RFP 27-010SB UD As-Needed Plumbing Services.pdf

12/2025

RFP No. 27-010SB

UTILITIES DEPARTMENT PLUMBING SERVICES

11/02/2026

SUBJECT: REQUEST FOR PROPOSALS (RFP) NO. 27-010SB

The City of Corona Utilities Department (City) invites qualified proposals for:

Parties interested in obtaining a copy of this RFP No. 27-010SB may do so by registering with PlanetBids as a City of Corona vendor by visiting the PlanetBids Vendor Portal:

https://www.planetbids.com/portal/portal.cfm?CompanyID=39497. Registered vendors can download a copy of this RFP No. 27-010SB and supporting documents at no cost and receive addenda and other notifications when issued.

Closing: Proposals shall be submitted electronically before 10:00AM, December 8, 2026 through the PlanetBids Vendor Portal. It is the Contractor’s responsibility to allow sufficient time to complete and upload its proposal, including all documentation required by this RFP, prior to the stated deadline. Electronic submission cannot be completed unless the Contractor properly uploads all required documents.

The City will only consider electronic proposals that have been transmitted successfully and issued a time stamped confirmation number from PlanetBids indicating the proposal was successfully transmitted. Transmission of proposals by any other means will not be accepted. Contractors are solely responsible for informing themselves with respect to proper usage of the PlanetBids online bid management system, for ensuring the capability of their computer system to upload the required documents and for the reliability of their internet service. Failure of the Contractor to successfully transmit an electronic proposal shall be at the Contractor’s sole risk and no relief will not be given for late or improperly submitted proposals.

Contractors experiencing technical difficulties with the proposal transmission process should contact PlanetBids Support at (818) 992-1771. Contractors that continue to experience difficulty with the PlanetBids system should contact the City of Corona Purchasing Division at (951) 736- 2274. Neither the City nor PlanetBids make any guarantees or assurances as to the timely availability of assistance or resolution of any given issue prior to the proposal submission date and time.

https://www.planetbids.com/portal/portal.cfm?CompanyID=39497

UTILITIES DEPARTMENT PLUMBING SERVICES

Before the Contract is awarded, the successful bidder or subcontractor shall be a licensed contractor pursuant to the Business and Professions Code and shall be licensed in the following appropriate classification(s) of contractor’s license(s), for the work bid upon, and must maintain the license(s) throughout the duration of the Contract: valid C-36 – Plumbing Contractor.

The services under this RFP are subject to the payment of not less than prevailing wages pursuant to Chapter 1 (beginning at Section 1720 et seq.) of Part 7 of Division 2 of the California Labor Code, as well as Title 8, Section 16000 et seq. of the California Code of Regulations (“Prevailing Wage Laws”). The Director of the Department of Industrial Relations (“DIR”) has determined the general prevailing rate of per diem wages in the locality in which this work is to be performed for each craft or type of worker needed to execute the Agreement which will be awarded to the successful contractor, copies of which are on file and will be made available to any interested party upon request from the City or online at http://www.dir.ca.gov/dlsr. A copy of these rates shall be posted by the successful contractor at the job site.

Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations. No bid will be accepted nor any contract entered into without proof of the contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work. If awarded a Contract, the Bidder and its subcontractors, of any tier, shall maintain active registration with the Department of Industrial Relations for the duration of the Project. The DIR registration number for each contractor and subcontractor must be identified on the bid proposal - failure to identify this number could result in the bid being rejected as non-responsive. The City will report all necessary contracts to the DIR as required by the Prevailing Wage Laws.

The Services required under this RFP will be performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and Contractor shall comply with the provisions of Section 1777.5 of the California Labor Code with respect to the employment of properly registered apprentices upon public works when Contractor employs workmen in an apprenticeable craft or trade.

The California Air Resources Board (“CARB”) implemented amendments to the In-Use Off-Road Diesel-Fueled Fleets Regulations (“Regulation”) which are effective on January 1, 2024 and apply broadly to all self-propelled off road diesel vehicles 25 horsepower or greater and other forms of equipment used in California. A copy of the Regulation is available at https://ww2.arb.ca.gov/sites/default/files/barcu/regact/2022/off-roaddiesel/appa-1.pdf.

Contractors are required to comply with all CARB and Regulation requirements, including, without limitation, all applicable sections of the Regulation, as codified in Title 13 of the California Code of Regulations section 2449 et seq. throughout the duration of the Project. Contractors must provide, with their proposal, copies of Contractor’s and all listed subcontractors’ most recent, valid Certificate of Reported Compliance (“CRC”) issued by CARB. Failure to provide valid CRCs as required herein may render the proposal non-responsive.

The successful bidder will be required to furnish the City with a Payment (Labor and Materials) Bond Payment Bonds: Contractor shall provide a 100% payment bond for all individual call-out projects for which a project work order has been issued by the City in excess of $25,000.

http://www.dir.ca.gov/dlsr

UTILITIES DEPARTMENT PLUMBING SERVICES

Performance Bonds: Contractor shall be required to provide a 100% performance bond whenever the City indicates that one is required in the project work order issued for an individual call-out project.

