RFP 27-26 Refrigeration Temperature Monitoring Systems Services.pdf

REQUEST FOR PROPOSAL

PURCHASING DEPARTMENT Date: August 24, 2026 San Felipe Del Rio Consolidated Independent School District 315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002

Please submit proposal no later than:

Tuesday, September 8, 2026________ Am) 2:30 Pm) Price to be F.O.B. DESTINATION and must be extended.

RFP 27-26

REFRIGERATION TEMPERATURE MONITORING SYSTEMS &

SERVICES(FOOD SERVICE)

The San Felipe Del Rio Consolidated Independent School District is requesting proposals for the attached Refrigeration Temperature Monitoring Systems & Services (Food Service) Due date no later than 2:30 p.m. on Tuesday, September 8, 2026.

The San Felipe Del Rio CISD has partnered with EUNA Solutions/Bonfire, allowing vendors to submit the required bids and proposals digitally.

Vendors are requested to visit the San Felipe Del Rio CISD Bonfire Portal, and then follow the link to the Bonfire vendor registration page to register your company.

Registration is free and easy!

Once done, you will be able to submit your response to this and future solicitations submitted by the SFDRCISD.

If you need assistance with your registration or the submittal of your bid/proposal response, please reach out to the Bonfire Support Team at support@gobonfire.com

Thank you for your continued interest in doing business with us.

Exclude Federal and State Tax.

BY: Juan Gallegos, Jr.

PURCHASING COORDINATOR

RFP CONTINUATION SHEET

San Felipe Del Rio Consolidated I.S.D.

315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002

ELECTRONIC SUBMISSION

1. Access the Bonfire portal at: https://sfrd-cisd.bonfirehub.com

The San Felipe Del Rio CISD will use Bonfire for communicating all bid documents, receive any questions or inquiries, issue any associated Addenda and post-award notices.

2. Bidders can contact Bonfire at Support@GoBonfire.com for technical questions related to the Bonfire portal or visit Bonfire’s help forum at https://vendorsupport.gobonfirecom/hc/en-us Bid submissions shall be prepared in the file formats listed under ‘Requested Information’ for this opportunity in Bonfire.

3. Bid submissions may be amended by the Bidder directly in Bonfire, but only before the submission deadline.

4. Minimum system requirements include Microsoft Edge, Google Chrome, Safari, or Mozilla Firefox. JavaScript and browser cookies must be enabled. Bonfire has built-in lockbox technology that will date stamp submittals and will keep all bids locked until the bid opening date and time. The maximum upload file size is 1000MB. Documents should not be embedded with uploaded files, as the embedded files will not be accessible or evaluated.

315 Griner Street/P.O. Box 428002

GENERAL CONDITIONS

1. The Refrigeration Temperature Monitoring Systems & Services will be effective

UPON AWARD AND ENDING JUNE 30, 2027. The District reserves the right to extend the once-yearly contract for two consecutive years, 2027-2028 and 2028- 2029, if deemed in the best interest of the district. It being understood that the district will be the sole judge as to the best interest of the district.

2. The San Felipe Del Rio Consolidated Independent School District does not award proposal on low price alone; quality, availability and suitability to purpose are the controlling factors. It being understood the District reserves the right to determine such. Evaluation will be based on the following points: Overall Cost to District: 40 Points; Meets Specifications: 30 Points; Ability to Meet Terms, Conditions and Timelines of the Procurement: 10 Points; and Past Experience with District: 20 Points. Total: 100 Points.

3. AWARDEE must supply apparatus and supplies needed to perform the job.

4. The cafeteria manager must sign all invoices when the service is performed.

5. The District reserves the right to waive formalities and irregularities and to accept or reject each item separately or as a whole.

6. The District reserves the right to cancel the Refrigeration Temperature Monitoring

Systems & Services with the successful proposer by written notice for failure to comply with bid specifications or failure to provide quality service desired in the District cafeterias.

7. The proposal is a firm offer, which shall be irrevocable and open for acceptance for sixty (60) days from the date of submission of proposal.

8. All contracts and agreements between merchants and the San Felipe Del Rio

Consolidated Independent School District shall strictly adhere to the statutes as set forth in the Uniform Commercial Code as last amended in 1990 by the American Law Institute in the National Conference of Commissioners on Uniform State Laws. (Reference: Uniform Commercial Code, 1990 official text).

