RFP 33310525R0004 Uniform Rental and Laundry_3_12_25.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE dPrescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1218-0196

33310525R0004 03-12-2025

Cheryl Rice 202-416-8089 04-17-2025

1:00 PM EST EDT

The John F Kennedy Center Attn: Contracting 2700 F Street, N.W.

Washington DC 20566-0001

X 100

X

812332

$47 Million

N/A

JFKC Center for the Performing Arts Loading Dock #1

Washington DC 20566-001

The John F Kennedy Center Attn: Contracting

Washington DC 20566-0001

Email to Invoice Processing Portal at:

https://forms.office.com/r/0VKLxz2ppt

See CONTINUATION Page

TIN: Contractor to insert __________________

This is a solicitation for Commercial Items utilizing Simplified Acquisition Procedures (SAP).

This RFP is for Commercial Services for Rental and Laundry of Uniforms under NAICS Code 812332.

See CONTINUATION Page

33310525R0004

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

SECTION B - CONTINUATION BLOCK

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

B.2 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

ADDENDUM to FAR 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.4 52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR

FEDERAL CONTRACTORS (OCT 2021) (DEVIATION)

C.5 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN

1997)

C.6 52.228-10 VEHICULAR AND GENERAL PUBLIC LIABILITY INSURANCE

(APR 1984)

C.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEC 2023)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

ADDENDUM to FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (NOV 2021)

E.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

33310525R0004

E.4 52.216-1 TYPE OF CONTRACT (APR 1984)

E.5 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

E.6 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.7 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

33310525R0004 Section B

SECTION B - CONTINUATION BLOCK

See attached document: Kennedy Center Uniform SOW 3_5_2025.

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION

OF

SUPPLIES/SERVI

CES

QUANTI

TY

UNI

T UNIT PRICE AMOUNT

0.00 LO ______________ ______________

Standard Uniform consisting of a Long-sleeve shirt and pants.

1 Lot represents a quantity of 11 long-sleeve shirts and 11 pair of pants per employee.

Contract Period: Base POP Begin: 06-01-2025 POP End: 09-30-2025

0001AA

1.00 EA ______________ ______________

Standard Uniform consisting of a Long-sleeve shirts.

pair of pants.

Standard Uniform consisting of a Short-sleeve shirt and pants.

1 Lot represents a quantity of 11 short-sleeve shirts and 11

0002AA

Standard Uniform consisting of a Short-sleeve shirt and pants.

1 Lot represents a quantity of 11 short-sleeve shirts and 11

Fire Rated Uniform consisting of Long-sleeve shirt and pants.

pair of pants per employee.

0003AA

Fire Rated Uniform consisting of Long-sleeve shirt and pants.

Coveralls – Insulated Bib Overalls

Coveralls - Non-insulated Overalls

0.00 EA ______________ ______________

Head Wear

0006AA

Head Wear, Ball Cap Summer

0006AB

Head Wear, Ball Cap Winter

0006AC

Head Wear, Knit Cap

Jackets - Heavy Weight Winter Jackets

1 Lot represents a quantity of 40 jackets.

Jackets -Light Weight Jacket

1 Lot represents a quantity of 40 jackets.

Leather Belt, Brown Heavy Duty

1 Lot represents a quantity of 40 belts

1.00 LO ______________ ______________

Miscellaneous Article Replacements.

1 Lot represents a quantity of 40 each article replacements per year.

1.00 LO ______________

Miscellaneous LOGO Application.

1 Lot represents a quantity of 720 each LOGO applications per year.

GRAND

TOTAL

B.2 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0.00

0001AA

1.00

0002AA

0003AA

0006AA

0006AB

0006AC

OPTIONAL CONTRACT LINE ITEM

NUMBERS (CLINS)

OPTION YEAR 1:

10-01-2025 – 09-30-2026

CLIN

DESCRIPTION

QUANTITY

UNIT

PRICE

AMOUNT

1001 Standard Uniform consisting of a Long-sleeve shirt and pants.

1 Lot represents a quantity of 11 long-sleeve shirts and 11 pair of pants per employee.

1 LO $ $

1001AA Standard Uniform consisting of a Long-sleeve shirt and pants.

