228-11 Pledge of Assets in Section I.

If bonds are required, also note the requirements of the various bid guarantee and bond clauses in Section I. For example, a new performance bond is required if a contract option for an additional performance period is exercised.

SITE VISIT

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

EXERCISING OPTIONS AND MULTIPLE AWARD CONTRACTS

If this is a multiple award contract with optional performance periods, please note that the successful awardee will be required to re-certify size status prior to the option being exercised.

FAIR LABOR STANDARDS/SERVICE CONTRACT ACT PRICE ADJUSTMENT PROVISIONS

If this is a multiyear service contract or a service contract that may exceed a year in length if options are exercised, offerors should note the price adjustment provisions in Section I of this solicitation.

FREEDOM OF INFORMATION ACT (FOIA) REQUESTS

It is not necessary to reference the FOIA when requesting procurement history, such as the name of the current contractor, contract amount, contract copies, or abstracts of bids. For this information, you may contact the point of contact shown in Block 10 on the first page of the solicitation.

SOLICITATION COPIES

Note that Block 9 on the first page of the solicitation specifies the number of copies of the offer that must be returned by offerors.

Do not include any allowance for any contingency to cover increased cost for which adjustments are provided for under the Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multi-year Contract) contained in the CONTRACT CLAUSES section of this contract.

Reimbursement for emergency call-back, overtime, and additional services will only be computed for the man hours performed at the work site.

PRICING OF OPTIONS

Offerors shall price the initial 1-year base period and the option requirements for the four additional 1-year periods by assuming that the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S. Department of Labor for the initial 1-year period of performance will apply to the four 1-year option periods. The minimum wage rates and fringe benefits applicable to the initial 1-year period of performance are outlined on the wage rate sheet.

OPTION TO EXTEND SERVICES

Offerors should note that Section I of this solicitation includes FAR 52.217-8, Option to Extend Services, which allows the Government the unilateral option to extend the term of any resultant contract up to six months, exclusive of any other option provisions which may be included as part of any resultant contract.

QUALITY CONTROL PLAN (QCP)

The contracting Officer (CO) must accept a completed Quality Control Plan (QCP) prior to award of a contract. The QCP will be specific to the contract specification and location(s) in accordance with the provisions and requirements of the solicitation.

NOTICE TO PROCEED (NTP)

Notice to Proceed (NTP) will NOT be issued until the Contracting Officer’s Representative (COR) has officially notified the CO that approved clearances for proposed employees have been received and approved.

AVAILABILITY OF FUNDS

Funds are not presently available for award. The Government's obligation under this contract is contingent upon the availability of appropriated funds. No legal liability on the part of the Government may arise until funds are made available to the Contracting Officer.

PROJECT LABOR AGREEMENT

Offerors may submit a price proposal subject to the PLA requirements set forth in this solicitation (a PLA proposal), a price proposal not subject to the PLA requirements set forth in this solicitation, or both.

Any price proposal submitted shall clearly identify whether it is subject to such PLA requirements.

PRE-BID/PRE-PROPOSAL CONFERENCE

A pre-bid/pre-proposal meeting has been scheduled for this solicitation. Please see the Pre-proposal Conference Notice on the next page for details.

To request a reasonable accommodation due to a disability, please contact Tammi Ortiz at tammi.ortiz@gsa.gov by July 3, 2023.

PRE- AND POST-AWARD DEBRIEFINGS

The General Services Administration’s hours of operation are 8 a.m. to 4:30 p.m. Requests for pre-award debriefings postmarked or otherwise submitted after 4:30 p.m. will be considered submitted the following business day. Requests for post-award debriefings delivered after 4:30 p.m. will be considered received and filed the following business day.

EQUAL OPPORTUNITY FOR VETERANS AND THE VETS-4212 VERIFICATION

The Vietnam Era Veterans' Readjustment Assistance Act of 1972 (38 U.S.C. 4211 and 4212) (the Act), applies to all contracts and subcontracts for personal property and nonpersonal services (including construction) of $150,000 or more except as waived by the Secretary of Labor. Per FAR 52.222-35, when contractors and subcontractors are subject to the Act, it prohibits them from discriminating against qualified protected veterans, and requires affirmative action by the contractor to employ and advance in employment qualified protected veterans.

