RFP 27-001 Renovation 1088 Concord Road

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THE CITY OF SMYRNA

2800 KING STREET

SMYRNA, GEORGIA 30080

REQUEST FOR PROPOSAL

The City of Smyrna, Georgia, is seeking to engage a qualified contractor to complete comprehensive interior renovations at 1088 Concord Road. The project includes, but is not limited to, plumbing, electrical, and mechanical improvements, along with all associated work necessary to deliver a fully functional and code-compliant renovated facility. The project must be completed by Sunday, January

31, 2027.

The City of Smyrna uses an e-procurement system for electronic solicitation through BidNet Direct and the proposal documents are available on BidNet’s Georgia Purchasing Group website via the City of

Smyrna Purchasing Department’s Web Portal for Sealed Bids at https://www.bidnetdirect.com/georgia/cityofsmyrna.

Proposals are due electronically on BidNet Direct before 2:00 PM on Friday, September 4, 2026.

A Mandatory Pre-Bid Conference has been scheduled for 10:00 AM on Wednesday, August 19, 2026, at

City Hall, HR Conference Room, 2800 King Street, Smyrna, GA 30080, with a site visit to follow.

As described in the specifications attached, all submissions for City of Smyrna Renovation 1088

Concord Road (RFP 27-001) must comply with all general and special instructions.

ARCHITECT: Croft & Associates

3400 Blue Springs Road, Suite 200

Kennesaw, GA 30144

QUESTIONS: All questions or requests for additional information must reference RFP 27-001 –

Renovation 1088 Concord Road and must be submitted in writing via email to kbrown@smyrnaga.gov before 5:00 PM on Monday, August 24, 2026. Addenda will be available on BidNet Direct with notification on City of Smyrna website.

The City of Smyrna reserves the right to accept or reject any or all Proposals and award in the best interest of the City.

Kelly Brown, CPPB, NIGP-CPP

Purchasing Manager

(678) 631-5406 https://www.bidnetdirect.com/georgia/cityofsmyrna

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GENERAL INSTRUCTIONS

1. All Proposals must be submitted electronically on BidNet Direct no later than the time and date indicated in the Request for Proposal. Any Proposal received after that time will not be considered for award.

2. After the RFP is issued, no contact will be permitted between bidders and any other City staff members or elected officials, except through the Purchasing Manager. The Purchasing office phone number is (678) 631-5406.

3. The City of Smyrna is a tax-exempt Municipal Corporation. No sales tax will be charged on any products or services. The City’s FEI number is 58-6000664.

4. The City of Smyrna reserves the right to waive any and all technicalities, formalities or irregularities. The City may also accept or reject any or all Proposals and award the bid to the lowest responsive and responsible bidder in the best interest of the City. The City may reject the

Proposal of any vendor that has previously failed to perform properly or complete on time, contracts of a similar nature. Proposal by a vendor that, in the sole opinion and discretion of the City of Smyrna, is not in the position to fulfill the contract may also be rejected.

5. All Proposals must be submitted using the Bid Pricing Form provided. All information regarding bidder name, address, telephone number and contact person must be provided.

Bidders must fill in bid prices and other information as indicated.

6. All bidders shall provide appropriate proof of a current and valid occupational license issued by an agency from within the State of Georgia or one of the contiguous United States.

7. Proposal may be withdrawn by written request, provided such withdrawals are received prior to the time and date of the opening of Proposal.

8. If a bidder chooses to not submit a Proposal, it is requested that a “NO BID” be submitted stating the reason for the “no bid”. For our purposes, it is important that we know why bidders choose not to submit. Any bidder submitting a “no bid” will be recorded as such.

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SPECIAL INSTRUCTIONS

1. Scope Reduction Clause

The City of Smyrna (the “City”) reserves the right to reduce or increase the scope of the project if the lowest responsible and responsive contractor’s (or multiple contractors’) Proposal is higher or lower than our budgeted amount for the project. The City of Smyrna, at its sole discretion, reserves the right to increase or decrease the scope of work to facilitate an award.

