RFP 36C78624R50296 SJVNC GMC.pdf

Document Number: 36C78624R50296 PROCESSED Page 1 of 189

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

F369377-24-2000000

PAGE 1 OF

5. SOLICITATION NUMBER

36C78624R50296

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

11/07/2024

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Ralph Crum

b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE / LOCAL

TIME

12/09/2024 15:00

CODE 36C786

NATIONAL CEMETERY ADMINISTRATION CONTRACTING SERVICE

NCA Contracting Services 18434 Joplin Road

TRIANGLE, VA 22172

9. ISSUED BY UNRESTRICTED OR X SET ASIDE: 100.00 % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

X SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS: 561730

SIZE STANDARD: $9.5 million

10. THE ACQUISITION IS

SEE

SCHEDULE

X

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED 0 Days: 0.00 %

0 Days: 0.00 % 0 Days: 0.00 % 0 Days: 0.00 %

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

RFQ IFB X RFP

14. METHOD OF SOLICITATION

369377CODE15. DELIVER TO CODE 36C78616. ADMINISTERED BY

NATIONAL CEMETERY ADMINISTRATION CONTRACTING SERVICE

NCA Contracting Services 18434 Joplin Road

TRIANGLE, VA 22172

FACILITY

CODE

CODE

Telephone No.

17a. CONTRACTOR/

OFFEROR

NCA-VACOCODE18a. PAYMENT WILL BE MADE BY

TUNGSTEN

http://www.tungsten-network.com/customer-campaigns/ veterans-affairs/

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

Solicitation for grounds maintenance services to be performed at the San

Joaquin Valley National Cemetery. Base Year Plus Four Option Years. See performance work statement and Instructions to Offerors (vendor site visit

November 14, 2024 RSVP).

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

X 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT

TO THE TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) Ralph Crum

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

Document Number: 36C78624R50296 PROCESSED Page 2 of 189

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

Document Number: 36C78624R50296 PROCESSED Page 3 of 189

Table of Contents

Section Description Page Number

1 Continuation Sheet

1 - DIGNITY CLAUSE

2 - Contract Guaranteed Minimum and Maximum Value 3 - Performanace Work Statement - SJVNC.docx

2 Contract Clauses 52.252-2 Clauses Incorporated by Reference (Feb 1998) 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023) 52.204-13 System for Award Management Maintenance (Oct 2018) 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020) 52.223-2 Reporting of Biobased Products Under Service and Construction Contracts (May 2024) 52.216-18 Ordering (Aug 2020) 52.216-19 Order Limitations (Oct 1995) 52.216-22 Indefinite Quantity (Oct 1995) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.222-6 Construction Wage Rate Requirements (Aug 2018) 52.222-7 Withholding of Funds (May 2014) 52.222-8 Payrolls and Basic Records (Jul 2021) 52.222-9 Apprentices and Trainees (July 2005) 52.222-10 Compliance with Copeland Act Requirements (Feb 1988) 52.222-11 Subcontracts (Labor Standards) (May 2014) 52.222-12 Contract Termination - Debarment (May 2014) 52.222-13 Compliance with Construction Wage Rate Requirements and Related Regulations (May 2014) 52.222-14 Disputes Concerning Labor Standards (Feb 1988) 52.222-15 Certification of Eligibility (May 2014) 52.222-32 Construction Wage Rate Requirements-Price Adjustment (Actual Method) (Aug 2018) 52.223-23 Sustainable Products and Services (May 2024) 52.228-5 Insurance-Work on a Government Installation (Jan 1997) 52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984)

852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED SERVICE-DISABLED

VETERAN-OWNED SMALL BUSINESSES (NOV 2022)

852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING-CERTIFICATE OF

COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022)

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Products and Commercial Services (May 2024)

3 Documents, Exhibits, or Attachments

1 - P07 DBA WD CA20240018 10182024

2 - P07 SCA WD 2015-5617 rev 21 07222024

4 Solicitation Provisions 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023) 52.204-7 System for Award Management (Oct 2018) 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020) 52.211-6 Brand Name or Equal (Aug 1999) 52.201-1 Acquisition 360: Voluntary Survey (Sep 2023) 52.209-7 Information Regarding Responsibility Matters (Oct 2018) 52.222-5 Construction Wage Rate Requirements - Secondary Site of the Work (May 2014) 52.233-2 Service of Protest (Sept 2006)

852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (OCT 2018)

Document Number: 36C78624R50296 PROCESSED Page 4 of 189

852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024)

1 - 52.212-2 (LPTA)

2 - INSTRUCTIONS TO OFFERORS_EVALUATION CRITERIA

Document Number: 36C78624R50296 PROCESSED Page 5 of 189

Section 1 - Continuation Sheet

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0001 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