Contractor’s Responsibility - The Act requires contractors and subcontractors to submit a report, per FAR 52.222-37, at least annually to the Secretary of Labor regarding employment of protected veterans. It is accomplished by filing VETS-4212, Federal Contractor Veterans' Employment Report, at https://www.dol.gov/vets/vets4212.htm. This must be completed by September 30th each year.

https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDAsInVyaSI6ImJwMjpjbGljayIsImJ1bGxldGluX2lkIjoiMjAyMjAzMDQuNTQ0Mjk0MzEiLCJ1cmwiOiJodHRwczovL3d3dy5kb2wuZ292L2FnZW5jaWVzL3ZldHMvcHJvZ3JhbXMvdmV0czQyMTIifQ.FqUFFEnMx9gH8VhMbgYaQF3Gi3uUphohXX2MfjxiF_c/s/484500512/br/127584977670-l

PRE-PROPOSAL CONFERENCE NOTICE

ATTENDENCE FORM

SOLICITATION #: 47PF0023R0069

Interior & Exterior Landscaping Services Diana E. Murphy U.S. Courthouse in Minneapolis, MN

Warren E. Burger Federal Building & U.S. Courthouse in St. Paul, MN

A virtual pre-proposal conference and in-person site visit are scheduled at the times below. All prospective offerors are encouraged to attend. Please complete and return this form via email to tammi.ortiz@gsa.gov by July 5, 2023, at 10am CST.

PRE-PROPOSAL CONFERENCE: July 5, 2023, at 2:00 PM CST via Google Meet (invite to follow)

IN-PERSON SITE VISITS:

Location 1: Interior & Exterior Landscaping Services Diana E. Murphy U.S. Courthouse 300 S. Fourth St.

Minneapolis, MN 55415 July 6, 2023, at 11:30 AM CST

GSA On-Site Point of Contact:

Tyler Dahlke, Secretary III (Government Contractor)

(612) 417-8219 tyler.dahlke@gsa.gov

Location 2: Interior Landscaping Services Warren E. Burger Federal Building & U.S. Courthouse 316 Robert Street N St. Paul, MN 55101 July 6, 2023, at 1:00 PM CST

GSA On-Site Point of Contact:

Tim O'Connor, Property Manager

(612) 666-4612 timothy.oconnor@gsa.gov

[ ] I plan to attend the virtual pre-proposal conference.

Emails of attendees: __________________________ __________________________

[ ] I do not plan on attending the virtual pre-proposal conference.

[ ] I plan to attend the in-person site visit at Murphy in Minneapolis.

[ ] I do not plan on attending the in-person site visit at Murphy in Minneapolis.

[ ] I plan to attend the in-person site visit at Burger in St. Paul.

[ ] I do not plan on attending the in-person site visit at Burger in St. Paul.

In case of last-minute changes, please be sure to include a phone number:

Name: ___________________________________________

Company: ___________________________________________

Phone: ___________________________________________

Solicitation # 47PF0023R0069

Revised: 10/03/2022 February 14, 2020

Performance Work Statement and Exhibits

SOLICITATION NUMBER:

SERVICE: EXTERIOR & INTERIOR LANDSCAPING AND RELATED SERVICES

LOCATION(S): DIANA E MURPHY MN0092ZZ & WILLIAM E BURGER MN0087ZZ

PERIOD OF PERFORMANCE: 11/1/2023 TO 10/31/2028 (1-YEAR BASE & FOUR 1-YEAR OPTIONS)

SOLICITATION ISSUE DATE: JUNE 30, 2023

OFFER RECEIPT DATE/TIME: JULY 31, 2023, AT 5:00 PM EST

Section A - Solicitation

A.1. Standard Forms

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

CODE7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXTENSION

C. E-MAIL ADDRESS

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. PAGE(S)DESCRIPTION

A B C D E F G H

I

J

K

L

M EVALUATION FACTORS FOR AWARD

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

LIST OF ATTACHMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/COSTS

DESCRIPTION/SPECS./WORK STATEMENT

PACKAGING AND MARKING

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

DATEAMENDMENT NO.AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFER-

OR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION:

10 U.S.C. 2304 (c) ( )41 U.S.C. 3304(a)

24. ADMINISTERED BY (If other than Item 7)

26. NAME OF CONTRACTING OFFICER (Type or print)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

CODE

ITEM

STANDARD FORM 33 (REV. 6/2014)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

SEALED BID (IFB)

NEGOTIATED (RFP)

(Hour) (Date)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

PAGE

GENERAL SERVICES ADMINISTRATION

OF

ITEM NO.

