RFP 3-B164-P-00299-00 Site Preparation for ARM AMF3 Instrument Site.pdf

U. S. Department of Energy Laboratory Managed by UChicago Argonne, LLC

RESTRICTIVE NOTICE

THE DRAWINGS AND SPECIFICATIONS INCLUDED IN THIS SOLICITATION ARE THE PROPERTY OF UCHICAGO

ARGONNE, LLC AND MAY ONLY BE FOR THE EXPRESS PURPOSE OF PREPARING A RESPONSE TO THIS SOLICITATION.

FURTHER DISSEMINATION OF DRAWINGS AND SPECIFICATIONS OTHER THAN TO POTENTIAL INDIVIDUAL

SUBCONTRACTORS AND/OR SUPPLIERS IS PROHIBITED, AND MAY SUBJECT THE DISSEMINATOR TO CIVIL

PENALTIES. THIS NOTICE SHALL BE MADE KNOWN TO AND BE APPLICABLE TO ALL POTENTIAL INDIVIDUAL

SUBCONTRACTORS AND/OR SUPPLIERS. DRAWINGS AND SPECIFICATIONS MAY NOT BE PLACED ON THE INTERNET

WITHOUT THE PRIOR WRITTEN PERMISSION OF UCHICAGO ARGONNE, LLC.

July 27, 2023

To All Prospective Offerors:

Subject: Request for Proposal (RFP) No. 3-B164-P-00299-00

Site Preparation for ARM AMF3 Instrument Site

UChicago Argonne, LLC (“Argonne” or “Laboratory”) operator of Argonne National Laboratory under Prime Contract No. DE-AC02-06CH11357 with the U.S. Department of Energy (DOE), has a requirement for Site Preparation for ARM AMF3 Instrument Site. With this RFP, you are invited to furnish a firm fixed-price proposal for this requirement.

All work is to be performed in accordance with the drawings listed in the specifications and specifications entitled, “Site Preparation for ARM AMF3 Instrument Site”, Revision 1 dated

07/26/23 (Enclosure No. 1. D.).

For your company’s information and use in preparing its proposal, we are providing the following applicable provisions.

1. DESCRIPTION AND LOCATION OF WORK

A proposal is requested for base work and optional work as follows.

All base and optional work is to be performed in accordance with the drawings listed in the specifications entitled, “Site Preparation for ARM AMF3 Instrument Site,” ANL

Document Number: J2001-101-W-T001, Revision 1 dated 07/26/23.

A. BASE PROPOSAL (Base Scope)

The work consists of the furnishing of all materials, labor, supervision, equipment, tools, and appurtenances necessary for performing the design and engineering as necessary to produce a facility sufficient to support all equipment

Nicholas Hitzler Procurement Specialist 2

Financial Management and Procurement Services Procurement Department

Argonne National Laboratory 9700 South Cass Avenue, Bldg. 201 Lemont, IL 60439

(630)252-6804 nhitzler@anl.gov

RFP No. 3-B164-P-00299-00 and staff for the AMF3 Research Site located in Moulton, AL near latitude

34.3445, longitude -87.3384. This location is in the Bankhead National Forest

(BNF), Black Warrior Work Center (BWWC). The work is split into two main sites - the main office site, which includes the instrument site to the south of the main office, and the tower site. The site must adhere to the technical criteria outlined in the specifications. Design or engineering shall include the work of

Design Professionals, such as architects, engineers, or others as required.

B. OPTIONS

1. Option No. 1 – Storm Shelters

The contractor shall provide all labor, materials, tools, equipment, supervision, and all necessary appurtenances for office area and instrument field storm shelters. All work is to be performed in accordance with the drawings listed in the specifications entitled, “Site Preparation for ARM AMF3 Instrument Site,” ANL

Document Number: J2001-101-W-T001, Revision 1 dated 07/26/23.

The Laboratory may exercise the Option work by issuing contract modification(s) at any time, but no later than 10/31/23. If and when the Laboratory exercises the

Option, the work shall be completed 12/31/23.

2. Option No. 2 – Office Parking and all necessary appurtenances for office area parking. All work is to be performed in accordance with the drawings listed in the specifications entitled, “Site Preparation for ARM AMF3 Instrument Site,” ANL Document Number:

J2001-101-W-T001, Revision 1 dated 07/26/23.