12.000000 MO

Description: General Cemetery Support Subject to SCA and Commercial Provisions/Clauses

Period of Performance: 01/02/2025 - 01/01/2026

Reference Line: F369377-24-2000000 - 0001

Pricing Options: Base 0001

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0002 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

12.000000 MO

Description: Trash & Debris Removal Subject to SCA and Commercial Provisions/Clauses

Period of Performance: 01/02/2025 - 01/01/2026

Reference Line: F369377-24-2000000 - 0002

Pricing Options: Base 0002

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0003 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

12.000000 MO

Description: Grounds & Infrastructure Maintenance Subject to SCA and Commercial Provisions/Clauses

Period of Performance: 01/02/2025 - 01/01/2026

Reference Line: F369377-24-2000000 - 0003

Pricing Options: Base 0003

Document Number: 36C78624R50296 PROCESSED Page 6 of 189

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0004 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

850.000000 EA

Description: Marker Setting, Initial/First Interment (DBA) Subject to DBA, Construction Provisions/Clauses, and FAR 36 requirements

Period of Performance: 01/02/2025 - 01/01/2026

Reference Line: F369377-24-2000000 - 0004

Pricing Options: Base 0004

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

1001 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

12.000000 MO

Description: General Cemetery Support Subject to SCA and Commercial Provisions/Clauses

Period of Performance: 01/02/2026 - 01/01/2027

Reference Line: F369377-24-2000000 - 1001

Pricing Options: 0001

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

1002 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

12.000000 MO

Description: Trash & Debris Removal Subject to SCA and Commercial Provisions/Clauses

Period of Performance: 01/02/2026 - 01/01/2027

Reference Line: F369377-24-2000000 - 1002

Pricing Options: 0002

1003 See Description Below 12.000000 MO

Document Number: 36C78624R50296 PROCESSED Page 7 of 189

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

Description: Grounds & Infrastructure Maintenance Subject to SCA and Commercial Provisions/Clauses

Period of Performance: 01/02/2026 - 01/01/2027

Reference Line: F369377-24-2000000 - 1003

Pricing Options: 0003

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

1004 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

850.000000 EA

Description: Marker Setting, Initial/First Interment (DBA) Subject to DBA, Construction Provisions/Clauses, and FAR 36 requirements

Period of Performance: 01/02/2026 - 01/01/2027

Reference Line: F369377-24-2000000 - 1004

Pricing Options: 0004

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

2001 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

12.000000 MO

Description: General Cemetery Support Subject to SCA and Commercial Provisions/Clauses

Period of Performance: 01/02/2027 - 01/01/2028

Reference Line: F369377-24-2000000 - 2001

Pricing Options: 0001

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

2002 See Description Below

PSC: S208

12.000000 MO

Document Number: 36C78624R50296 PROCESSED Page 8 of 189

LANDSCAPING/

GROUNDSKEEPING

SERVICES

Description: Trash & Debris Removal Subject to SCA and Commercial Provisions/Clauses

Period of Performance: 01/02/2027 - 01/01/2028

Reference Line: F369377-24-2000000 - 2002

Pricing Options: 0002

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

2003 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

12.000000 MO

Description: Grounds & Infrastructure Maintenance Subject to SCA and Commercial Provisions/Clauses

Period of Performance: 01/02/2027 - 01/01/2028

Reference Line: F369377-24-2000000 - 2003

Pricing Options: 0003

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

2004 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

850.000000 EA

Description: Marker Setting, Initial/First Interment (DBA) Subject to DBA, Construction Provisions/Clauses, and FAR 36 requirements

Period of Performance: 01/02/2027 - 01/01/2028

Reference Line: F369377-24-2000000 - 2004

Pricing Options: 0004

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

3001 See Description Below

Document Number: 36C78624R50296 PROCESSED Page 9 of 189

LANDSCAPING/

GROUNDSKEEPING

SERVICES

Description: General Cemetery Support Subject to SCA and Commercial Provisions/Clauses

Period of Performance: 01/02/2028 - 01/01/2029

Reference Line: F369377-24-2000000 - 3001

Pricing Options: 0001

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

3002 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

12.000000 MO

Description: Trash & Debris Removal Subject to SCA and Commercial Provisions/Clauses

Period of Performance: 01/02/2028 - 01/01/2029

Reference Line: F369377-24-2000000 - 3002

Pricing Options: 0002

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

3003 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

12.000000 MO

Description: Grounds & Infrastructure Maintenance Subject to SCA and Commercial Provisions/Clauses