Issuance of this RFP and/or receipt of proposals does not commit City to award a contract.

Signed, Scott Briggs Lead Purchasing Specialist P: (951) 736-2369 400 South Vicentia Avenue Corona, CA 92882 www.coronaca.gov https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.coronaca.gov%2F&data=05%7C02%7CScott.Briggs%40CoronaCA.gov%7C5ae404d165e34842ab6d08dc1c3267e6%7C3073fa0cb6bb47bab92345ddce38e04d%7C0%7C0%7C638416250108853494%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=VYiIwywfA5uNbW3oieXOILoq0r7NVQrlh2MZ%2F97cWUY%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Frss.com%2Fpodcasts%2Finnercirclecorona%2F&data=05%7C02%7CScott.Briggs%40CoronaCA.gov%7C5ae404d165e34842ab6d08dc1c3267e6%7C3073fa0cb6bb47bab92345ddce38e04d%7C0%7C0%7C638416250108863474%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=lEqMiW1wIZEBZwNL796XF14G516P2%2BYUPxWhr9ONFuc%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.facebook.com%2FCityOfCorona%2F&data=05%7C02%7CScott.Briggs%40CoronaCA.gov%7C5ae404d165e34842ab6d08dc1c3267e6%7C3073fa0cb6bb47bab92345ddce38e04d%7C0%7C0%7C638416250108869964%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=LJfxkRkrdBVbulAP2QiDME7pbY7o91Ru6VijUeeGytM%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.instagram.com%2Fcity_of_corona%2F&data=05%7C02%7CScott.Briggs%40CoronaCA.gov%7C5ae404d165e34842ab6d08dc1c3267e6%7C3073fa0cb6bb47bab92345ddce38e04d%7C0%7C0%7C638416250108875913%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=afS6aHsrYNYoRBhUwaxHj5fkFyFFd0gs9%2Bay9reHaz8%3D&reserved=0

11/02/2026

SUBJECT: REQUEST FOR PROPOSALS (RFP) No. 27-010SB

SECTION I

INVITATION

The City of Corona Utilities Department (City) invites proposals from qualified contractors for:

Please read this entire RFP package and include all requested information and forms in your proposal. Proposals must be signed by an authorized agent of the company submitting a proposal in order to be considered responsive.

**IMPORTANT** PLEASE REVIEW THE CITY’S INSURANCE

REQUIREMENTS AND FORMS LOCATED IN SECTION V

(PROPOSAL CONTENT AND FORMS) AND VII (FORM OF AGREEMENT)

SUBSECTION 3.2.10 INSURANCE, ET SEQ**

Tentative RFP Schedule (Subject to change at City’s discretion)

1. Issue RFP on Planet Bids ......................................................................... November 2, 2026

2. Advertise in Sentinel Weekly .................................................................. November 5, 2026

3. Written Questions from Contractor Due ................................ 5:00 pm, November 12, 2026

4. Responses from City Due ...................................................................... November 19, 2026

5. Proposals Due (Date & Time) ................................................. 10:00 am December 8. 2026

6. Proposal Evaluation Completed ............................................................. December 17, 2026

7. Contractor Selection..................................................................................... January 4, 2027

8. City Council Approval & Contract Award ................................................ February 3, 2027

9. Notice to Proceed ....................................................................................... January 17, 2027

Table of Contents

SECTION I ........................................................................................................................ Invitation SECTION II ............................................................................................................RFP Instructions SECTION III ..................................................................................................Evaluation and Award SECTION IV ...................................................................... Project Description and Scope of Work SECTION V ......................................................................................... Proposal Content and Forms SECTION VI ................................................................................................ RFP Acknowledgment SECTION VII .................................................................................................... Form of Agreement

RFP No. 27-010SB

SECTION II.

RFP INSTRUCTIONS

A. Pre-proposal Meeting “NOT APPLICABLE”

B. Proposal Format

The proposal should consist of the following sections, at minimum. Supplemental information beneficial to the proposal is acceptable as attachments or Appendices if directly applicable. Contractors are encouraged to be concise with the company background and experience sections and focus on experience delivering schedule-driven plumbing services projects.

1. Qualifications, Related Experience and References

2. Proposed Staffing and Project Organization

3. Work Plan

4. Labor Hour Estimate and Fee Proposal, submit as a separate file. Do not include in the same file with Contractor’s technical proposal. (Break down job classification and type of costs by amount and/or rates)

5. Appendices

C. Examination of Proposal Documents

By submitting a proposal, contractors represent they have thoroughly examined and become familiar with the work required under this RFP, have reviewed the project location, understand the project objectives and are capable of performing quality work to achieve the City’s objectives.