1 Lot represents a quantity of 11 long-sleeve shirts and 11 pair of pants.

EACH $ $

1002 Standard Uniform consisting of a Short-sleeve shirt and pants.

1 Lot represents a quantity of 11 short-sleeve shirts and 11 pair of pants per employee.

1 LO $ $

1002AA Standard Uniform consisting of a Short-sleeve shirt and pants.

1 Lot represents a quantity of 11 short-sleeve shirts and 11 pair of pants per employee.

EACH $ $

1003 Fire Rated Uniform consisting of Long-sleeve shirt and pants.

1 Lot represents a quantity of 11 long-sleeve shirts and 11 pair of pants per employee.

1 LO $ $

1003AA Fire Rated Uniform consisting of 11 Long-sleeve shirts and pants.

1 Lot represents a quantity of 11 long-sleeve shirts and 11 pair of pants.

EACH $ $

1004 Coveralls – Insulated Bib Overalls

1005 Coveralls - Non-insulated Overalls

1006 Head Wear

1 LO $ $

1006AA

Head Wear, Ball Cap Summer EACH $ $

1006AB Head Wear, Ball Cap Winter

1006AC Head Wear, Knit Cap

1007 Jackets - Heavy Weight Winter Jackets

1008 Jackets -Light Weight Jacket

1009 Leather Belt, Brown Heavy Duty

1010 LOGO Application – Miscellaneous Price Per Article

UNIT $ $

1011 Article Replacements - Miscellaneous 1 Lot represents a quantity of _____ article replacements per year.

UNIT $ $

OPTION YEAR 2:

10-01-2026 – 09-30-2027

2001 Standard Uniform consisting of a Long-sleeve shirt and pants.

1 Lot represents a quantity of 11 long-sleeve shirts and 11 pair of pants per employee.

1 LO $ $

2001AA Standard Uniform consisting of a Long-sleeve shirt and pants.

1 Lot represents a quantity of 11 long-sleeve shirts and 11 pair of pants.

EACH $ $

2002 Standard Uniform consisting of a Short-sleeve shirt and pants.

1 Lot represents a quantity of 11 short-sleeve shirts and 11 pair of pants per employee.

1 LO $ $

2002AA Standard Uniform consisting of a Short-sleeve shirt and pants.

1 Lot represents a quantity of 11 short-sleeve shirts and 11 pair of pants per employee.

EACH $ $

2003 Fire Rated Uniform consisting of Long-sleeve shirt and pants.

1 Lot represents a quantity of 11 long-sleeve shirts and 11 pair of pants per employee.

1 LO $ $

2003AA Fire Rated Uniform consisting of 11 Long-sleeve shirts and pants.

1 Lot represents a quantity of 11 long-sleeve shirts and 11 pair of pants.

EACH $ $

2004 Coveralls – Insulated Bib Overalls EACH $ $

2005 Coveralls - Non-insulated Overalls

2006 Head Wear

2006AA

2006AB Head Wear, Ball Cap Winter

2006AC Head Wear, Knit Cap

2007 Jackets - Heavy Weight Winter Jackets

2008 Jackets -Light Weight Jacket

2009 Leather Belt, Brown Heavy Duty

2010 LOGO Application – Miscellaneous Price Per Article

UNIT $ $

2011 Article Replacements - Miscellaneous 1 Lot represents a quantity of _____ article

OPTION YEAR 3:

10-01-2027 – 09-30-2028

3001 Standard Uniform consisting of a Long-sleeve shirt and pants.

1 Lot represents a quantity of 11 long-sleeve shirts and 11 pair of pants per employee.

1 LO $ $

3001AA Standard Uniform consisting of a Long-sleeve shirt and pants.

1 Lot represents a quantity of 11 long-sleeve shirts and 11 pair of pants.

EACH $ $

3002 Standard Uniform consisting of a Short-sleeve shirt and pants.

1 Lot represents a quantity of 11 short-sleeve shirts and 11 pair of pants per employee.

1 LO $ $

3002AA Standard Uniform consisting of a Short-sleeve shirt and pants.