(a)

SUPPLIES OR SERVICES

(b)

QUANTITY

ORDERED

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

0003 Base Year Exterior Landscaping for MN0092ZZ

PSC: S208 -- HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING

ROBERT ST N SAINT PAUL, MN 55101-1495

Option 1 for Interior Landscaping Services for MN0087ZZ

Contract Type: Firm Fixed Price

Deliverable

PSC: S208 -- HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING

Place of Performance: MN0087ZZ W E BURGER FB & US CTHS 316

Courthouse.

MO

Place of Performance: MN0087ZZ W E BURGER FB & US CTHS 316

Option 1 for Interior Landscaping Services for MN0087ZZ

PSC: S208 -- HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING

Deliverable

MINNEAPOLIS, MN 55415-1320

PoP: 11/01/2024 - 10/31/2025

Interior Landscaping Services for the Warren E Burger US

Place of Performance: MN0092ZZ U.S. COURTHOUSE 300 S 4TH ST

Murphy USCH

PoP: 11/01/2023 - 10/31/2024

Deliverable

Interior Landscaping Services for MN0092ZZ.

Contract Type: Firm Fixed Price

Base Year Services for Interior Landscaping for the Diana E.

Base Year Interior Landscaping for MN0087ZZ

MINNEAPOLIS, MN 55415-1320

Contract Type: Firm Fixed Price

MO

MN0092ZZ

PoP: 11/01/2023 - 10/31/2024

Option 1 for Interior Landscaping for MN0092ZZ

PSC: S208 -- HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING

Place of Performance: MN0092ZZ U.S. COURTHOUSE 300 S 4TH ST

Contract Type: Firm Fixed Price

PSC: S208 -- HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING

MO

Base Year for Interior Landscaping for MN0092ZZ MO

Landscaping Services for the Exterior Architectural Plaza at

MO

Deliverable

PoP: 11/01/2023 - 10/31/2024

Contract Type: Firm Fixed Price

ROBERT ST N SAINT PAUL, MN 55101-1495

Deliverable

OF

ITEM NO.

(a)

SUPPLIES OR SERVICES

(b)

QUANTITY

ORDERED

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

MO

ROBERT ST N SAINT PAUL, MN 55101-1495

Option 2 for Interior Landscaping Services for MN0087ZZ

Contract Type: Firm Fixed Price

Option 2 for Exterior Landscaping for MN0092ZZ

PSC: S208 -- HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING

Option 2 for Interior Landscaping Services for MN0087ZZ

Deliverable

PoP: 11/01/2025 - 10/31/2026

MINNEAPOLIS, MN 55415-1320

122003

Place of Performance: MN0087ZZ W E BURGER FB & US CTHS 316

MO

PSC: S208 -- HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING

Deliverable

MO

Option 3 for Interior Landscaping Services for MN0087ZZ

PoP: 11/01/2025 - 10/31/2026

Contract Type: Firm Fixed Price

Place of Performance: MN0092ZZ U.S. COURTHOUSE 300 S 4TH ST

Contract Type: Firm Fixed Price

MO

Deliverable

ROBERT ST N SAINT PAUL, MN 55101-1495

Interior Landscaping Services for MN0092ZZ

Option 3 for Interior Landscaping Services for MN0087ZZ

PSC: S208 -- HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING

MINNEAPOLIS, MN 55415-1320

PoP: 11/01/2024 - 10/31/2025

Place of Performance: MN0087ZZ W E BURGER FB & US CTHS 316

Exterior Architectural Landscaping for the Plaza at MN0092ZZ

Option 2 for Interior Landscaping for MN0092ZZ

PSC: S208 -- HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING

Deliverable

PoP: 11/01/2025 - 10/31/2026

Deliverable

MINNEAPOLIS, MN 55415-1320

Option 1 for Exterior Landscaping for MN0092ZZ __________

Place of Performance: MN0092ZZ U.S. COURTHOUSE 300 S 4TH ST

MO

PoP: 11/01/2024 - 10/31/2025

Architectural Landscaping Services for MN0092ZZ Plaza

Contract Type: Firm Fixed Price

PSC: S208 -- HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING

Place of Performance: MN0092ZZ U.S. COURTHOUSE 300 S 4TH ST

OF

ITEM NO.