D. Addenda

Substantive City changes to the requirements will be made by written addendum. Any written addenda issued pertaining to this RFP shall be incorporated into the terms and conditions of any resulting Purchase Order and/or Agreement. Copies of all Addenda will be furnished through the City’s electronic bidding system, PlanetBids, no later than 72 hours prior to the proposal Due Date and Time. Contractors shall access any and all Addenda from the electronic bidding system’s Addenda & Email tab for this RFP. The City shall not be bound to any modifications to or deviations from the requirements set forth in this RFP as the result of oral instruction.

All registered vendors with a PlanetBids status of either bidder or non-bidder that have downloaded a copy of this RFP and supporting documents will be notified by a system generated email from PlanetBids when an Addendum has been issued. It is the sole responsibility of contractors to ensure they have received all addenda prior to submitting a proposal. To this end, contractors should contact the City’s Purchasing Division prior to

RFP No. 27-010SB

UTILITIES DEPARTMENT PLUMBING SERVICES

the proposal due date to verify receipt of all Addenda issued. Contractors shall acknowledge receipt of all Addenda when submitting their electronic proposals.

E. Clarifications

1. Examination of Documents

Should a contractor require clarifications to this RFP, the contractor shall notify the City in writing in accordance with Section E.2 below. Should it be found that the point in question is not clearly and fully set forth in the RFP, the City shall issue a written addendum clarifying the matter.

2. Submitting Requests

Contractors shall submit all questions, clarifications or comments through the City’s PlanetBids electronic bidding system:

https://www.planetbids.com/portal/portal.cfm?CompanyID=39497 utilizing the Questions & Answers tab. All contractor questions must be submitted no later than 5:00 pm, November 12, 2026. Please note the City’s electronic bidding system will not allow inquiries to be submitted after this date and time.

3. City Responses

a. Responses from the City will be communicated in writing by way of addendum in accordance with Section D above. The City shall not be bound to any modifications to or deviations from the requirements set forth in this RFP as the result of any oral instruction.

b. The Tentative Schedule may change at any time. Any and all changes to the Tentative Schedule will be made by way of addendum. If an Addendum is issued less than 72 hours before the proposal due date and time, the proposal due date will be extended.

F. Submission of Proposals

1. Date and Time

All proposals shall be submitted no later than 10:00 am December 8. 2026.

2. Electronic Submission

Proposals shall be submitted electronically using the City’s PlanetBids Vendor Portal.

The City’s electronic bidding system will not allow proposals to be submitted after the due date and time. It is the contractor’s responsibility to allow sufficient time to complete and submit their proposal, including all documentation required by this RFP, prior to the stated deadline. Electronic submission cannot be completed unless the contractor properly uploads all required documents. Only electronic proposals https://www.planetbids.com/portal/portal.cfm?CompanyID=39497

RFP No. 27-010SB

UTILITIES DEPARTMENT PLUMBING SERVICES

will be accepted; hard copy proposals will be rejected as nonresponsive and returned unopened without exception.

3. Acceptance of Proposals

a. The City reserves the right to accept or reject any and all proposals, or any item or part thereof, or to waive any informalities or irregularities in a proposal.

b. The City reserves the right to withdraw this RFP at any time without prior notice, and the City makes no representations that any contract will be awarded to any contractor responding to this RFP.

c. The City reserves the right to postpone proposal opening for its own convenience.

G. Proposal Withdrawal

Electronic proposals may be withdrawn by contractor prior to the date and time set forth in Section F.1 above. After that time, contractors may not withdraw their proposals for a period of ninety (90) days from the Proposal Submittal Deadline. At no time may the successful contractor(s) withdraw their proposal(s).

H. Pre-Contractual Expenses

Pre-contractual expenses are defined as expenses incurred by the contractor in:

1. Preparing its proposal in response to this RFP;

2. Submitting the proposal to City;

3. Negotiating with City on any matter related to the proposal; or

4. Any other expenses incurred by the contractor prior to date of award, if any.

The City shall not, in any event, be liable for any pre-contractual expenses incurred by contractor in the preparation of its proposal. Contractor shall not include any such expenses as part of its proposal.

I. Contract Award

Issuance of this RFP and receipt of proposals does not commit the City to award a contract.

The City reserves the right to postpone proposal opening for its own convenience, to accept or reject any or all proposals received in response to this RFP, to request additional information from contractors as appropriate, to negotiate with other than the highest-ranked contractor(s) should negotiations with the highest-ranked contractor(s) be terminated, or to cancel all or part of this RFP.

J. Contract Term

The contract term shall be effective on or about February 3, 2027 through June 30, 2028 with two additional two year option year renewal periods, on an as-needed basis, with no

RFP No. 27-010SB

UTILITIES DEPARTMENT PLUMBING SERVICES

guaranteed usage for plumbing services. Pricing shall remain effective and in force for the entire initial contract term. City reserves the right to exercise option year renewals in its sole discretion. Subsequent contract term extensions, if exercised by the City, are as follows:

Option 1, if exercised, shall be effective July 1, 2028 through June 30, 2030 Option 2, if exercised, shall be effective July 1, 2030 through June 30, 2032

Option year pricing shall be negotiated by the Parties prior to commencement of each additional two year period. Negotiated price adjustments will be made in accordance with and shall not exceed the percentage of change in the United States Bureau of Labor Statistics Consumer Price Index “All Urban Consumers for Riverside, California, Area (CPI-U), not seasonally adjusted, for the most recent twelve (12) months for which statistics are available. This method of price adjustment shall apply to each extension period exercised. Option years shall become effective only upon issuance by the City of a duly authorized Purchase Order.

