RFP 385802RLP.pdf
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- Attached to
- Helium Leak Detector
- Solicitation number
- RFP_385802RLP
About this file
This is a Request for Proposal (RFP) issued by Fermi National Accelerator Laboratory (Fermilab) for procurement of a Helium Leak Detector assembly. The solicitation, RFP 385802RLP, issued August 7, 2026, requests firm-fixed price proposals for one unit of a new ASM 340 D helium leak detector featuring a primary turbo pump with an internal 2.5 CFM (3.4 m³/h) internal dry diaphragm backing pump and mobile cart. The work is performed under prime contract number 89243024CSC000002 with the United States Department of Energy Office of Science, managed by Fermi Forward Discovery Group, LLC (FFDG). Proposals are due by 5:00 PM CDT on August 24, 2026, and must be submitted to Rhiannon Patterson, Procurement Specialist III, at rhiannon@fnal.gov or 605-431-2905.
All proposals must include a completed RFP page, SARC (Subcontractor Annual Reps & Certs, Rev. 8) form, and PUR-466 Proposal Certifications form (Rev. 5, dated 10/14/2025). Delivery terms are F.O.B. Fermilab to Receiving Warehouse 2, Kirk Rd and Wilson St, Batavia, Illinois 60510, with all freight charges included in the quotation. Payment terms are Net 30. Award will be made on a best value basis to the lowest-priced technically acceptable offeror deemed responsible by FFDG, with FFDG intending to award without discussions. The RFP emphasizes that any exceptions to specifications or FFDG's terms and conditions will result in proposal disqualification with no further consideration. The governing terms and conditions are FFDG General Terms and Conditions for Commercial Products and Commercial Services (08.2025).
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Text version
Fermi National Accelerator Laboratory Procurement Department
Finance Section 605-431-2905 rhiannon@fnal.gov
Date:
Request for Proposal #:
Proposals Due:
REQUEST FOR PROPOSAL - THIS IS NOT A PURCHASE ORDER
Fermi Forward Discovery Group, LLC (FFDG) anticipates procurement of the following assemblies for Fermi National Accelerator Laboratory (Fermilab). Fermilab Requests your firm-fixed price proposal for the following:
Pg. 1 of 2
ITEM QTY. UNIT PRICE LEAD TIME
1 1
Total Extended Proposal Price:
Company Name:
Address:
Terms: Net 30 FOB: Fermilab Signature & Date: Rhiannon Patterson - Procurement Specialist III
REQUEST FOR PROPOSAL
August 7, 2026
RFP 385802RLP
August 24, 2026
DESCRIPTION
Helium Leak Detector with below requirements $
Exceptions to specifications and extra charges for containers, tooling, etc. must be clearly indicated
MATERIALS, SUPPLIES OR SERVICES RESULTING FROM
THIS QUOTE ARE FOR WORK DONE UNDER PRIME
CONTRACT NO. 89243024CSC000002 WITH THE UNITED
STATES DEPARTMENT OF ENERGY. ANY ITEMS COVERED
BY G.S.A. CONTRACTS SHOULD BE SO INDICATED.
Condition: new
ASM 340 D
Primary turbo pump Internal 2.5CFM (3.4 m3/h) internal dry diaphragm backing pump Mobile cart
Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science
RFP # 385802RLP Pg. 2 of 2
The units will ship to:
Fermilab Receiving Warehouse 2 Kirk Rd and Wilson St Batavia, IL 60510 United States
Basis for Subcontract Award
FFDG General Terms and Conditions for Commercial Products and Commercial Services (08.2025)
Offers to include F.O.B. Fermilab delivery terms. All freight charges must be included in your quotation.
The following Representations must be completed and returned with your proposal:
SARC - Subcontractor Annual Reps & Certs (Rev. 8) PUR-466 - Proposal Certifications ( Rev. 5 Dated 10/14/2025)
Proposals shall be submitted by 5pm CDT August 24, 2026.
All contractual questions shall be directed to:
Rhiannon Patterson
Procurement Specialist III rhiannon@fnal.gov
605-431-2905
The RFP response shall include a completed RFP page, SARC Form, and a PUR-466 Form.
This is a best value source selection. Award shall be made to the supplier who is deemed responsible by FFDG, whose proposal conforms to the solicitation’s requirements, and is judged to represent best value to FFDG. The best value is represented by the lowest price of technically acceptable offerors. FFDG intends to award without discussions.
The following terms and conditions shall become a part of any subsequent purchase order/subcontract resulting from this solicitation.
NOTE TO OFFERORS: Please be advised that any exceptions to the specifications or to FFDG's terms and conditions may cause your proposal to be disqualified with no further consideration for an award. Any exceptions or additional terms noted on a quote form will not be considered and are hereby expressly rejected. Likewise, any references - whether through language or hyperlink - to additional terms and conditions are not accepted and are similarly rejected.
Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science mailto:rhiannon@fnal.gov
385802
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