RFP 3506 - NVEPRO~1.docx

State of Nevada

Brian Sandoval

Department of Administration

Governor

Purchasing Division

Patrick Cates

Director

515 E. Musser Street, Suite 300 Carson City, NV 89701

Jeffrey Haag

Administrator

State of Nevada

Purchasing Division

Request for Proposal: 3506

For

SPOONER LANDSCAPE RESTORATION

HELICOPTER SERVICE CONTRACT

Release Date: May 23, 2018

Deadline for Submission and Opening Date and Time: July 11, 2018 @ 2:00 PM

State’s Designated Representative

Nancy Feser, Purchasing Officer

State of Nevada, Purchasing Division

515 E. Musser Street, Suite 300

Carson City, NV 89701

Phone: 775-684-0175

Email address: nfeser@admin.nv.gov

(TTY for Deaf and Hard of Hearing: 1-800-326-6868 Ask the relay agent to dial: 1-775-684-0175/V.)

Vendor Shall:

A) Provide all requested information in the space provided next to each numbered question.

The information provided in Sections V1 through V6 shall be used for development of the contract;

B) Type or print responses; and

C) Include this Vendor Information Sheet in Section III of the Technical Proposal.

including address if different than above

Name:

Title:

Address:

Email Address:

TABLE OF CONTENTS

SECTION I – BACKGROUND ………………………………………………………………….….…….…...….4

SECTION II – PROJECT OVERVIEW AND SCOPE OF SERVICES AND TASKS………….…………….4

SECTION III – RFP 3506 TIMELINE……………………………………………………………….…..….…

SECTION IV – EVALUATION FACTORS……………………………………………….…… ……….……….5

SECTION V - NEVADA BASED BUSINESSES…………………………………...………………….…....……6

SECTION VI – RULES OF CONTRACT…………………………………………………….…………..…..….7

SECTION VII – VENDOR QUESTIONS…………………………………………………………………..…….7

SECTION VIII – NEVADA BUSINESS LICENSE REQUIREMENTS…………………………...…………..7

SECTION IX – FINANCIAL……………………………………………………………………………...………8

SECTION X – INSURANCE REQUIREMENTS…………………………………………………….......…..…8

SECTION XI – SELECTION PROCESS……………………………………………………………..…………9

SECTION XII – DISCLOSURE OF CURRENT AND FORMER STATEEMPLOYEES…………..….…...9

SECTION XIII – AWARD PROCESS……………………………………………………………...............…. 10

SECTION XIV – TERMS, CONDITIONS AND EXCEPTIONS…………………………….………

SECTION XV – APPEAL PROCEDURE……………………………………………………........….……

ATTACHEMENT A – CONFIDENTIALITY AND CERTIFICATION OF INDEMNIFICATION…

ATTACHEMENT B – VENDOR CERTIFICATIONS……………………………………………………..…14

ATTACHEMENT C – PROJECT OVERVIEW…………………………………………….……….….......…15

ATTACHEMENT D - SCOPE OF SERVICES……………………………………………………….………..16

ATTACHEMENT E – INSURANCE SCHEDULE ………………………………………………….…….….18

ATTACHEMENT F – SPOONER PROJECT MAP……………………………………………….....…….….19

ATTACHEMENT G – SPOONER LAKE RESTORATION PROJECT ……………...…………...…….….20

ATTACHEMENT H – BUSINESS REFERENCES……………………………………………………….…...21

Prospective vendors are advised to review Nevada’s ethical standards requirements, including but not limited to NRS 281A, which can be found on the Purchasing Division’s website at: http://purchasing.nv.gov.

All applicable Nevada Revised Statutes (NRS) and Nevada Administrative Code (NAC) documentation can be found at: www.leg.state.nv.us/law1.cfm.

SECTION I - BACKGROUND

The State of Nevada Purchasing Division on behalf of The Department of Conservation and Natural Resources, Division of State Lands is seeking proposals from qualified vendors to complete a 300-acre tree thinning project within the Spooner Lake Unit of Lake Tahoe Nevada State Park. This hazardous fuel reduction project is designed to increase landscape resilience and will require aerial lift capability. All work is to be performed in a professional manner, with due diligence paid to protecting Government and private property and ensuring a safe working environment. All material harvested and yarded by the vendor as part of this contract shall be considered property owned by the vendor; vendors should consider the value of yarded material as part of their proposal for these services.

The Department of Conservation and Natural Resources, Division of State Lands shall administer one contract resulting from this RFP. The resulting contract shall be for 6-month period, starting September 11, 2018 through March 11, 2019, subject to Board of Examiners approval, weather and road conditions. A one-time six-month extension may be authorized by the State if conditions warrant an extension, for March 12, 2019 through September 10, 2019.

Issuance of this RFP shall in no way constitute a commitment by the State to execute a Contract. The State reserves the right to issue addenda to this RFP prior to the closing date. It is the Vendor’s responsibility to check for any addendums to this procurement prior to proposal submission. Submission of a proposal constitutes acknowledgement of this RFP and all subsequent amendments. The State reserves the right to reject any or all proposals received in response to this RFP, or to cancel this RFP if it is deemed in the best interest of the State to do so.