K. Acceptance of Order

The successful contractor(s) will be required to accept a Purchase Order and execute a written Agreement (see Section VII, Form of Agreement) in accordance with and including as a part thereof the published notice of Request for Proposals and this Request for Proposals, including all requirements, conditions and specifications contained herein, with no exceptions other than those specifically listed in the written purchase order and/or Agreement.

L. Company Performance

It is the intent of the City to create a long-term working partnership with the selected firm.

The City’s Representative will complete a Vendor Performance Evaluation Form on a periodic basis. An example of this type of form can be reviewed in Section V and will be the basis for periodic assessments by the City to establish contract performance metrics.

M. City of Corona Business License

The successful contractor(s) and any subcontractors are required to obtain a City of Corona Business License prior to contract award and to maintain the license for the entire term of the Agreement. The Business License is not a prerequisite for submission of a proposal.

Inquiries regarding the City Business License may be answered by calling (951) 736-2275 or by visiting the City’s website:

https://www.coronaca.gov/government/departments-divisions/finance/business-license-info.

N. Prevailing Wage

Refer to Section VII. Form of Agreement, Section 3.3.5 for Prevailing Wage requirements.

https://www.coronaca.gov/government/departments-divisions/finance/business-license-info https://www.coronaca.gov/government/departments-divisions/finance/business-license-info

RFP No. 27-010SB

UTILITIES DEPARTMENT PLUMBING SERVICES

O. Insurance Requirements

Within ten (10) consecutive calendar days after the notice of award, the Contractor to whom a contract is awarded from this request for proposals shall furnish the City, through its third-party insurance partner, Exigis, certificates of insurance and endorsements evidencing coverage as specified in Section VII. Form of Agreement, Section 3.2.10 Insurance, et seq. and naming the City of Corona, its directors, officials, officers, employees, volunteers and agents as additional insureds by written endorsement. Failure to do so may, in the sole discretion of the City, result in the forfeiture of the Contract Award.

Contractors are encouraged to have their insurance provider(s) review the insurance requirements, pursuant to the Form of Agreement, to ensure the specified minimum coverage limits, endorsements and other requirements can be met.

Contractors must review, complete and sign the Acknowledgment of Insurance Requirements Check Sheet included in Section V and return with their proposal. Any exceptions or deviations to the City’s insurance requirements must be submitted to the City during the Questions and Answer period. Contractors are cautioned that exceptions or deviations from the RFP insurance requirements may cause their proposal to be rejected as non-responsive.

P. Safety Requirements/Violations

Safety at the Project sites during performance of the work is of paramount concern to the City. Accordingly, contractors must not have committed any serious violations within the last two (2) years or any willful violations within the last five (5) years of federal or state OSHA regulations. Contractors must identify the number of OSHA violations on the INDUSTRIAL SAFETY RECORD form. Any serious or willful violation may render a proposal as non-responsive. We strongly encourage full disclosure since failure to identify all violations on the INDUSTRIAL SAFETY RECORD form may result in rejection of the proposal as non-responsive or the Contractor as non-responsible following a hearing. A citation properly appealed through OSHA is not considered to be a violation until the matter is closed and considered final by OSHA. The City still expects this information to be disclosed by the contractor, with an explanation and documentation showing that the matter is properly under appeal with OSHA and not considered closed or final. Failure to be forthcoming with this information may result in rejection of the proposal as non-responsive.

Q. Payment (Labor and Materials) Bond Requirements)

Each individual call-out under this Agreement is a separate project for purposes of the City’s bidding and purchasing requirements, including, but not limited to, its bond requirements provided for in Civil Code Section 9550, which mandates that the City require a payment bond for certain public work projects involving an expenditure in excess of $25,000.

RFP No. 27-010SB

UTILITIES DEPARTMENT PLUMBING SERVICES

Payment Bonds: Contractor shall provide a 100% payment bond for all individual call-out projects for which a project work order has been issued by the City in excess of $25,000.

Performance Bonds: Contractor shall be required to provide a 100% performance bond whenever the City indicates that one is required in the project work order issued for an individual call-out project.

Cost of Bonds: Whenever a bond is required by the City for an individual call-out project, Contractor will be able to include the costs of the bonds for that individual call-out.

Within ten (10) consecutive calendar days after notice of award for the individual call-out, the Contractor shall deliver to the City a Payment (Labor and Materials) Bond in the form supplied by the City. The surety supplying the bond must be an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, authorized to do business in the State of California and satisfactory to the City. The City does not require original, embossed corporate seals on any bonds. However, the City reserves the right at any time to demand an original bond with an embossed corporate seal, and Contractor shall supply such bond within seven (7) calendar days of any such request.

