RFP 27-28 General Maintenance_ Repair_ and Operations Services.pdf

REQUEST FOR PROPOSAL

October 13, 2026 PURCHASING DEPARTMENT San Felipe Del Rio Consolidated Independent School District 315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002 830-778-4062 Please submit proposal no later than:

Tuesday, October 27, 2026_________ Am) 2:00 Pm)

Price to be F.O.B. DESTINATION and must be extended.

RFP 27-28

GENERAL MAINTENANCE, REPAIR, AND OPERATIONS SERVICES

The San Felipe Del Rio Consolidated Independent School District is requesting proposal for the attached General Maintenance, Repair, and Operations Services Due date no later than 2:00 p.m. on Tuesday, October 27, 2026.

The San Felipe Del Rio CISD has partnered with Bonfire Interactive allowing vendors to submit bids and proposals digitally.

Vendors are requested to visit the San Felipe Del Rio CISD Bonfire Portal, and then follow the link to the Bonfire vendor registration page to register your company.

Registration is free and easy!

Once done, you will be able to submit your response to this and future solicitations submitted by the SFDRCISD.

If you need assistance with your registration or the submittal of your bid/proposal response, please reach out to the Bonfire Support Team at support@gobonfire.com

Thank you for your continued interest in doing business with us.

Exclude Federal and State Tax.

BY: Juan Gallegos, Jr.

PURCHASING COORDINATOR

RFP 27-28

https://sfdr-cisd.bonfirehub.com/portal/?tab=login mailto:support@gobonfire.com

RFP CONTINUATION SHEET

San Felipe Del Rio Consolidated I.S.D.

315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002

ELECTRONIC SUBMISSION

1. Access the Bonfire portal at: https://sfrd-cisd.bonfirehub.com

The San Felipe Del Rio CISD will use Bonfire for communicating all bid documents, receive any questions or inquiries, issue any associated Addenda, and post award notices.

2. Bidders can contact Bonfire at Support@GoBonfire.com for technical questions related to the Bonfire portal or visit Bonfire’s help forum at https://vendorsupport.gobonfirecom/hc/en-us Bid submissions shall be prepared in the file formats listed under ‘Requested Information’ for this opportunity in Bonfire.

3. Bid submissions may be amended by the Bidder directly in Bonfire, but only before the submission deadline.

4. Minimum system requirements include Microsoft Edge, Google Chrome, Safari, or Mozilla Firefox. JavaScript and browser cookies must be enabled. Bonfire has built-in lockbox technology that will date stamp submittals and will keep all bids locked until the bid opening date and time. The maximum upload file size is 1000MB. Documents should not be embedded with uploaded files, as the embedded files will not be accessible or evaluated.

RFP 27-28

https://sfrd-cisd.bonfirehub.com/ mailto:Support@GoBonfire.com https://vendorsupport.gobonfirecom/hc/en-us

315 Griner Street/P.O. Box 428002

GENERAL CONDITIONS

1. The San Felipe Del Rio Consolidated Independent School District is requesting a proposal for General Maintenance, Repair, and Operations Services effective from the DATE OF BID AWARD THROUGH JUNE 30, 2027, with the option to renew bid for the 2027-2028 and 2028-2029 school calendar years if deemed in the best interest of the district. It being understood the district will be the sole judge as to the best interest. Renewal will be automatic unless a selected vendor is notified otherwise.

2. The District intends to award this solicitation to multiple qualified vendors for the contract period, based on service categories, vendor qualifications, and the District’s operational needs.

3. Cancellation of this award will take place if either of the following conditions are observed:

a) The vendor proceeds in a manner that does not comply with the bid terms & conditions of bid award.

b) The vendor does not carry out the provisions of this award in its true intent and meaning implicated in the scope of work.

4. Upon written notification the vendor will be served notice to provide satisfactory compliance to the award without penalty. If the vendor neglects or refuses to follow such notice, the San Felipe Del Rio CISD will cancel the bid award.

5. The School District is exempt from all applicable Federal and State Taxes. Tax exempt information will be furnished upon request.

6. All contracts and agreements between merchants and the San Felipe Del Rio

Consolidated Independent School District shall strictly adhere to the statutes as set forth in the Uniform Commercial Code as last amended in 1990 by the American Law Institute in the National Conference of Commissioners on Uniform State Laws. (Reference: Uniform Commercial Code, 1990 official text).

7. The District reserves the right to waive formalities and irregularities and to award proposal to one or multiple vendors based on the vendor best meeting the needs of the SFDRCISD. It being understood the District will be the sole judge as to the best interest.

8. The bid is a firm offer that shall be irrevocable and open for acceptance for sixty

(60) days from the date of submission of bids.

9. The following is required when submitting an invoice for payment.

1) Invoices shall reference purchase order number

2) Invoice will be in duplicate

315 Griner Street/P.O. Box 428002

GENERAL CONDITIONS (cont.)