SECTION II – PROJECT OVERVIEW AND SCOPE OF SERVICES & TASKS

Please see Attachment C – Project Overview Please see Attachment D - Scope of Services & Tasks

SECTION III – RFP TIMELINE

There will be a site visit held on June 5, 2018, at 10:00 A.M. PT, See Attachment G for location information.

SECTION IV – EVALUATION CRITERIA

Proposals shall be submitted in two (2) distinct parts - the Technical Proposal and the Cost Proposal. The Technical Proposal must not include any cost information.

Proposals shall be consistently evaluated and scored in accordance with NRS 333.335(3) based upon the following criteria. The following criteria are listed in order of importance.

Demonstrated Competence/Past performance:

Past Performance: Vendor’s description of types of projects proposer has completed (within the last five (5) years). Detailed description of each project listed. Identification of reference name and phone number with each past project. The State reserves the right to contact and verify any and all references listed regarding the quality and degree of satisfaction for such performance.

Project Approach/ Availability/Capacity of key personnel/Project Team:

Project Approach: Vendors project approach shows in depth understanding of the scope of work and innovative solutions to meet the States requirements, goals, and timelines.

Project Team: Vendors project team response has information regarding key personnel’s education, managing skills, capability, and experience. Sufficient explanation of anticipated effectiveness of the team’s proposed organization and coordination process. Shows knowledge of pertinent strategies.

Availability and Capacity: Vendors staffing, capability, and current workload of key personnel. Identification of ability to meet timelines established for the project, including an assessment of the proposer's ability to handle the Department's work in view of the proposer's current workload.

Lowest Cost Submitted by a Vendor = Price Factor Proposers Total Cost Price Factor X points = Cost Criteria Score

SECTION V - NEVADA BASED BUSINESSES

A Nevada-based business may apply for a five percent (5%) preference on the total score of its proposal. This preference may apply if a business has its principal place of business within Nevada or that the majority of goods provided for the contract are produced in Nevada. This preference cannot be combined with any other preference, granted for the award of a contract using federal funds, or granted for the award of a contract procured on a multi-state basis. To claim this preference a business must submit a Nevada based business qualification letter, on company letterhead, with its proposal showing that it qualifies for the preference.

The Vendors shall follow these guidelines in preparing their Proposals:

The Proposer shall respond to each Evaluation Criteria in Section IV. Each response shall be contained in its own unique, numbered section bearing the same number and title as the particular Evaluation Criteria being addressed and presented in the exact same order as the Evaluation Criteria appear in Section IV.

The responses to the Evaluation Criteria shall be double-spaced and shall use no smaller than 11-point font.

The Cover Letter shall be single-spaced and shall not exceed one (1) 8½” x 11” page. It shall include the Vendor’s contact information including name, mailing address, telephone number, and email address, a signature form an authorized person from your business that has the authority to enter into a contract with the State of Nevada.

Failure to meet the above stated requirements and limitations may result in a proposal being deemed non-responsive at the State’s sole discretion.

Each Vendor must submit its proposal through the State’s NevadaEPro website, located at NevadaEPro.com in order to submit proposals vendors must be registered.

Any proposal received prior to the date and time specified above for receipt of proposals may be withdrawn or modified; The modified Proposal must be received before the time and date specified above for receipt of Proposals.

Proposals received after the specified deadline will not be considered and will be disposed of in an appropriate manner suitable to the State, in its sole discretion.

Confidential Information, Trade Secrets, and/or Proprietary Information must be marked as such in the proposal. The failure to mark this information as per NRS 333.020 and 333.333 shall constitute a complete waiver of any and all claims for damages caused by release of the information by the State. If the State reviews the confidential information and determines that the information is not considered confidential pursuant to NRS Chapter 333, the State will contact the Vendor. The Vendor must advise the State as to whether it either accepts the State’s determination that the information is not confidential or withdraws the information. The Vendor will not be allowed to alter the Proposal after the date and time set for receipt of proposals shown above. Notwithstanding the provisions in NRS Chapter 333, the State retains its immunity pursuant to the provisions of NRS 239.012 for any “good faith” release of information, and the immunities from liability provided to it pursuant to NRS Chapter 41.

The State assumes no financial responsibility in connection with the Vendors’ costs incurred by attending the pre-submittal meeting if required, in the preparation and submission of the Proposal packets, or by attending the oral interviews, if such interviews are conducted by the State in its sole discretion.

Each Proposer shall familiarize itself with the “Standard Contract Form” which can be found under the “Contractors Toolbox” section on the Purchasing State website. To maintain consistency between the State and its Vendors, only those portions of the "Standard Contract Form" which are blank may be open for negotiation.

SECTION VI - RULES OF CONTACT

After release of this RFP and through the Notice of Award of the Contract, the Vendors shall ONLY correspond with the State regarding this RFP through the State’s designated representative as per NAC 333.155. The designated representative’s contact information is located on page 1 of this document.

