RFP 325-475 PreSolicitationConf-Notes-Slides.pdf

Pre-Solicitation Conference for RFP 325-475

Project Title: Life Jacket Wear Rate Study Time & Date of Conference: Friday, November 22: 11-11.30pm Location of Conference: Teams teleconference

Attendance:

State Parks Representative Role Email

William Wallace Project Representative William.wallace@parks.wa.gov

Susan Jabal Procurement Coordinator susan.jabal@parks.wa.gov

Attendee Email

Gunn, Dolly (Parks) Dolly.Gunn@parks.wa.gov

Sendak, Rob (PARKS) Rob.Sendak@parks.wa.gov

VanDyke, Derek (Parks) Derek.VanDyke@parks.wa.gov

Becca Millock, JSI (Unverified) becca_millock@jsi.com

Mark Rosenkranz mrosenkranz@pacificmarketresearch.com

Grabler, Ann (PARKS) Ann.Grabler@parks.wa.gov

Conference Notes:

• Question deadline is Monday, December 2 at 1pm

• Proposal due date is Tuesday, December 17 at 1pm

• We recommend submitting your proposal early to prevent any potential technological delays.

• Proposals received after the deadline, regardless of the cause, will be rejected as non-responsive.

• Respondents will receive an auto-reply from the bidbox email address confirming receipt of email.

If further confirmation is desired, respondents can send an email to contracts@parks.wa.gov.

Please include ‘verification of response to RFP 325-475’ in the subject line.

• Questions and State answers will be posted on WEBS mailto:contracts@parks.wa.gov

WASHINGTON STATE PARKS

Pre-Bid Conference

RFP 325-475

Life Jacket Wear Rate Study

Friday, November 22: 11-11.30pm

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Washington Parks Team

William Wallace, Project Representative

Susan Jabal, Procurement Coordinator

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Conference Guidelines

• Attendees – kindly turn off your video, and keep your microphone muted if not talking.

• Following the conference, the resultant notes will be posted on Washington’s Electronic Business Solution (WEBS).

• If questions are asked that we cannot reply to immediately, we will respond to them later formally, on WEBS.

We may request that questions be submitted in writing.

https://pr-webs-vendor.des.wa.gov/

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Meeting Agenda

• Request for Proposals: Life Jacket Wear Rate Study

•Scope of Project

•Evaluation Process

•Washington State Procurement Priorities

•Responding to this RFP

• Timeline and Next Steps

• Complaints / Debriefs / Protests

• Questions & Answers

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Disclaimer - Information Respondents should only rely on written postings and amendments issued via

WEBS for official information about this solicitation. All other communications, including this conference, are considered unofficial and non-binding. Any new or revised information discussed in this conference will be issued in an official format on WEBS. Should bidders rely on any information not issued on WEBS, they do so at their own risk and expense.

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RFP Overview

Life Jacket Wear Rate Study

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Scope of Project – RFP Section 1.2

This project will conduct a life jacket wear rate observation study to evaluate the current life jacket usage rates among recreational boaters across the State and provide analysis of the study results.

The resultant report should:

– build on previous studies

– assess trends over time

– assess the effectiveness of existing safety campaigns

– assess the impact of life jacket loaner stations on wear rates

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Evaluation Process – RFP Section 6 This competition will result in one contract.

The evaluation process is designed to award to the respondent who best meets the requirements of this solicitation.

• Evaluation will be conducted by an evaluation team.

• Evaluators will only evaluate the material provided in the proposals and will not incorporate outside material into their determinations.

• Each evaluator has sole discretion over his or her final scores.

• Bid Price- up to 30 points

• Experience & Expertise - up to 40 points

• Approach – Work Plan & Project Schedule – up to 30 points

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Washington State Procurement Priority – Supplier Diversity

Per Washington State’s focus on supporting supplier diversity, State Parks is required to award to the highest scoring responsive and responsible bid from a small or veteran-owned business. (RFP Section 1.3)

• Small businesses

• Defined by RCW 39.26.010(22)

• Veteran-owned businesses

• Certified by the Dept of Veteran Affairs

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Responding to this RFP – Sections 4 & 5

• Review all solicitation and contract terms, and any amendments

• Bid due date: Tuesday, December 17, 1pm

• Email proposals to: bidbox@parks.wa.gov

• Provide:

• Appendix A – Bidder’s Certifications (form provided) – must be signed -

• Appendix B – Bidder’s Profile (form provided)

• Appendix C – Bid Price Proposal (form provided)

• Proposal – Experience & Expertise, Work Plan, and Project Schedule (self-authored)

• Appendix D – References (form provided)

• Appendix E – Diversity Business Inclusion Plan (required if using subcontractors) mailto:bidbox@parks.wa.gov

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Timeline/Next Steps– RFP Section 2.5

Monday, December 2 – 1pmQ & A Period Ends

Tuesday, December 17 – 1 pmProposal Deadline

~ Friday, January 10Apparent Successful

Bidder

~ Tuesday, January 28Anticipated Contract

Award

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Complaints, Debriefs, Protests

• Complaints (RFP 2.4)

• Complaint period ends 5 business days before the proposal due date.

• Debrief Conferences (RFP 7.3)

• Deadline to request a Debrief Conference: 3 business days after the announcement of the Apparent Successful Bidder.

• Protest Process (RFP 7.4)

• Must have participated in debrief conference.

• Deadline to Protest: 5 business days after their debrief conference.

• Three available grounds for protest:

• Bias, discrimination, or conflict of interest of an evaluator;

• Error in computing evaluation scores; or

• Non-compliance with any procedures described in the RFP.

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Questions & Answers – RFP Section 2.3

• All Q&A received will be posted in WEBS

• Today, we may request your questions be submitted in writing;

we will then respond to them formally, in WEBS.

• Questions should be submitted to contracts@parks.wa.gov

• Question deadline is Monday, December 2, 1pm mailto:contracts@parks.wa.gov

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Thank you!

email WEBS Washington State Parks contracts@parks.wa.gov https://pr-webs-vendor.des.wa.gov/home.html www.parks.wa.gov mailto:contracts@parks.wa.gov https://pr-webs-vendor.des.wa.gov/home.html https://pr-webs-vendor.des.wa.gov/home.html http://www.parks.wa.gov/