R. Negative History

Contractor must include in its Proposal a complete disclosure of any alleged significant prior or on-going contract failures, any civil or criminal litigation or investigation pending which involves the firm or in which the firm has been judged guilty or liable within the last five (5) years.

If there is no negative history to disclose, the firm must affirmatively state in its Proposal, there is no negative history to report.

Failure to comply with the terms of this provision may disqualify any proposal. The City reserves the right to reject any proposal based upon the firm's prior documented history with the City or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failures to meet contract milestones or other contractual failures.

S. Public Records

Responses (proposals) to this Request for Proposal (RFP) and the documents constituting any contract entered into thereafter become the exclusive property of the City and shall be subject to the California Public Records Act (Government Code Section 6250 et seq.). The City’s use and disclosure of its records are governed by this Act.

Those elements in each proposal which proposer considers to be trade secrets, as that term is defined in Civil Code Section 3426.1(d), or otherwise exempt by law from disclosure, should be prominently marked as “TRADE SECRET”, “CONFIDENTIAL”, or “PROPRIETARY” by proposer. The City will use its best efforts to inform proposer of any request for disclosure of any such document. The City shall not in any way be liable or responsible for the disclosure of any such records including, without limitation; those so marked if disclosure is deemed to be required by law or by an order of the Court.

In the event of litigation concerning disclosure of information the proposer considers exempt from disclosure, the City will act as a stakeholder only, holding the information until otherwise ordered by a court or other legal process. If the City is required to defend an action arising out of a Public Records Act request for any of the contents of a proposer’s proposal marked “Confidential”, “Proprietary”, or “Trade Secret”, proposer shall defend and indemnify the City from all liability, damages, costs, and expense, including attorneys’ fees, in any action or proceeding arising under the Public Records Act.

To insure confidentiality, proposers are instructed to upload separate files for all “Confidential,” “Proprietary,” or “Trade Secret” data when submitting their proposal documents. The file names shall include the words “Confidential”, “Proprietary” or “Trade Secret". Because the proposal documents are available for review by any person after award of a contract resulting from an RFP, the City shall not in any way be held responsible for disclosure of any “Confidential,” Proprietary,” or “Trade Secret” documents that are not uploaded as separate files and include “Confidential”, “Proprietary” or “Trade Secret" as part of the file name.

T. Special Provisions for Services

1. Accessibility. Contractor shall fully inform himself regarding any peculiarities and limitations of the spaces available for the performance of work under this contract.

Contractor shall exercise due and particular caution to determine that all parts of his work are made quickly and easily accessible.

2. Authority of the City of Corona. Subject to the power and authority of the City as provided by law in this contract, the City shall in all cases determine the quantity, quality, and acceptability of the work, materials and supplies for which payment is to be made under this contract. The City shall decide questions that may arise relative to the fulfillment of the contract or the obligations of the contractor hereunder.

3. Changes in Work. The City may, at any time work is in progress, by written order and without notice to the sureties, make alterations in the terms of work as shown in the specifications, require the performance of extra work, decrease the quantity of work, or make such other changes as the City may find necessary or desirable. The contractor shall not claim forfeiture of contract by reasons of such changes by the City. Changes in work and the amount of compensation to be paid to the contractor for any extra work as so ordered shall be determined in accordance with the unit prices quoted.

4. Contract Incorporation. This contract embodies the entire contract between the City and the Contractor. The parties shall not be bound by or be liable for any statement, representation, promise, inducement or understanding of any kind or nature not set forth herein. No changes, amendments, or modifications of any of the terms or conditions of the contract shall be valid unless reduced to writing and signed by both parties. The complete contract shall include the entire contents of the RFP solicitation, all addenda, all of Contractor’s successful submittal, supplemental agreements, change

RFP No. 27-010SB

UTILITIES DEPARTMENT PLUMBING SERVICES

orders, performance bond(s), and any and all written agreements which alter, amend or extend the contract.

5. Rejection of Work. Contractor agrees that the City has the right to make all final determinations as to whether the work has been satisfactorily completed.

U. Labor Compliance:

1. Certified Payroll Records:

In accordance with California Prevailing Wage Laws, Contractor shall keep accurate payroll records. The payroll records shall show the name, address, social security number, work classification, straight time and overtime hours worked, and actual wages paid to each applicable worker employed by contractor in connection with the work. The payroll records shall be certified and made available for inspection at all reasonable hours in accordance with the California Prevailing Wage Laws.

The certified payroll records shall be on forms provided by the Division of Labor Standards Enforcement (DLSE) of the DIR or shall contain the same information as the forms provided by the DSLE. The record of wages paid shall be certified by the Contractor and submitted with each progress payment request. Contractor shall redact the street address and all but the last four digits in the employee’s social security number prior to submitting the certified payroll records to the City.