This scope reduction clause will be enacted only if it is in the best interest of the City and constitutes no guarantee of scope.

2. Additional Work

The City of Smyrna reserves the right to add to the contract any future work, with the agreement of the contractor, at prices offered in this Proposal. This option will be enacted during the contract or within twelve months of the end of the contract, if in the best interest of the City, and with agreement of the contractor (“Contractor”).

3. Bid Guarantee

Bid Bond: All proposals shall be accompanied by a bid bond in the amount of no less than five percent (5%) of the total bid amount. The bid bond may be in the form of a cashiers’ check, certified check, money order, or a bond from a bonding company licensed to do business within the State of Georgia. Bonds will be made payable to the City of Smyrna.

4. Indemnification

Contractor shall assume the obligation to indemnify and hold harmless the City, its officers, employees, engineers, associates, agents, subcontractors and representatives from and against any and all claims, damages, suits, fees, judgments, costs, expenses (including attorneys’ fees), liability or payment arising out of, or through, injury to any person or persons including death and loss of services, or damage to property, suffered through any cause whatsoever in the work involved in the contract and to defend on their behalf any suit brought against them arising from such cause.

Any and all damages and costs associated with and to pedestrians, vehicles, buildings, etc. are the sole responsibility of Contractor. The City may review any disputes and the City’s decision shall be final.

5. Georgia Security and Immigration Compliance

In compliance with the Georgia Security and Immigration Compliance act of 2006 Act 457, Section 2 of Senate Bill 529, Chapter 300-10-1 (O.C.G.A. 13-10-91) and HB 87 and SB 160, all contractors must comply with the above mentioned State of Georgia regulations by completing the provided affidavits relative to contractor and subcontractor stating affirmatively that the contractor and any subcontractors are registered and participating in a federal work authorization program. All applicable affidavits (E-Verify) have been included with this RFP and must be signed and provided with the Proposal submission. Subcontractor affidavits must be submitted for any subcontractors used on this project.

6. Personnel

Contractor shall only hire and employ individuals performing services hereunder with suitable training, experience and skills to perform the services and the position to which such individual is assigned. Contractor shall, at its expense, conduct (or cause to be conducted), in

Page | 4 compliance with all applicable laws, the following checks on each individual performing services hereunder:

a. a background check, including the: (i) name and all names used in the previous seven years,

(ii) date of birth, (iii) city, state, and country of birth, and (iv) passport number (if one is held) and issuing country, issue date and expiration date;

b. criminal checks; and

c. drug testing.

At the City’s request, and to the extent permitted by law, Contractor shall provide copies of such checks with respect to any individual performing services hereunder, and the City shall comply with the law with respect to the use, retention, disposal and confidentiality of such information.

With respect to any individual performing services hereunder that the City believes is (a) not conducting him or herself in accordance with the applicable code of conduct as provided to

Contractor by the City from time to time, (b) improperly providing the services, (c) engaged in conduct that is criminal, fraudulent or likely to cause harm to the City’s employees or property or (d) not adequately complying with the terms of the service contract, Contractor shall, upon the City’s request, as soon as reasonably practicable: (i) if applicable, terminate such individual’s access to City property, and

(ii) remove such individual of his or her responsibility of providing services to the City.

7. Ordinances and Regulations

Selected contractor(s) must comply with all pertinent federal, state and local ordinances and regulations. Contractor shall adhere to all City of Smyrna ordinances pertaining to the work performed as found at http://www.smyrnaga.gov / under Government / City Ordinances where services per this contract are provided. Hours of operation are Monday through Friday from 7:00 A.M. to 6:00 P.M. and Saturday from 9:00 A.M. to 6:00 P.M.

