RFP 387599.pdf
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- Solicitation number
- RFP387599
About this file
This is a Request for Proposal (RFP) issued by Fermi National Accelerator Laboratory for procurement of one thermographic video camera for prototype thermal test monitoring. The RFP is numbered 387599, issued October 1, 2026, with proposals and questions due by 5:00 PM CST on October 19, 2026. The procuring organization is Fermi Forward Discovery Group, LLC (FFDG), which manages Fermilab under prime contract DE-AC02-07CH11359 with the U.S. Department of Energy Office of Science. All pricing must be firm-fixed with FOB Fermilab delivery terms, and all freight charges must be included in the quotation. The unit will be shipped to Fermilab Receiving Warehouse 2 at Kirk Road and Wilson Street, Batavia, Illinois 60510.
Award shall be made on a best value basis to the supplier deemed responsible by FFDG whose proposal conforms to solicitation requirements and represents the lowest price among technically acceptable offerors, with FFDG intending to award without discussions. Proposals must include a completed RFP page, the SARC Form (Subcontractor Annual Reps & Certs, Revision 8) if not completed within the past year, and Proc-FRM-466 Proposal Certifications. The contract shall be governed by FFDG General Terms and Conditions for Commercial Products and Commercial Services (08.2025). All contractual questions should be directed to Patrick Tarpey, Procurement Specialist III, at ptarpey@fnal.gov or 630-840-3640. Any items covered by GSA contracts should be indicated, and exceptions to specifications or extra charges must be clearly noted.
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Fermi National Accelerator Laboratory Procurement Department
Finance Section 630-840-3640 ptarpey@fnal.gov
Date:
Request for Proposal #:
Proposals Due:
REQUEST FOR PROPOSAL - THIS IS NOT A PURCHASE ORDER
Fermi Forward Discovery Group, LLC (FRA) anticipates procurement of the following assemblies for Fermi National Accelerator Laboratory (Fermilab). Fermilab Requests your firm-fixed price proposal for the following:
Pg. 1 of 2
ITEM QTY. DESCRIPTION UNIT PRICE DELIV.
Company Name:
Address:
Terms:
FOB: Fermilab Signature & Date: Patrick Tarpey
Procurement Specialist III
Pg. 2 of 2
RFP #387599
The unit will ship to: Fermilab
Receiving Warehouse 2 Kirk Rd & Wilson Street Batavia, IL 60510 United States
Basis for Subcontract Award
FFDG General Terms and Conditions for Commercial Products and Commercial Services (08.2025)
Offers to include F.O.B. Fermilab delivery terms. All freight charges must be included in your quotation.
The following Representations must be completed and returned with your proposal:
SARC - Subcontractor Annual Reps & Certs (Rev. 8) Proc-FRM-466 Proposal Certifications
Proposals shall be submitted by 5pm CST Oct 19, 2026 Questions shall be submitted by 5pm CST Oct 19, 2026
All contractural questions shall be directed to:
Patrick Tarpey Procurement Specialist III ptarpey@fnal.gov 630-840-3640 (office)
REQUEST FOR PROPOSAL
October 1, 2026
RFP 387599
October 19, 2026
Thermographic video camera for prototype thermal test monitoring. Please see atatched Spec for details
The RFP response shall include a completed RFP page, SARC Form (if not completed in the last year), and a Proc- FRM-466 Proposal Certifications
This is a best value source selection. Award shall be made to the supplier who is deemed responsible by FFDG whose proposal conforms to the solicitation’s requirements, and is judged to represent best value to FFDG. The best value is represented by the lowest price of technically acceptable offerors. FFDG intends to award without discussions.
The following terms and conditions shall become a part of any subsequent purchase order/subcontract resulting from this solicitation.
The above referenced terms and conditions are available on the Fermilab Business Services Web Site. They are PDF Format (hard copy forms are available upon request) and can be accessed at the following URL:
https://procurement.fnal.gov/terms-conditions/
MATERIALS, SUPPLIES OR SERVICES RESULTING FROM
THIS QUOTE ARE FOR WORK DONE UNDER PRIME
CONTRACT NO. DE AC02 07CH11359 WITH THE UNITED
STATES DEPARTMENT OF ENERGY. ANY ITEMS
COVERED BY G.S.A. CONTRACTS SHOULD BE SO
INDICATED.
Exceptions to specifications and extra charges for containers, tooling, etc. must be clearly indicated
Total Extended Proposal Price:
Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/ mailto:ptarpey@fnal.gov https://procurement.fnal.gov/terms-conditions/
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