3. Option No. 3 – Office Sidewalk and all necessary appurtenances for office area sidewalk. All work is to be performed in accordance with the drawings listed in the specifications entitled,

4. Option No. 4 – Tower Parking and all necessary appurtenances for tower site parking. All work is to be performed in accordance with the drawings listed in the specifications entitled,

5. Option No. 5 – Instrument Field Fencing and all necessary appurtenances for instrument field fencing. All work is to be performed in accordance with the drawings listed in the specifications entitled,

6. Option No. 6 – Instrument Field Parking and all necessary appurtenances for instrument field parking. All work is to be performed in accordance with the drawings listed in the specifications entitled,

7. Option No. 7 – Instrument Field Portable Toilets and all necessary appurtenances for instrument field portable toilets. All work is to be performed in accordance with the drawings listed in the specifications entitled, “Site Preparation for ARM AMF3 Instrument Site,” ANL Document

Number: J2001-101-W-T001, Revision 1 dated 07/26/23.

C. EVALUATION OF OPTIONS

1. The Laboratory will evaluate proposals for award purposes by adding the Option Prices and the Base Proposal price. Evaluation of the option does not obligate the Laboratory to exercise the Option.

2. The Laboratory may reject a proposal as nonresponsive if the prices proposed are materially unbalanced. A proposal is materially unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated in relation to cost for other work, and if there is a reasonable doubt that the proposal will result in the lowest overall cost to the Laboratory even though it may be the low evaluated bid, or if it is so unbalanced as to be tantamount to allowing an advanced payment.

3. Offerors shall submit proposal prices for Base Work and all Option

Work.”

2. SMALL BUSINESS SIZE STANDARDS

This acquisition is not set aside for small business however for informational purposes the applicable annual receipt criterion for a small business concern in this area of construction is a concern that had average annual receipts for the preceding three (3) years not exceeding $45 Million (NAICS CODE 236220).

3. PRE-PROPOSAL MEETING

A virtual Pre-Proposal Meeting is scheduled for 3:00pm, local prevailing time, 08/01/23. The meeting can be accessed by the following link Click here to join the meeting. The meeting provides an opportunity to discuss and clarify this RFP. However, nothing said or represented in the meeting shall be deemed to modify RFP requirements unless followed by a written amendment. Prospective offerors are requested to submit written questions relative to the RFP in advance of the meeting so the contract specialist may prepare responses.

A site tour is scheduled for 08/03/23 at 10:00am in Moulton, Alabama at the

Bankhead National Forrest, Black Warrior Work Center. All General Contractors shall coordinate their subcontractor attendance for the site tour.

4. EXPLANATION OR INTERPRETATION OF RFP DOCUMENTS

Any prospective offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing to the Procurement Official by close of business (5:00 P.M.), 08/09/23. Oral explanations or instructions given before the award of a contract will not be binding. Any information given by Argonne to a prospective offeror concerning a solicitation will be furnished promptly by Argonne to all other prospective offerors as an amendment to the solicitation, if that information is https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzVmMTZiZjAtY2M4NC00NmU1LWE3OGMtYzY5ODY4ODFiMDQz%40thread.v2/0?context=%7b%22Tid%22%3a%220cfca185-25f7-49e3-8ae7-704d5326e285%22%2c%22Oid%22%3a%224f0db833-de2c-4767-aa7f-0bc29935767b%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzVmMTZiZjAtY2M4NC00NmU1LWE3OGMtYzY5ODY4ODFiMDQz%40thread.v2/0?context=%7b%22Tid%22%3a%220cfca185-25f7-49e3-8ae7-704d5326e285%22%2c%22Oid%22%3a%224f0db833-de2c-4767-aa7f-0bc29935767b%22%7d necessary in submitting proposals or if the lack of it would be prejudicial to other prospective offerors.

5. PERIOD OF PERFORMANCE

Work on site will commence within ten (10) calendar days after the effective date of the contract. The base work shall be completed not later than 10/31/23.

6. INSURANCE

Certificates of insurance of the types and in the amounts set forth in “Bonds and

Insurance” clause in the enclosed Appendix A, Argonne Terms and Conditions for Fixed-

Price Construction Contracts (Enclosure No. 1. B.), will be required of your company before physical work at the site commences. In accordance with paragraph (g) of “Bonds and Insurance” clause, all policies shall provide by appropriate language that UChicago

Argonne, LLC, the University of Chicago, and the United States Government are additional insureds, that the insurance afforded by such policies is primary insurance, and that all rights of the insurer for contribution from other insurers of UChicago Argonne, LLC, the University of Chicago and the United States Government are waived.