2. Apprentices:

Contractor shall comply with the provisions of Section 1777.5 of the California Labor Code with respect to the employment of properly registered apprentices upon public works when Contractor employs workmen in an apprenticeable craft or trade. The primary responsibility for compliance with said section for all apprenticeable occupations shall be with Contractor.

Within 10 days of award or no later than receipt of the Notice to Proceed, Contractor shall submit a copy of the completed Division of Apprenticeship Standards Public Works Contract Award – DAS 140 form to the City. Contractor shall submit copies of completed Division of Apprenticeship Standards Requests for Dispatch of an Apprentice – DAS 142 forms with the progress payment request immediately following submission to the appropriate Apprenticeship Committee in the craft or trade of the public work.

V. Air Quality

Contractor shall comply, and shall ensure all subcontractors comply, with all applicable requirements of the most current version of the regulations imposed by California Air Resources Board (“CARB”) including, without limitation, all applicable terms of Title 13, California Code of Regulations Division 3, Chapter 9 and all pending amendments (“Regulation”).

RFP No. 27-010SB

UTILITIES DEPARTMENT PLUMBING SERVICES

Throughout the Project, and for three (3) years thereafter, Contractor shall make available for inspection and copying any and all documents or information associated with Contractor’s and its subcontractors’ fleets including, without limitation, the Certificates of Reported Compliance (“CRCs”), fuel/refueling records, maintenance records, emissions records, and any other information the Contractor is required to produce, keep or maintain pursuant to the Regulation upon two (2) calendar days’ notice from the City.

Contractor shall be solely liable for any and all costs associated with compliance with the Regulation as well as for any and all penalties, fines, damages, or costs associated with any and all violations, or failures to comply with the Regulation. Contractor shall defend, indemnify and hold harmless the City, its officials, officers, employees and authorized volunteers free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Regulation.

RFP No. 27-010SB

SECTION III.

EVALUATION AND AWARD

The City is soliciting firms and/or individuals who have established knowledge and experience providing plumbing services and expertise in all aspects of the services requested in this RFP.

Following is what the City considers important in evaluating the proposals and the assembled teams for a successful project. Minimum requirements are as follows:

A. EVALUATION CRITERIA

Each contractor proposal will be reviewed by the Selection Committee and graded individually by each City employee participant, with a final grade being assigned collectively by the Selection Committee. The following weighting and points will be assigned to the Proposal for evaluation purposes:

TABLE 1

Criteria Max Points Rating

Completeness of Response 0 Pass or Fail

Work Plan / Work Organization 25

Qualifications of Company & Personnel (Experience) 25

Approach to Safety Measures 25

Reasonableness of Cost and Price 25

Total 100

1. Completeness of Response (Pass/Fail) - 0

Responses to this RFP must be complete. Reponses that do not include the proposal content requirements identified within this RFP and subsequent addenda and do not address each of the items listed below will be considered incomplete, be rated a Fail in the Evaluation Criteria and will receive no further consideration.

2. Qualification of Firm – 25 points

The proposal must clearly indicate that the submitter has performed adequate planning to accomplish the operation and maintenance tasks as defined in the work statement.

a) Logical and laid out in a clear and thoughtful manner

b) Includes a complete plan to accomplish the requirements, including sub-contracting

c) Demonstrates that appropriate personnel and equipment will be positioned efficiently to fulfill requirements

d) Innovative approach and ideas, specific methods and techniques utilized by contractor

e) Considerate of time constraints within project

f) Meets all applicable guidelines as set forth in this RFP

3. Qualifications of Company and Personnel (Experience) – 25 points

Category is rated based on the submitter’s ability to clearly identify the following:

a) Strength and stability of the firm and any sub-contractors

b) Data on the level of experience in specific contracts of this type, including performance and abilities (minimum 3 examples, in addition to listing a minimum of three (3) references

c) Key personnel’s level of involvement in performing related work and/or close oversight

d) Adequate labor commitment

e) Demonstrated knowledge of the scope of work, capability of performing specific tasks outlined in the RFP based on similar work experience

f) Samples of craftsmanship and quality of work for other similar projects

4. Approach to Safety Measures - 25 points This category is rated based on the submitter’s ability to illustrate a clear approach to safety measures:

a) Comply with OSHA requirements and applicable laws, ordinances, rules, regulations and orders

b) Provided Injury and Illness Prevention Program (IIPP)

c) No serious or willful OSHA violations within the past 5 years

5. Reasonableness of Cost and Price – 25 points

Category is rated based on the submitter’s:

a) Value provided

b) Reasonableness of hourly rates, labor hours, and fees to perform duties in scope of work

c) Reasonableness based on project cost for recently completed projects of similar scope and size, consider travel time if applicable

d) Responsiveness to RFP and exceptions to or deviations from RFP requirements;

quality of materials to be used; value of Total Price

The City reservices the right to negotiate with each contractor a Best and Final Offer.