(a)

SUPPLIES OR SERVICES

(b)

QUANTITY

ORDERED

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

Place of Performance: MN0092ZZ U.S. COURTHOUSE 300 S 4TH ST

3003 Option 3 for Exterior Landscaping for MN0092ZZ 12

PSC: S208 -- HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING

Place of Performance: MN0087ZZ W E BURGER FB & US CTHS 316

The Last Option 4 for Interior Landscaping Services for

Place of Performance: MN0092ZZ U.S. COURTHOUSE 300 S 4TH ST

The Last Option 4 for Interior Landscaping Services for

Place of Performance: MN0087ZZ W E BURGER FB & US CTHS 316

PoP: 11/01/2026 - 10/31/2027

Deliverable

PoP: 11/01/2027 - 10/31/2028

MN0087ZZ

PoP: 11/01/2027 - 10/31/2028

Contract Type: Firm Fixed Price

MN0092ZZ

PoP: 11/01/2026 - 10/31/2027

PSC: S208 -- HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING

MO

MO

MINNEAPOLIS, MN 55415-1320

Option 3 for Interior Landscaping for MN0092ZZ

Contract Type: Firm Fixed Price

The Last Option 4 for Interior Landscaping Services for

Contract Type: Firm Fixed Price

The Last Option 4 for Interior Landscaping Services for

Place of Performance: MN0092ZZ U.S. COURTHOUSE 300 S 4TH ST

Contract Type: Firm Fixed Price

PSC: S208 -- HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING

Option 3 for Interior Landscaping for MN0092ZZ

__________MO

Deliverable

PSC: S208 -- HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING

Deliverable

124002

Option 3 for Exterior Landscaping for MN0092ZZ

Deliverable

PoP: 11/01/2026 - 10/31/2027

MINNEAPOLIS, MN 55415-1320

Contract Type: Firm Fixed Price

ROBERT ST N SAINT PAUL, MN 55101-1495

MN0087ZZ

MINNEAPOLIS, MN 55415-1320

MN0092ZZ

ROBERT ST N SAINT PAUL, MN 55101-1495

MO

OF

ITEM NO.

(a)

SUPPLIES OR SERVICES

(b)

QUANTITY

ORDERED

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

PoP: 11/01/2027 - 10/31/2028

MN0092ZZ

Contract Type: Firm Fixed Price

4003 The Last Option 4 for Exterior Landscaping Services for

PSC: S208 -- HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING

Deliverable

MO

MN0092ZZ

MINNEAPOLIS, MN 55415-1320

Place of Performance: MN0092ZZ U.S. COURTHOUSE 300 S 4TH ST

The Last Option 4 for Exterior Landscaping Services for

SECTION B - SERVICES, ORDERING AND PRICES

B.1. Description of Services The Contractor shall provide all management, administrative, supervision, labor, transportation, materials, supplies, repair parts, tools, equipment (except as otherwise provided) and subcontracts necessary, and shall plan, schedule, coordinate, and assure effective completion of all work and services and performance of landscaping and related services described herein.

If there are multiple locations, offerors must submit offers for all locations in order to be considered for award.

B.1.0. Offer for Standard Services

Location 1: Diana E Murphy Federal Building and US Courthouse, 300 South 4th Street, Minneapolis, MN 55415

ITEM DESCRIPTION UNIT UNIT

PRICE

(Initial 12 Month Period)

OPTION 1

UNIT PRICE

(First Additional 12

Month Period)

OPTION 2

UNIT PRICE

(Second Additional 12

Month Period)

OPTION 3

UNIT PRICE

(Third Additional 12

Month Period)

OPTION 4

UNIT

PRICE

(Fourth

Additional 12 Month Period)

Basic Services:

Exterior Landscaping and related services

Price quoted per 7-month season

Month

Interior Landscaping and related services

12-month season

Location 2: Warren E. Burger Federal Building and US Courthouse, 316 Robert Street N, Saint Paul MN 55101

ITEM DESCRIPTION UNIT UNIT

PRICE

(Initial 12 Month Period)

OPTION 1

UNIT PRICE

(First Additional 12

Month Period)

OPTION 2

UNIT PRICE

(Second Additional 12

Month Period)

OPTION 3

UNIT PRICE

(Third Additional 12

Month Period)

OPTION 4

UNIT

PRICE

(Fourth

Additional 12 Month

Interior Landscaping and related services

12-month season

If there are multiple locations, offerors must submit offers for all locations in order to be considered for award.