1 Lot represents a quantity of 11 short-sleeve shirts and 11 pair of pants per employee.

EACH $ $

3003 Fire Rated Uniform consisting of Long-sleeve shirt and pants.

1 Lot represents a quantity of 11 long-sleeve shirts and 11 pair of pants per employee.

1 LO $ $

3003AA Fire Rated Uniform consisting of 11 Long-sleeve shirts and pants.

1 Lot represents a quantity of 11 long-sleeve shirts and 11 pair of pants.

EACH $ $

3004 Coveralls – Insulated Bib Overalls EACH $ $

3005 Coveralls - Non-insulated Overalls

3006 Head Wear

3006AA

3006AB Head Wear, Ball Cap Winter

3006AC Head Wear, Knit Cap

3007 Jackets - Heavy Weight Winter Jackets

3008 Jackets -Light Weight Jacket

3009 Leather Belt, Brown Heavy Duty

3010 LOGO Application – Miscellaneous Price Per Article

UNIT $ $

3011 Article Replacements - Miscellaneous 1 Lot represents a quantity of _____ article

OPTION YEAR 4:

10-01-2028 – 09-30-2029

4001 Standard Uniform consisting of a Long-sleeve shirt and pants.

1 Lot represents a quantity of 11 long-sleeve shirts and 11 pair of pants per employee.

1 LO $ $

4001AA Standard Uniform consisting of a Long-sleeve shirt and pants.

1 Lot represents a quantity of 11 long-sleeve shirts and 11 pair of pants.

EACH $ $

4002 Standard Uniform consisting of a Short-sleeve shirt and pants.

1 Lot represents a quantity of 11 short-sleeve shirts and 11 pair of pants per employee.

1 LO $ $

4002AA Standard Uniform consisting of a Short-sleeve shirt and pants.

1 Lot represents a quantity of 11 short-sleeve shirts and 11 pair of pants per employee.

EACH $ $

4003 Fire Rated Uniform consisting of Long-sleeve shirt and pants.

1 Lot represents a quantity of 11 long-sleeve shirts and 11 pair of pants per employee.

1 LO $ $

4003AA Fire Rated Uniform consisting of 11 Long-sleeve shirts and pants.

1 Lot represents a quantity of 11 long-sleeve shirts and 11 pair of pants.

EACH $ $

4004 Coveralls – Insulated Bib Overalls EACH $ $

4005 Coveralls - Non-insulated Overalls

4006 Head Wear

4006AA

4006AB Head Wear, Ball Cap Winter

4006AC Head Wear, Knit Cap

4007 Jackets - Heavy Weight Winter Jackets

4008 Jackets -Light Weight Jacket

4009 Leather Belt, Brown Heavy Duty

4010 LOGO Application – Miscellaneous Price Per Article

UNIT $ $

4011 Article Replacements - Miscellaneous 1 Lot represents a quantity of _____ article

33310525R0004 Section C

THE JOHN F. KENNEDY CENTER FOR THE PERFORMING ARTS

(CENTER)

STATEMENT OF WORK FOR UNIFORM SERVICE

THE

KENNEDY

CENTER

March 5, 2025

1.0 BACKGROUND:

The John F. Kennedy Center for the Performing Arts (the Center) is a trust instrumentality of the U.S. Government and a living Presidential memorial. The Center fulfills its obligation as a living memorial to the late President through the presentation of performing arts programming and through education activities both in the District of Columbia and around the country. The largest cultural facility of its kind, it is the nation’s busiest arts facility presenting more than 2,000 performances each year. It currently consists of one building encompassing approximately 1,500,000 square feet of usable floor space and is situated on 17 acres of land overlooking the Potomac River. A 65,000 square foot addition to the facility known as The Reach has been added to the facility the Center houses nine theaters, production support areas, two public restaurants, nine function/special event rooms, five public galleries/halls/foyers, approximately 50,000 square feet of administrative offices and a large parking facility. It attracts over three million visitors annually. The facility operates 365 days per year and support systems in the building often operate at capacity in excess of 14 hours per day. The site of the the Center is bounded by:

1. North: The South curbs of New Hampshire Avenue and F Street

2. East: The Western most retaining walls and curbs of the Inner Loop Freeway

3. South: The Northern most retaining walls and curbs of the Theodore Roosevelt

Bridge

4. West: The Eastern most retaining walls and curbs of the Rock Creek Parkway

2.0 PURPOSE:

The purpose of this requirement is to acquire contractor services to provide all supervision, labor, equipment, materials, supplies, and transportation in connection with providing and maintaining rental and laundering service for Standard and Flame Resistant (FR) Uniforms to the federal employees.

