RFP 320-200825TW FY26 Sewer Relining.pdf

Water Resources

Request for Proposal #: 320-200825TW

Sewer Main Relining FY26

Date of Issue: 1/16/2026

Proposal Due Date: 2/5/2026

At 02:30 P.M. ET

Direct all inquiries concerning this RFP to:

Tracy Winfield, Purchasing Associate II

Email: tracy.winfield@rockymountnc.gov

Phone: 252-972-1229

Attendance of bidders at pre-bid meeting is required. No bids will be accepted from any vendor not represented at the pre-bid meeting.

mailto:tracy.winfield@rockymountnc.gov

RFP 320-200825TW CONTRACTOR: _______________________________

Standard Form of Informal Contract and General Conditions Page 2 of 49

Contents

I. SCOPE OF WORK

II. RFP SCHEDULE

III. MANDATORY PRE-BID MEETING

IV. QUESTIONS

V. MINORITY BUSINESS PARTICIPATION

VI. PROPOSAL SUBMITTAL

VII. REFERENCES

VIII. CITY’S RIGHTS AND OPTIONS

ATTACHMENT A: PROPOSAL/ACCEPTANCE FORM

ATTACHMENT B: ACCEPTED by the City of Rocky Mount

ATTACHMENT C: G E N E R A L C O N D I T I O N S

ATTACHMENT D: SUPPLEMENTARY GENERAL CONDITIONS

ATTACHMENT E: SUPPLEMENTAL VENDOR INFORMATION

ATTACHMENT F: PROJECT SPECIAL PROVISIONS

ATTACHMENT G: PROJECT MAPS

ATTACHMENT H: MWBE FORMS

RFP 320-200825TW CONTRACTOR: _______________________________

Standard Form of Informal Contract and General Conditions Page 3 of 49

CITY OF ROCKY MOUNT

STANDARD FORM OF INFORMAL CONTRACT

AND GENERAL CONDITIONS

FOR

Project ID# 320-200825TW

I. SCOPE OF WORK

GENERAL

It is the intent of this specification to provide for the reconstruction of pipelines and conduits by the installation of a resin-impregnated flexible tube, which is tightly formed to the original conduit. The resin is cured using either hot water under hydrostatic pressure or steam pressure within the tube. The Cured-In-Place Pipe (CIPP) will be continuous and tight-fitting.

The Contractor shall be licensed and bonded in North Carolina and shall use sufficient workmen and competent supervisors in the execution of this portion of the work to ensure adequate and proper installation throughout.

This specification references standards from the American Society for Testing and Materials, such as ASTM F1216

(Rehabilitation of Existing Pipelines and Conduits by the Inversion and Curing of a Resin-Impregnated Tube), ASTM

F1743 (Rehabilitation of Existing Pipelines and Conduits by Pulled-in-Place Installation of Cured-in-Place

Thermosetting Resin Pipe (CIPP)), ASTM D5813 (Cured-in-Place Thermosetting Resin Sewer Pipe), ASTM D790

(Test Methods for Flexural Properties of Un-reinforced and Reinforced Plastics and Electrical Insulating Materials), and D2990 (Tensile, Compressive, and Flexural Creep and Creep-Rupture of Plastics) which are made a part hereof by such reference and shall be the latest edition and revision thereof. In case of conflicting requirements between this specification and these referenced documents, this specification will govern.

LOCATIONS

STREET OR ADDRESS UPSTMH DSTMH SIZE LENGTH MATERIAL NOTES

821 Stone Dr. G-105-

G-105-018 8 300 VCP BROKEN PIPE ROOTS IN

JOINTS

505 Forest Hill Ave. G-105-

G-105-007 8 169 VCP BROKEN PIPE ROOTS IN

JOINTS

804 Forest Hill Ave. G-105-

G-105-004 8 245 VCP BROKEN PIPE ROOTS IN

JOINTS

812 Forest Hill Ave. G-105-

G-105-003 8 142 VCP BROKEN PIPE ROOTS IN

JOINTS

820 Forest Hill Ave. G-105-

G-105-003 8 311 VCP BROKEN PIPE ROOTS IN

JOINTS

108 Collington Ct. G-105-

G-105-004 8 278 VCP BROKEN PIPE ROOTS IN

JOINTS

2608 Amherst Rd. G-105-

G-105-060 8 250 VCP BROKEN PIPE ROOTS IN

JOINTS

2616 Amherst Rd. G-105-

G-105-59 8 232 VCP BROKEN PIPE ROOTS IN

JOINTS

Park tennis court across from 816 Forest Hill Ave.

G-105-

G-105-011 8 237 VCP BROKEN PIPE ROOTS IN

JOINTS

RFP 320-200825TW CONTRACTOR: _______________________________

Standard Form of Informal Contract and General Conditions Page 4 of 49

Park tennis court across from 816 Forest Hill Ave.

G-105-

G-105-063 8 394 VCP BROKEN PIPE ROOTS IN

JOINTS

1701 Augustus Dr. G-113-

G-113-023 8 310 VCP BROKEN PIPE ROOTS IN

JOINTS

1721 Augustus Dr. G-113-

F-113-016 8 316 VCP BROKEN PIPE ROOTS IN

JOINTS

1733 Augustus Dr. F-113-

F-113-017 8 306 VCP BROKEN PIPE ROOTS IN

JOINTS

1733 Augustus Dr. and Cloverdale Dr.

F-113-

F-113-017 8 342 VCP BROKEN PIPE ROOTS IN

JOINTS

1804 Augustus Dr. F-113-

F-113-017 8 215 VCP BROKEN PIPE ROOTS IN

JOINTS

1812 Augustus Dr. F-113-

F-113-018 8 197 VCP BROKEN PIPE ROOTS IN

JOINTS

Cloverdale Dr. between Augustus Dr. and Farmington Rd.

