RFP-31-2027.pdf

23 October 2026

Building Automation System Evaluation, installation of Building Automation Systems (BAS), replacement of existing systems, and maintenance for the purposes of improved occupant comfort and efficiencies.

23 October 2026

Open 10/23/2026, 8:00 AM PDT Type Request for Proposal (RFP) Close 12/2/2026, 4:00 PM PST Number RFP-31-2027 Currency US Dollar

Sealed Until 12/2/2026, 4:00 PM PST

Contacts Lynn Bybee lynn.bybee@multco.us

Phone +1 503-988-7544 ext. 87544

Commodity Codes Commodity Code Description 72101000 Building Construction, Maintenance/Repair 72121103 Commercial & office building renovation & repair service

23 October 202623 October 202623 October 202623 October 202623 October 202623 October 202623 October 202623 October 202623 October 2026 mailto:lynn.bybee@multco.us

Description IMPORTANT: Suppliers who do not currently have access to the Multco Marketplace Supplier Portal will need to complete the "MMP Supplier Access Request Form". In order to allow the County sufficient time to review your request, the MMP Supplier Access Request form should be completed no fewer than 5 days prior to the Sourcing Event closing date.

OPTIONAL PRE-PROPOSAL CONFERENCE:

There will be an optional virtual pre-proposal conference for this sourcing event.

RFP-31-2027 Optional Pre-Proposal Tuesday, November 3 · 8:30am Google Meet joining info Video call link: https://meet.google.com/qeb-qkdg-wsc Or dial: (US) +1 636-498-4572 PIN: 670 522 077# More phone numbers: https://tel.meet/qeb-qkdg-wsc?pin=2798847977202

Attendance at the Pre-Proposal Conference is encouraged, but is not required for proposal eligibility.

All questions in regards to the Sourcing Event must be submitted through the Q & A board.

PROPOSAL SUBMISSION INSTRUCTIONS

Please read all provided information. Any questions should be directed to the Q & A Board in the Tools section of the Sourcing Event prior to the last day for questions.

Per Informational Instructions and Breakdown for Questions (Attachment D.1) upload as described in Proposal Questions section. Upload responses to individual questions as directed in Proposal Questions section.

When responding to questions, do not include a cover sheet, links to websites, or material that is not specifically requested. Cover pages, pages exceeding the limit stated in the questions, links, or information not directly responding to the question will be removed and will not be evaluated. Provide responses as a single PDF file.

Evaluators will assess proposals solely on the merits of the information provided, without regard to the identity of the proposer. Incumbents should not assume that evaluators have any knowledge of their past performance or experience.

Note: Sample Contract Attachments are sample documents and are for informational purposes only. You do not need to complete these as part of your proposal.

CONFIDENTIALITY

If your Proposal has confidential information, follow the requirements in the CONFIDENTIALITY statement in the Prerequisites section when submitting your Proposal.

SERVICE DESCRIPTION, FUNDING AND CONTRACTING INFORMATION

PURPOSE AND OVERVIEW

The Multnomah County Department of County Assets, Facilities and Property Management is seeking Proposers from whom it may purchase Building Automation Systems Repairs and Maintenance. This Solicitation does not include repairs or maintenance of Siemens Building Automation Systems without a replacement or modifications. This Solicitation does not include capital projects such as installation of new Building Automation Systems. Work will be as needed by the County.

INTRODUCTION AND PROGRAM HISTORY

FPM is responsible for providing and maintaining safe, cost efficient space for all County programs. FPM manages over three million square feet of general office, library, court, jail, probation office, clinic, shop, warehouse and other types of specialized space largely owned by the County in about 130 locations. FPM is also responsible for overseeing the long term capital requirements of these building assets through a balance of capital management and building disposition strategies. Specific direct services provided by FPM include:

https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=Multnomah

• Property management and customer service;

• Full maintenance provided by internal trade groups & contracted services;

• Lease administration;

• Long term County facilities strategic portfolio management;

• Project management for capital and strategic projects;

• 24/7 Response to facility related emergencies throughout the year; and

• Environmental, health and safety support services.