3.0 SCOPE:

The contractor shall be solely responsible for supplying each employee with uniforms and provide laundry services for the uniforms. Each employee will receive eleven (11) uniforms, one

(1) winter jacket, one (1) lightweight jacket, one (1) insulated bib overalls or coveralls, one (1) uninsulated coveralls. On an annual basis, every employee will receive two (2) ball caps, one (1) knit cap and one (1) brown heavy duty leather belt. Each employee receiving uniforms shall be measured to ensure proper fit. Uniforms shall be long sleeve, HVAC and Electrical Shop employees will receive Fire Rated Uniforms. The Center will provide the names of the employees who work in the HVAC and Electrical Shops that require uniforms.

3.1.0 REQUIRMENTS:

3.1.1 STANDARD UNIFORMS:

The contractor shall be solely responsible for supplying the Center’s federal employees with eleven (11) sets of uniforms. The uniforms will be in two (2) seasons, Spring/Summer will be from (April-September) and Fall/Winter from (October-March). One set constitutes: one (1) Gray shirt, one (1) pair of Navy Blue pants, two (2) summer ball caps, two (2) winter ball caps, one (1) knit caps and one (1) heavy duty brown leather belt. Ball Caps shall be a full fabric with adjustable back for winter and fabric front with mesh back for summer. Each Employee will also be given one (1) winter duct coat (navy blue), one (1) lightweight jacket (navy blue), employees option for one (1) set of insulated bib overalls or coveralls (navy blue), and one (1) set of uninsulated coveralls (navy blue). The employees that will be receiving standard uniforms work in the Plumbing Shop and the Maintenance Shop. Shirt and pant material type for standard uniforms must be approved for use by the Center.

The breakdown of uniform requirements shall be as follows:

a. Shirts - The standard uniform shall be made of 100% cotton with button front, standard collar, two breast pockets, with long sleeve.

b. Pants - The standard uniform shall be made of 100% cotton with pockets, including cargo pockets on each leg, belt loops and zipper.

c. Five (5) sets being utilized, while five (5) sets are being laundered, and one (1) set being held in reserve.

d. Name tags with the persons’ First Name initial and Last Name shall be placed over the right-hand breast pocket of each shirt, jacket and coveralls.

e. Over the left breast pocket shall have the Kennedy Center name and Logo on it for each shirt, jacket, coveralls, ball caps and knit caps.

f. The standard 100% cotton uniforms shall be laundered in accordance with the uniforms’ manufacturer recommendation, using hypo-allergenic detergent.

3.1.2 FLAME RESITANT UNIFORMS (FR):

The contractor shall supply FR rated uniforms to the Center’s federal employees with eleven (11) sets of uniforms. The uniforms will be in two (2) seasons, Spring/Summer will be from (April- September) and Fall/Winter from (October-March). One set constitutes: one (1) Gray shirt, one

(1) pair Navy Blue pants, two (2) summer ball caps, two (2) winter ball caps; one (1) knit cap, and one (1) heavy duty brown leather belt. Ball Caps shall be a full fabric with adjustable back for winter and fabric front with mesh back for summer. Each Employee will also be given one

(1) winter duct coat (navy blue), one (1) lightweight jacket (navy blue), employees option for one (1) set of insulated bib overalls or coveralls (navy blue), and one (1) set of uninsulated coveralls (navy blue). Employees receiving FR uniforms work in the Electrical Shop and the HVAC Shop. Shirt and pant material type for ARC Flash uniforms must be approved for use by the Center.