F-113-

F-112-034 8 405 VCP BROKEN PIPE ROOTS IN

JOINTS

Cloverdale Dr. between Lenoir Dr. and Farmington Rd.

F-112-

F-112-034 8 563 VCP BROKEN PIPE ROOTS IN

JOINTS

TOTAL LENGTH 5,212 ft

PRODUCTS

Product, Manufacturer/Installer Qualification Requirements

Since sewer products are intended to have a fifty-year design life, and in order to minimize the Owner’s risk, only proven products with substantial successful long-term track records will be approved. All trenchless rehabilitation products and installers must be pre-approved prior to the formal opening of proposals. The bidder shall utilize its own forces for the work included in the pipelining process.

Products and Installers seeking approval must meet all of the following criteria to be deemed Commercially

Acceptable:

a) For a Product to be considered Commercially Proven, a minimum of 25 successful wastewater collection system projects of a similar size and scope of work shall be performed in the U.S. and documented to the satisfaction of the Owner to assure commercial viability.

b) For an Installer to be considered as Commercially Proven, the Installer must satisfy all insurance, financial, and bonding requirements of the Owner. In addition, the Installer must have successfully installed at least

1,000,000 feet of a cured-in-place product in wastewater collection systems utilizing the exact product intended for use on this project. Acceptable documentation of these minimum installations must be submitted to the Owner. Installer’s project managers must have a minimum of 5 years of CIPP installation experience with the exact product intended for use on this project.

c) Sewer rehabilitation products submitted for approval must provide third party test results supporting the structural performance (short-term and long-term) of the product and such data shall be satisfactory to the

Owner. No product will be approved without independent third-party testing verification.

RFP 320-200825TW CONTRACTOR: _______________________________

Standard Form of Informal Contract and General Conditions Page 5 of 49

d) Both the rehabilitation manufacturing and installation processes shall operate under a quality management system which is third-party certified to ISO 9000 or other recognized organization standards. Proof of certification shall be required for approval.

e) Proposals must be labeled clearly on the outside of the proposal envelope, listing the product name and installer being proposed. Only proposals using pre-approved products and installers will be opened and read.

Proposals submitted on products and/or from installers that have not been pre-approved will be returned unopened.

The owner authorizes the use of proven materials that serve to enhance the pipe performance specified herein.

Proven materials have passed independent laboratory testing, not excluding long-term (10,000 hour) structural behavior testing and have been successfully installed to repair failing host pipes in the U. S. for at least 5 years. In addition to the aforementioned, the owner may require that the contractor demonstrate that the enhancements proposed exceed the specifications herein, prior to the installation of the enhanced material systems. This section in no way shall be interpreted as authorization to deviate from the minimum standard practices set forth herein.

Documentation for products and installers seeking pre-approved status must be submitted no less than two weeks prior to proposal due date to allow time for adequate consideration. The Owner will advise of acceptance or rejection a minimum of three days prior to the due date. All required submittals must be satisfactory to the Owner.

Materials

a) Tube - The sewn Tube shall consist of one or more layers of absorbent non-woven felt fabric and meet the requirements of ASTM F1216, Section 5.1 or ASTM F1743, Section 5.2.1 or ASTM D 5813, Sections 5 and

6. The tube shall be constructed to withstand installation pressures, have sufficient strength to bridge missing pipe, and stretch to fit irregular pipe sections. Tube shall be manufactured in the USA by the installer.

b) The wet-out Tube shall have a relatively uniform thickness that when compressed at installation pressures will equal or exceed the calculated minimum design CIPP wall thickness. Tube shall be wet out by the installer.

c) The Tube shall be manufactured to a size that when installed will tightly fit the internal circumference and length of the original pipe. Allowance should be made for circumferential stretching during installation.

d) The outside layer of the Tube shall be coated with an impermeable, flexible membrane that will contain the resin and allow the resin impregnation (wet out) procedure to be monitored.

e) The Tube shall contain no intermediate or encapsulated elastomeric layers. No material shall be included in the Tube that may cause delamination in the cured CIPP. No dry or unsaturated layers shall be evident.

f) The wall color of the interior pipe surface of CIPP after installation shall be a relatively light reflective color so that a clear detailed examination with closed circuit television inspection equipment may be made.

g) Seams in the Tube shall be stronger than the non-seamed felt material.

h) The Tube shall be marked for distance at regular intervals along its entire length, not to exceed 5 ft. Such markings shall include the Manufacturers name or identifying symbol.

i) Resin - The resin system shall be a corrosion resistant polyester or vinyl ester system including all required catalysts, initiators that when cured within the tube create a composite that satisfies the requirements of

ASTM F1216, ASTM D5813 and ASTM F1743, the physical properties herein, and those which are to be utilized in the submitted and approved design of the CIPP for this project. The resin shall produce a CIPP that will comply with the structural and chemical resistance requirements of this specification.

