RFP 325-338 Prebid Presentation.pdf

Pre-Bid Conference

RFP 325-338 Marine Fabrication Southwest Region State Parks

July 08 11:00-11:30am Reid Parker, Project Representative

Brenden Houx, Procurement Coordinator

PRE-BID ADMINISTRATION

• TEAMS meeting

• Attendees should not display video and keep their microphone muted if not talking.

• Prebid notes will be posted on Washington’s Electronic Business Solution

(WEBS)

https://pr-webs-vendor.des.wa.gov/

DISCLAIMER

Bidders should only rely on written postings and amendments issued via WEBS. All other communications will be considered unofficial and non-binding on State Parks. Should bidders rely on any other communication, they do so at their own risk and expense.

AGENDA

• Introductions

• Marine Fabrication Services

• State Parks Focus

• Additional resources

INTRODUCTIONS

SECTION BREAK PAGE

RFP 325-338 Marine Fabrication Southwest

Region State Parks

PROCUREMENT SCOPE

State Parks is seeking qualified contractor or contractor team who specializes in Marine Fabrication Services:

State Parks is seeking a qualified contractor to fabricate and provide stainless steel cross bracing with all associated fasteners for the pier repair efforts at Jarrell Cove and Twanoh State Parks

Contractor shall conduct marine fabrication services adhering to Jarrell Cove and Twanoh Specifications posted separately on WEBS as Exhibit B and Exhibit C.

All bidders must be registered to do business in the state of Washington (hold a Universal Business Identifier (UBI)). Bidder will have 24 hours to obtain a UBI number to avoid being considered non-responsive.

All items shall be delivered to Washington State Parks Marine Crew in Oak Harbor, WA for State Parks installation of the items.

Marine Fabrication Item List

CONTRACT AWARD STRUCTURE

This competition will lead to one contract

• The evaluation process is designed to award a contract to the Contractor with the best quality attributes based on the selected evaluation criteria. Evaluations of subjective material (Appendix C-part II) will be conducted by an evaluation team.

• Evaluators will only evaluate the material contained in the Responses and will not incorporate outside material into their determinations. Each evaluator has sole discretion over their scores.

• A minimum score of 60 points is required to be considered responsive

BID EVALUATION SUMMARY

The evaluation process is designed to award this procurement to the highest score that best meets the requirements of this solicitation and DES procurement policy.

• Appendix C: Part 1-Bid Price, Section 4.4

(60 points Possible)

• Appendix C: Part 2-Experience and Expertise, Section 4.5, (20 possible points)

• Small Business and/or Certified Veteran-Owned Business, Section 4.6, (20 points possible)

SUBMITTAL - APPENDIX C

The Submittal section should demonstrate the Consultant's understanding of the proposed services, ability to meet the overall qualifications. It should include the following:

• Bidder shall have a minimum of Five (5) years of experience in stainless steel fabrication

• Bidder shall provide detailed information about their company’s experience and expertise in metal fabrication.

• Bidder shall provide experience working with governmental entities.

• Bidder will provide Five (5) example projects of their experience with past projects completed that demonstrates their experience in stainless steel fabrication, metal fabrication, and working with governmental entities.

• The five example projects should accurately support bidder’s experience for the services State Parks is seeking.

• Proof of OMWBE certification if applicable

STATE PROCUREMENT PRIORITIES

• Small businesses

• Veteran-owned businesses

*Adhering to the Washington State Department of Enterprise Services (DES) state purchasing policy DES-090-06 Supplier Diversity section C (4), state agencies are required to award competitively procured contracts with an initial value less than $150,000 to the highest-ranked responsive and responsible small or veteran-owned business, unless there are no responsive and responsible bids from a small or veteran-owned business. Small or veteran-owned business’s must provide supporting documentation such as self-certification, registered on WEBS, and/or Veteran owned certification.

*WSPRC may deem a bid non-responsive if that bid exceeds the average price of all other bids received by 15% or higher. All bidders must score at least 60 points to be considered responsive, WSPRC may reject bids that do not meet the 60-point threshold.

HOW TO SUBMIT A BID

• Review all solicitation and contract terms

• Submit a bid before the due date: Thursday, August 01, 2024, by 1:00PM

• Email bid submittals to: BidBox@parks.wa.gov.

• Provide all completed Appendices:

• Appendix A – Certifications and Assurances (form provided) Must be signed

• Appendix B – Bidder Profile (form provided)

• Appendix C – Part 1-Bid Price(form provided)

• Appendix C – Part 2-Experience and Expertise (Self Authored)

• Appendix D- References (form provided)

• Small-Certified Small Business documentation (if applicable) mailto:BidBox@parks.wa.gov

QUESTION AND ANSWER PERIOD

• Bidders are encouraged to ask questions

• Q&A are posted in WEBS

• Some Q&A may lead to solicitation amendments

TIMELINE AND NEXT STEPS

July 15, 2024[Bidders may ask questions, seek clarifications at any time]

Q & A Period Ends

August 01, 2024Bid Deadline

August 15, 2024ASB

August 30, 2024Contract Award

COMPLAINTS/DEBRIEFS/PROTESTS

Complaints

• Complaint period ends 5 business days before the bid due date.

Debrief Conferences

• Bidders have 3 business days to request a Debrief Conference after announcement of Apparent Successful Consultant(s).

Protests

• Must have participated in debrief conference.

• Bidders have 5 business days to request a protest

• Bidders may protest the award only for three reasons:

• Bias, discrimination, or conflict of interest of an evaluator;

• Error in computing evaluation scores; or

• Non-compliance with any procedures described in the Competitive

Solicitation.

ADDITIONAL RESOURCES

• WEBS

• Statewide Payee Desk

• Procurement Technical Assistance Center (PTAC)

• OMWBE

• Washington Department of Veterans Affairs

• Washington Department of Revenue

• Washington Secretary of State https://pr-webs-customer.des.wa.gov/ https://ofm.wa.gov/it-systems/statewide-vendorpayee-services https://washingtonptac.org/ https://omwbe.wa.gov/ https://www.dva.wa.gov/ https://dor.wa.gov/ https://www.sos.wa.gov/

THANK YOU

brenden.houx@parks.wa.gov (360) 902-8628 www.parks.wa.gov