The breakdown of uniform requirements shall be as follows:

a. The Arc Flash/Flame Resistant (FR) uniform, shall be rated for a Hazard Risk Category 2, and a minimum PPE rating of eight (8) Calories/cm2.

b. Shirts - The FR uniform shall be made with button front, standard collar, two breast pockets, with long sleeve.

c. Pants – The FR pants will have with pockets, including cargo pockets on each leg, belt loops and zipper.

d. Five (5) sets being utilized, while five (5) sets are being laundered, and one (1) set being held in reserve.

e. Name tags with the persons’ First Name initial and Last Name shall be placed over the right-hand breast pocket of each shirt, jacket and coveralls.

f. Over the left breast pocket shall have the Kennedy Center name and Logo on it for each shirt, jacket, coveralls, ball caps and knot caps.

g. The FR uniforms shall be laundered in accordance with the uniforms’ manufacturer recommendation, using hypo-allergenic detergent.

Important: Washing Flame Resistant (FR) clothing with other items, such as cotton undergarments, can cause fibers-which are also flammable to attach, significantly compromising the very fire-resistant properties of the clothing that our employees rely on for their safety.

3.2 CLEANING/REPAIRS:

All uniforms shall be cleaned and pressed to provide a professional appearance. Any minor defects such as missing buttons, buttonholes, small tears or cuts, shall be repaired. The contractor shall maintain a continuing inspection and repair program to ensure the prompt replacement of missing or broken fastening items, repair of snags, tears, seams defects, pocket liners, and other problems. Repairs shall be made in the most appropriate manner for that defect by mending, heat-patch or sewn-patch method, with the requirement that the repair must be neat in appearance, color-matched, and not uncomfortable to the wearer.

3.3 REPLACMENTS:

Uniforms identified by either the COR or the contractor for replacement due to extenuating on-the-job circumstances, or employee neglect shall be replaced with a new uniform at the Center’s expense after authorization is approved by the COR. Uniforms identified by either the COR, or the contractor for replacement due to normal wear and tear shall be replaced with a new uniform at the contractor’s expense. At the discretion of the Contracting Officer’s Representative (COR) or the Contractor, numerous small patches, or patches in the knee or fly area of men’s garments or which have unsightly stains or grease marks, must be replaced by a garment of like size, design, and color, and of a quality considered comparable to the group in service with that employee. Any replacement should have an itemized invoice to be submitted to the COR for approval 14 business days prior to invoice submittal.

3.4 PICK-UP/DROP OFF DELIVERIES:

Pick-up and Delivery: (Day of Week to be Determined by COR and Contractor)

Pick-up and deliveries shall be made on a weekly basis between the hours of 6:00am and 3:00pm.

Weekly pick-up and deliveries shall be made, excluding Federal holidays.

Pick-up shall be from the Center.

Pick-up/Drop offs delayed due to Federal Holidays or inclement weather shall be made on the following business day.

3.5 MISCELLANEOUS:

The contractor shall provide the employee with a form acknowledging receipt and acceptance of uniforms and verification of the correct name spelling of the employee. When an employee accepts new uniforms, they will sign the form. The form shall contain the following information constituting items to represent one uniform set: eleven (11) sets of uniforms, ball caps, knit cap, belt, heavy and lightweight jacket, insulated bibs or coveralls and uninsulated bibs.

Pricing shall be supplied for each article issued to employees to be used for replacement purposes and a total cost for all articles issued to each employee.

The Center will provide written notification of employees requiring uniforms. When the contractor receives the written notification of new employees needing uniforms, the contractor will measure and supply the employee WITH A FULL SET OF UNIFORMS within two weeks of receipt of the written notification.

The Center is accountable for any missing articles of clothing at expiration of the contract period.

The Center will provide written notification of employees no longer needing uniform. The contractor is responsible for damages to any government property caused by the negligence of the contractor or their employees.

When the Center returns an employee’s uniforms, the contractor shall provide a receipt identifying and accounting for all articles collected. The receipt shall require signature on behalf of the contractor and the COR.

The uniforms shall be maintained throughout the life of this contract in condition satisfactory to the Center. The contractor shall adhere to the highest standards of cleanliness and sanitary practices.