B.1.1 Offer for Above Standard Services

Location 1: Diana E Murphy Federal Building and US Courthouse, 300 South 4th Street, Minneapolis, MN 55415

ITEM

DESCRIPTION UNIT QUANTITY UNIT

PRICE

(Initial 12

Month Period)

OPTION 1

UNIT PRICE

(First Additional 12

Month Period)

OPTION 2

UNIT PRICE

(Second Additional 12 Month Period)

OPTION 3

UNIT PRICE

(Third Additional 12

Month Period)

OPTION 4

UNIT PRICE

(Fourth Additional 12

1.

Overtime Services Requested by the Government Refer to Notes 1,2, 3

Hour

2.

Additional Services Refer to Notes 1,2,3

Location 2: Warren E Burger US Courthouse, 316 Robert Street N, Saint Paul MN 55101

ITEM

DESCRIPTION UNIT QUANTITY UNIT

PRICE

(Initial 12 Month Period)

OPTION 1

UNIT PRICE

(First Additional 12

Month Period)

OPTION 2

UNIT PRICE

(Second Additional 12 Month Period)

OPTION 3

UNIT PRICE

(Third Additional 12

Month Period)

OPTION 4

UNIT PRICE

(Fourth Additional 12

3.

Overtime Services Requested by the Government Refer to Notes 1,2, 3

4.

Additional Services Refer to Notes 1,2,3

All the contractor’s labor hour prices must include expenses for overhead, General and Administrative (G&A) and profit. Thus, no separate allowance for travel time, parking, overhead, G&A or profit will be applied when hourly services are ordered.

Offeror must submit offers for all locations in order to be considered for award. Offerors must submit prices for all four of the option periods, in addition to the initial period, to be considered for award.

Renewal / Options shall be priced using the wage determination contained in this solicitation. Upon exercising a renewal option, the Contract price will be adjusted in accordance with FAR 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts) (Aug 2018).

Offerors should visit the building and become familiar with existing conditions; examine all Contract documents relating to this work, and carefully review the requirements contained in this specification.

Offerors shall determine any conditions which affect the work and make a thorough site investigation before submitting an offer. No allowances will be made for failure of an offeror to avail themselves of such information.

Note 1. These quantities are for evaluation purposes only and are based on an estimate of the Government’s anticipated need for such service.

Note 2. Offerors are cautioned not to confuse overtime services with additional services. Additional services are defined as any work requested by the Government that is within the scope of this contract but in addition to the Contract requirements. Overtime services are defined as work within the scope of the Contract originally intended to be performed during normal working hours, where the Government requests the work be performed outside of normal working hours to expedite the return of a piece of equipment to operating condition or to minimize disruption to tenants.

Note 3. Quote a price per hour for providing Above Standard Services when ordered that are in addition to the services specified herein for the standard services. Orders for above standard service may be placed orally when the amount of the order totals $2,500.00 or less or in the event of an emergency. All orders which exceed $2,500.00 must be placed or confirmed by issuance of a GSA Form 300, Order for Supplies or Services and will be paid by GSA Finance. The GSA Form 300 will describe the service to be provided and will establish, excluding emergencies as determined by the Contracting Officer (CO) or the Contracting Officer’s Representative (COR), the maximum number of hours for which the contractor will be compensated. Orders of $2,500.00 or less may be processed using the Government wide commercial purchase card, which is the preferred method to purchase and to pay for micro purchases. Individual orders for above standard services involving more than forty (40) hours will only be issued with the assent of the contractor. This above standard services provision is intended to be used to satisfy the Government's short term non-recurring needs for service. Should a continuing need for additional service arise, a Contract modification will be negotiated pursuant to the "Changes Fixed Price" clause. Above standard services cannot be accomplished by diverting resources from work that is supposed to be accomplished.