Period of Performance: 01/02/2028 - 01/01/2029

Reference Line: F369377-24-2000000 - 3003

Pricing Options: 0003

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

3004 See Description Below

850.000000 EA

Document Number: 36C78624R50296 PROCESSED Page 10 of 189

LANDSCAPING/

GROUNDSKEEPING

SERVICES

Description: Marker Setting, Initial/First Interment (DBA) Subject to DBA, Construction Provisions/Clauses, and FAR 36 requirements

Period of Performance: 01/02/2028 - 01/01/2029

Reference Line: F369377-24-2000000 - 3004

Pricing Options: 0004

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

4001 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

12.000000 MO

Description: General Cemetery Support Subject to SCA and Commercial Provisions/Clauses

Period of Performance: 01/02/2029 - 01/01/2030

Reference Line: F369377-24-2000000 - 4001

Pricing Options: 0001

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

4002 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

12.000000 MO

Description: Trash & Debris Removal Subject to SCA and Commercial Provisions/Clauses

Period of Performance: 01/02/2029 - 01/01/2030

Reference Line: F369377-24-2000000 - 4002

Pricing Options: 0002

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

4003 See Description Below

Document Number: 36C78624R50296 PROCESSED Page 11 of 189

LANDSCAPING/

GROUNDSKEEPING

SERVICES

Description: Grounds & Infrastructure Maintenance Subject to SCA and Commercial Provisions/Clauses

Period of Performance: 01/02/2029 - 01/01/2030

Reference Line: F369377-24-2000000 - 4003

Pricing Options: 0003

Number Supplies or Services Max. Qty Unit Unit Price Total (Inc. disc., tax, and fees)

4004 See Description Below

PSC: S208

LANDSCAPING/

GROUNDSKEEPING

SERVICES

820.000000 EA

Description: Marker Setting, Initial/First Interment (DBA) Subject to DBA, Construction Provisions/Clauses, and FAR 36 requirements

Period of Performance: 01/02/2029 - 01/01/2030

Reference Line: F369377-24-2000000 - 4004

Pricing Options: 0004

Document Number: 36C78624R50296 PROCESSED Page 12 of 189

DIGNITY CLAUSE

Respect for Headstones and Markers in National Cemeteries, Handling of Markers and Headstones

1. Every action by contractor personnel at a national cemetery must be performed with the special care, reverence, dignity, and respect that acknowledges the cemetery as the final resting place that commemorates the service and sacrifice that service members, Veterans and their families made for our Nation. Critically important is the awareness required of the Contractor employees of the remains buried in the grounds where the work is performed. The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals.

a. Contractors cannot walk, stand, lean, sit or jump on headstones or markers. Nor can they drive over them.

b. No tools, equipment or other items will be placed or leaned on headstones or markers.

c. Use care not to scratch or damage markers in any manner.

d. Contractor shall be responsible for replacing damaged headstones and markers and for restoring turf damaged during performance of this work.

e. Additionally, should any activity result in the exposure and/or damage to any remains, container for remains (e.g., casket or urn), or outer burial container, the contractor must contact the COR, Director/Assistant Director, or Contracting Officer (CO) for guidance.

2. Any doubts as to proper procedures shall be brought to the attention of the COR, Director/Assistant Director, or CO for guidance or resolution. While the COR and/or Cemetery

Director may give guidance regarding the dignity clause, compliance, and performance, only the

CO can authorize changes to the contract terms and conditions.

3. The contractor is required to discuss the guidance with employees and/or subcontractors and have each employee sign a statement of compliance and deliver the signed statement to the

COR before work may begin.

(END)

Document Number: 36C78624R50296 PROCESSED Page 13 of 189

Contract Guarantee Minimum/Maximum Aggregate Value

The guaranteed minimum amount for the life of the contract is $7,050.00.

The maximum aggregate value of the contract, inclusive of the Five One-Year ordering periods, shall not exceed $12,500,000.00.

The Government does not guarantee that it will place any orders under this contract more than the guaranteed minimum amount.

Document Number: 36C78624R50296 PROCESSED Page 14 of 189

Ground Maintenance Performance Work Statement San Joaquin Valley National Cemetery

PERFORMANCE WORK STATEMENT (PWS)

San Joaquin Valley National Cemetery Grounds Maintenance

Part 1

General Information

1. This is a non-personal services contract to provide grounds maintenance and support for ceremonies at San Joaquin Valley

National Cemetery. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform grounds maintenance and support for ceremonies at San Joaquin Valley National

Cemetery as defined in this Performance Work Statement, except for those items specified as Government furnished property and services. Perform to the standards in this contract with priority on Visually Prominent Areas including all burial sections, committal service shelters, columbaria, boulevard, memorial walkways, flagpole/assembly area, public buildings, and entrance gate.