8. Default and Termination

a. Default

The City may on thirty (30) days notice to the Contractor terminate the service contract, and without prejudice to any other remedy it may have, when the Contractor materially defaults in the performance of any provision of this specification, or materially fails to carry out the work in accordance with the provisions of the service contract. Default by the Contractor will include, but is not limited to, the following:

i. Failure by the selected firm to provide service in accordance with the specifications.

ii. Contractor fails to continually perform the service for three (3) consecutive business days during the term hereof for reasons other than a force majeure event.

iii. Insolvency or filing of a voluntary or involuntary petition in bankruptcy court by the Contractor.

iv. Commencement of a foreclosure proceeding of a lien against the facility or its conveyance in lieu of foreclosure.

v. Contractor fails to cure any other breach of default in the performance of its duties or obligations set forth in the contract within five (5) days of receipt by

Contractor of written notice of such breach or default.

http://www.smyrnaga.gov/

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b. Termination

The City may terminate the contract, for convenience purposes, upon sixty (60) days written notice. Upon any termination of the contract, the Contractor shall, unless notified in writing otherwise, take all reasonable precautions to complete the work in progress and to minimize the expenses of the City incident to such termination and the completion of the work.

Thereafter, the Contractor shall promptly discontinue the work. The City will pay the

Contractor all monies owed for work completed.

c. Termination Assistance Services

If requested by the City, Contractor shall provide the City with such assistance as may be required to transition the provision of the services from Contractor to a successor service provider without interruption to, or degradation of, the services, including, without limitation, continued provision of the services and any additional services as are reasonably requested by the City.

9. Required Submissions

a. All Proposals must be submitted electronically on BidNet Direct. All responses must contain all required bid pricing forms, acknowledgements, the affidavits of compliance with the Georgia Security and Immigration Act, all required forms, verification of any required bonds, a current occupational/business license, a current

State of Georgia Contractor License, and a current and valid Certificate of Insurance showing the minimum insurance coverage as specified above.

b. On the Vendor Questionnaire and Reference Forms provided in this RFP, all bidders must provide a minimum of three (3) business and/or government references to the

City of Smyrna for which a project similar to the scope and scale of this project was completed within the last five (5) years. This listing shall include names, addresses, telephone numbers and email addresses of the business/government official project manager.

10. Insurance and Bonding

Contractor's Insurance.

The Contractor shall not commence work under the Agreement until it has obtained all the insurance required under this Article and such insurance has been reviewed and approved by the

City nor shall the Contractor allow any Subcontractor, of any tier, to commence work on a subcontract until the applicable insurance has been obtained, reviewed, and approved by the

City. The insurance specified herein shall be maintained in full force and effect during the life of the Agreement and through final completion of the Project.

1. Statutory Workers' Compensation Insurance.

The statutory limits as established by the General Assembly of the State of Georgia shall be met by Contractor. (NOTE: A self-insurer must submit a certificate from the Georgia Board of

Workers’ Compensation stating the Contractor qualifies to pay its own workers’ compensation claims.) The workers’ compensation policy must include Coverage B-Employer’s minimum liability limits of:

Employers Liability:

• Bodily Injury by Accident -$500,000 each accident

• Bodily Injury by Disease -$500,000 policy limit

• Bodily Injury by Disease -$500,000 each employee

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Excess liability coverage may be used in combination with the base policy to obtain these limits. The Contractor shall require all Subcontractors, of any tier, performing Work under this Contract to obtain an insurance certificate showing proof of Workers’ Compensation

Coverage. If a Subcontractor fails to obtain adequate Worker’s Compensation Insurance for the period set forth in this Agreement, an amount determined by the City sufficient to cover such liability will be deducted from the first payment to the Contractor, or, at the City’s option, Contractor, and/or Subcontractor may be terminated from the Project.

2. Commercial General Liability Insurance.

The Contractor shall procure and maintain a Commercial General Liability Insurance Policy, including products and completed operations liability, and contractual liability coverage covering bodily injury, property damage liability and personal injury. The policy or policies must be on an

"occurrence" basis ("Claims Made" coverage is not acceptable) insuring personal injury and property damage against the hazards of Premises and Operations, Products and Completed

Operations, Independent Contractor's and Contractual Liability (specifically covering the indemnity) and have the minimum limits of liability listed below. The Commercial General

Liability policy shall also include contractual liability coverage. The Commercial General

Liability policy purchased by the Contractor must be issued by a company authorized to conduct business in the State of Georgia or by a company acceptable to the State if the company is an alien insurer. The Commercial General Liability policy must include separate aggregate limits per project. Excess liability coverage may be used in combination with the base policy to obtain the following limits.