7. DAVIS-BACON COMPLIANCE

The minimum wages paid laborers and mechanics engaged in construction work within the scope of this request shall be in accordance with the U.S. Department of Labor minimum wage determination in effect on the date of the solicitation (see the applicable

Labor Standards clauses in the enclosed Appendix A - Enclosure No. 1. B.). The appropriate determination will be attached to the contract as “Appendix-Wage Rates.” A sample copy of “Appendix-Wage Rates” setting out the wage rates now in effect is included with this RFP (Enclosure No. 1. F.). Enclosure No. 5, below, provides a detailed explanation for the method in which contractors are required to submit certified payrolls. Argonne currently holds the licensing agreement with LCPtracker and the use of its system will be free to all contractors and/or subcontractors

8. ILLINOIS OCCUPATION AND USE TAXES

Any resulting contract will be exempt from Illinois Occupation and Use Taxes.

9. NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS

All offers shall be in compliance with FAR 52.225-9 Buy American – Construction

Materials, FAR 52.225-140 Notice of Buy American Requirement – Construction

Materials, and FAR 52.225-11 Buy American – Construction Materials under Trade

Agreements of Appendix A. In accordance with the terms of Appendix A, all offerors shall appropriately identify and notify the Procurement Official of any foreign construction material planned for use under this requirement as soon as it is anticipated and with the submission of the offer.

10. PAYMENT BOND

If the contract exceeds $35,000.00, the successful offeror will be required to furnish

Argonne with a Payment Bond (Enclosure No. 1. G.) within (10) calendar days after the effective date of the contract in a form and with sureties satisfactory to Argonne. (see the

“Bonds and Insurance” clause and the “Additional Bond Security” clause in the enclosed

Appendix A (Enclosure No. 1. B.).

11. PERFORMANCE BOND

If the contract exceeds $150,000.00, the successful offeror will be required to furnish

Argonne with a Performance Bond (Enclosure No. 1. H.) within (10) calendar days after the effective date of the contract in a form and with sureties satisfactory to Argonne. (see the “Bonds and Insurance” clause and the “Additional Bond Security” clause in the enclosed Appendix A (Enclosure No. 1. B.).

12. SUBMISSION, MODIFICATION, REVISION, AND WITHDRAWAL OF

PROPOSALS

(1) Proposals and modifications to proposals shall be submitted electronically to nhitzler@anl.gov.

(2) The first page of the proposal must show--

(i) The solicitation number;

(ii) The name, address, and telephone and email address of the offeror; and

(iii) Name, title, and signature of person authorized to sign the proposal.

(3) Late proposals and revisions.

Any proposal received at the designated email in the solicitation after the exact time specified for receipt of offers will not be considered unless it is received before award is made and it is in the best interest of the Laboratory.

(4) Proposals submitted in response to this solicitation shall be in English and in U.S.

dollars, unless otherwise permitted by the solicitation.

(5) Offerors may submit modifications to their proposals at any time before the solicitation closing date and time, and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

(6) Proposals may be withdrawn at any time before award. Withdrawals are effective upon receipt of notice by the Laboratory Procurement Official.

13. SAFETY PERFORMANCE REQUIREMENTS

Offerors and their subcontractors shall have a record of good safety performance in order to be determined responsible and, therefore, eligible for contract award by the

Laboratory.

14. PRE-AWARD SURVEY

The Laboratory may conduct a pre-award survey to confirm any information furnished by the apparent successful offeror. The Laboratory may also require other evidence such as, but not limited to, said offeror’s managerial, financial, technical, safety and other capabilities, the existence of which the Laboratory determines is necessary for the successful performance of the contract.

The apparent successful offeror must affirmatively demonstrate its responsibility, and, if requested by the Laboratory, the responsibility of its proposed subcontractors.

15. PROPOSAL SUBMITTAL INSTRUCTIONS AND OTHER ADMINISTRATIVE

ITEMS

Enclosure No. 1, below, represents the anticipated contractual vehicle format, including standard terms and scope of work.

These enclosures are provided for your company’s information and review only. Unless otherwise negotiated, it is anticipated that said terms will be incorporated into any resultant agreement. Request for waivers or deviations from any terms or conditions must be specified in writing along with justifications for deletion or waiver. Excessive exceptions may be grounds to deem an offer non-responsive.

Your attention is directed to the enclosed documents which constitute requirements for this RFP and should be fully complied with as indicated. Note that this is a Request for

Proposal, not a contract.

Argonne will award a contract to the responsible offeror whose offer, by conforming to the solicitation, will be most advantageous to Argonne, considering only price and the price-related factors specified elsewhere in the solicitation.