Waterstop

A non-metallic, non-bentonite “hydrophilic” chloroprene rubber water stop shall be provided on all sanitary sewer mains, 15- inch or greater, during the pipelining process. Moisture-activated, the water stop shall increase in size to

RFP 320-200825TW CONTRACTOR: _______________________________

Standard Form of Informal Contract and General Conditions Page 6 of 49 create an effective compression seal between the existing sanitary sewer main and the new pipeliner installed. The water stop shall be placed on all sewer mains entering or exiting each manhole to prevent fluid migration at the pipeliner to manhole connection. Waterstop shall be GREENSTREAK Hydrotite or equal.

Structural Requirements

The CIPP shall be designed as per ASTM F1216, Appendix X.1. The CIPP design shall assume no bonding to the original pipe wall. The Contractor must have performed long-term testing for flexural creep of the CIPP pipe material installed by his Company. Such testing results are to be used to determine the long-term, time dependent flexural modulus to be utilized in the product design. This is a performance test of the materials (Tube and Resin) and general workmanship of the installation and curing as defined within the relevant ASTM standard. A percentage of the instantaneous flexural modulus value (as measured by ASTM D790 testing) will be used in design calculations for external buckling. The percentage, or the long-term creep retention value utilized, will be verified by this testing.

Retention values exceeding 50% of the short-term test results shall not be applied unless substantiated by qualified third-party test data to the Owner’s satisfaction. The materials utilized for the contracted project shall be of a quality equal to or better than the materials used in the long-term test with respect to the initial flexural modulus used in the

CIPP design.

The Enhancement Factor ‘K’ to be used in ‘Partially Deteriorated’ Design conditions shall be assigned a value of 7.

The layers of the cured CIPP shall be uniformly bonded. It shall not be possible to separate any two layers with a probe or point of a knife blade so that the layers separate cleanly or the probe or knife blade moves freely between the layers. If the layers separate during field sample testing, new samples will be required to be obtained from the installed pipe. Any reoccurrence may cause rejection of the work.

The cured pipe material (CIPP) shall have at least these structural properties for structural performance, as listed below.

Minimum CIPP Physical Properties

Cured Polyester Composite

Property Test Method min. per ASTM F1216 Enhanced Resin

Modulus of

Elasticity ASTM D790 250,000 psi 400,000 psi

Flexural Stress ASTM D790 4,500 psi 4,500 psi

The required structural CIPP wall thickness shall be based as a minimum, on the physical properties in Section

5.5 or greater values if substantiated by independent lab testing and in accordance with the design equations in the Appendix X1. Design Considerations of ASTM F1216, and the following design parameters:

Design Safety Factor (typically used value) = 2.0

Retention Factor for Long-Term Flexural Modulus = 50% - 75% to be used in Design

(As determined by long-term tests described in section 5.2 and approved by the Owner)

RFP 320-200825TW CONTRACTOR: _______________________________

Standard Form of Informal Contract and General Conditions Page 7 of 49

Ovality* (calculated from (X1.1of ASTM F1216) = %

Enhancement Factor, K = See Section 5.3

Groundwater Depth (above invert of existing pipe) * = ft.

Soil Depth (above crown of existing pipe) * = ft.

Soil Modulus** = psi

Soil Density** = pcf

Live Load** = H20 Highway

Design Condition (partially or fully deteriorated) *** = ***

* Denotes information, which can be provided here or in inspection videotapes or project construction plans.

Multiple lines segments may require a table of values.

*** Based on review of video logs, the conditions of the pipeline can be fully or partially deteriorated.

(See ASTM F1216 Appendix) The Owner will be the sole judge as to pipe conditions and parameters utilized in the design.

Any layers of the tube that are not saturated with resin prior to insertion into the existing pipe shall not be included in the structural CIPP wall thickness computation.

EXECUTION

Testing Requirements

Chemical Resistance - The CIPP shall meet the chemical resistance requirements of ASTM F1216, Appendix X2.

CIPP samples for testing shall be of tube and resin system similar to that proposed for actual construction. It is required that CIPP samples with and without plastic coating meet these chemical-testing requirements.

a) Chemical Resistance - The CIPP shall meet the chemical resistance requirements of ASTM F1216, Appendix X2. CIPP samples for testing shall be of tube and resin system similar to that proposed for actual construction. It is required that CIPP samples with and without plastic coating meet these chemical-testing requirements.

b) Hydraulic Capacity - Overall, the hydraulic cross-section shall be maintained as large as possible. The

CIPP shall have a minimum of the full flow capacity of the original pipe before rehabilitation. Calculated capacities may be derived using a commonly accepted roughness coefficient for the existing pipe material taking into consideration its age and condition.

c) CIPP Field Samples - When requested by the Owner, the Contractor shall submit test results from field installations of the same resin system and tube materials as proposed for the actual installation. These test results must verify that the CIPP physical properties have been achieved in previous field applications. Samples for this project shall be made and tested as described in Section Reinstatement of Branch Connections.