SECTION C - DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

Introduction This is a Performance Based Contract which focuses on outcomes as opposed to prescriptive requirements. This specification represents GSA's performance objectives and minimum levels of service to be provided by the contractor. A high level of effective communication between the Government and contractor is essential. This performance-based requirement demands a greater emphasis by the contractor on self-evaluation, robust quality control processes and strict oversight of building operations to ensure the highest level of efficiency. The Contractor will be required to maintain a quality control program to ensure that the requirements of this Contract are met. The contractor must closely monitor all aspects of the work, identify deficiencies and implement corrective action, without reliance on Government oversight.

GSA is dedicated to ensuring its facilities are operated with a high degree of efficiency, minimizing energy use and may be actively pursuing or participating in programs such as ENERGY STAR rating, LEED-EB or comparable programs. The contractor will play an integral role in supporting this effort and should be aware of the requirements of these programs. The Contractor is not required to bring the building into conformance with LEED-EB, but within the scope of this Contract, shall operate and maintain the building in such a manner as to maintain applicable LEED-EBOM standards.

C.1. SCOPE OF WORK

C.1.1. GENERAL SCOPE OF WORK

The contractor shall provide the management, supervision, manpower, equipment and supplies necessary to provide landscaping services as described herein. The Contractor shall be responsible for performing all work under this contract in accordance with all Federal, State, County, City laws and codes, and follow the more stringent of them. In addition, the Contractor shall follow all applicable standard industry practices including, but not limited to: Occupational Safety and Health Act (OSHA).

C.1.1.1. Hours of work All work shall be performed between the hours of 7:00 am and 5:00 pm, Monday through Friday, Federal holidays excluded, unless specifically approved or requested by the COR. At a minimum, there must be a weekly visit to the site to assess conditions and provide service throughout the year for both Exterior and Interior service.

C.1.1.2.

Landscaping maintenance will be performed on a cycle approved by the COR to maintain the outside area in a neat and clean manner. Policing landscape areas to remove trash and other cleaning issues will be done by the Janitorial staff during the off season and between scheduled landscaping visits as directed by the COR.

C.1.1.3.

The Contractor shall be held liable for any damage to the buildings, Plaza, grounds, vegetation, or landscaping due to their negligence.

C.1.1.4.

The Contractor shall promptly report any theft or missing plants to the COR. The COR will determine if the plants are covered under the one year/season guarantee or if the government will order the replacement under additional services.

C.1.1.5.

In compliance with EPA and USDA requirements, compost and fertilizers made from recovered organic materials and biobased herbicides and pesticides will be used unless an alternative product is approved by the COR. If weed, pest or disease control is needed the COR will approve in advance their application.

C.1.1.6.

The Contractor shall remove all debris generated in the performance of this contract each day service is performed. Upon completion of the repair or installation work, the Contractor shall remove and dispose of all unused materials, containers, wrappings, cuttings, trimmings, and any other debris accumulated as a result of this contract. Organic materials shall be composted, and other materials shall be recycled to the extent possible.

C.1.2. SCOPE OF WORK MOUNDS AND PLAZA LANDSCAPING SERVICES at D.E. MURPHY FEDERAL BUILDING and U.S. COURTHOUSE

C.1.2.1. Mounds and Plaza Landscaping Services Basic Landscaping Maintenance includes trimming mounds, edging, mulching, pruning, watering, weeding, pest and disease control, plant maintenance and trash removal. Policing landscape areas to remove trash and other cleaning issues will be done by the Janitorial staff between scheduled landscaping visits as directed by the COR.

C.1.2.2. Site Visit Contractor shall perform a site visit/consultation with the COR at the beginning of the growing season in May and submit a report identifying any additional services required to bring the landscape back to the original condition (excluding damage or failure of plants caused by negligence of the contractor). A plan and pricing for replacement plants and other services not included in the basic landscaping services will be submitted to the COR 21 days prior to scheduled planting. All plants installed will be guaranteed for 1 year. Guarantee will include plants, installation, and any soil amendments necessary to return the site to the original condition.

C.1.2.3. Plaza Landscaping Services Walkways, landings, and steps will be free of trash and weeds. Shrubbery, trees, and other landscaping areas will be pruned to maintain a well-groomed appearance and be free of deadwood, suckers, litter, and weeds. Fence areas, turf areas, sidewalks, gutters, roadways, and other surfaces included in the maintenance area shall be free of leaves, litter, and other debris. Damage caused by rodents shall be repaired and rodent control measures instituted.