1.2. San Joaquin Valley National Cemetery was constructed in the early 1990s and is one of approximately 155 National

Cemeteries under the control of the Department of Veterans Affairs, National Cemetery Administration. The total site area of approximately 322 acres includes about 140 developed acres, just over 36 acres of which are burial sections. Ensuring Veterans and their families receive an optimal final resting place is of paramount importance.

1.3. Objectives:

Safe operation in all matters to avoid risk and damage to people and/or property.

Accountability at all levels of responsibility. Each person engaged in work at San Joaquin Valley National Cemetery must demonstrate respect for visitors and gravesites.

Utilization of innovative, creative technical approaches, and standard commercial practices to maintain the high standards of appearance of San Joaquin Valley National Cemetery as a National Shrine.

1.4. The Contractor is responsible to maintain the appearance of all areas. Interior janitorial services and irrigation management are excluded from this contract. The physical area of the contract coverage includes all areas within the boundaries of the national cemetery, including the cemetery proper, structures, paved roadways, paved walkways and bench areas, landscaped grounds, unimproved areas, maintenance facilities exterior, administrative facilities exterior, stormwater facilities, and other elements specific to San Joaquin Valley National Cemetery. Ensure National Cemetery Administration

National Shrine standards are met through performance of all tasks necessary, including support of ceremonies, site cleanliness, maintenance of turf and cemetery infrastructure, grave marker management, and tasks further described in this

PWS.

1.5. The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years if exercised.

1.6. The following general information is provided to aid the parties during the performance of the contract.

1.6.1. Develop, maintain, and execute effective quality control to ensure services are performed in accordance with this

PWS. The Quality Control Plan (QCP) shall be submitted with the proposal in draft form. A formal QCP shall be delivered within 30 days after contract award and within five (5) working days following each update. The QCP and any proposed update is subject to approval by the Contracting Officer prior to implementation. The formal QCP and all updates shall be provided to the Contracting Officer and COR electronically.

Document Number: 36C78624R50296 PROCESSED Page 15 of 189

1.6.2. The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality

Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. The following holidays and dates of interest are provided for reference and planning.

New Year’s Day, January 1st Independence Day, July 4th

Martin Luther King Jr.’s Day, 3rd Monday in January Labor Day, 1st Monday in September

President’s Day, 3rd Monday in February Columbus Day, 2nd Monday in October

*Vietnam Veterans Day, March 29th Veteran’s Day, November 11th

** Memorial Day, Last Monday in May Thanksgiving Day, 3rd Thursday in November

Juneteenth, June 19th Christmas Day, December 25th

*Vietnam Veterans Day is not a recognized Federal Holiday however performance tasks are associated with the date.

**Provide support for Memorial Day Ceremonial Activities through the weekend of Memorial Day.

1.6.4. The Contractor is responsible for conducting business, between the hours of 7:00 a.m. and 3:00 p.m. Monday thru

Friday and as needed on Memorial Day weekend and Veterans Day. The Contractor is not expected to conduct business on holidays other than Memorial Day or Veterans Day or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Maintain an adequate and reliable workforce for the uninterrupted performance of all tasks defined within this PWS.

1.6.5. The work under this contract shall be performed at San Joaquin Valley National Cemetery, 32053 West McCabe Road, Santa Nella, California, 95322.

1.6.6. The Government will award a hybrid fixed price Indefinite Delivery, Indefinite Quantity (IDIQ) contract consisting of services subject to the Service Contract Act (SCA) and construction efforts subject to the Davis Bacon Act (DBA). Multiple task and/or delivery orders incorporating this PWS will be issued based on the Governments requirements, each incorporating SCA or DBA components as applicable to their terms and conditions.

1.6.7. Contractor personnel performing work under this contract must be identifiable as Contractor personnel at all times.

Subcontracted and/or personal service staff hired by the Contractor shall also comply with this requirement. Access to non-public areas will require escort by national cemetery personnel.

1.6.7.1. Safeguard all Government equipment, information, and property. Repair, replace, and or reimburse the Government for all damage caused by the Contractor or Contractor equipment, including work done by employees, subcontractors, and others engaged by the Contractor. Examples may include but are not limited to replacement of turf, sod, replacement of irrigation equipment, repairs to monuments and facilities, and reimbursement of grave markers replaced by the Government.

1.6.7.2. The Contractor will not be issued keys to Government facilities or equipment. Provide the COR with a set of keys to their on-site compound for emergency and safety inspection purposes only. The keys will be secured to prevent unauthorized use.