Installation Responsibilities for Incidental Items

RFP 320-200825TW CONTRACTOR: _______________________________

Standard Form of Informal Contract and General Conditions Page 8 of 49

It shall be the responsibility of the Owner to locate and designate all manhole access points open and accessible for the work and provide rights-of-access to these locations. If a street must be closed to traffic because of the orientation of the sewer, the Owner shall institute the actions necessary to provide access during this for the mutually agreed time period. The Owner shall also provide free access to water hydrants for cleaning, installation and other process related work items requiring water.

a) Cleaning of Sewer Lines - The Contractor, when required, shall remove all internal debris out of the sewer line that will interfere with the installation of CIPP. The Owner shall also provide a dumpsite for all debris removed from the sewers during the cleaning operation. Unless stated otherwise, it is assumed this site will be at or near the sewage treatment facility to which the debris would have arrived in absence of the cleaning operation. Any hazardous waste material encountered during this project will be considered as a changed condition.

b) Bypassing Sewage - The Contractor, when required, shall provide for the flow of sewage around the section or sections of pipe designated for repair. Plugging the line at an existing upstream manhole and pumping the flow into a downstream manhole or adjacent system shall make the bypass. The pump(s) and bypass line(s) shall be of adequate capacity to accommodate the sewage flow. The Owner may require a detail of the bypass plan to be submitted.

c) Inspection of Pipelines - Inspection of pipelines shall be performed by experienced personnel trained in locating breaks, obstacles and service connections using close circuit television (CCTV) inspection techniques. The pipeline interior shall be carefully inspected to determine the location of any conditions that may prevent proper installation of CIPP. These shall be noted and corrected. A videotape and suitable written log for each line section shall be produced for later reference by the Owner.

d) Line Obstructions - It shall be the responsibility of the Contractor to clear the line of obstructions such as solids and roots that will prevent the insertion of CIPP. If pre-installation inspection reveals an obstruction such as a protruding service connection, dropped joint, or a collapse that will prevent the installation process, that was not evident on the pre-bid video and it cannot be removed by conventional sewer cleaning equipment, then the Contractor shall make a point repair excavation to uncover and remove or repair the obstruction. Such excavation shall be approved in writing by the Owner's representative prior to the commencement of the work and shall be considered as a separate pay item.

e) Public Notification - The Contractor shall make every effort to maintain sewer service usage throughout the duration of the project. In the event that a connection will be out of service, the longest period of no service shall be 8 hours. A public notification program shall be implemented, and shall as a minimum, require the Contractor to be responsible for contacting each home or business connected to the sanitary sewer and informing them of the work to be conducted, and when the sewer will be off-line. The

Contractor shall also provide the following:

a. Written notice to be delivered to each home or business the day prior to the beginning of work being conducted on the section, and a local telephone number of the Contractor they can call to discuss the project or any potential problems.

b. Personal contact with any home or business, which cannot be reconnected within the time stated in the written notice.

c. Contractor shall provide documentation with bid certifying that a site visit was made of this project location. The Contractor shall be responsible for confirming the locations of all branch service connections prior to installing the CIPP.

Installation

CIPP installation shall be in accordance with ASTM F1216, Section 7, or ASTM F1743, Section 6, with the following modifications:

RFP 320-200825TW CONTRACTOR: _______________________________

Standard Form of Informal Contract and General Conditions Page 9 of 49

a) Resin Impregnation - The quantity of resin used for tube impregnation shall be sufficient to fill the volume of air voids in the tube with additional allowances for polymerization shrinkage and the potential loss of resin during installation through cracks and irregularities in the original pipe wall, as applicable.

b) Tube Insertion – The wet-out tube shall be positioned in the pipeline using either inversion or a pull-in method as defined within relevant ASTM standards previously stipulated. If pulled into place, a power winch or its equivalent should be utilized and care should be exercised not to damage the tube as a result of pull-in friction. The tube should be pulled-in or inverted through an existing manhole or approved access point and fully extend to the next designated manhole or termination point.

Temperature gauges shall be placed between the tube and the host pipe’s invert position to monitor the temperatures during the cure cycle.

Curing shall be accomplished by utilizing hot water under hydrostatic pressure or steam pressure in accordance with the manufacturer’s recommended cure schedule. A cool-down process shall be conducted that complies with the resin manufacturer’s specification.

Reinstatement of Branch Connections

It is the intent of these specifications that branch connections to buildings be re-opened without excavation, utilizing a remotely controlled cutting device, monitored by a CCTV. The Contractor shall certify a minimum of two complete functional cutters plus key spare components are on the job site before each installation or are in the immediate area of the jobsite and can be quickly obtained. Unless otherwise directed by the Owner or his authorized representative, all laterals will be reinstated. No additional payment will be made for excavations for the purpose of reopening connections and the Contractor will be responsible for all costs and liability associated with such excavation and restoration work.

Inspection

CIPP samples shall be prepared for each installation designated by the owner/engineer or approximately 20% of the project’s installations. Pipe physical properties will be tested in accordance with ASTM F1216 or ASTM F1743, Section 8, using either method proposed. The flexural properties must meet or exceed the values listed in the table on page 4 of this specification, Table 1 of ASTM F1216 or the values submitted to the Owner/engineer by the contractor for this project’s CIPP wall design, whichever is greater.

Wall thickness of samples shall be determined as described in paragraph 8.1.6 of ASTM F1743. The minimum wall thickness at any point shall not be less than 87½% of the submitted minimum design wall thickness as calculated in paragraph 5.6 of this document.

Visual inspection of the CIPP shall be in accordance with ASTM F1743, Section 8.6.

Clean-up

Upon acceptance of the installation work and testing, the Contractor shall restore the project area affected by the operations to a condition at least equal to that existing prior to the work.

Payment

Payment for the work included in this section will be in accordance with the prices set forth in the proposal for the quantity of work performed. Items shall be measured and paid as follows:

RFP 320-200825TW CONTRACTOR: _______________________________

Standard Form of Informal Contract and General Conditions Page 10 of 49

Item 1: Light Cleaning & CCTV of Pipes – Measurement and payment shall be per linear foot of pipe televised and cleaned from edge of pipe to edge of pipe, rounded to the nearest foot.

Item 2: CIPP Lining of Pipes – Typically this is incidental to the lining.