The Vendors shall not contact State employees, including Department heads, members of the review committee and/or any official who will participate in the decision to award the Contract regarding the Project, except through the process identified above. Any communications determined to be improper may result in disqualification, at the sole discretion of the State. Any official information regarding the RFP will be disseminated by the State. Specific information necessary for the preparation of Proposals will be disclosed to all Vendors. The State will not be responsible for any oral exchange or any other information or exchange that occurs outside the official process specified herein. Failure to comply with these rules of contact may result in a Proposal being deemed non-responsive in the State’s sole discretion.

SECTION VII - VENDOR QUESTIONS

Any irregularities or lack of clarity in the RFP must be brought to State’s attention, in writing, as soon as possible, so that corrective addenda may be furnished by the State in a timely manner to all Vendors.

Any questions raised by Vendors must be submitted in writing regarding this RFP, email Nancy Feser at nfeser@admin.nv.gov. The State will respond to questions regarding the RFP, including requests for clarification and requests to correct errors, on or before June 12, 2018. No requests for additional information or clarification to any other State office, consultant, or employee will be considered.

SECTION VIII - NEVADA BUSINESS LICENSE REQUIREMENT

The selected Vendor, prior to doing business in the State of Nevada, must be appropriately licensed by the Office of the Secretary of State pursuant to NRS 76.100. Information regarding the Nevada State Business License can be located at www.nvsos.gov.

Nevada Business License Number:

Legal Entity Name:

Additionally, if the Proposer is a corporation, LLC, LP, LLP, or LLLP, or non-profit corporation based out of state, it must be registered as a foreign business entity equivalent in Nevada, in active status, and in good standing with the Nevada Secretary of State.

Award of any Contract is contingent on a Vendor having and holding an active and valid Nevada State Business License. The successful Vendor must satisfy this requirement within five (5) business days of issuance of the Notice of Intent. If a Vendor is unable or unwilling to adhere to this requirement, the State will deem the Vendor to be non-responsive, and the State will proceed to negotiate with the next most qualified firm, and so on, until a Contract, that is acceptable to the State, is negotiated.

To apply for a Nevada State Business License or to file appropriate formation documents with the Nevada Secretary of State’s office, please visit www.nvsos.gov. Business licenses can be obtained immediately by applying on-line; however, paper applications may take several weeks to process.

SECTION IX - BUSINESS REFERENCES

Vendors shall provide a minimum of three (3) business references from similar projects performed for private and/or public-sector clients within the last five (5) years.

Vendors shall submit Attachment H, Reference Questionnaire to their business references.

It is the vendor’s responsibility to ensure that completed forms are received by the Purchasing Division on for inclusion in the evaluation process. Reference Questionnaires not received, or not complete, may adversely affect the vendor’s score in the evaluation process.

The State reserves the right to contact and verify all references listed regarding the quality and degree of satisfaction for such performance.

SECTION X – FINANCIAL

PAYMENT

Upon review and acceptance by the State, payments for invoices are normally made within 45 – 60 days of receipt, providing all required information, documents and/or attachments have been received.

Pursuant to NRS 227.185 and NRS 333.450, the State shall pay claims for supplies, materials, equipment and services purchased under the provisions of this RFP electronically, unless determined by the State Controller that the electronic payment would cause the payee to suffer undue hardship or extreme inconvenience.

BILLING

The State does not issue payment prior to receipt of goods or services.

The vendor shall bill the State as outlined in the approved contract and/or payment schedule.

TIMELINESS OF BILLING

The State is on a fiscal year calendar. All billings for dates of service prior to July 1 shall be submitted to the State no later than the first Friday in August of the same year. A billing submitted after the first Friday in August that forces the State to process the billing as a stale claim pursuant to NRS 353.097, shall subject the contractor to an administrative fee not to exceed $100.00. This is the estimate of the additional costs to the State for processing the billing as a stale claim and this amount shall be deducted from the stale claims payment due the contractor.

SECTION XI – INSURANCE REQUIREMENTS

The awarded Vendor must maintain, for the duration of its Contract, insurance coverage as set forth in Attachment E, Insurance Schedule for RFP 3506 executed in response to this RFP. Work under the Contract shall not begin until after the awarded Vendor has submitted to the Purchasing State acceptable evidence of the required insurance coverage. Failure to maintain any required insurance coverage or alternative method of insurance acceptable to the Purchasing State in its sole discretion will be deemed a breach of contract.

SECTION XII- SELECTION PROCESS

First, the Vendors Proposal will be reviewed by the State’s designated representative or delegated State staff to verify the Proposal has been submitted correctly pursuant to Section IV – Instructions to Vendor. Proposals that are not submitted correctly may be deemed non-responsive at the sole discretion of the State.