10. Payment, will be net thirty (30) days after acceptance of delivery or receipt of correct invoice, whichever comes later.

11. During the performance of this contract, the contractor agrees not to discriminate against any employee or applicant for employment because of race, color, national origin, age, religion, gender, marital or veteran status, sexual orientation, or handicapping condition.

12. The San Felipe Del Rio Consolidated Independent School District will not be financially responsible for any additional work done beyond the scope, detail and/or intent of information as stated on authorized purchase order.

13. Rejection Of Proposal – The SFDRCISD reserves the right to reject any and or all proposals and it is not the policy of the SFDRCISD to award contracts for a purchase or services on the basis of price alone;

other controlling factors may be considered.

14. The vendor shall comply with District visitor procedures, campus access requirements, safety policies, and applicable laws while performing services on District property. The District may establish additional access, identification, and safety requirements based on the location and nature of the work.

15. The vendor shall identify applicable warranties for labor, parts, and materials.

Warranty terms shall be disclosed in the proposal or applicable service quotation. The vendor shall address deficiencies in authorized work in accordance with the contract and agreed warranty provisions.

16. The District does not guarantee a minimum quantity of service requests, work orders, or expenditures under this solicitation. Services shall be requested based on District needs, available funding, and authorized purchasing procedures.

I have reviewed and fully agree to all the General Conditions and Specifications outlined in the RFP document.

Signature of Approved Company Representative Print Name

Email address Phone #

315 Griner Street/P.O. Box 428002

SPECIFICATIONS / PRICING

San Felipe Del Rio Consolidated Independent School District (the "District") is soliciting proposals from qualified and experienced vendors to provide general maintenance, repair, and operations services for various District campuses, facilities, departments, and equipment.

The selected vendor(s) shall provide labor, materials, equipment, tools, and technical expertise necessary to perform maintenance, inspections, troubleshooting, repairs, and related services as requested and authorized by the District.

Services may include, but are not limited to, the following:

1. General building maintenance and repairs.

2. Mechanical equipment maintenance and repairs.

3. Equipment maintenance and repairs throughout the District, including commercial ice makers, refrigeration units, freezers, coolers, and other related equipment. Equipment may include, but is not limited to, the following brands:

Manitowoc, Scotsman, Koolaire, Frigidaire, Hotpoint, KitchenAid, Whirlpool, Samsung, and other manufacturers.

4. Preventive maintenance and equipment inspections.

5. Troubleshooting and repair of equipment malfunctions.

6. Replacement of defective parts and components.

7. Emergency and on-call maintenance services.

8. Other related maintenance and operational services as requested by the District.

The District may issue service requests to the awarded vendor(s) based on operational needs, available funding, and approved purchase orders. All work shall be performed in accordance with applicable laws, regulations, safety requirements, manufacturer recommendations, and District policies.

The scope of services is not limited to the items listed above. The District reserves the right to request additional related maintenance and repair services that are consistent with the purpose of this solicitation and the awarded contract.

315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002

PRICING

• Regular labor rate / Per Hour $________________

• Emergency labor rate / Per Hour $________________

• Diagnostic/service call fee / per visit $________________

• Preventive maintenance / Per service $_________________

• Travel/mobilization fee / Per visit $________________

• After-Hours/Weekend/Holiday Labor Rate / Per Hour $________________

RFP 27-28

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315 Griner Street/P.O. Box 428002

A. AWARDEE shall furnish a Public Liability Policy to the district in the following Minimal Amounts:

Proof of Insurance is required with your quote

INSURANCE REQUIREMENTS – PROOF OF INSURANCE WILL BE

REQUIRED FOR GENERAL LIABILITY, AUTOMOBILE LIABILITY, AND

WORKERS’ COMP. INSURANCE LIMITS WILL BE $1,000,000.00 PER

OCCURRENCE ON GENERAL LIABILITY, $1,000,000.00 ON AUTO, AND

STATUTORY LIMITS ON WORKERS’ COMP. THESE REQUIREMENTS

APPLY TO ALL CATEGORIES WHERE SERVICES ARE PROVIDED ON A

SAN FELIPE DEL RIO CISD SITE.

Section 406.096 of the Labor Code and the Office of the Attorney General of the State of Texas has ruled all persons providing services on a real property project on district grounds must have worker’s compensation insurance. (DM-300, Letter Opinion 92-60).

BID BOND IS REQUIRED AT THE TIME OF SUBMISSION, 5% OF BID PRICE WHEN REQUESTED.

PAYMENT AND PREFORMANCE BONDS SHALL BE PRESENTED TO THE PURCHASING OFFICE

BEFORE ANY WORK TAKES PLACE, WHEN APPLICABLE.

PAYMENT BONDS WILL BE REQUIRED IF THE CONTRACT FOR SERVICES EXCEED $100,000.00