Item 3: Bypass Pumping - Typically this is incidental to the lining.

Additional items such as heavy cleaning, protruding tap removal…. etc.

Progress payments will be made monthly based on the work performed during that period.

*Bidders are to provide brochures, product information and any other information that provides additional information on their product and its application process.

II. RFP SCHEDULE

Event Responsibility Date and Time

Issue RFP City Friday 1/16/2026

Mandatory Pre-bid Meeting City Wednesday 1/21/2026 10:00 am

Submit Written Questions Contractor Tuesday 1/27/2026

Provide Response to Questions City Thursday 1/29/2026

Submit Proposals Contractor Thursday 2/5/2026 2:30 pm

Contract Award City TBD

III. MANDATORY PRE-BID MEETING

Date: Wednesday, 1/21/2026 Time: 10:00 AM Eastern Time, 331 S Franklin St., Rocky Mount, NC 27804

Contact #: (252) 972-1229

Instructions: It is mandatory that each Vendor representative be present for a pre-bid meeting visit on Wednesday, 1/21/2026. Attendees shall meet promptly at 10:00 AM Eastern Time at 331 S Franklin St., 2nd floor, Conference

Room 3, Rocky Mount, NC 27804. All attendees must sign in upon arrival and clearly indicate the prospective

Vendor represented on the sign-in sheet.

The purpose of this visit is for all prospective Contractors to apprise themselves with the conditions and requirements which will affect the performance of the work called for by this Request for Proposals. Contractors must stay for the duration of the site visit. No allowances will be made for unreported conditions that a prudent Contractor would recognize as affecting the work called for or implied by this proposal.

Contractors are cautioned that any information released to attendees during the site visit, other than that involving the physical aspects of the facility referenced above, and which conflicts with, supersedes, or adds to requirements in this Request for Proposal, must be confirmed by written addendum before it can be considered to be a part of this proposal.

IV. QUESTIONS

Written questions shall be emailed to tracy.winfield@rockymountnc.gov by the date and time specified in the proposal schedule. Contractors will enter “RFP 320-200825TW – Questions” as the subject for the email.

mailto:tracy.winfield@rockymountnc.gov

RFP 320-200825TW CONTRACTOR: _______________________________

Standard Form of Informal Contract and General Conditions Page 11 of 49

Questions received prior to the submission deadline date, the Purchasing Associate's response, and any additional terms deemed necessary by the City of Rocky Mount will be posted in the form of an addendum to the City of Rocky

Mount website https://www.rockymountnc.gov/Bids.aspx and the North Carolina Department of Administration website https://evp.nc.gov/solicitations/ and shall become an Addendum to this RFP. No information, instruction, or advice provided orally or informally by any City personnel, whether made in response to a question or otherwise, concerning this RFP shall be considered authoritative or binding. Vendors shall rely only on written material contained in an Addendum to this RFP.authoritative or binding. Vendors shall rely only on written material contained in an

Addendum to this RFP.

V. MINORITY BUSINESS PARTICIPATION

The Bidder has the responsibility to make a good faith effort to solicit minority proposals and to attain the aspirational ten percent (10%) goal. We encourage all Bidders even MWBE/HUBs to obtain the aspirational goal where sub-contracting and supplier opportunities exist.

MWBE FIRM OWNERSHIP STATUS ADDRESS WORK TYPE

VI. PROPOSAL SUBMITTAL

Contractors interested in performing the services requested must submit the following information:

1. One (1) original copy and one (1) photocopy or digital (flash drive) of their RFP response including name, address, and phone number of contact person. RFP responses shall be mailed or hand delivered to:

City of Rocky Mount Purchasing Division - Tracy Winfield Attn: RFP 320-200825TW 331 S. Franklin Street Rocky Mount, NC 27804

All RFP responses shall be received no later than the date and time noted in the schedule on page 4. RFP responses may be sent via US Mail, FedEx, UPS, or hand delivered. Faxed or emailed RFP responses will not be accepted.

Bids will be opened publicly and read aloud in the atrium located on the first floor of the City Hall.

BID BOND

A Bid Security in the amount of five percent (5%) of the Bid must accompany each Bid a $500,000.00 or more. A 100% Performance Bond and 100% Payment Bond will be required from the successful bidder or any bids $300,000.00 or more.

VII. REFERENCES

Vendors shall provide at least three (3) different references for which your company has provided Services of similar size and scope to that proposed herein. The city of Rocky Mount may contact these users to determine the Services provided are substantially similar in scope to those proposed herein and Contractor’s performance has been satisfactory. The information obtained shall be considered in the evaluation of the quote. If city of Rocky Mount https://www.rockymountnc.gov/Bids.aspx https://evp.nc.gov/solicitations/

RFP 320-200825TW CONTRACTOR: _______________________________

Standard Form of Informal Contract and General Conditions Page 12 of 49 references are provided it cannot be counted towards your three (3) required references but may be included in addition to.

COMPANY NAME CONTACT NAME TELEPHONE NUMBER EMAIL

Optional: City of Rocky

Mount

VIII. CITY’S RIGHTS AND OPTIONS

The City reserves the following rights, which may be exercised at the City’s sole discretion:

• To supplement, amend, substitute or otherwise modify this RFP at any time;

• To cancel this RFP with or without the substitution of another RFP;

• To take any action affecting this RFP, this RFP process, or the Services or facilities subject to this RFP that would be in the best interests of the City;

• To issue additional requests for information;

• To require one or more Service Providers to supplement, clarify or provide additional information in order for the City to evaluate the Proposals submitted;

• To conduct investigations with respect to the qualifications and experience of each Service

Provider;

• To waive any defect or irregularity in any Proposal received;

• To reject any or all Proposals;

• To share the Proposals with City employees other than the Evaluation Committee or City advisory committees as deemed necessary;

• To award all, none, or any part of the Services that is in the best interest of the City, with one or more of the Service Providers responding, which may be done with or without re-solicitation.