Selection will be based on the Evaluation Factors listed in Section IV - Instructions to Vendor, which will be used by a Review Committee to evaluate the Proposals. The Review Committee will be developed in accordance with Nevada Administrative Code (NAC) 333.162, and may include other members representing the public, vendor community, or local entities. The entire committee shall remain anonymous to protect the integrity of the procurement process. The Review Committee will individually review and score the Technical Proposal and then a meeting will be held to discuss their evaluations and determine the final Total Score. The Cost Proposal will remain hidden from the Review Committee and scored using the process outlined in Section IV by the State. After the Technical Proposal scoring has been finalized, the State will allow the Review Committee to inspect the Cost Proposals. The Review Committee may ask for clarification of a Cost Proposal prior to finalizing the Cost Proposal scoring in its sole discretion. Once the Review Committee approves the scoring of the Cost Proposal evaluation, the Technical Proposal score will be combined with the Cost Proposal score to determine the final Total Score.

Financial stability will be a pass/fail evaluation based on the intended awarded Vendors ability to obtain the insurance required for the Contract and the ability to obtain an active and in good standing Nevada State Business license.

A Nevada-based business may apply for a five percent (5%) preference on its proposal. To claim this preference a business must submit a Nevada based business qualification letter with its proposal showing that it qualifies for the preference. The letter will be reviewed by the State to determine if the preference will be applied to the Total Score.

The Proposals will be ranked, and a Contract may be negotiated following the selection of a most qualified Vendor. If an acceptable Contract cannot be reached with the highest ranked Vendor, the State may proceed to negotiate with the next highest ranked Vendor, and so on, until an acceptable Contract is negotiated, or the State, in its sole discretion, elects to terminate the solicitation.

SECTION XIII - DISCLOSURE OF CURRENT AND FORMER STATE EMPLOYEES

Proposals from Vendors employing current employees or former employees of the State of Nevada will be considered pursuant to the requirements and limitations set forth in the NRS 333.705, and the State Administrative Manual, Section 323.

If the apparent top-ranked Vendor proposes any current state employees or former state employees who left state service within the preceding two (2) years, the State must request approval from the State Board of Examiners (BOE) prior to entering into a Contract with such Vendor. Each Vendor shall submit, as part of their Proposal, the “Authorization Current Employee” and/or “Authorization Former Employee” form(s) to assist the State in requesting such approval from the BOE. The forms are located at http://purchasing.nv.gov/contracts/empcontracting.

In the event of a denial by the BOE, the Vendor will be allowed one (1) opportunity to replace the disapproved employee with another employee who possesses substantially equivalent capabilities. The State has the authority to approve or deny the equivalent employee.

SECTION XIV - AWARD PROCESS

The State shall issue its Notice of Intent in accordance with NAC 333.170. Any award is contingent upon the successful negotiation of final contract terms and upon approval of the BOE, when required. Negotiations shall be confidential and not subject to disclosure to competing Vendors. The terms agreed to by the parties shall be confidential until a Contract is executed. If Contract negotiations cannot be concluded successfully, the State, at its sole discretion and upon written notice to all Vendors, may negotiate a Contract with the next highest-ranking Vendor or withdraw the RFP and cancel this procurement.

Upon the successful negotiation and execution of a Contract, the State shall issue a Notice of Award in accordance with NAC 333.170, at which time Proposals are no longer confidential and can be requested from the State via a Public Records Request.

SECTION XV - TERMS, CONDITIONS AND EXCEPTIONS

This procurement is being conducted in accordance with NRS Chapter 333, NAC Chapter 333, and SAM Section 300.

The State reserves the right to alter, amend, or modify any provisions of this RFP, or to withdraw this RFP, at any time prior to the award of a Contract pursuant hereto, if, in the sole discretion of the State, it is in the best interest of the State to do so.

The State reserves the right to waive informalities and minor irregularities in Proposals received.

The State reserves the right to reject any or all Proposals received prior to contract award (NRS 333.350).

The State shall not be obligated to accept the lowest priced Proposal but will make an award in the best interests of the State after all factors have been evaluated (NRS 333.335).

Alterations, modifications or variations to a Proposal may not be considered unless authorized by the RFP, or by an addendum or an amendment to the RFP.

Proposals which appear unrealistic in the terms of technical commitments, lack of technical competence, or are indicative of failure to comprehend the complexity and risk of the requirements of this RFP, may be rejected.

All materials submitted in accordance with the prescribed deadline become the property of the State and will not be returned. The State’s selection or rejection of a Proposal does not affect this right. Each Proposal shall be retained for official files and will become public record after execution of a Contract. Only specific parts of the Proposal may be labeled a “trade secret,” provided that the Proposer agrees to defend and indemnify the State for honoring such a designation (NRS 333.333); unsuccessful Proposals containing “trade secrets” will be returned pursuant to NRS 239.010. The failure to label any information shall constitute a complete waiver of any and all claims for damages caused by any release of such information by the State. The State shall not be liable for disclosure or release of information when authorized or required by law to do so pursuant to NRS 239.012.

The awarded Vendor will be the sole point of Contract responsibility. The State will look solely to the awarded Vendor for the performance of all contractual obligations, which may result from an award based on this RFP, and the awarded Vendor shall not be relieved for the non-performance of any or all of its subcontractors.