FPM provides an annual assessment of all Capital facility needs and develops a specific strategy consistent with available funding which permits the completion of improvements in a carefully planned approach. FPM ensures compliance with important policies and statutory requirements such as, Federal, State and local regulations, high performance green building policies, Oregon's Certification Office for Business Inclusion and Diversity (COBID) policies and incorporates sustainable practices. FPM provides project management services including planning, design, and construction services in a way that takes into account the needs of operating programs and the need to accomplish work in a cost effective manner and results in buildings that are usable and functional for their intended uses.

GOALS, VALUES AND OTHER IMPORTANT CONSIDERATIONS

The County is composed of various departments, each responsible for providing different services to the public. FPM is responsible for maintaining the County’s facility assets and making sure that all building systems are operational to ensure optimal work environments for the various departments in the County. Therefore, FPM’s goal for the contract resulting from this solicitation is to award it to a company that has the experience with the various pieces of equipment covered under the contract; an experienced, well trained, diverse and professional workforce; the ability to provide preventative maintenance, repair and emergency services; access to replacement parts to repair and maintain the various pieces of equipment covered under the contract; values sustainability and focuses on providing opportunities to minority, women and emerging small businesses.

It is also important for proposers to understand the diversity of buildings that will be covered under the contract resulting from the solicitation. The County occupies and FPM maintains jails, detention facilities, health clinics, libraries, courthouses, etc. Due to the operations at these facilities, proposer’s workforce will be required to pass a background check; need to be comfortable with servicing equipment at the various facilities; and will be required to interact with County employees in a professional and respectful manner.

The County values, supports and nurtures diversity, and will have the expectation that any firm contracting with the County will become a partner in fostering diversity with dignity and respect.

TARGET POPULATION SERVED

Multnomah County Citizens

FUNDING

Local funding

Funding of the work described in this Sourcing Event is not guaranteed. Fluctuations in funding year to year should be expected. The County cannot assure that any particular level of work will be assigned and the contract will permit the County to add or remove work as necessary depending on availability of funding.

BUYER ATTACHMENTS

The following documents for this bid are available for view and download on the Buyer Attachments page of this Sourcing Event. The Buyer Attachments page includes the following:

• Procedural Instructions - This includes "Instructions for Bidders" and Contract Award Procedures

• Proposal Review Technical Assistance for COBID firms

• Attachment A- Scope of Work

• Attachment B- Sample Building Automation System Project

• Attachment C.1 – Informational Breakdown of Question Evaluation Values

• Attachment C.2 - Question 2.1.1

• Attachment C.3 - Question 2.1.2

• Attachment C.4 - Question 2.2.1

• Attachment C.5 - Question 2.2.2

• Attachment C.6 - Question 2.2.3

• Attachment C.7 - Question 2.2.4

• Attachment C.8 - Question 2.3

• Attachment C.9 - Question 2.4.1

• Attachment C.10 - Question 2.4.2

• Attachment C.10 - Question 2.4.3

• Attachment D- FPM Specifications and Standards

• Sample Goods Agreement Template

• Cooperative Purchasing Vendor Agreement

SCOPE OF SERVICES

Contractor shall provide the evaluation, installation of new Building Automation Systems (BAS), replacement of existing systems, and maintenance for the purposes of improved occupant comfort, efficient operation of building systems, reduction in energy consumption and operating costs, and improved life cycle of utilities. The Contractor shall furnish all labor, tools, equipment, materials, incidentals, personnel, coordination and mobilization to perform Building Automation Services.

Evaluation work includes but is not limited to:

• For each BAS, review the system and provide an assessment of and recommendations with regard to the condition, level of functionality, age, possible obsolescence, possible need for upgrades or replacement, etc.

of all or any portion of the system.

• Continuous improvement. Consult and advise County on how best to continuously improve operational practices and energy efficiency of BAS within the County Portfolio.

• Identify, troubleshoot, and improve mechanical deficiencies.

• Increase energy efficiency.

• Continuously evaluate system performance and recommend measures for future improvement.

• Adhere to standard operating procedures (SOP), for each building as defined by the commissioning agent, Contractor, and the County Operations & Maintenance (O&M) staff; for monitoring system performance and maintaining efficient operations. The Contractor understands SOP’s differ for each building and will change over time as changes are made to buildings.

• Investigate and recommend where monitoring devices may improve and allow better monitoring of BAS to increase efficiency and performance. Work with the County to install monitoring devices.