• To discuss and negotiate with selected Service Provider(s) any terms and conditions in the

Proposals including but not limited to financial terms; and

• To enter into any Contract deemed by the City to be in the best interest of the City, with one or more of the Service Providers responding

RFP 320-200825TW CONTRACTOR: _______________________________

Standard Form of Informal Contract and General Conditions Page 13 of 49

ATTACHMENT A: PROPOSAL/ACCEPTANCE FORM

For

Sewer Main Relining FY26

RFP 320-200825TW

STREET OR ADDRESS COST

821 Stone Dr. $

505 Forest Hill Ave. $

804 Forest Hill Ave. $

812 Forest Hill Ave. $

820 Forest Hill Ave. $

108 Collington Ct. $

2608 Amherst Rd. $

2616 Amherst Rd. $

Park tennis court across from 816 Forest Hill Ave. $

Park tennis court across from 816 Forest Hill Ave. $

1701 Augustus Dr. $

1721 Augustus Dr. $

1733 Augustus Dr. $

1733 Augustus Dr. and Cloverdale Dr. $

1804 Augustus Dr. $

1812 Augustus Dr. $

Cloverdale Dr. between Augustus Dr. and Farmington Rd. $

Cloverdale Dr. between Lenoir Dr. and Farmington Rd. $

1705 Farmington Rd. $

1721 Farmington Rd $

1733 Farmington Rd $ 1801 Farmington Rd. $

TOTAL COST $

Respectively submitted this day of _____ _______20

(Contractor’s Name)

Federal ID#: By:

Witness: Title:

(Owner, partner, corp. Pres. Or Vice President) Address:

(Proprietorship or Partnership)

Attest: (corporation) Email Address: __________________________

(Corporate Seal)

By: License #:

Title:

(Corporation, Secretary. /Ass't Secretary.)

RFP 320-200825TW CONTRACTOR: _______________________________

Standard Form of Informal Contract and General Conditions Page 14 of 49

ATTACHMENT B: ACCEPTED by the City of Rocky Mount

For

Sewer Main Relining FY26

RFP 320-200825TW

City of Rocky Mount

Total amount accepted by the owner, including base proposal and proposal alternates:

By: ____________________________ ________________________ ________________ Name Title Date

By: Title: Purchasing Manager

Date:

RFP 320-200825TW CONTRACTOR: _______________________________

Standard Form of Informal Contract and General Conditions Page 15 of 49

ATTACHMENT C: G E N E R A L C O N D I T I O N S

1. GENERAL

It is understood and agreed that by submitting a proposal that the Contractor has examined these contract documents, drawings and/or specifications and has visited the site of the Work and has familiarized himself relative to the Work to be performed.

2. DEFINITIONS

Owner: "Owner" shall mean, The City of Rocky Mount

Contractor: "Contractor" shall mean the entity that will provide the services for the Owner.

Designer: The designer(s) are those referred to within this contract, or their authorized representatives. The Designer(s), as referred to herein, shall mean architect and/or engineer responsible for preparing the project plans and specifications. They will be referred to hereinafter as if each were of the singular number, masculine gender.

Contract Documents: “Contract Documents” shall consist of the Standard Form of Informal Bidding; General Conditions of the Contract; special conditions if applicable; Supplementary General Conditions; the drawing and specifications, including all bulletins, addenda or other modifications of the drawings and specifications incorporated into the documents prior to their execution; the proposal; the contract; the performance bond if applicable; and insurance certificates. All of these items together form the contract.

INTENT AND EXECUTION OF DOCUMENTS

The drawings and specifications are complementary, one to the other. That which is shown on the drawings or called for in the specifications shall be as binding as if it were both called for and shown. The intent of the drawings and specifications is to establish the scope of all labor, materials, transportation, equipment, and any and all other things necessary to provide a complete job. In case of discrepancy or disagreement in the Contract Documents, the order of precedence shall be: Form of Contract, specifications, large-scale detail drawings, small-scale drawings.

In such cases where the nature of the work requires clarification by the Designer/ Owner, the Designer/ Owner shall furnish such clarification. Clarifications and drawings shall be consistent with the intent of the Contract Documents and shall become a part thereof.

4. AS-BUILT MARKED-UP CONSTRUCTION DOCUMENTS

Contractor shall provide one complete set of legible “as-built” marked-up construction drawings and specifications recording any and all changes made to the original design during the course of construction. In the event no changes occurred, submit construction drawings and specifications set with notation “No Changes.” The Designer/Owner must receive “As-built” marked-up construction drawings and specifications before the final pay request can be processed.

5. SUBMITTAL DATA

The Contractor awarded the contract shall submit all specified submittals to the Owner/Designer. A minimum number of copies as specified by the owner, of all required submittal data pertaining to construction, performance and general dimensional criteria of the components listed in the technical specifications shall be submitted. No material or equipment shall be ordered or installed prior to written approval of the submittals by the Designer/Owner. Failure to provide submittal data for review on equipment listed in the technical specifications will result in removal of equipment by the Contractor at his expense if the equipment is not in compliance with the specifications.