C.1.2.4. Mounds Landscaping Services C.1.2.4.1. Mounds Background This contract effort consists of maintaining the one-of-a kind landscaping (architectural) “art” that was designed by landscape architect Martha Schwartz expressly for the Minneapolis Courthouse. The design consists of 22 earth-sculptured mounds that harbor specialized and unique plant life, including trees, logs and various grasses. All of the mounds were completely reconstructed in 2003 and covered with new custom grown grass, with a planting method using the product “Netlon”, and the jack-pine trees that were salvaged from the old mounds. The earth mounds on this plaza harbor unique conditions that will require a high degree of expertise and experience to maintain. Each mound has common construction ingredients, including a built-up foam core, 6-8 inches of topsoil, the Netlon fibers to help the grass roots adhere to the mound, and Turf Guard plastic netting above the ground to support the grass. Each mound is afforded the benefit of landscape sprinklers. Due to the varying degrees of sun and shade each mound receives, they must be considered as separate entities. The unique microclimates that exist on these mounds will require frequent monitoring and close observance. When there is too much rain, or too little;

when there are clear skies or cloudy; when there are rodents or pests moving in and about; all of these conditions will require varied actions across the spectrum of microclimates. Frequent monitoring may be required during periods of high stress. The contractor shall provide the management, supervision, manpower, equipment and supplies necessary to provide landscaping services as described herein.

Pictures showing the acceptable appearance of the mounds, grasses and trees are included in this scope.

C.1.2.4.2.

Mounds will be well maintained and free of weeds or bare areas. Contractor will overseed, dethatch as necessary to prevent bare areas and promote even growth of turf areas. Mounds will be maintained at a height of 5-8 inches. Growth of moss between the granite pavers at the Rockman statue shall remain as it is intended to be part of the artwork display. Damage caused by rodents shall be repaired and rodent control measures instituted.

C.1.2.4.3. Special Mounds Requirements Requirements: This section includes the following: Turf Care, Tree Care, Irrigation, and Sprinkler System Operations. General: The following are guidelines and recommendations for care and landscaping maintenance of the mounds on the Courthouse Plaza. Due to the atypical nature of this landscape, the contractor should be a professional maintenance provider capable of evaluating and implementing the following guidelines when appropriate. The intended vision of the mounds is to have “shaggy” grass that still has a cared for and full appearance, as shown in the following pictures:

C.1.2.4.3.1. Turf Care C.1.2.4.3.1.1. Watering:

Infrequent, deep waterings are recommended to promote deep root growth in the turf. A deep root system supports a healthy turf cover that will keep out weeds, resist pests and survive in the extreme conditions of this site. The settings on the automatic sprinkler clock should be changed frequently and monitored according to weather conditions and actual soil moisture conditions. Since both woody plants and sod are watered by the same irrigation system, it is possible to kill the trees and shrubs by over watering due to the fact that bluegrass sod can tolerate severe over watering without showing negative effects. Irrigation clock settings should be seasonally adjusted to avoid over watering and under watering. See the section on irrigation for a recommended starting point for seasonal watering amounts. A rain gauge/sensor is available for use in conjunction with scheduling of the sprinkler system. After heavy rains, manually turn off the irrigation system for several days. In addition, the contractor will always consider sustainable practices when scheduling sprinkler system use and discuss and coordinate frequency of watering with the COR.

C.1.2.4.3.1.2 Turf Mowing (Trimming):

In keeping with the original design intent, the turf should be maintained to a height of no less than five inches and no more than 8. The desired look is a natural, “shaggy” appearance. A weed-whip type mower is recommended with some thoughtful and careful use by the operator. The bases of the trees and sculptures (The Rockman) must be avoided as a weed whip can damage the bark and sculptures. Do not mow off more than 1/3rd of the grass blade height at one time. If the mound grass gets away from you it will require several trimmings spaced a few days apart. When the mound grass reaches over 8” or starts to show seed heads, it should be trimmed. It is desirable to leave grass clippings on the mound. This is a source of fertilizer. The clippings should be collected if growth has been excessive and creates an unsightly appearance after trimming.