315 Griner Street/P.O. Box 428002

GENERAL CONDITIONS (cont.)

9. During the performance of this contract, the contractor agrees not to discriminate against any employee or applicant for employment because of race, color, national origin, age, religion, gender, marital or veteran status, sexual orientation or handicapping condition.

10. The District will award this bid to a single vendor for the contract period.

11. Upon written notification, the vendor will be served notice to provide satisfactory compliance to the award without penalty. If the vendor neglects or refuses to follow such notice, the San Felipe Del Rio CISD will cancel the bid award.

12. The School District is exempt from all applicable Federal and State Taxes.

Tax-exempt information will be furnished upon request.

13. Payment will be net thirty (30) days after acceptance of delivery or receipt of correct invoice, whichever comes later.

14. The San Felipe Del Rio Consolidated Independent School District will not be financially responsible for any additional work done beyond the scope, detail and/or intent of information as stated on authorized purchase order.

I have reviewed and fully agree to all the General Conditions and Specifications outlined in the RFP document.

Signature of Approved Company Representative Print Name

Email address Phone #

315 Griner Street/P.O. Box 428002

SPECIFICATIONS

SCOPE OF SERVICES

The awarded vendor shall provide monthly refrigeration temperature monitoring services for the District’s designated Food Service locations, including walk-in coolers, freezers, and other refrigeration units.

The system shall provide real-time temperature monitoring, cloud-based data storage, PC/mobile access, and alerts for high/low temperatures, power outages, low battery, doors left open, and communication failures.

The vendor shall provide and configure all required wireless sensors, cellular gateways with backup batteries, software, and user access for a minimum of eight (8) users.

Services shall include quarterly preventative maintenance at no additional cost, including inspection and calibration of temperature sensors to ensure accurate and reliable temperature readings. Preventative maintenance shall also include applicable software updates, technical support, and a minimum one-year manufacturer’s warranty on all hardware.

The vendor shall provide a monthly service report documenting monitoring activity, alerts, maintenance performed, temperature calibration, and identified issues. The District may add or remove locations and refrigeration units during the contract period.

315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002

PRICING / SPECIFICATIONS

Environment Temperature Monitoring System Brand/Model Number: ___________________________________________

Control Hub Type: _____________________________________________________

PC Access (Yes or No): _________________________________________________

APP/MOBILE ACCESS (Yes or No): _______________________________________

Number of Door Monitoring Sensors per Hub: ______________________________

Number of Users included in Monthly Monitoring Fee: _______________________

Dr. Lonnie Green Elementary, 905 Cantu Rd., Del Rio, Texas 78840 Combination Unit Cost for System Installation: $______________________________ Cost for Monthly Monitoring: $______________________________

Buena Vista Elementary, 100 Echo Valley Dr., Del Rio, Texas 78840 Combination Unit Cost for System Installation: $______________________________ Cost for Monthly Monitoring: $______________________________

Ceniza Hills Elementary, 401 Pitaya Lane, Del Rio, Texas 78840 Separate Unit Cost for System Installation: $______________________________ Cost for Monthly Monitoring: $______________________________

Del Rio Middle School, 72 Raymond Lozano Memorial Drive, Del Rio, Texas 78840 Separate Units Cost for System Installation: $______________________________ Cost for Monthly Monitoring: $______________________________

Dr. Fermin Calderon Elementary,1900 US Hwy 90 E, Del Rio, Texas 78840 Combination Unit Cost for System Installation: $______________________________ Cost for Monthly Monitoring: $______________________________

Ruben Chavira Elementary, 2253 S. US Hwy 277, Del Rio, Texas 78840 Combination Unit Cost for System Installation: $______________________________ Cost for Monthly Monitoring: $______________________________

RFP 27-26

FIL

L T

HIS

S

EC. IN

B

ID

TA

BLE

P

ROVID

ED

315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002

PRICING (cont.)