1.6.7.3. The Contractor will not be issued lock combinations to Government facilities or equipment.

1.6.8. Ensure only certified/licensed professionals perform specialized work. Provide current, valid licenses of all personnel performing specialized work to the COR at time of contract award, when option periods are exercised, and any time a new

Document Number: 36C78624R50296 PROCESSED Page 16 of 189 certification/license is issued mid-contract period, and when personnel changes occur for which credentials/licenses are required.

1.6.8.1. Pesticide and/or herbicide application is specialized work. In addition to providing certification/license information, Report applications to the Merced County Agriculture Commissioners Office when required. All Contractor personnel shall be trained on environmental issues such as ground water contamination, wetland protection, and be consistent and fully compliant with all applicable Federal, State, County and City laws, ordinances, Right-to-Know laws, EPA guidelines, and regulations.

1.6.8.2. Land survey work is specialized work. Only licensed land surveyors are permitted to reset grid or sectional monuments disturbed during raise & realignment of headstones.

1.6.8.3. Pruning and arborist inspection is specialized work. All pruning shall be directed and supervised by an International

Society of Arboriculture licensed arborist. The Arborist shall serve as the “Contractor’s Site Manager” for pruning work whenever tree work is being performed. The Arborist must have not less than five (5) years’ experience as a direct supervisor of a commercial tree maintenance operations that include removal, trimming, and stump removal in industrial, commercial or public sites.

1.6.8.4. Pond management and treatment is specialized work. A licensed aquatic biologist shall create a pond management plan identifying all maintenance activities and schedule of pond treatment applications throughout the year. Aquatic pesticides must be applied by licensed pesticide applicators in the state of application. Copies of the plan and all licenses shall be provided to the COR prior to initiation of contract and annually when an option year is authorized.

1.6.8.5. Only bee keeping specialists may live-trap and relocate North American Honeybees.

1.6.8.6. Contractor employees using mini-excavators, tractors, and other equipment larger than a riding mower must be qualified and certified as required by OSHA. Submit certificates of completion from Operating Engineers Certification

Program (OECP) or equivalent training program as evidence that the employees have completed the required training.

1.6.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation

Subpart 42.5. The Contracting Officer (CO), Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. Contractor performance and difficulties experienced by the Contractor, if any, will be addressed. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10 Key Personnel: The Government considers the following Contractor personnel to be key:

1.6.10.1. On-site manager shall be responsible for directing the performance of the work.

1.6.10.1.1. The on-site manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The on-site manager shall be available whenever work is being performed under this contract and between 7:00 a.m. and 3:00 p.m., Monday thru Friday except non-event Federal holidays. The on-site manager shall be available to provide grounds maintenance support even when inclement weather prohibits routine tasks such as mowing.

1.6.10.1.2. The On-site manager must have a minimum of two (2) years’ experience as a direct supervisor of commercial

Landscape Maintenance/Installation operations and be accredited by the Landscape Contractors Association, or equivalent accreditation program, (e.g., PLANET). They shall speak and write fluent English. Provide licenses/certificates regarding capabilities at time of contract award and annually when an Option Year is exercised. The Contractor must provide the on-site manager with mobile phone(s) and radio(s) (same channel/frequency as the cemetery). The on-site manager must

Document Number: 36C78624R50296 PROCESSED Page 17 of 189 immediately communicate to the COR (by email: COR.SJVNC@va.gov, by radio, and by cell phone after hours) when an alternate on-site manager has been placed in charge.

1.6.10.2. On-site manager alternate(s) shall meet the same requirements as the On-site manager in paragraphs 1.6.10.1.1. and

1.6.10.1.2. above and act with full authority when the on-site manager is not on duty.

1.6.10.3. Accounting representative shall display an understanding of the billing elements of the contract and will ensure that invoices are submitted via the Tungsten system, or the current billing system required by the Government no later than the

10th of the month following the completion of work.

1.6.11. Contractor personnel shall adhere to all standards of dress and conduct while performing work in the National

Cemetery. Standards and regulations are enforceable under Title 38, U.S.C., Part I, Chapter 9, Section 901. Every effort shall be made to avoid creating an impression that Contractor personnel are Government officials. All documents or reports produced by Contractors shall be marked as Contractor products and that Contractor participation is appropriately disclosed.

1.6.11.1. Contractor personnel, including their subcontracted employees, shall be fully uniformed at all times and utilize personal protective equipment (PPE) and/or safety clothing and shoes. All uniforms and personal protective equipment shall be provided by the Contractor.

1.6.12.2. Contractor personnel shall not engage in loud or boisterous behavior, angry outbursts or use profane, suggestive, or abusive language at any time on Government premises. Contractor personnel will be observed by and may have contact with grieving guests during the course of their duties. Consequently, Contractor personnel shall exercise and exhibit absolute decorum, courtesy, and respect within the cemetery and at its perimeter or entrances. Inquiries from

Cemetery visitors shall be politely referred to Government Cemetery staff. Gratuities of any kind are strictly prohibited.