• $1,000,000 per Person

• $1,000,000 per Occurrence

• $2,000,000 per General Aggregate

• $2,000,000 per Products/Completed Operations and Aggregate

3. Auto Liability Insurance.

The Contractor shall procure and maintain a Business Automobile Liability Policy with liability limits of not less than $500,000 per person and $500,000 per occurrence or a policy with a

Combined Single Limit of not less than $1,000,000 covering any owned, non-owned or hired autos. Excess liability coverage may be used in combination with the base policy to obtain these limits. The form of coverage must be as follows and/or cover the following areas:

• Comprehensive form covering all owned, non-owned, leased, hired, and borrowed vehicles

• Additional Insured Endorsement

• Contractual Liability

4. Umbrella Liability Insurance.

Combined Single Limit of Bodily Injury and Property Damage Liability. This policy shall be written on an Umbrella basis and shall follow the form of coverages as described in the policies above, except Worker's Compensation policy.

• $2,000,000 per Occurrence

• $2,000,000 per Annual Aggregate

5. Hazardous Operations.

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When the Work for this Contractor or any contractor or Subcontractor involves any subsurface activities, the Contractor or any contractor or Subcontractor shall provide liability coverage for explosion, collapse, and underground hazards with the minimum limits listed above. Other hazardous operations, as determined by the City may require other coverage and\or higher limits of liability.

6. Builders’ Risk – REQUIRED (projects involving construction or renovation of a building or structure)

Contractor shall procure and maintain Builders’ Risk insurance which provides “all risk” coverage on the buildings, structure or work, and property of the City of Smyrna in the care, custody and control of the Contractor. The policy or policies shall be in the name of the City of

Smyrna and Contractors as their interests shall appear, and this shall be so stated on the ACORD certificate of insurance.

The Builder's Risk insurance policy will pay for damages up to the coverage limit of the estimated Total Project Value of each individual Insured Project plus the value of Delay in

Completion, if applicable, if any one Occurrence but not exceeding the Limit of Liability and subject to the Sublimits and Aggregate Limits of Liability, unless otherwise specifically amended on individual Project Certificates to the Master Policy. The policy will cover structures and materials during the course of construction that are part of the project and will provide coverage for materials while in domestic transit, or while stored temporarily away from the project site subject to policy sublimits.

Contractor will provide coverage for loss or damage for (a) Contractors’ tools, Equipment, personal property, protective fencing, scaffolding, temporary structures, framework, forms and equipment owned or rented by Contractor, unless otherwise agreed upon by City of Smyrna and included in the declared values by the City or (b) materials and equipment in transit not yet owned by the City, unless otherwise agreed upon by the City and included in declared values of the policy. Subcontractor must maintain insurance covering owned or leased machinery, watercraft, vehicles, tools, or equipment against physical loss or damage must include waiver of subrogation endorsements, as permitted by law, in favor of the City of Smyrna, the General

Contractor, and any other entity as required by written contract.

Certificate Holder should read: City of Smyrna, 2800 King Street, Smyrna, GA 30080.

7. Required Bonds. The following bonds shall be required by the City:

(i) A Performance Bond and Labor and Materials Payment Bond satisfactory to the

City will be required of Contractor to guarantee delivery of the completed Work and services under this Agreement and payment for labor and materials. The Performance

Bond shall be in the amount equal to 100% of the Contract Price. The Labor and Materials

Payment Bond shall be in the amount equal to 100% of the Contract Price. No company, regardless of size or financial rating, will be allowed to write its own bonds. The Surety

Company shall have an A.M. Best Company minimum rating of no less than A- or be otherwise acceptable to City. The Bonds must be delivered to the City prior to City’s execution of the Contract and must be accompanied by a letter stating the bonding company's current rating. In the event that the bonds are not timely presented or if the

City deems the bonds unsatisfactory, the Contract may be terminated, or, at its option, City may require Contractor to present acceptable bonds. Substitution of Cashier's Check, Page | 8

Certified Check or Cash Deposit (or substitution of an irrevocable letter of credit by a bank or savings and loan association for a Performance Bond amount up to and including the Contractor’s total bid price may, at City's sole discretion, be acceptable.