San Felipe Memorial Middle School, 1201 W. Garza, Del Rio, Texas 78840 Combination Unit Cost for System Installation: $______________________________ Cost for Monthly Monitoring: $______________________________

Lamar Elementary, 301 Waters Street, Del Rio, Texas 78840 Combination Unit Cost for System Installation: $______________________________ Cost for Monthly Monitoring: $______________________________

Garfield Middle School, 300 W. Martin, Del Rio, Texas 78840 Combination Unit Cost for System Installation: $______________________________ Cost for Monthly Monitoring: $______________________________

Student Guidance Learning Center, 916 E 7th St., Del Rio, Texas 78840 Combination Unit Cost for System Installation: $______________________________ Cost for Monthly Monitoring: $______________________________

Irene Cardwell Elementary, 2003 North Main Street, Del Rio, Texas 78840 Combination Unit Cost for System Installation: $______________________________ Cost for Monthly Monitoring: $______________________________

Del Rio High School, 100 Memorial Drive, Del Rio, Texas 78840 Separate Units Cost for System Installation: $______________________________ Cost for Monthly Monitoring: $______________________________

Del Rio Freshman Campus, 90 Memorial Drive, Del Rio, Texas 78840 Combination Unit Cost for System Installation: $______________________________ Cost for Monthly Monitoring: $______________________________

District Warehouse, Unit One (1), 124 Wildcat Drive, Rear, Del Rio, Texas 78840 Cooler/Freezer Combination Unit Cost for System Installation: $______________________________ Cost for Monthly Monitoring: $______________________________

District Warehouse, Unit Two (2), 124 Wildcat Drive, Del Rio, Texas 78840 Freezer, Stand Alone Unit Cost for System Installation: $______________________________ Cost for Monthly Monitoring: $______________________________

RFP 27-26

FI

LL

T

HI

S

SE

C.

IN

B

ID

TA

BL

E

PR

OV

ID

ED

315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002

PRICING (cont.)

District Warehouse, Unit Three (3), 124 Wildcat Drive, Del Rio, Texas 78840 Freezer, Stand Alone Unit Cost for System Installation: $______________________________ Cost for Monthly Monitoring: $______________________________

District Warehouse, Unit Four (4), 124 Wildcat Drive, Del Rio, Texas 78840 Freezer, Combination Unit Cost for System Installation: $______________________________ Cost for Monthly Monitoring: $______________________________

District Warehouse, Unit Six (6), 124 Wildcat Drive, Del Rio, Texas 78840 Freezer, Stand Alone Unit Cost for System Installation: $______________________________ Cost for Monthly Monitoring: $______________________________

District Warehouse, Unit Seven (7), 124 Wildcat Drive, Del Rio, Texas 78840 Freezer, Stand Alone Unit Cost for System Installation: $______________________________ Cost for Monthly Monitoring: $______________________________

RFP 27-26

FI

LL

T

HI

S

SE

C.

IN

B

ID

TA

BL

E

PR

OV

DE

D

315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002

INSURANCE

Below are required insurance and bonds, when applicable.

Proof of Insurance is required with your quote

INSURANCE REQUIREMENTS – PROOF OF INSURANCE WILL BE REQUIRED FOR GENERAL

LIABILITY, AUTOMOBILE LIABILITY, AND WORKERS’ COMP. INSURANCE LIMITS WILL BE

$1,000,000.00 PER OCCURRENCE ON GENERAL LIABILITY, $500,000.00 ON AUTO, AND

STATUTORY LIMITS ON WORKERS’ COMP. THESE REQUIREMENTS APPLY TO ALL

CATEGORIES WHERE SERVICES ARE PROVIDED ON A SAN FELIPE DEL RIO CISD SITE.

BID BOND IS REQUIRED AT THE TIME OF SUBMISSION, 5% OF BID PRICE .

PAYMENT AND PREFORMANCE BONDS SHALL BE PRESENTED TO THE PURCHASING OFFICE

BEFORE ANY WORK TAKES PLACE, WHEN APPLICABLE.

PAYMENT BONDS WILL BE REQUIRED IF THE CONTRACT FOR SERVICES EXCEED

$100,000.00

Section 406.096 of the Labor Code and the Office of the Attorney General of the State of Texas has ruled all persons providing services on a real property project on district grounds must have worker’s compensation insurance. (DM-300, Letter Opinion 92-60).