The awarded Vendor must maintain, for the duration of its Contract, insurance coverage as set forth in the Contract executed in response to this RFP. Work under the Contract shall not begin until after the awarded Vendor has submitted to the State acceptable evidence of the required insurance coverage. Failure to maintain any required insurance coverage or alternative method of insurance acceptable to the State in its sole discretion will be deemed a breach of contract.

Each Proposer must disclose any existing or potential conflict of interest relative to the performance of the contractual services resulting from this RFP. Any such relationship that might be perceived or represented as a conflict must be disclosed. By submitting a Proposal in response to this RFP, each Proposer affirms that they have not given, nor intend to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant or any employee or representative of same, in connection with this procurement. Any attempt to intentionally or unintentionally conceal or obfuscate a conflict of interest will automatically result in the disqualification of a Vendor’s Proposal. An award will not be made where a conflict of interest exists. The State, in its sole discretion, will determine whether a conflict of interest exists and whether it may reflect negatively on the State’s selection of a Vendor. The State reserves the right in its sole discretion to impose additional requirements upon the Vendor to mitigate such conflict of interest or to disqualify any Vendor on the grounds of an actual or an apparent conflict of interest.

The State will not be liable for Federal, State, or Local excise taxes.

The State reserves the right to negotiate final Contract terms with any Vendor selected in accordance with NAC 333.170. The Contract between the parties will consist of the final executed Contract, the RFP with any modifications thereto, and the awarded Vendor’s Proposal with any modifications and clarifications thereto that are incorporated at the request of the State during the evaluation and negotiation process. In the event of any conflict or contradiction between or among these documents, the documents shall control in the following order of precedence: the final executed Contract, Amendments to the RFP, the RFP, any modifications and clarifications to the awarded Vendor’s Proposal, and the awarded Vendor’s Proposal. Specific exceptions to this general rule may be noted in the final executed Contract.

The Vendor understands and acknowledges that the representations above are material and important and will be relied on by the State in its evaluation of a Proposal. Any misrepresentation by a Vendor shall be treated as fraudulent concealment from the State of the true facts relating to the Proposal.

No announcement concerning the award of a Contract as a result of this RFP can be made without the prior written approval of the State.

The Nevada Attorney General will not render any type of legal opinion regarding this transaction.

SECTION XVI - APPEAL PROCEDURE

Any unsuccessful vendor may file an appeal in strict compliance with NRS 333.370 and Chapter 333 of the Nevada Administrative Code.

Appeals shall be in writing and sent to the State’s designated representative found on page one of this RFP.

Each Vendor, by submitting its Proposal, expressly recognizes the limitation on its rights to appeal provided in this section and expressly waives all other rights and remedies and agrees that the decision on the appeal is final and conclusive. If a Vendor disregards, disputes, or does not follow the exclusive appeal remedies provided in this section, it shall indemnify and hold harmless the State and its officers, employees, agents, and consultants from and against all liabilities, fees and costs, including legal and consultant fees and costs, and damages incurred or suffered as a result of such Vendor’s actions. Each Vendor, by submitting a Proposal, shall be deemed to have irrevocably and unconditionally agreed to this indemnity obligation.

No Stay Pending Final Determination: Contract negotiations with the selected Vendor shall not be stayed during the pendency of any appeal. Any Contract with the selected Vendor shall be made contingent upon the outcome of any pending protest.

ATTACHMENT A – CONFIDENTIALITY AND CERTIFICATION OF INDEMNIFICATION

Submitted proposals, which are marked “confidential” in their entirety, or those in which a significant portion of the submitted proposal is marked “confidential” shall not be accepted by the State of Nevada. Pursuant to NRS 333.333, only specific parts of the proposal may be labeled a “trade secret” as defined in NRS 600A.030(5). All proposals are confidential until the contract is awarded; at which time, both successful and unsuccessful vendors’ technical and cost proposals become public information.

In accordance with the submittal instructions of this RFP, vendors are requested to submit confidential information in separate files marked “Part IB Confidential Technical” and “Part III Confidential Financial”.

The State shall not be responsible for any information contained within the proposal. If vendors do not comply with the labeling and packing requirements, proposals shall be released as submitted. In the event a governing board acts as the final authority, there may be public discussion regarding the submitted proposals that shall be in an open meeting format, the proposals shall remain confidential.

By signing below, I understand it is my responsibility as the vendor to act in protection of the labeled information and agree to defend and indemnify the State of Nevada for honoring such designation. I duly realize failure to so act shall constitute a complete waiver and all submitted information shall become public information; additionally, failure to label any information that is released by the State shall constitute a complete waiver of any and all claims for damages caused by the release of the information.

This proposal contains Confidential Information, Trade Secrets and/or Proprietary information.

Please initial the appropriate response in the boxes below and provide the justification for confidential status.

Part IB – Confidential Technical Information

YES

NO

Justification for Confidential Status

Part III – Confidential Financial Information

YES

NO

Justification for Confidential Status

Company Name

Signature

Print Name

Date

This document shall be submitted in Section IV of vendor’s technical proposal

ATTACHMENT B – VENDOR CERTIFICATIONS

Vendor agrees and shall comply with the following:

(1) Any and all prices that may be charged under the terms of the contract do not and shall not violate any existing federal, State or municipal laws or regulations concerning discrimination and/or price fixing. The vendor agrees to indemnify, exonerate and hold the State harmless from liability for any such violation now and throughout the term of the contract.

