RFP 380658RLP.pdf
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- Attached to
- Helium-based Cryocooler
- Solicitation number
- RFP_380658RLP
About this file
This is a Request for Proposal (RFP) issued by Fermi National Accelerator Laboratory for the procurement of cryogenic cooling equipment. The RFP number is 380658RLP, issued April 24, 2026, with proposals due by 5:00 PM CDT on May 12, 2026. Fermi Forward Discovery Group, LLC (FFDG) is managing the procurement under prime contract number 89243024CSC000002 with the United States Department of Energy Office of Science. The solicitation requests one unit each of a helium-based cryocooler and a matched helium compressor. The cryocooler must meet specific cooling capacity requirements (3.0 W @ 60K for first stage, 0.02 W @ 2.3K for second stage), achieve minimum temperatures below 2.2K, and complete cooldown to 2.3K within 120 minutes. The compressor must operate on 208V wall power, be water-cooled with flow rates of 0.5-1.0 gallons per minute at water temperatures between 39-81°F, and fit within physical dimension constraints (cold head height less than 218mm, RT plate diameter of 120mm).
Proposals must be submitted on a firm-fixed price basis with F.O.B. Fermilab delivery terms, and all freight charges must be included in the quoted price. The payment term is Net 30, and delivery is to Fermilab Receiving Warehouse 2 in Batavia, Illinois. This is a best value source selection where the award will be made to the lowest-priced technically acceptable offeror deemed responsible by FFDG, with award anticipated without discussions. Respondents must submit a completed RFP page, SARC Form (Subcontractor Annual Reps & Certs, Rev. 8), and PUR-466 Form (Proposal Certifications, Rev. 5 dated 10/14/2025). Any exceptions to specifications or extra charges for containers and tooling must be clearly identified. All contractual questions should be directed to Rhiannon Patterson, Procurement Specialist III, at rhiannon@fnal.gov or 605-431-2905. The contract will incorporate FFDG General Terms and Conditions for Commercial Products and Commercial Services (08.2025).
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Fermi National Accelerator Laboratory Procurement Department
Finance Section 630-840-2454 rhiannon@fnal.gov
Date:
Request for Proposal #:
Proposals Due:
REQUEST FOR PROPOSAL - THIS IS NOT A PURCHASE ORDER
Fermi Forward Discovery Group, LLC (FFDG) anticipates procurement of the following assemblies for Fermi National Accelerator Laboratory (Fermilab). Fermilab Requests your firm-fixed price proposal for the following:
Pg. 1 of 2
ITEM QTY. UNIT PRICE LEAD TIME
Helium-based Cryocooler satisfying the following specifications:
- 1st Stage Cooling Capacity: 3.0 W @ 60K
- 2nd Stage Cooling Capacity: 0.02 W @ 2.3K
- Minimum Temperature: <2.2K
- Cooldown Time to 2.3K: <120 minutes
Total Extended Proposal Price:
Company Name:
Address:
Terms: Net 30 FOB: Fermilab Signature & Date: Rhiannon Patterson - Procurement Specialist III
REQUEST FOR PROPOSAL
April 24, 2026
RFP 380658RLP
May 12, 2026
DESCRIPTION
Please provide quote for all necessary components to meet the following:
Helium Compressor matched to Cryocooler, Runs on 208V Wall Power, water cooled and operates at 0.5-1.0 gallons per min flow with water temperature in the range 39-81F.
Physical Dimensions to fit Fermilab existing cryostsat equipment: Cold head height less than 218mm, diameter of the RT plate must be 120mm.
1 1
Exceptions to specifications and extra charges for containers, tooling, etc. must be clearly indicated
MATERIALS, SUPPLIES OR SERVICES RESULTING FROM
THIS QUOTE ARE FOR WORK DONE UNDER PRIME
CONTRACT NO. 89243024CSC000002 WITH THE UNITED
STATES DEPARTMENT OF ENERGY. ANY ITEMS COVERED
BY G.S.A. CONTRACTS SHOULD BE SO INDICATED.
Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science
RFP # 380658RLP Pg. 2 of 2
The units will ship to:
Fermilab Receiving Warehouse 2 Kirk Rd and Wilson St Batavia, IL 60510 United States
Basis for Subcontract Award
FFDG General Terms and Conditions for Commercial Products and Commercial Services (08.2025)
Offers to include F.O.B. Fermilab delivery terms. All freight charges must be included in your quotation.
The following Representations must be completed and returned with your proposal:
SARC - Subcontractor Annual Reps & Certs (Rev. 8) PUR-466 - Proposal Certifications ( Rev. 5 Dated 10/14/2025)
Proposals shall be submitted by 5pm CDT May 12, 2026.
All contractual questions shall be directed to:
Rhiannon Patterson
Procurement Specialist III rhiannon@fnal.gov
605-431-2905
The RFP response shall include a completed RFP page, SARC Form, and a PUR-466 Form.
This is a best value source selection. Award shall be made to the supplier who is deemed responsible by FFDG, whose proposal conforms to the solicitation’s requirements, and is judged to represent best value to FFDG. The best value is represented by the lowest price of technically acceptable offerors. FFDG intends to award without discussions.
The following terms and conditions shall become a part of any subsequent purchase order/subcontract resulting from this solicitation.
The above referenced terms and conditions are available on the Fermilab Business Services Web Site. They are PDF Format (hard copy forms are available upon request) and can be accessed at the following URL:
https://procurement.fnal.gov/terms-conditions/
Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/ mailto:rhiannon@fnal.gov https://procurement.fnal.gov/terms-conditions/
380658
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