• Software Assessment: The Contractor shall review the BAS software installed on the BAS Operator Workstations (OWS) and/or Servers to determine if the software needs to be upgraded.

o If the software needs to be upgraded, it shall be ascertained if upgrading the software is possible with the current operating system / computer combination.

• BAS OWS / Server Assessment: The Contractor shall review the condition of the BAS OWSs and/or Servers to determine if the hardware is in need of being upgraded or replaced.

• Missing BAS OWS: Under circumstances where a BAS OWS is found to be missing (typically a laptop computer) the Contractor shall determine what hardware / software is needed.

• Additional BAS Assessments: The Contractor shall also report on the following:

o Condition of Network Devices and Quality of Communications o Condition of Controller Enclosures and Power Supplies o Condition of End-Devices (Sensors, Actuators, VFDs, etc.)

o Hot/Cold Zones o Humidity Concerns o Pressurization Concerns

Installation of new systems to an existing building work includes but is not limited to:

• Consult and advise County on how best to continuously improve operational practices and energy efficiency of BAS within the County Portfolio.

• Assist the County in developing energy management best practice report templates and dashboards.

Implement new report templates and dashboards, mutually agreed to by the Contractor and the County, in a timely manner.

• The new system must be able to:

o Create customized applications, to address County needs, and implement new applications mutually agreed to by Contractor and County in a timely manner.

o Assist the County to create, monitor and analyze trend groups from the BAS using the AN and industry-wide benchmarking.

• Develop weather and space normalization metrics for evaluating energy consumption variables.

Replacement of existing systems:

• Consult and advise County on how best to continuously improve operational practices and energy efficiency of BAS within the County Portfolio.

• Investigate and recommend where replacement systems may improve and allow better monitoring of BAS to increase efficiency and performance.

• Review and evaluate the operation of the County Portfolio BAS for performance relative to expected outcomes, and make recommendations for improvement.

• The replacement system must be able to:

o Create customized applications, to address County needs, and implement new applications mutually agreed to by Contractor and County in a timely manner.

o Assist the County to create, monitor and analyze trend groups from the BAS using the AN and industry-wide benchmarking.

o Develop weather and space normalization metrics for evaluating energy consumption variables.

Typical maintenance work includes but is not limited:

Types of Work. Types of Additional Work include the following and other work within Contractor’s expertise:

• BAS capital/operational improvement projects.

• Assist with the integration of third party systems into the County Portfolio.

• Retrofit pneumatic controls to direct digital controls.

• Retrofit pneumatic control components to electrical components.

• Expand BAS into additional County buildings where operational efficiencies can be gained.

• Lighting control system installation and integration.

• Provide energy efficiency auditing and project planning.

• Other BAS or HVAC related activities as required for optimal system performance.

• Provide retro-commissioning services to enhance overall building performance.

• Electrical Services.

• Arc flash hazard analysis.

• Power system studies.

• On-call services.

• Preventative maintenance.

• Thermography.

• Operational improvements, retrofits, or reconditioning projects.

• Technical support.

• Other electrical services as requested by County.

• BAS maintenance and repair

• Technical Support Services

• On a monthly basis, review and evaluate the operation of the County Portfolio BAS for performance relative to expected outcomes

• Install latest system software updates

• Upgrade firmware to ensure BAS compatibility

• Identify, troubleshoot, and improve mechanical deficiencies

• Increase energy efficiency

• Continuously evaluate system performance and recommend measures for future improvement

• Repair work includes all necessary preparatory work related to specific repairs.

• All work must be performed in accordance with manufacturer's recommendations.

• Provide technical support to County staff, during office hours, to maximize capabilities.

Provide on-site training to County staff as requested by County Authorized Representative.

Training will be for the purpose of ensuring County staff is knowledgeable in how to successfully monitor and operate the BAS systems.

Training may be requested due to:

• Changes of software versions;

• Changes in standard equipment; and

• New software and hardware.

If the County feels the training is insufficient to allow proper monitoring and operations of the BAS then, at the request of the County Authorized Representative, Contractor will provide additional training at no charge.

Work shall consist of installation of new systems, replacement of existing systems, and maintenance.

The Contractor shall furnish all labor, tools, equipment, materials, incidentals, personnel, coordination and mobilization.

The Contractor shall provide technical support to County staff, during office hours, to maximize capabilities.