4.0 TASKS:

4.0.1 ACRONYMS:

CO Contracting Officer COR Contracting Officer Representative DAS Days After Service Days Shall mean business GFI Government furnished Information HC Hard Copy Center The John F. Kennedy Center For The Performing Arts QCP Quality Control Plan SOW Statement of Work SC Soft Copy PM Preventive Maintenance TBD To Be Determined

4.1 KICK-OFF MEETING:

The contractor shall attend a Kick-Off meeting with the Contracting Officer and the COR at a date to be determined after contract award. This meeting shall be held within 14 calendar days of contract award and shall be initiated be the contractor. The purpose of the Kick-Off meeting, which shall be chaired by the Contracting Officer, is to discuss technical and contracting objectives of the contract and discuss the contractors approved Final Quality Control Plan. The Contractor shall submit a DRAFT QCP 5 (five) calendar days after award for the government to review and approval. The Kick-Off meeting shall be held at the Center with 14 calendar days after award.

1) Meeting the COR who will be the Contractor’s primary point of contact to review the QCP.

2) The COR and Contractor shall discuss and agree upon a timeline for uniform distribution of current employees and any new employee.

3) The Contractor will be given a familiarization tour of the rooms they are to utilize for sizing, fitting, pick-up, and drop off.

4) The Contractor primary point of contact will be issued the Center’s Identification (ID) Badge. To support this process, the Contractor shall comply with the following requirements:

a) Complete and sign Part 1 of the Request for Kennedy Center Identification Badge prior to the Conference. A valid state issued identification is required to the badging process.

b) The Contractor shall bring the completed ID Request Form plus proof of identity documentation to the ID Office after it’s approved by the Deputy Director of Operation and Maintenance (O&M).

c) The ID Office will review, verify, and perform data entry of all information before taking a photo of the Contractor primary point of contact and print an ID.

4.2 QUALITY CONTROL PLAN BY CONTRACTOR:

The Contractor shall establish and maintain a complete Quality Control Plan (QCP) to ensure the requirements of the contract are provided as specified. In the event of conflict between the manufacturer’s recommendations and this contract, the more stringent of the requirements shall be followed/required.

One copy of the Contractor’s Quality Control Plan shall be provided to the Contracting Officer Representative five (5) calendar days after contract award and as changes occur.

The QCP shall include as a minimum:

a. The methods or management controls for identifying and preventing defects in the quality of service performed.

b. Monthly report of all uniforms cleaned, repaired and/or replaced.

c. Any recommendations to uniforms quality or wear, any recommendations of replacements.

d. Any changes to the cleaning process or detergents used.

e. Any other recommendations, concerns or questions the contractor may have.

4.3 MONTHLY STATUS REPORT

The contractor shall submit, via electronic copy, a status report each month to the COR and contracting officer (. The contractor’s format is acceptable, as long as the report is type written on 8 ½” x 11” paper. The report shall include, at a minimum: status of the quantity of uniforms cleaned, repaired and/or replaced; any problems encountered during the previous month or anticipated in the following month with the contract; and a running account of total dollars expended under the contract to date.

5.0 HOLIDAY AND INCLEMENT WEATHER OR OTHER DELAYS:

Any work that would normally be scheduled on a Federal Holiday or delayed due to weather or any other reason shall be performed on the next business day at no additional cost to the Center.

The contractor shall resume required normal operating service following holidays. The working hours may be extended beyond the regular hours due to routine weekend/holiday maintenance support, emergency on-call services, and any other program support related to the Center’s operation and mission goals.

New Year’s Day

Martin Luther King, Jr.

President’s Day

Memorial Day

Juneteenth

Independence Day

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day

Christmas Day

Presidential Executive Holiday

6.0 CONTRACTOR PERSONNEL

All contractor personnel working on site at the Center must wear uniforms with their company logo/name clearly visible on it. The contractor shall provide the names, cell phone numbers and email addresses for contractor personnel assigned to work under the proposed contract. All company vehicles must have the contractors name printed at the back of either side of the vehicle(s). All crew members must be able to communicate in English. (Orally and written).

6.1.1 KEY PERSONNEL

a. The Contractor shall assign to this contract the following key personnel:

Project Manager.