C.1.2.4.3.1.3 Turf Fertilization:

Fertilizers shall be made from alfalfa meal, blood meal, cottonseed meal, feather meal, fish meal, meat and bone meal, poultry manure/litter, soybean meal, wood ash and other recovered organic materials. It shall contain the highest percentage of recovered materials practicable, while maintaining a satisfactory level of competition. Apply a quality, high nitrogen lawn food (25-35% nitrogen) at the rate of 1.0 pounds actual nitrogen per 1,000 square feet. An organic based fertilizer is recommended such as “Synchronicity” or “Ringer”. When working with these elements, it is important to evaluate nitrogen separately from the other nutrients. All are necessary, but nitrogen is the most important and is the element that is most often limiting and can-do damage to turf if applied excessively.

C.1.2.4.3.1.4. Turf Weed and Disease Control:

Apply pre-emergent herbicide in the spring to prevent crabgrass and other annual weeds. Good seasonal weed control can be achieved by using sound cultural practices along with the judicious use of herbicides.

Periodical spot spraying with a biobased herbicide or hand pulling is an ecologically sound answer to limiting weed problems. Control turf diseases by applying biobased fungicides as needed. The turf should be kept free of weeds, diseases, and insects at all times. All herbicides, fungicides and insecticides will be biobased to comply with USDA guidelines unless approved by the COR.

C.1.2.4.3.1.5. Pest Control:

The meadow vole or field mouse constructs well-defined, visible surface runways through turf areas measuring about 1-1/2 to 2 inches wide. Vole runways in turf are formed by a combination of the vole eating the grass blades and its constant traveling over the runway. These creatures also spread excavated dirt from the burrow system in the runway, causing a dirt-bare path in some areas. Zinc Phosphide is the most used toxicant for vole control. It is a single dose toxicant available in pelleted and grain bait formulations. The anticoagulant bait used against house mice and rats are also effective in controlling voles, but multiple feedings are needed for most anticoagulants to be effective. Thiram-based repellents such as “Shotgun” and “Rabbit Repellent” can be effective against voles, but they need to be re-applied frequently so the voles don’t become accustomed to the smell. Keep in mind as well that thiram should not be used on garden plants. Because of this, predator urines are recommended instead as the vole repellent of choice. Predator odors are most displeasing to voles. Fox and coyote urines can often be purchased at trapper supply houses.

C.1.2.4.3.1.6. Spring Start Up:

Each year, some of the mounds experience winter grass kill due to freezing or the sliding of topsoil from the top to the bottom of the mounds. It is important to get an early start on reseeding and caring for these areas. Multiple reseeding efforts may be necessary over the course of the growing season.

C.1.2.4.3.2. Tree Care C.1.2.4.3.2.1. Watering of Trees:

Correct watering is critical for the survival of the trees. Under watering or over watering will cause the failure of these plants. For a minimum of the first two years after installation, trees will require careful monitoring of the soil moisture to a depth of 20 inches. This is best accomplished using a 24-inch electronic soil moisture probe or a sampling tube. The soil should be moist, but not saturated with water.

C.1.2.4.3.2.2. Pruning of Trees:

After one year of growth, the new Jack Pine should be pruned and “topped off” to match the existing trees in the plaza. The bottom low growing branches should be pruned up to a minimum of one foot above the soil line to prevent problems with the turf. Remove any broken or crossing branches and provide adequate clearance for pedestrians, vehicles, and signage.

C.1.2.4.3.2.3. Fertilization of Trees:

Liquid deep-root feeding is the preferred method of tree fertilization. Deep root fertilization involves injecting a liquid or granular fertilizer into the root zone of the tree and provides both fertilization and valuable aeration. It is an excellent way to provide nutrients and micronutrients to the tree. While no immediate response is generally seen, the long-term effect of proper fertilization to the plantings is valuable. If trees are showing signs of stress from nutrient deficiency, they will gradually improve.

Properly fertilized trees and shrubs can fight off pests and disease. All trees should be fertilized once annually. Fertilize either in the spring (April-May) or perform late fall deep root fertilization. Do not use “Tree food spikes”.

C.1.2.4.3.3. Irrigation:

C.1.2.4.3.3.1. General Information:

Improper irrigation management and control during any growing season can result in rapid decline in plant and turf health. During the first couple weeks following the laying of sod and the planting of trees, zone-by-zone monitoring of irrigation is a must. Deep, infrequent waterings are recommended, more often in the summer and less frequent in the spring and fall with consistent adjustments, as current weather conditions require. There is a fine line between dry and adequately moist, and between adequately moist and wet.

C.1.2.4.3.3.2. Site Differences:

Even…