Response Time

The Contractor shall be available for work 24 hours a day, seven (7) days a week. Hourly rates shall commence upon arrival on site. Contractor shall arrive at site prepared to conduct the work described. Reasonable supply trips will be approved at the County's discretion. Travel time may not be reimbursed. The County reserves the right to approve overtime and swing shift hours if deemed necessary during the performance of the contract. Contractor shall provide an emergency telephone number for off hour services requests.

Contractor and Project Manager will estimate the work hours for each project in advance. Materials needed for the project will either be purchased by the County or by the Contractor, as agreed upon for each project. If any project requires building permit(s), the contractor is responsible for acquiring permits, cost of permits will be reimbursed by the County. The Contractor will work under the County's and other venue’s Master Permit Log as required. Venues without a master log contractor will be responsible for all permits required and pass the cost back to the County.

Non-emergency service response. Contractor shall provide non-emergency phone response within one (1) business day of notification and provide an on-site response at a mutually agreed to time with the County.

Emergency service response. Contractor shall provide continuous, emergency response service on a twenty-four (24) hour a day, seven (7) day a week, three hundred and sixty-five (365) days a year basis to repair all reported BAS system failures associated or related to the Work to be performed by the Contractor (“Emergency Work”).

Given the nature of the BAS, should a system fail to operate properly, the Contractor shall: (i) provide emergency phone response within two (2) hours of notification, (ii) provide an on-site response within four (4) hours of receiving notice from the County, and (ii) begin Work immediately upon arriving on site and continuously and aggressively pursue a solution to the failure until the system is operating properly to the satisfaction of the County Authorized Representative or designee.

In the event that a BAS system is not back in operation within forty-eight (48) hours after an Emergency Work notice, the County may take the necessary steps to place the BAS in operation. All costs incurred by the County in returning the system to service shall be paid to the County by the Contractor.

PREVAILING WAGE

Prevailing Wage Rates apply to this project for the repairs and maintenance work. Contractor shall comply fully with the provisions of ORS 279C.800 through 279C.870. The Contractor shall pay workers at no less than the specified minimum hourly rate of wage as provided in the Oregon Bureau of Labor and Industries (BOLI) publication titled "Prevailing Wage Rates for Public Works Contracts in Oregon, which is incorporated herein by reference, https://www.oregon.gov/boli/WHD/PWR/pages/pwr_state.aspx. Every subcontract shall contain a provision requiring payment of prevailing wage pursuant to the provisions of ORS 279C.800 through 279C.870.

Current Prevailing Wage Rate and Apprentice Rates: Effective September 3, 2026.

PERFORMANCE AND PAYMENT BONDS

Payment and performance bonds will be requested, at the discretion of the County Authorized Representative, as needed, by project, and where required, shall be obtained by Contractor, before Work begins.

FISCAL REQUIREMENTS AND REPORTING

To be determined at Contract negotiation.

PERFORMANCE MEASURES/PERFORMANCE CONTRACTING

To be determined at Contract negotiation.

CONTRACT NEGOTIATION

The County will initiate contract negotiations with the responsive and responsible Proposer(s) with the highest scoring proposal(s). Multnomah County may, at its option, elect to negotiate general contract terms and conditions, services, pricing, implementation schedules, and such other terms as the County determines are in the County’s best interest. If negotiations fail to result in a contract, the County reserves the right to terminate the negotiations and initiate contract negotiations with the next highest scoring responsive and responsible Proposer. This process may continue until a contract agreement is reached.

CONTRACT AWARD

Through this Sourcing Event process, the County is seeking to award multiple contracts. Award, as determined by the County, will be made to the responsible Proposers whose Proposals the County determines is most advantageous to the County based on the evaluation process and evaluation factors described in this Sourcing Event.

After the seven (7) calendar-days intent-to-award protest period has expired and the County has resolved any or all protests, the County will proceed with the final awards. The County reserves the right to award a contract to the responsible Proposer(s) that has/have met the minimum Proposal requirements and has /have received the highest total score(s) for the technical Proposal requirements.

Multnomah County strongly encourages the participation of Minority-Owned, Women-Owned, and Emerging Small Businesses and Organizations in providing these services.

CONTRACT TERM

Fixed term with options. The contract term shall be five (5) years. The County shall have the option to renew this contract for one (1) additional five (5) year period(s).