B. EVALUATION PROCEDURE

An Evaluation Committee comprised of City staff, and may include personnel from stakeholder agencies, will be appointed to review all proposals in accordance with the above criteria

During the evaluation period, the City may do any or all of the following:

A. Generate a “short list” and conduct interviews with the top candidates;

B. Conduct on-site visits and/or tours of the candidates’ places of business; and C. Conduct negotiations with the most qualified candidate(s).

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Contractors should be aware, however, that award may be made without contractor visits, project visits, interviews, or further discussions or negotiations.

Interviews – The City may interview the highest scoring proposals based on the evaluation criteria from Table 1.

Interview Evaluation Criteria

The Interview will provide a maximum total of one hundred (100) points in addition to the maximum 100 points identified in Table 1. The available scoring for the Interview is as follows:

Category Points Presentation 20 Technical Content 20 Project Manager and Key Team Members 20 Communication Skills 1 Project Understanding 20 Flexibility to Accommodate City Needs 20

Total Maximum Points 100

C. AWARD

Contractors are to submit a separate fee proposal with their technical proposal. Upon review and scoring of all proposals, the City will begin negotiations with the highest ranked Contractor. Should the City be unable to negotiate a satisfactory contract with the highest ranked Contractor, the City retains the right to terminate negotiations and open negotiations with the next highest ranked Contractor.

In addition, negotiations may or may not be conducted with contractors; therefore, the proposal submitted should contain your most favorable terms and conditions, since the selection and award may be made without discussion with any contractor.

City staff will submit a recommendation to City Council for consideration and approval of the proposal(s) evaluated by staff to be the most qualified for this project. The City anticipates making final selections and awards on or about January 6, 2027.

D. NOTIFICATION OF RANKINGS

Contractors that submit proposals may be notified in writing of the proposals rankings using the City’s on-line bidding platform after approval of the City’s authorized contracting party.

RFP No. 27-010SB

SECTION IV.

PROJECT DESCRIPTION AND SCOPE OF SERVICES

Perform As-Needed general plumbing and repairs, maintenance, installation, and replacement as directed by the City, including but not limited to the following:

• Drain and Sewer Cleaning Services

• Video

• Jetting services

• Leak detection (smoke)

• All phases and types of commercial, industrial and residential plumbing systems.

• Copper sweating

• Trenchless line repair

• Natural Gas piping

• Polypropylene fusing

• Regulator installations

Contractor shall provide all labor, materials, equipment and mobilization to complete the general plumbing services for the City of Corona and contractors to provide all labor, materials, tools, equipment, supplies, services, tasks, transportation, and all incidental and customary work"

Performance Measures for General Plumbing & Sewer Services

Contractor providing services (as contrasted with those providing materials shall be available to respond to City requests for service 24 hours per day, seven days per week, with the following response times:

• Non-Emergency - Contractor shall acknowledge City's request for service and return call to City employee within one (1) hour. Contractor shall be on-site within twenty-four (24) hours of notification.

• Emergency - Contractor shall acknowledge City's request for service and return call to City employee within fifteen (15) minutes. Contractor shall be on-site within one (1) hour of notification.

During a wide-scale emergency, Contractor may be contacted to provide services and/or equipment. Contractor must agree that the City's request for services will be a top priority.

In addition to complying with all applicable laws and regulations, Contractor must possess all valid and applicable licenses for work to be performed prior to contract award. Contractor must have a minimum of four (4) field plumbers available to the City.

Supporting documentation must be submitted for all work completed, including work orders, material invoices, etc.

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CITY OBSERVED HOLIDAYS

New Year's Eve December 31 New Year's Day January 1 Martin Luther King Jr. Day Third Monday of January President’s Day Third Monday of February Memorial Day Last Monday in May Juneteenth June 19 Independence Day July 4 Labor Day First Monday of September Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Day After Thanksgiving Friday following Thanksgiving Christmas Eve December 24 Christmas Day December 25

Hourly Pay Rate Shall mean the Contractor shall only bill for time spent on site performing City directed work.

The contractor shall not charge any additional fees or expenses associated with travel (i.e., labor hours, mileage, service charges, trip fees etc.).

Breaks The City does not pay for time taken by the Contractor for Lunch breaks. The Contractor ’s Technician shall notify the City representative of daily break times and duration of each employee.

Parts and Material The City shall pay ‘Contractor ’s cost’ plus 15% Mark up for materials and supplies.

RFP No. 27-010SB

SECTION V

PROPOSAL CONTENT AND FORMS

A. PRESENTATION

Proposals shall be specific to this project. Lengthy narrative is discouraged and presentation should be brief and concise.