Personal use of radios, cellular phones, or other devices are permitted only in designated break areas.

1.6.12.2.1. Contractor personnel shall stop (cease) all grounds maintenance work in areas where committal services and/or burials are taking place. No loud or disruptive work shall be done within 1,000 feet of a committal service or ceremony.

1.6.12.2.2. Suspend irrigation operations under their control in the area(s) of scheduled committal services, burials, and when guests wish to visit a grave. Irrigation operations shall continue following the interruption.

1.6.12.3. The Contractor’s personnel shall consume food and beverage only within areas designated by the COR.

Consumption of water and mobile watering storage is allowable in field operations to ensure the safety of personnel.

Intoxication, violence, and/or criminal acts of any kind will not be tolerated and may result in immediate removal from

Government property.

1.6.12.4. All areas are designated as NO SMOKING except those specifically identified as smoking areas.

1.6.12.5. The Government is not responsible for loss, damage, or theft of Contractor or Contractor employee items.

1.6.12.6. Contractor shall clean after themselves when using Government facilities, including restrooms, breakrooms, and other areas accessible by Contract personnel.

1.6.12.7. All Contractor personnel operating vehicles on Government property shall possess a valid state driver's license and must use safety restraints in all vehicles at all times. All Contractor personnel shall comply with all speed limits (20 mph in most places unless safety requires lower speed; 5 mph near Administration Building), parking, directional signs, and traffic regulations.

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1.6.12.8. The Contractor shall ensure all vehicles, including riding mowing equipment, includes operator safety restraints and fire extinguishers. Retrofit vehicles and/or equipment to add safety restraints and fire extinguishing equipment.

1.6.13. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.14. PHASE IN /PHASE OUT PERIOD: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, personnel shall be on board during phase in/ phase out periods. Be familiar with performance requirements to commence full performance of services on the contract start date.

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PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. BED. A Plant Bed is any non-turf area with or without mulch and planted with trees, shrubs, and/or ground cover plants. A Mulch Bed is any area containing primarily organic and/or inorganic mulch.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government.

The term used in this contract refers to the prime. The prime Contractor is responsible for all acts of personnel, including temporary or subcontracted entity personnel. Additionally, the prime Contractor shall have on-site supervisory presence for the duration of this contract.

2.1.3. CONTRACTOR OPERATIONS COMPOUND. An unimproved graveled area of approximately 100 feet by 100 feet provided by the Government where the Contractor can develop a see-through fenced storage yard for parking, and storage of tools, equipment, and supplies directly related to the performance of this Contract. No other Contractor storage area will be provided. The Contractor may provide job-site trailers, storage containers, OSHA compliant portable restrooms with service, and other temporary facilities preapproved by the COR. All temporary facilities shall be white or earthtone colors and storage containers shall not exceed 22 feet in length. The Contractor is solely responsible for the cost to develop the area, maintain the area, and promptly remove the improvements unless otherwise approved at the conclusion of the contract. The area shall be maintained clear of debris. All safety provisions must be adhered to, and the area is subject to Government safety inspection and penalties for noncompliance. No Government utilities will be provided. The Government is not responsible for theft and/or damage to Contractor and/or Contractor’s employees from environmental events, wildlife, and/or non-Government personnel.

2.1.4. CONTRACTING OFFICER (CO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the

Government.

2.1.5. CONTRACTING OFFICER'S REPRESENTATIVE (COR). San Joaquin Valley National Cemetery utilizes a COR

Team consisting of a primary COR, the cemetery director, the maintenance & operations supervisor, work leader(s), and facilities maintenance mechanics. All correspondence with the national cemetery should be sent to COR.SJVNC@va.gov to ensure all members of the COR Team are notified. The primary COR will be identified by separate letter and should be consulted with any questions or concerns. The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. No

COR is not authorized to change any of the terms and conditions of the resulting order.

2.1.6. CONTRACTOR PERSONNEL. All employees, temporary employees, and/or subcontract labor and/or service paid directly or indirectly by the Contractor.

2.1.7. DEADWOOD. Any tree with broken, hanging, dead, or otherwise potentially dangerous limbs or those trees with a significant number of dead branches that require removal. This category also includes palm frond and palm seed head removal.

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2.1.8. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the

Performance Work Statement.

2.1.9. DELIVERABLE. Anything that can be physically delivered including meeting minutes or reports.

2.1.10. FISH. All aquatic, gill-bearing vertebrates located in national cemetery waters of various species. Fishing is prohibited in all national cemetery waters.