COOPERATIVE PURCHASING

Other public agencies may establish contracts or price agreements directly with the awarded contractor under the terms, conditions and prices of the original contract pursuant to ORS 279A.215 and agreement by the selected Contractor to extend the terms, conditions and prices of the original contract.

INSURANCE REQUIREMENTS

Exhibit 2 of the attached Sample Contract reflects the minimum insurance required of a Contractor to provide this service. Additional insurance coverage may be required depending on the key features of service delivery chosen by the Contractor. Final insurance requirements will be subject to negotiation between, and mutual agreement of, the parties prior to contract execution.

COMPENSATION AND METHOD OF PAYMENT

All Work provided under this Contract shall be on an hourly, time and materials basis.

All administrative expenses (including, but not limited to, any fees associated with office or administrative support or resources, insurance, certifications required by Contractor in its normal course of business, and any expenses associated with processing County’s payments) shall be included in Contractor’s hourly rates. Parking expenses and parking fines will not be reimbursed.

Price Adjustments All hourly rates shall be protected from increase for the first year of the contract. Thereafter, hourly rate adjustments may be proposed in writing not less than sixty (60) days prior to the contract anniversary date and be addressed directly to Program Representative. Requested annual increases must be based on the CPI Index for the Urban Wage Earners and Clerical Workers, Western Region (CPI-W), or successor index, and shall not exceed two percent (2%) Any increases in excess of two percent (2%) must be reviewed and approved by the County prior to increases becoming effective. The County may, at its sole discretion, request additional documentation justifying the requested increase above the allowable two percent (2%). The County shall have the option to either accept the price increase, enter into negotiations, or terminate the contract.

MINIMUM REQUIREMENTS

At the time of proposal submission, Proposers must meet the following minimum requirements. Failure to provide any of the required documents or meet any of the below requirements shall result in rejection of the proposal.

1. The Proposal response must be received by Multnomah County Purchasing no later than 4:00 P.M. local Portland time on the proposal submission deadline.

2. Proposer Representations and Certifications

3. The Proposer must certify that they agree to the Proposers Representation and Certification terms in the Prerequisite page of the Sourcing Event.

At the time of Contracting, Proposers must meet the following minimum requirements. Failure to provide any of the required documents or meet any of the below requirements shall result in a determination of non-responsiveness and may result in award to the next highest proposer.

1. Proposers must be legal entities, currently registered to do business in the State of Oregon (per ORS 60.701).

2. Proposers must submit verification that all insurance requirements are met and a current year W-9.

3. Proposers must have a completed Pre-Award Risk Assessment if federal funds are used for this Sourcing Event. (See Procedural Instructions in the Buyer Attachments page of this Sourcing Event)

Required to View Event

Prerequisites Required to Enter Bid

23 October 2026

1. Proposer/Bidder agrees to receive all correspondence electronically and are responsible for keeping their supplier portal updated with current contact information.

2. CONFIDENTIALITY - Please read the statutory requirements in the prerequisite link.

3. Please review the statements in this certification regarding Assurances, Certification Regarding Debarment, Suspension and Other Responsibility Matters and Certification Regarding Conflict of Interest.