The Project Manager is responsible for meeting all contract requirements and is the primary interface between the Contractor and the Government. The Project Manager shall have five (5) or more years of experience managing uniforms for the federal Government in a capacity of the same or similar size and scope of this Statement of Work.

b. During the first 90 days of contract performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the CO within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period, the Contractor shall submit the information required by paragraph (c) to the CO at least 30 days prior to making any permanent substitutions.

c. The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the CO. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The CO will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. This clause will be modified to reflect any approved changes of key personnel.

7.0 CONTRACTORS EXPERIENCE AND QUALIFICATIONS REQUIREMENTS

In order for the proposed contract to remain valid for the proposed periods of performance, the contractor must meet the following minimum qualifications:

a. Must be licensed. Any state or District of Columbia license should be submitted annually.

b. Project Manager must have five (5) years or more experience managing and suppling uniforms to the federal government.

c. Must obtain valid insurance in accordance with Federal Acquisition Regulation, Clause 52.228-5 Insurance-Work on a Government Installation.

d. Performance must be satisfactory during the contract period.

8.0 DELIVERABLES

SOW

SECTION

DELIVERABLE FORMAT/CONTENT DELIVERY/

FREQUENCY

3.4

Drop-off/Pick-up Report

Contractor Proposed / Center Approved

Two business days after activity

3.5

Itemized List of Each Article’s Cost for Replacement

Center Approved

Within two business days of Item Examination

3.5

Uniform Inspection Report Prior to Returning to the Center

Within two business days of Item Examination

4.1

Kick-off Meeting

Within 14 calendar days after contract award.

4.2

Quality Control Plan (Draft)

Quality Control Plan (Final)

Center Approved

Within five calendar days after contract award.

Final QCP due five calendar days after draft QCP is approved.

4.3 Monthly Status Report Contractor Proposed /

Center Approved

Due 10th day of each month.

Urgent Items require notification with 24 hours within of discovery.

6.0 Emergency Phone Number

Monitored 24 /7

Two business days after contract award.

6.0 Key Personnel phone

numbers and email address

Two business days after contract award

9.0 PLACE OF PERFORMANCE

Sizing, fitting, pick-up, and drop off shall be at The John F. Kennedy Center for the Performing Arts, 2700 F Street NW, Washington, DC 20566-0001.

10.0 PERIOD OF PERFORMANCE

The period of performance shall be a base period and four (4) one (1) year option periods.

11.0 TERMS AND CONDITIONS

The Contractors primary point of contact shall present an approved form of identification to the ID Badging Technician before the ID badge request can be processed. Photocopies are not acceptable during the initial badge issuance process.

12.0 INVOICING

All invoices are required to be submitted utilizing the Invoice Processing Portal at https://forms.office.com/r/0VKLxz2ppt. The process/portal is easily accessible and the form is user friendly for completion. Please ensure that your invoice that will be attached/uploaded include the following information:

• Vendor/Company Name

• Your First/Last Name

• Your Email Address

• Invoice Number

• Contract Number

• Billable CLIN Numbers

• Your Kennedy Center POC/COR https://forms.office.com/r/0VKLxz2ppt

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law.

If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.4 52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR

FEDERAL CONTRACTORS (OCT 2021) (DEVIATION)

(a) Definition. As used in this clause— United States or its outlying areas means—

(1) The fifty States;

(2) The District of Columbia;

(3) The commonwealths of Puerto Rico and the Northern Mariana Islands;

(4) The territories of American Samoa, Guam, and the United States Virgin Islands; and

(5) The minor outlying islands of Baker Island, Howland Island, Jarvis Island, Johnston Atoll, Kingman Reef, Midway Islands, Navassa Island, Palmyra Atoll, and Wake Atoll.

(b) Authority. This clause implements Executive Order 14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors, dated September 9, 2021 (published in the Federal Register on September 14, 2021, 86 FR 50985).

(c) Compliance. The Contractor shall comply with all guidance, including guidance conveyed through Frequently Asked Questions, as amended during the performance of this contract, for contractor or subcontractor workplace locations published by the Safer Federal Workforce Task Force (Task Force Guidance) at https:/www.saferfederalworkforce.gov/contractors/.

(d) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (d), in subcontracts at any tier that…