(2) All proposed capabilities can be demonstrated by the vendor.

(3) The price(s) and amount of this proposal have been arrived at independently and without consultation, communication, agreement or disclosure with or to any other contractor, vendor or potential vendor.

(4) All proposal terms, including prices, shall remain in effect for a minimum of 180 days after the proposal due date. In the case of the awarded vendor, all proposal terms, including prices, shall remain in effect throughout the contract negotiation process.

(5) No attempt has been made at any time to induce any firm or person to refrain from proposing or to submit a proposal higher than this proposal, or to submit any intentionally high or noncompetitive proposal. All proposals shall be made in good faith and without collusion.

(6) All conditions and provisions of this RFP are deemed to be accepted by the vendor and incorporated by reference in the proposal, except such conditions and provisions that the vendor expressly excludes in the proposal. Any exclusion shall be in writing and included in the proposal at the time of submission.

(7) Each vendor shall disclose any existing or potential conflict of interest relative to the performance of the contractual services resulting from this RFP. Any such relationship that might be perceived or represented as a conflict shall be disclosed. By submitting a proposal in response to this RFP, vendors affirm that they have not given, nor intend to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant or any employee or representative of same, in connection with this procurement. Any attempt to intentionally or unintentionally conceal or obfuscate a conflict of interest shall automatically result in the disqualification of a vendor’s proposal. An award shall not be made where a conflict of interest exists. The State shall determine whether a conflict of interest exists and whether it may reflect negatively on the State’s selection of a vendor. The State reserves the right to disqualify any vendor on the grounds of actual or apparent conflict of interest.

(8) All employees assigned to the project are authorized to work in this country.

(9) The company has a written equal opportunity policy that does not discriminate in employment practices with regard to race, color, national origin, physical condition, creed, religion, age, sex, marital status, sexual orientation, developmental disability or handicap.

(10) The company has a written policy regarding compliance for maintaining a drug-free workplace.

(11) Vendor understands and acknowledges that the representations within their proposal are material and important and shall be relied on by the State in evaluation of the proposal. Any vendor misrepresentations shall be treated as fraudulent concealment from the State of the true facts relating to the proposal.

(12) Vendor shall certify that any and all subcontractors comply with Sections 7, 8, 9, and 10, above.

(13) The proposal shall be signed by the individual(s) legally authorized to bind the vendor per NRS 333.337.

Vendor Company Name

Vendor Signature

Print Name

Date

This document shall be submitted in Section IV of vendor’s technical proposal

ATTACHMENT C - PROJECT OVERVIEW

This is a high use recreation area with popular trails for hiking and biking. State Parks will coordinate necessary area closures to ensure safe operation. Sequencing operations to minimize closure times will be coordinated with agency personnel.

Anticipated start date to be, August 15, 2018 and should be completed within a 6-8-week timeframe.

· Project Scope

· Project will include helicopter yarding of felled trees on 300 acres of land administered by Nevada Division of State Parks; Tree size varies from 10-inch DBH to 30+-inch DBH. The quadratic mean diameter is 19.8 inches. Jeffrey pine is the predominant species with minor amounts of lodgepole pine, white fir, and red fir.

· Vendor will cut blue marked trees and move them, prior to limbing, to designated landings for processing/removal from project area; and

· Product will primarily be sawlogs and chips.

· Vendor will be required to remove product from the project area. All product removed becomes the property of the contractor and should be considered as part of cost proposals submitted by the contractor.

· Scope for Log Landing and Spur Roads

· Vendor will construct one primary log landing approximately one acre in size and enlarge a second existing landing if necessary.

· Landing locations are pre-determined by Nevada Division of Forestry representative;

· Service landing will be within one half mile of project area and will need rock and minor blading prior to use;

· Existing road system will be used for access and transporting product;

· Two short temporary spur roads will be constructed on relatively flat ground to connect the primary landing #1 to existing road system;

· Vendor will be responsible for providing personnel and signage for road/trail closures to control access during period of closure.

· Vendor will be responsible for obtaining encroachment permits from the Nevada Department of Transportation (NDOT) which will be required for access onto State Route 28 and U.S Highway 50 West; and

· The two log landings and any associated spur roads will be rehabilitated prior to completion of contract requirements.