1. Cover Letter

Proposals shall contain the following in a cover letter:

a. Identification of contractor, including name, address, telephone number and DIR

Registration Number, if applicable;

b. Proposed working relationship between contractor and subcontractors, if applicable;

c. Acknowledgment of receipt of all RFP addenda, if any;

d. Name, title, address, telephone number and email address of contractor’s contact person during the proposal evaluation period;

e. A statement that the cost of printing, mileage, telephone, mailing and other expenses incidental to the performance of the main items of the plumbing services to be rendered are included in the hourly rates schedule of said fee proposal and that there will be no additional charges.

f. A statement to the effect that the proposal shall remain valid for a period of not less than 90 days from the date of submittal;

ii. Signature of a person authorized to bind contractor to the terms of the proposal; and

iii. Identification of proposed subcontractors, including legal company name, and contact person’s name, address, and phone number. Working relationship between Contractor and subcontractors, if applicable.

g. Complete disclosure of any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the Contractor or in which the Contractor has been judged guilty or liable.

Following the cover letter, proposals should address the following items in turn:

2. Technical Proposal:

Project Approach:

Describe how your proposed approach and methodology addresses the City’s needs as expressed in the RFP.

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Work Plan: This section must contain sufficient detail to convey to members of the evaluation team your firm’s knowledge of the subjects and skills necessary to successfully complete the project.

• Describe your plan for accomplishing the tasks described in the Scope of Work.

• Describe personnel working on the project, their tasks, and their time commitments.

• Describe any enhancements or procedural or technical innovations that would further the purpose and outcomes of this RFP.

Project Schedule:

Describe when various elements of work would be completed and when deliverables would be provided after work begins.

Deliverables:

Describe fully any deliverables that will be due under the contract, based on the Scope of Work.

3. Experience

Completed Contractor Information Form (attached)

Completed Contractor Experience Form (attached)

Disclosures:

Contractor must include in his proposal a complete disclosure of any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the Contractor or in which the Contractor has been judged guilty or liable

Team Structure:

Describe your firm’s organizational chart, identify who will have overall responsibility for the work, and include the lines of authority between team members up to this senior level

Sample Work (if applicable):

Describe samples of work from other, similar projects that demonstrate your firm’s capability to accomplish the work describe in this RFP

4. Qualifications, Related Experience and References

This section of the proposal should establish Contractor’s ability to satisfactorily perform the required work by reasons of: experience in performing work of a similar nature; demonstrated competence in the services to be provided; professional and educational qualifications, strength and stability of the firm, staffing capability, work load, record of meeting schedules on similar projects; and supportive client references.

Contractor shall:

a. Provide a brief profile of the firm, including the types of services offered, year founded, form of organization (corporation, partnership, sole proprietorship) number, size and location of offices and number of employees;

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b. Provide a general description of the firm’s financial condition; identify any conditions (e.g., bankruptcy, pending litigation, planned office closures, impending merger) that may impede contractor’s ability to complete the project;

c. Describe samples of work and the firm’s experience in performing work of a similar nature to that described in this RFP, and highlight the participation in such work by the key personnel proposed for assignment to this project;

d. Identify subcontractors by company name, address, contact person, telephone number, project function, DIR registration number and describe contractor’s experience working with each subcontractor; and

e. Provide a minimum of 3 references from the projects cited as related experience. References shall include the name, title, address, telephone number, and email address of the person(s) at the client organization most knowledgeable about the work performed. Contractor may also supply references from other work not cited in this section as related experience.

5. Proposed Staffing and Project Organization

This section of the proposal should establish the qualifications and involvement of the proposed project staff. Contractor shall:

a. Describe your firm’s organization chart, identify who will have overall responsibility for the work, and include the lines of authority between team members up to the senior level. Provide education, experience and applicable professional credentials of proposed project staff.

b. Furnish brief resumes, not more than two pages, and at least three references, for key personnel.

c. Identify key personnel proposed to perform the work in the specified tasks and include major areas of subcontractor work.

d. Include a project organization chart which clearly delineates communication/reporting relationships among the project staff.

e. Provide education, experience, and applicable professional credentials of proposed subcontractors.

f. Include a statement that key personnel will be available to the extent proposed for the duration of the project acknowledging that no person designated as “key” to the project shall be removed or replaced without the prior written concurrence of the City.

6.Work Plan

Contractor shall provide a narrative which addresses the Scope of Services and shows contractor’s understanding of the City’s needs and requirements. Contractor shall:

a. Describe the approach to completing the tasks specified in the Scope of Services.

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b. Identify methods that contractor will use to ensure quality control as well as budget and schedule control for the project.

Contractor may also propose enhancement or procedural or technical innovations to the Scope of Services which do not materially deviate from the objectives or required content of the project.

7. Safety:

a. Completed Industrial Safety Record Form (attached)

b. Describe the safety measures you plan to put in place to assure the City that all applicable OSHA regulations will be adhered to with the inclusion of an Injury and Illness Prevention Program.

8. Exceptions/Deviations

State any exceptions to or deviations from the requirements of this RFP on the RFP Acknowledgement Form where indicated. Where Contractor wishes to propose alternative approaches to meeting the City’s technical requirements, these should be thoroughly explained. Contractors are cautioned that exceptions or deviations from RFP requirements may cause their proposal to be rejected as non-responsive.

9. Time Extensions

There will be no time extensions for routine delays in Project development design, plan check, or permit…