2.1.11. FLORAL VASE: Government provided vases stocked throughout the national cemetery by the Contractor and used by guests for placing floral arrangements at gravesites. Also known as cones and floral cones, vases, and similar terms.

2.1.12. FULL SUN AREA. Areas receiving more than 5 hours of direct sunlight per day.

2.1.13. GOVERNMENT PROPERTY. All property owned or leased to the Government or acquired by the Government under the terms of the contract. Government property includes both Government furnished property and Contractor acquired property as defined in FAR 45.101

2.1.14. GROUND COVER: Low growing plants growing over an area of ground. Ground covers include grasses, shrubs, and herbaceous plants.

2.1.15. GROUNDS MANAGEMENT PLAN (GMP). A highly detailed document that includes all tasks and their related schedule within a weekly, monthly, and annual layout. All updates to the GMP shall be approved by the COR prior to implementation.

2.1.16. INTERSEEDING. The practice of seeding the same turfgrass species into itself for the purpose of increasing stand density and recovery of lost grass.

2.1.17. INVERTEBRATE PEST. Insects of any life cycle stage, spiders, worms, grubs, ants, crane flies, wasps, mosquitos, and other invertebrates that may be present.

2.1.18. IRRIGATED TURF. Lawn that has an irrigation system installed.

2.1.19. KEY PERSONNEL. Contractor personnel including the signatory authority, the on-site manager and alternate(s), the accounting representative and any administrative staff who will participate. Key Personnel shall be identified by name, role, and contact information with proposal, at time of contract, and when changes occur.

2.1.20. LAKE. The terms “lake,” “pond,” “frog pond,” “lagoon,” and “reflection pool” are related and are sometimes used interchangeably when used to describe the holding or transportation of water for irrigation and/or storm water. The national cemetery has an irrigation supply pond integrated with a reflection pool and recirculating waterway in addition to a run-off holding pond. Fishing is prohibited in all national cemetery waters.

2.1.21. MARKER. Also known as grave marker. All casket and inground graves are identified with flat granite markers and all Columbarium niche covers are produced with granite pursuant to Public Law 100-322. No upright headstones or non-granite materials are used. Flat granite markers come in two sizes. Casket flat markers are 24 inches wide and 12 inches long. Urn and Memorial flat markers are 18 inches wide and 12 inches long. There are two thickness and weights of flat markers: 3-inch-thick markers weighing approximately 90 pounds and 4-inch-thick markers weighing approximately 130 pounds. Markers with physical defects shall be reported to the COR upon discovery. Each occupied grave must display either the Government temporary grave marker or the Government permanent marker on the gravesite. At no time may any grave be unmarked.

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2.1.22. MOSS BOULDER. Large rocks of varying sizes similar to RIPRAP but used for landscaping.

2.1.23. MUD BOARDS. Plywood, mud tracks or similar materials placed on turf areas to “board in/out” of turf areas whenever using trucks, tractors, or any heavy equipment during the scope of the contract, including tree work. Mud boards shall be removed immediately following use.

2.1.24. MULCH. All mulch material must be aesthetically pleasing, similar in color and texture to existing mulches and is subject to COR approval prior to use. Organic mulch includes decorative tree bark such as redwood or fir, dark brown compost, and/or nut shells. Chipped wood, dyes, and/or colorants are prohibited. Inorganic Mulch includes decomposed granite (DG), crusher fines, path fines, gravel, pebbles, pea gravel, cobblestones, riprap, boulders, and/or artificial mulch.

2.1.25. NON-IRRIGATED TURF. Low maintenance turf including slow-growth areas and/or “green” burial section(s).

Lawn that does not have a permanent irrigation system installed and is allowed to go dormant during extremes of heat and cold.

2.1.26. OVERSEEDING. The practice of seeding another turfgrass species over an existing stand to produce viable turf when the existing stand has become dormant.

2.1.27. PARTIAL SUN AREA. Areas receiving less than 5 hours of direct sunlight per day including areas shaded from tree canopies.

2.1.28. PERSONAL PROTECTION EQUIPMENT (PPE). Equipment such as gloves, safety vests, safety glasses, ear protection, steel-toed boots and other items required by OSHA and/or state and local regulations. PPE can also include items not required by regulation, but appropriate to the work required. All PPE shall be provided by the Contractor. The company name shall be prominently displayed to safety vests, jackets, and other garments to clearly differentiate Government and

Contractor personnel. NOTE: Contractor personnel shall always wear highly visible safety vests when operating equipment (including riding mowers), when near equipment, and/or working alongside roadways.

2.1.29. PEST. Any plant or animal detrimental to humans or human concerns including weeds, fungi, molds, vertebrates, and invertebrates.