Revised 04/04

Spooner Helicopter Logging Project RFP 3506 Page 20 of 20

ATTACHMENT D - SCOPE OF SERVICES

· Tasks within this Scope of Services will include:

· Task 1 – Remove all designated trees from project area, which are identified with at least two blue paint spots on the bole, one on the uphill side and one on the downhill side, and an additional stump mark Activity – Tree falling: hand fell marked trees using chainsaws, directional felling away from leave trees including advanced reproduction. Trees will be felled away from trails, roads. In aspen areas, falling the conifers will damage aspen. Damaged aspen will be cut off at the stump and left tree length in place. Limbing will be done at the log landing. An NDF Forester will be the Project Manager and may approve limbing prior to yarding if limbing will prevent unacceptable damage to residual trees that might occur during yarding. Stump height should be the minimum necessary to safely fell the tree. Maximum stump height is 12 inches unless otherwise agreed. No long butts will be left in the woods unless agreed by the Project Manager. Borax/Sporax application to stump following cutting. Deliverable – 100% of blue marked trees within area designated for cutting are cut and ready for removal. Activity – Yarding will be done by helicopter. Ground skidding equipment may be used in areas approved by the Project Manager, but this activity will be restricted to landings and tree removal associated with temporary road construction. Deliverable –, approximately 1.225 MM board feet based on a preliminary cruise.

· Task 2 – Temporary Road and Landing Construction/Road Maintenance Activity – Landing locations are pre-determined. Clear trees and brush, blade to standard, landing site #1 and landing site #2(if landing #2 is needed). Clear and blade approximately 150 feet of temporary road to access landing #1. Clear and blade approximately 200 feet of temporary road to provide suitable turn radius for access on to North Canyon Road from Landing #1. This section of temporary road will require a metal sheet or other suitable means to bridge a historic ditch so that the integrity of the ditch is maintained. Distance from Landing #1 to Highway 28 is 0.5 miles on native surface. Landing #2 access is via the Kings Canyon Road north off U.S. Highway 50 at Spooner Summit. Minor blading may be necessary on this road if it is used. The landing is located 1.2 miles from the highway. One service landing location is available on State Land 0.7 miles north of U.S. Highway 50 on the Kings Canyon Road. A second service landing site, located on USFS administered land, 400 feet south of Highway 50 at Spooner Summit, may be available but would require approval from the USFS. Both service landings will require rock Deliverable – A minimum of one log landing approximately one acre in size and a second log landing if needed, approximately one acre in size. One service landing that meets industry standards for fuel storage and safe operations. Activity – blading and dust abatement on landings, temporary roads, native surface roads as necessary to meet local standards. Water source is Spooner Lake.

· Task 3 – Transportation Removal of products which may include sawlogs, wood chips, unmerchantable material, firewood etc. Time of use on North Canyon Road may be restricted to specific hours during the day, certain days of the week, depending on the season and recreation use in the State Park. The Project Manager will work with the contractor to coordinate necessary road/area closures in consultation with State Parks. Contractor will get required permits from NDOT for access onto controlled access highways (Highway 28 and Highway 50). Required highway signage, traffic signs on Park and Forest System roads and other appropriate signs at trailheads and entry points to project area will be required to inform public that helicopter logging and tree falling operations are in progress.

Deliverable – All product is removed from project area. Documentation to include tare slips from sawmills or other delivery points. If available, the State would like to get documentation on the weight flown from woods to landing as well. Contractor will provide sufficient signage and personnel to ensure safety of public during operations. Note: Agency may have to agree to area closures.

· Task 4 – Rehabilitation/restoration of landings, temporary roads. Temporary roads will be restored as follows: berms bladed back onto road surface, metal plate used to cross historical ditch, if used, is removed. Landing #1 is the only location with temporary roads, approximately 350 feet. Landing #1will be ripped and berms bladed back onto disturbed area. Landing #2 will be shaped to the original contour and berms will be removed. Compacted flat ground will be ripped. Native surface roads utilized for operations will be watered and bladed to original condition. Any berms created will be removed by blading back onto road surface. Service landing rock will remain in place. Deliverable – System roads bladed to acceptable standard with no washboard or berms to channel water. Existing drive through dips for drainage will be reshaped if necessary. Temporary roads are restored to original contour and berms have been removed.

ATTACHMENT E – INSURANCE SCHEDULE FOR RFP 3506

Vendors shall review the Insurance Schedule, as this will be the schedule used for the scope of work identified within the RFP.

To open the document, double click on the icon.

If you are unable to access the above inserted file once you have doubled clicked on the icon, please contact Nevada State Purchasing at srvpurch@admin.nv.gov for an emailed copy.

ATTACHMENT F – SPOONER PROJECT MAPS

RFP 3506

once you have doubled clicked on the icon, ATTACHMENT G

AGENDA FOR SPOONER LAKE RESTORATION PROJECT

once you have doubled clicked on the icon,

once you have doubled clicked on the icon, image1.wmf oleObject1.bin image2.emf

Attachment E Insurance Schedule.doc

ATTACHMENT E - INSURANCE SCHEDULE RFP 3506

INSURANCE REQUIREMENTS:

Contractor and subcontractors shall procure and maintain until all of their obligations have been discharged, including any warranty periods under this Contract are satisfied, insurance against claims for injury to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors.

The insurance requirements herein are minimum requirements for this Contract and in no way limit the indemnity covenants contained in this Contract. The State in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that might arise out of the performance of the work under this contract by the Contractor, his agents, representatives, employees or subcontractors and Contractor is free to purchase additional insurance as may be determined necessary.

A.