RFP 320-200825TW CONTRACTOR: _______________________________

Standard Form of Informal Contract and General Conditions Page 16 of 49

6. SUBSTITUTIONS

In accordance with the provisions of G.S. 133-3, material, product, or equipment substitutions proposed by the bidders to those specified herein can only be considered during the bidding phase until five (5) days prior to the receipt of proposals or by the date specified in the pre proposal conference, when submitted to the Designer with sufficient data to confirm material, product, or equipment equality.

Submittals for proposed substitutions shall include the following information:

a. Name, address, and telephone number of manufacturer and supplier as appropriate.

b. Trade name, model or catalog designation.

c. Product data including performance and test data, reference standards, and technical descriptions of material, product, or equipment. Include color samples and samples of available finishes as appropriate.

d. Detailed comparison with specified products including performance capabilities, warranties, and test results.

e. Other pertinent data including data requested by the Designer to confirm product equality.

If a proposed material, product, or equipment substitution is deemed equal by the Designer to those specified, all bidders of record will be notified by Addendum.

7. WORKING DRAWINGS AND SPECIFICATIONS AT THE JOB SITE

The contractor shall maintain, in readable condition at his job site one complete set of working drawings and specifications for his work including all shop drawings. Such drawings and specifications shall be available for use by the owner, designer or his authorized representative.

The contractor shall maintain at the job site, a day-to-day record of work-in-place that is at variance with the contract documents. Such variations shall be fully noted on project drawings by the contractor and submitted to the designer upon project completion and no later than 30 days after acceptance of the project.

8. MATERIALS, EQUIPMENT, EMPLOYEES

a. The contractor shall, unless otherwise specified, supply and pay for all labor, transportation, materials, tools, apparatus, lights, power, fuel, heat, sanitary facilities, water, scaffolding and incidentals necessary for the completion of his work, and shall install, maintain and remove all equipment of the construction, other utensils or things, and be responsible for the safe, proper and lawful construction, maintenance and use of same, and shall construct in the best and most workmanlike manner, a complete job and everything incidental thereto, as shown on the plans, stated in the specifications, or reasonably implied therefrom, all in accordance with the contract documents.

b. All materials shall be new and of quality specified, except where reclaimed material is authorized herein and approved for use. Workmanship shall at all times be of a grade accepted as the best practice of the particular trade involved, and as stipulated in written standards of recognized organizations or institutes of the respective trades except as exceeded or qualified by the specifications.

c. Upon notice, the contractor shall furnish evidence as to quality of materials.

d. Products are generally specified by ASTM or other reference standard and/or by manufacturer's name and model number or trade name. When specified only by reference standard, the Contractor may

RFP 320-200825TW CONTRACTOR: _______________________________

Standard Form of Informal Contract and General Conditions Page 17 of 49 select any product meeting this standard, by any manufacturer. When several products or manufacturers are specified as being equally acceptable, the Contractor has the option of using any product and manufacturer combination listed. However, the contractor shall be aware that the cited examples are used only to denote the quality standard of product desired and that they do not restrict bidders to a specific brand, make, manufacturer or specific name; that they are used only to set forth and convey to proposals the general style, type, character and quality of product desired; and that equivalent products will be acceptable. Request for substitution of materials, items, or equipment shall be submitted to the designer for approval or disapproval; the designer prior to the opening of proposals shall make such approval or disapproval. Alternate materials may be requested after the award if it can clearly be demonstrated that it is an added benefit to the owner and the designer and owner approves.

e. The designer is the judge of equality for proposed substitution of products, materials or equipment.

f. If at any time during the construction and completion of the work covered by these contract documents, the language, conduct, or attire of any workman of the various crafts be adjudged a nuisance to the owner or designer, or if any workman be considered detrimental to the work, the contractor shall order such parties removed immediately from grounds.

g. The Contractor shall cooperate with the designer and the owner in coordinating construction activities.

h. The Contractor shall maintain qualified personnel and effective supervision at the site at all times during the project and exercise the appropriate quality control program to ensure compliance with the project drawings and specifications. The designer is responsible for determining compliance with the drawings and specifications.

9. CODES, PERMITS AND INSPECTIONS

The Contractor shall obtain the required permits, if required, give all notices, and comply with all laws, ordinances, codes, rules and regulations bearing on the conduct of the work under this contract. If the Contractor observes that the drawings and specifications are at variance therewith, he shall promptly notify the Designer in writing. If the Contractor performs any work knowing it to be contrary to such laws, ordinances, codes, rules and regulations, and without such notice to the Owner, he shall bear all cost arising there from.

All work under this contract shall conform to the current North Carolina Building Code and other state and national codes as are applicable.

All fire alarm work shall be in accordance with the latest State Construction Office (SCO) Guidelines for Fire Alarm Installation (NFPA72). Where the contract documents are in conflict with the SCO guidelines, the SCO guidelines shall govern. The Contractor shall be responsible for all the costs for the correction of the work where he installs it in conflict with the latest edition of the SCO Guidelines for Fire Alarm Installation.

10. PROTECTION OF WORK, PROPERTY, THE PUBLIC AND SAFETY

a. The contractors shall be jointly responsible for the entire site and the building or construction of the same and provide all the necessary protections, as required by the owner or designer, and by laws or ordinances governing such conditions. They shall be responsible for any damage to the owner's property or of that of others on the job, by them, their personnel, or their subcontractors, and shall make good such damages. They shall be responsible for and pay for any damages caused to the

*Inspection and certification of compliance by local authorities is necessary if an architect or engineer was not employed on the project.