23 October 202623 October 202623 October 202623 October 202623 October 202623 October 202623 October 2026

Buyer Attachments

1. How to Complete and Submit a Response to a Sourcing Event - MMP Supplier Guide

2. Procedural Instructions_Proposals 04_02_2024.pdf

3. Attachment A- Scope of Work.pdf

4. Attachment B- Sample Building Automation System Project.pdf

5. Attachment C.1- Informational Instructions and Breakdown for Questions.pdf

6. Attachment C.2- Question 2.1.1.pdf

7. Attachment C.3- Question 2.1.2.pdf

8. Attachment C.4- Question 2.2.1.pdf

9. Attachment C.5- Question 2.2.2.pdf

0. Attachment C.6- Question 2.2.3.pdf

1. Attachment C.7- Question 2.2.4.pdf

2. Attachment C.8- Question 2.3.1.pdf

3. Attachment C.9- Question 2.4.1.pdf

4. Attachment C.10- Question 2.4.2.pdf

5. Attachment C.11- Question 2.4.3.pdf

6. Attachment D- FPM Specifications and Standards.pdf

7. RFP-31-2027 - Cooperative Purchasing Vendor Agreement.pdf

8. SAMPLE+Goods+Agreement+Template.pdf

23 October 202623 October 202623 October 202623 October 202623 October 202623 October 2026 https://multco.us/file/73233/download https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDMzNzIyLTE1OTM0NDg5MDRQcm9jZWR1cmFsIEluc3RydWN0aW9uc19Qcm9wb3NhbHMgMDRfMDJfMjAyNC5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDMzNzIyLTIxMDQ1NzI4MzVBdHRhY2htZW50IEEtIFNjb3BlIG9mIFdvcmsucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDMzNzIyLTIxMDQ1NzQxMTJBdHRhY2htZW50IEItIFNhbXBsZSBCdWlsZGluZyBBdXRvbWF0aW9uIFN5c3RlbSBQcm9qZWN0LnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDMzNzIyLTIxMTYzMDY3OTBBdHRhY2htZW50IEMuMS0gSW5mb3JtYXRpb25hbCBJbnN0cnVjdGlvbnMgYW5kIEJyZWFrZG93biBmb3IgUXVlc3Rpb25zLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDMzNzIyLTIxMTYzMDcwNzNBdHRhY2htZW50IEMuMi0gUXVlc3Rpb24gMi4xLjEucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDMzNzIyLTIxMTYzMTEwMjVBdHRhY2htZW50IEMuMy0gUXVlc3Rpb24gMi4xLjIucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDMzNzIyLTIxMTYzMTA0NzRBdHRhY2htZW50IEMuNC0gUXVlc3Rpb24gMi4yLjEucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDMzNzIyLTIxMTYzMTEwNzNBdHRhY2htZW50IEMuNS0gUXVlc3Rpb24gMi4yLjIucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDMzNzIyLTIxMTYzMTIyMDBBdHRhY2htZW50IEMuNi0gUXVlc3Rpb24gMi4yLjMucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDMzNzIyLTIxMTYzMTE5NjhBdHRhY2htZW50IEMuNy0gUXVlc3Rpb24gMi4yLjQucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDMzNzIyLTIxMTYzMTIyODZBdHRhY2htZW50IEMuOC0gUXVlc3Rpb24gMi4zLjEucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDMzNzIyLTIxMTYzMTI2MzNBdHRhY2htZW50IEMuOS0gUXVlc3Rpb24gMi40LjEucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDMzNzIyLTIxMTYzMTI5MjNBdHRhY2htZW50IEMuMTAtIFF1ZXN0aW9uIDIuNC4yLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDMzNzIyLTIxMTYzMTQzMDhBdHRhY2htZW50IEMuMTEtIFF1ZXN0aW9uIDIuNC4zLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDMzNzIyLTIxMTYzMTUwMTJBdHRhY2htZW50IEQtIEZQTSBTcGVjaWZpY2F0aW9ucyBhbmQgU3RhbmRhcmRzLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDMzNzIyLTIxMTY5NTQxOTBSRlAtMzEtMjAyNyAtIENvb3BlcmF0aXZlIFB1cmNoYXNpbmcgVmVuZG9yIEFncmVlbWVudC5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDMzNzIyLTE1ODA4NjY1MDZTQU1QTEUrR29vZHMrQWdyZWVtZW50K1RlbXBsYXRlLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1.1: Company Certification Information - This section is not scored Instructions:

1.1.1 State of Incorporation

1.1.2 Date of Incorporation

1.1.3

ASSURANCES - Proposer attests that Proposer is either a non-resident proposer or a resident proposer (as described in Representation and Certification Prerequisite and ORS 279A.120) of the State of _________ and has not discriminated against any minority, women, or emerging small business enterprises certified under ORS 200.055 or a business enterprise that is owned or controlled by or that employs a disabled veteran as defined in ORS 408.225 in obtaining any required subcontracts, in accordance with ORS 279A.110. Enter state of residency here:

1.1.4 Where Proposer is unable to certify to any of the statements in Proposer Representations and Certifications of the Prerequisite, Proposer shall provide an explanation to their offer here.