MINIMUM SCOPE AND LIMITS OF INSURANCE: Contractor shall provide coverage with limits of liability not less than those stated below. An excess liability policy or umbrella liability policy may be used to meet the minimum liability requirements provided that the coverage is written on a “following form” basis.

1.

Aviation General Liability – Occurrence Form

Policy shall include bodily injury, property damage and broad form contractual liability coverage.

· General Aggregate $2,000,000

· Products – Completed Operations Aggregate $1,000,000

· Personal and Advertising Injury

· Each Occurrence

a. The policy shall be endorsed to include the following additional insured language: "The State of Nevada shall be named as an additional insured with respect to liability arising out of the activities performed by, or on behalf of the Contractor".

2.

Aviation Liability

Bodily Injury and Property Damage for any owned, hired, and non-owned aircraft used in the performance of this Contract.

Combined Single Limit (CSL) $5,000,000

Hull Value Replacement Value

Cargo Replacement Value

a. The policy shall be endorsed to include the following additional insured language: "The State of Nevada shall be named as an additional insured with respect to liability arising out of the activities performed by, or on behalf of the Contractor, including aircraft owned, leased, hired or borrowed by the Contractor".

3.

Worker's Compensation and Employers' Liability

Workers' Compensation Statutory

Employers' Liability

Each Accident $100,000

Disease – Each Employee $100,000

Disease – Policy Limit $500,000 a.

Policy shall contain a waiver of subrogation against the State of Nevada.

b.

This requirement shall not apply when a contractor or subcontractor is exempt under N.R.S., AND when such contractor or subcontractor executes the appropriate sole proprietor waiver form.

B.

ADDITIONAL INSURANCE REQUIREMENTS:

The policies shall include, or be endorsed to include, the following provisions:

1.

On insurance policies where the State of Nevada is named as an additional insured, the State of Nevada shall be an additional insured to the full limits of liability purchased by the Contractor even if those limits of liability are in excess of those required by this Contract.

2. The Contractor's insurance coverage shall be primary insurance and non-contributory with respect to all other available sources.

C.

NOTICE OF CANCELLATION: Each insurance policy required by the insurance provisions of this Contract shall provide the required coverage and shall not be suspended, voided or canceled except after thirty (30) days prior written notice has been given to the State, except when cancellation is for non-payment of premium, then ten (10) days prior notice may be given. Such notice shall be sent directly to (State of Nevada Department of Wildlife, Attn: Deanne Wendell, 6980 Sierra Center Parkway, Suite 120, Reno, NV 89511.

D.

ACCEPTABILITY OF INSURERS: Insurance is to be placed with insurers duly licensed or authorized to do business in the state of Nevada and with an “A.M. Best” rating of not less than A- VII. The State in no way warrants that the above-required minimum insurer rating is sufficient to protect the Contractor from potential insurer insolvency.

E.

VERIFICATION OF COVERAGE: Contractor shall furnish the State with certificates of insurance (ACORD form or equivalent approved by the State) as required by this Contract. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf.

All certificates and any required endorsements are to be received and approved by the State before work commences. Each insurance policy required by this Contract must be in effect at or prior to commencement of work under this Contract and remain in effect for the duration of the project. Failure to maintain the insurance policies as required by this Contract or to provide evidence of renewal is a material breach of contract.

All certificates required by this Contract shall be sent directly to State of Nevada Department of Wildlife, Attn: Deanne Wendell, 6980 Sierra Center Parkway, Suite 120, Reno, NV 89511. The State project/contract number and project description shall be noted on the certificate of insurance. The State reserves the right to require complete, certified copies of all insurance policies required by this Contract at any time.

F.

SUBCONTRACTORS: Contractors’ certificate(s) shall include all subcontractors as additional insureds under its policies or Contractor shall furnish to the State separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to the minimum requirements identified above.

G.

APPROVAL: Any modification or variation from the insurance requirements in this Contract shall be made by the Attorney General’s Office or the Risk Manager, whose decision shall be final. Such action will not require a formal Contract amendment, but may be made by administrative action.

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ProjectMap_RoadLanding2.pdf

Sources: Esri, HERE, DeLorme, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), swisstopo, MapmyIndia, © OpenStreetMap contributors, and the GIS User Community

Spooner LR Project0 0.25 0.5 0.75 1 Mile image4.emf

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Agenda for Spooner LRP site visit.docx Agenda for Spooner LRP site visit

Date/time: Tuesday, June 5, 2018 10:00 A.M.

Location: Spooner State Park north parking lot (by the green gate). Park entrance is 0.6 mile north of the junction of U.S. Highway 50 west and State Highway 28 on the east side of Highway 28.

10:00 Project overview

10:25 Landing #1/access road/North end Spooner Sample mark

12:00 Lunch

12:30 North Canyon Road/Wildcat cabin north end Sample mark

2:00 Kings Canyon Road/Service landing/Landing #2/Tahoe Rim Trail

3:00 Finish

Agency Representative: Roland Shaw, Nevada Division of Forestry image6.emf

Reference Questionnaire - 09-27-17.doc State of Nevada

Br…