RFP 320-200825TW CONTRACTOR: _______________________________

Standard Form of Informal Contract and General Conditions Page 18 of 49 owner. All contractors shall have access to the project at all times, except as indicated in the Supplemental General Conditions.

b. The contractor shall provide cover and protect all portions of the structure when the work is not in progress, provide and set all temporary roofs, covers for doorways, sash and windows, and all other materials necessary to protect all the work on the building, whether set by him, or any of the subcontractors. Any work damaged through the lack of proper protection or from any other cause, shall be repaired or replaced without extra cost to the owner.

c. No fires of any kind will be allowed inside or around the operations during the course of construction without special permission from the designer and owner.

d. The contractor shall protect all trees and shrubs designated to remain in the vicinity of the operations by building substantial boxes around it. He shall barricade all walks, roads, etc., as directed by the designer to keep the public away from the construction. All trenches, excavations or other hazards in the vicinity of the work shall be well barricaded and properly lighted at night.

e. The contractor shall provide all necessary safety measures for the protection of all persons on the job, including the requirements of the A.G.C. Accident Prevention Manual in Construction, as amended, and shall fully comply with all state laws or regulations and North Carolina State Building Code requirements to prevent accident or injury to persons on or about the location of the work. He shall clearly mark or post signs warning of hazards existing, and shall barricade excavations, elevator shafts, stairwells and similar hazards. He shall protect against damage or injury resulting from falling materials and he shall maintain all protective devices and signs throughout the progress of the work.

f. The contractor shall adhere to the rules, regulations and interpretations of the North Carolina

Department of Labor relating to Occupational Safety and Health Standards for the Construction Industry (Title 29, Code of Federal Regulations, Part 1926, published in Volume 39, Number 122, Part II, June 24, 1974, Federal Register), and revisions thereto as adopted by General Statutes of North Carolina 95-126 through 155.

i. In the event of emergency affecting the safety of life, the protection of work, or the safety of adjoining properties, the contractor is hereby authorized to act at his own discretion, without further authorization from anyone, to prevent such threatened injury or damage. Any compensation claimed by the contractor on account of such action shall be determined as provided for under Article 13(b).

j. Any and all costs associated with correcting damage caused to adjacent properties of the construction site or staging area shall be borne by the contractor. These costs shall include but not be limited to flooding, mud, sand, stone, debris, and discharging of waste products.

11. SUBCONTRACTS AND SUBCONTRACTORS

The Contractor is and remains fully responsible for his own acts or omissions as well as those of any subcontractor or of any employee of either. The Contractor agrees that no contractual relationship exists between the subcontractor and the Owner in regard to the contract, and that the subcontractor acts on this work as an agent or employee of the Contractor.

12. CONTRACTOR-SUBCONTRACTOR RELATIONSHIPS

The Contractor agrees that the terms of these Contract Documents shall apply equally to each Subcontractor as to the Contractor, and the Contractor agrees to take such action as may be necessary to bind each Subcontractor to these terms. The Contractor further agrees to conform to the Code of Ethical Conduct as adopted by the Associated General Contractors of America, Inc., with respect to Contractor-Subcontractor relationships. The Owner reserves the right to limit the amount of portions of work to be subcontracted as hereinafter specified.

RFP 320-200825TW CONTRACTOR: _______________________________

Standard Form of Informal Contract and General Conditions Page 19 of 49

13. CHANGES IN THE WORK AND CLAIMS FOR EXTRA COST

a. The owner may have changes made in the work covered by the contract. These changes will not invalidate and will not relieve or release the contractor from any guarantee given by him pertinent to the contract provisions. These changes will not affect the validity of the guarantee bond and will not relieve the surety or sureties of said bond. All extra work shall be executed under conditions of the original contract.

b. Except in an emergency endangering life or property, no change shall be made by the contractor except upon receipt of approved change order from the designer, countersigned by the owner authorizing such change. No claim for adjustments of the contract price shall be valid unless this procedure is followed.

In the event of emergency endangering life or property, the contractor may be directed to proceed on a time and material basis whereupon the contractor shall proceed and keep accurately on such form as specified by the designer or owner, a correct account of costs together with all proper invoices, payrolls and supporting data. Upon completion of the work the change order will be prepared as outlined under either Method "c(1)" or Method "c(2)" or both.

c. In determining the values of changes, either additive or deductive, contractors are restricted to the use of the following methods:

1. Where the extra work involved is covered by unit prices quoted in the proposal, or subsequently agreed to by the Contractor, Designer, an Owner the value of the change shall be computed by application of unit prices based on quantities, estimated or actual as agreed of the items involved, except is such cases where a quantity exceeds the estimated quantity allowance in the contract by one hundred percent (100%) or more. In such cases, either party may elect to proceed under subparagraph c (2) herein. If neither party elects to proceed under c (2), then unit prices shall apply.

2. The contracting parties shall negotiate and agree upon the equitable value of the change prior to issuance of the change order, and the change order shall stipulate the corresponding lump sum adjustment to the contract price.

d. Under Paragraph “b” and Methods "c(2)" above, the allowances for overhead and profit combined shall be as follows: all contractors (the single contracting entity (prime), his subcontractors(1st tier subs), or their sub-subcontractors (2nd tier subs, 3rd tier subs, etc.) shall be allowed a maximum of 10% on work they each self-perform; the prime contractor shall be allowed a maximum of 5% on contracted…