1.1.5

The Proposer certifies to the best of its knowledge and believes that neither it nor any of its principal participants and agents has or has had the following relationships with the specific firm(s)/individual(s), identified in this sourcing event, which may be determined to be an organizational conflict of interest. I understand that based on the information provided by Proposer, Multnomah County may exclude the Proposer from further consideration and may withdraw its selection if the real or apparent organizational conflict of interest cannot be avoided or mitigated. Proposer further certifies that the degree and extent of the relationship of the Proposer with these named firm(s)/individual(s) will be fully disclosed:

1.1.6 Upload additional explanation as needed

1.1.7 Name of person submitting the Proposal:

1.1.8 Title of person submitting the Proposal:

1.1.9 I represent that I am at least eighteen (18) years of age.

1.1.10 I represent that the printing of my name and the submittal of a Proposal is intended to authenticate this writing and to have the same force and effect as my manual signature.

1.1.11 I represent that I am either authorized to bind the Proposer, or that I am submitting the Proposal on behalf of and at the direction of the Proposer's representative authorized to contractually bind the Proposer.

1.1.12 I represent that the Proposer and/or its applicable representative(s) has reviewed the information contained in this Proposal and that the information submitted is accurate.

Group 2.1: Programmatic Questions - Experience and Qualifications (25%) Instructions:

2.1.1 Question 2.1.1: Similar Project Experience:

Respond to the question set out in Buyers Attachment C.2. Response is limited five (5) pages total. Provide as a single PDF file. (60% Programmatic – Experiences and Qualifications)

2.1.2

Question 2.1.2: Technician Skillset:

Respond to the question set out in Buyers Attachment C.3.

Response is limited to two (2) pages total. Resumes will not count against the page limit. Provide as a single .pdf file. (40% Programmatic – Experiences and Qualifications Group)

Group 2.2: Group 2.2: Programmatic Questions - Project Approach (40%) Instructions:

2.2.1 Question 2.2.1: Project Approach: Respond to the question set out in Buyers Attachment C.4. Response is limited to four (4) pages. Provide as a single .pdf file.

(30% Programmatic – Project Approach)

2.2.2 Question 2.2.2: Customer Service: Respond to the question set out in Buyers Attachment C.5. Response is limited to three (3) pages. Provide as a single .pdf file.

(30% Programmatic – Project Approach)

2.2.3 Question 2.2.3: Training Opportunities: Respond to the question requirements in Buyers Attachment C.6. Response is limited to four (4) pages. Provide as a single .pdf file. (30% Programmatic – Project Approach)

2.2.4 Question 2.2.4: Warranty: Respond to the question set out in Buyers Attachment C.7.

Response is limited to four (4) pages. Provide as a single .pdf file. Limit of four (4) pages. (10% Programmatic – Project Approach)

Group 2.3: Group 2.3: Sample Project Pricing (10%) Instructions:

23 October 202623 October 202623 October 202623 October 202623 October 2026

2.3.1 Question 2.3.1: Sample Project Pricing: Respond to the question requirements in Buyers Attachment C.8.

Response is limited to three (3) pages. Provide as a single .pdf file. (100% Programmatic – Pricing)

Group 2.4: Responsible Business Practice Questions (25%) Instructions:

2.4.1 Question 2.4.1: Sustainable Business Practices:

Respond to the question set out in Buyers Attachment C.9. Response is limited to one

(1) page. Provide as a single .pdf file. (33% Programmatic – Responsible Business Practices Group)

2.4.2

Question 2.4.2: Corporate Social Responsibility:

Respond to the question set out in Buyers Attachment C.10. Response is limited to one

(1) page. Provide as a single .pdf file. (33% Programmatic – Responsible Business Practices Group)

2.4.3

Question 2.4.3: Equitable Business Practices:

Respond to the question set out in Buyers Attachment C.11. Response is limited to one

(1) pages. Provide as a single .pdf file. (34% Programmatic – Responsible Business Practices Group)

Group 3.1: Cooperative Agreement - Not Scored Instructions:

3.1.1 Submit completed cooperative agreement form.

23 October 202623 October 202623 October 202623 October 202623 October 2026

Product Line Items Product Line Items

There are no Items added to this event.

23 October 202623 October 202623 October 202623 October 2026

Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 FPM: Building Automation System 1 USD - US Dollar

DO NOT RESPOND TO ITEMS

23 October 202623 October 202623 October 2026