Argonne reserves the right to accept or reject any or all proposals if that is determined to be in the best interest of Argonne. Award may be made without discussion; and hence, your company’s proposal should be submitted initially on the most favorable terms. It is brought to your company’s attention that the authorized Argonne Procurement Official is the only individual who can legally commit Argonne to the expenditure of funds in connection with this proposed procurement. This RFP does not commit Argonne to pay any cost for the preparation and submission of a proposal.

Your firm fixed price proposal should be submitted on the enclosed Proposal Form

(Enclosure No. 4) and should include acknowledgment of all amendments/addenda issued under this RFP.

The following three (3) documents shall be fully executed and returned with your proposal:

• Enclosure No. 2 - “Pre-Award Information” including “Booklet of Representations and Certifications”, ANL 70-B. If any item in Enclosure No. 2 does not apply, please mark N/A.

• Enclosure No. 3 - Argonne National Laboratory Contractor Safety Information

Questionnaire, PFS-525.

• Enclosure No. 4 - Proposal Form.

Your proposal should be submitted electronically to nhitzler@anl.gov on or before 12:00

P.M. (noon), local prevailing time 08/11/23.

Your offer should be effective for a period of sixty (60) days from the proposal due date. If you have any questions pertaining to this RFP, contact Nicholas Hitzler/nhitzler@anl.gov.

Enclosure No. 1: (Contract Articles and Special Provisions applicable to any resultant contract):

A. Sample Fixed-Price Construction Contract, ANL-21 amended for RFP No. 3-B164-P-

00299-00.

B. Appendix A, Argonne Terms and Conditions for Fixed Price Construction Contracts, ANL-526 (May 16, 2023), and Appendix A-1, Supplemental Conditions for Fixed Price

Construction Contracts, dated 07/27/23.

Appendix A, ANL-526 (May 16, 2023) has been modified to amend paragraph (i) of

Clause 8 Environment, Safety & Health.

“(i) Equipment and Tool Inspection

Prior to the use of tools, the contractor must conduct a tool and equipment inspection.

Upon arrival, and at any time during the job, the Laboratory or its representative may inspect contractor tools for compliance with OSHA, applicable work site requirements, and industry standards. Unsatisfactory tools must be tagged out of service and removed from the work site by the end of the work shift.”

C. Appendix B, Affirmative Action Requirements, PD-115 (May 2001).

D. Appendix C, Drawings and Specifications entitled, “Site Preparation for ARM AMF3

Instrument Site”, Revision 1 dated 07/26/23.

E. Appendix D-8-Construction, Intellectual Property Provisions - Construction Requiring

Delivery of Data PD-101 (June 2020).

F. Appendix E, Wage Rates

General Decision Number AL20230088, Modification No. 2, dated 04/07/23, and

General Decision Number AL20230108, Modification No. 0, dated 01/06/23.

G. Form ANL-22, Payment Bond (October 31, 2006). (Do not complete at this time, for reference only)

H. Form ANL-24, Performance Bond (October 31, 2006). (Do not complete at this time, for

I. Certificate of Labor Compliance, ANL-564 (5/97). (Do not complete at this time, for

J. U.S. Department of Labor Payroll Form, WH-347 (Nov 1998) and Instructions for completion. (Do not complete at this time, for reference only)

Enclosure No. 2: “Pre-Award Information” including “Booklet of Representations and

Certifications”, ANL 70-B, 06/06/22.

Enclosure No. 3: Argonne National Laboratory Contractor Safety Information

Questionnaire, PFS-525 (8/05).

Enclosure No. 4: Proposal Form dated 07/27/23.

Enclosure No. 5: LCP Tracker System Information dated March 17, 2015.

Sincerely, Nicholas Hitzler

Procurement Specialist 2/Procurement Official

Procurement Department

NAH/nah

Enclosures

SOURCE TITLE AND DATE

Appendix B Appendix B - Affirmative Action Requirements (05/03/01)

Appendix D8 Construction Appendix D8 Construction Intellectual Propert (06/29/20)

Appendix A-Construction Appendix A Fixed-Price Construction Terms and (05/16/23)

SOURCE TITLE AND DATE

Appendix B Appendix B - Affirmative Action Requirements (05/03/01)

Appendix A-Construction Appendix A Fixed-Price Construction Terms and (04/07/23)

SOURCE TITLE AND DATE

Appendix B Appendix B - Affirmative Action Requirements (05/03/01)

Appendix A-Construction Appendix A Fixed-Price Construction Terms and (01/19/23)

SOURCE TITLE AND DATE

Appendix B Appendix B - Affirmative Action Requirements (05/03/01)

Appendix A-Construction Appendix A Fixed-Price Construction Terms and (12/10/21)