2.1.30. PESTICIDE: Includes herbicide, insecticides, fungicides, and poisonous bait.

2.1.31. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.32. POLISHED. Smooth and shiny because of being rubbed in conjunction with waxes. Free of oxidation.

2.1.33. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.34. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.35. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.36. REASONABLE CLEANING EFFORT. Commercially reasonable amount of time and expenditure of physical effort

Document Number: 36C78624R50296 PROCESSED Page 22 of 189 needed to clean an element utilizing commercially available equipment and products designed specifically for that task to ensure something is free of dirt, marks, stains and feces of all types.

2.1.37. RIPRAP. Rock or boulders placed in and around waterways to protect against erosion and to assist in the prevention of culvert clogs. Also known as rip rap, rip-rap, shot rock, or rubble.

2.1.38. RTF (Rhizomatous Tall Fescue). Turf-type tall fescue which produces rhizomes, underground stems that penetrates laterally through the soil to spread the plant while sending shoots up to the soil surface, forming a new plant.

2.1.39. SOD. Commercially grown natural grass including monostands or blends or turfgrass species and cultivars. The upper layer of turf that is harvested for transplanting consisting of a variable thickness of a soil medium.

2.1.40. SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.41. SUNKEN GRAVE. Any gravesite that is two (2) or more inches lower than an adjacent grade. Excludes initial placement of topsoil, reestablishment of turf, and sodding graves due to subsequent burials.

2.1.42. TOPSOIL. ASTM D 5268; natural or cultivated surface-soil layer containing organic matter and sand, silt, and clay particles, conforming to USDA classification for Loam or Sandy Loam; friable, pervious, and compatible in texture with the existing soil to prevent a perched water table; ECe less than 3 mmhos/cm; a minimum of 2 percent/maximum of 10 percent organic material content; pH range between 6 and 8; reasonably free of subsoil, clay lumps, gravel, rocks and other objects more than 13 mm (1/2-inch) in any dimension; and free of weeds, roots, and other extraneous materials harmful to plant growth.

2.1.43. TRASH AND DEBRIS. Any item, material or foreign object not permanently attached to or planted within cemetery grounds and boundaries. Items include, but are not limited to organic/green waste, leaves, needles, unsightly flowers, arrangements outside of Government furnished vases, potted plants, out of season wreaths, decorative or personal items left at graves, seedpods, twigs, branches of all sizes, feces, paper products, cigarette butts, gum, glass and metal products, plastic and any other synthetic items, gravel, asphalt, concrete, loose rock and stones over two inches (2”) in diameter, and soils that are a result of interment operations. All trash and debris is to be gathered and removed each workday.

2.1.44. TURF. Turfgrass, grass, lawn. Any ground cover consisting primary of cultivated turfgrass species, such as perennial ryegrass and turf-type tall fescue.

2.1.45. UNIFORM. Clothing that is consistent in style and color, including upper garments covering the body from the waist to the neck and long pants or slacks. Clothing shall be suitable to the work done and provide a professional and neat appearance. Tank tops and/or uncollared T-shirts as outer garments are prohibited. Garments with a message, slogan or printing of any kind other than the Contractor’s business attire, are prohibited. The company name shall be prominently displayed clearly on all shirts, coats, jackets and other uniform pieces worn on the upper body.

2.1.46. VEGETATION. All plant material, including weeds.

2.1.47. VERTEBRATE PEST. Pests include, but are not limited to gophers, moles, voles, mice, rats, ground squirrels, rabbits, skunks, raccoons, wild pigs, badgers, geese, coots, canines, snakes and other target pests present that frequent the area.

2.1.48. WEED: Any non-desirable plant material, including escaped and invasive ornamental plants.

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2.1.49. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.50. WORK WEEK. Monday through Friday, unless specified otherwise. Also written as workweek.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

CFR Code of Federal Regulations

CO Contracting Officer

COR Contracting Officer Representative

COTS Commercial-Off-the-Shelf

DG Decomposed Granite

FAR Federal Acquisition Regulation

GMP Grounds Management Plan

NCA National Cemetery Administration

OCI Organizational Conflict of Interest

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

SJVNC San Joaquin Valley National Cemetery

TE Technical Exhibit

VAAR Department of Veterans Affairs Federal Acquisition Regulations

VA Department of Veterans Affairs

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PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. The Government will provide spoils area for grass and chipped trees, chipped limbs, wash rack (VA has priority), and non-hazardous solid waste disposal.

3.2. The Government will provide only that area preapproved by the COR for the CONTRACTOR OPERATIONS

COMPOUND (excludes utilities). All other Government facilities, including parking areas, public restrooms, and buildings are excluded from use by Contractor employees, but shall be subject to maintenance as…