RFP 386947RLP.pdf

Fermi National Accelerator Laboratory Procurement Department

Finance Section 605-431-2905 rhiannon@fnal.gov

Date:

Request for Proposal #:

Proposals Due:

REQUEST FOR PROPOSAL - THIS IS NOT A PURCHASE ORDER

Fermi Forward Discovery Group, LLC (FFDG) anticipates procurement of the following assemblies for Fermi National Accelerator Laboratory (Fermilab). Fermilab Requests your firm-fixed price proposal for the following:

Pg. 1 of 2

ITEM QTY. UNIT PRICE LEAD TIME

Total Extended Proposal Price:

Company Name:

Address:

Terms: Net 30 FOB: Fermilab Signature & Date: Rhiannon Patterson - Procurement Specialist III

REQUEST FOR PROPOSAL

September 23, 2026

RFP 386947RLP

October 8, 2026

DESCRIPTION

Portable Video Borescope System according to requirements listed on page three (3) of this request for proposal document

1 1 $

Exceptions to specifications and extra charges for containers, tooling, etc. must be clearly indicated

MATERIALS, SUPPLIES OR SERVICES RESULTING FROM

THIS QUOTE ARE FOR WORK DONE UNDER PRIME

CONTRACT NO. 89243024CSC000002 WITH THE UNITED

STATES DEPARTMENT OF ENERGY. ANY ITEMS COVERED

BY G.S.A. CONTRACTS SHOULD BE SO INDICATED.

Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science

RFP # 386947RLP Pg. 2 of 2

The units will ship to:

Fermilab Receiving Warehouse 2 Kirk Rd and Wilson St Batavia, IL 60510 United States

Basis for Subcontract Award

FFDG General Terms and Conditions for Commercial Products and Commercial Services (08.2025)

Offers to include F.O.B. Fermilab delivery terms. All freight charges must be included in your quotation.

The following Representations must be completed and returned with your proposal:

SARC - Subcontractor Annual Reps & Certs (Rev. 8) PUR-466 - Proposal Certifications ( Rev. 5 Dated 10/14/2025)

Proposals shall be submitted by 5pm CDT October 8, 2026.

All contractual questions shall be directed to:

Rhiannon Patterson

Procurement Specialist III rhiannon@fnal.gov

605-431-2905

This is a best value source selection. Award shall be made to the supplier who is deemed responsible by FFDG, whose proposal conforms to the solicitation’s requirements, and is judged to represent best value to FFDG. The best value is represented by the lowest price of technically acceptable offerors. FFDG intends to award without discussions.

The following terms and conditions shall become a part of any subsequent purchase order/subcontract resulting from this solicitation.

NOTE TO OFFERORS: Please be advised that any exceptions to the specifications or to FFDG's terms and conditions may cause your proposal to be disqualified with no further consideration for an award. Any exceptions or additional terms noted on a quote form will not be considered and are hereby expressly rejected. Likewise, any references - whether through language or hyperlink - to additional terms and conditions are not accepted and are similarly rejected.

The RFP response shall include a completed RFP page, SARC Form, and a PUR-466 Form.

Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science mailto:rhiannon@fnal.gov

TSD Target inspection and 3D high-accuracy measurement Videoprobe Requirements

Videoprobe System:

• Portable, lithium ion battery powered hand-set with touch-sensitive screen

• Computing platform to enable live analytic and measurement features

• Dual Band Wi-Fi and Bluetooth 4.0

• Integrated far-field microphone and speaker

• At least 120 GB internal memory

• Ports: (2) USB 3.0 Host 'A' Ports (1) USB 3.0 Client Micro 'B' (Slave) Port for File Transfer to PC (1) HDMI Video Output Connector (1) DC Charging Inlet / Alternate Charger Input Port

• 3D Measurement capability using phase measurement technology for highest accuracy measurements of distances, areas, radii, angles, depth profiles, clearances, and surfaces utilizing measurement planes, image transformations, 3D stitching and overlays. Phase measurement technology is needed for more accurate measurements on near-featureless surfaces than stereoscope and 3D digital imaging technologies can provide (less than 0.05mm).

Probes and optical tips:

• Interchangeable probe less than or equal to 6.1 mm diameter and at least 3 m length

• High Intensity LED light source

• All-direction servo motor articulation

• Optical tips (diameter to match probe) – viewing o (1) forward viewing (0˚ DOV) with FOV at least 80˚ and DOF range at least 3mm to 20 mm (close focus) o (1) forward viewing (0˚ DOV) with FOV at least 65˚ and DOF range at least 65mm to infinity (far focus) o (1) side viewing (90˚ DOV) with FOV at least 80˚ and DOF range at least 1 mm to 20 mm (close focus)

• Optical tips (diameter to match probe) – phase measurement o (1) Phase measurement - forward viewing (0˚ DOV) with FOV at least 100˚ and viewing DOF range at least 8mm to 250 mm (far focus), and phase measurement DOF range at least 8mm to 50 mm, including calibration block o (1) Phase measurement - side viewing (90˚ DOV) with FOV at least 100˚ and DOF range at least 8mm to 250 mm (far focus), and phase measurement DOF range at least 8 mm to 50 mm, including calibration block

Procurement Requirements Videoprobe.pdf