(ii) Performance and Labor and Material Payment Bonds must be accompanied by a

Certificate of Power of Attorney showing that the party who executed the bonds is authorized to do so by the surety company.

8. Any person or entity seeking payment under this Agreement from the City shall file a W-9 form with the City before payment is issued.

9. The City (and any applicable Authority) must be shown as an additional insured on General

Liability, Auto Liability, and Umbrella Liability policies and a copy of said certificates must be provided to the City's designated representative prior to commencement of the

Work Certificate Holder must read:

The City of Smyrna, GA

2800 King Street

Smyrna, GA 30080

10. The certificates evidencing the aforementioned listed required coverages shall provide that such coverages not be cancelled or reduced except by written notice to the

Contractor and City at least thirty (30) days prior to the effective date of such cancellation or material reduction in coverage.

11. Any insurer providing coverage hereunder, except a Worker' Compensation carrier, must have an A.M. Best rating of no less than A- or be otherwise acceptable to City. Certain

Workers' Compensation funds may be acceptable by the approval of the City

Administrator. European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the Contractor's broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the AM Best's rating of no less than A- or be otherwise acceptable to the City.

12. Any selected insurance company should be licensed to do business by the Georgia

Department of Insurance, unless otherwise excepted herein.

13. Certificates of Insurance, and any subsequent renewals, must reference the specific bid/contract by project name and project bid/contract number or have other identification acceptable to the City.

14. All insurance coverages required to be provided by the Contractor will be endorsed and reflected on the certificate as primary over any insurance program carried by the City and non-contributory, not seeking payment from the City insurance program.

15. Contractor shall incorporate/require incorporation of a copy of the insurance requirements as herein provided in each and every subcontract with each and every Subcontractor, of any tier, and shall require each and every Subcontractor to comply with all such requirements. Contractor agrees that if for any reason a Subcontractor fails to procure and maintain insurance as required, all such required insurance shall be procured and maintained by Contractor at Contractor's expense or such Subcontractor shall be

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16. Neither the Contractor nor any Subcontractor shall commence any Work of any kind until all insurance requirements have been complied with and until evidence of such compliance satisfactory to the City's designated representative as to form and content has been filed with the City's designated representative. The Accord Certificate of Insurance or a pre-approved substitute is the required form in all cases where reference is made herein to a Certificate of Insurance or an approved substitute. Such certificates shall contain a provision that the coverage afforded under the policies will not be cancelled or materially changed until at least thirty (30) days prior written notice has been given to

City. The Contractor shall provide to the City certified copies of the current policies required hereunder upon the City's request.

17. The Contractor shall agree to waive all rights of subrogation against the City, the City

Council, the Mayor, its officers, officials, employees, agents, and volunteers from losses arising from Work performed by the Contractor for the City.

18. The Contractor shall also obtain All Risk Contractors' Equipment and Contents Insurance covering owned, used, and leased equipment, tools, supplies, and contents required to perform the Work. The limits must be for full replacement cost. The City will be included as a Loss Payee in this coverage for City owned equipment, tools, supplies, and contents used to perform the Work. The All Risk Contractors' Equipment and Contents Insurance shall also be subject to and comply with all other general terms and conditions of this

Article which are applicable to the other coverages set forth above.

19. The Contractor shall, upon request, make available to the City, through its records or records of its insurer, information regarding specific claims. Any loss run information available from the Contractor or its insurer will be made available to the City upon City's request.

20. Compliance by the Contractor and all Subcontractors, with the foregoing requirements as to carrying insurance, shall not relieve the Contractor and all Subcontractors of responsibility and liability related to the liability provisions of the Agreement.

21. The Contractor and all Subcontractors are to comply with the Occupational Safety and

Health Act of 1970, Public Law 91-956, and any other laws that may apply to this

Agreement.

22. The Contractor shall at a minimum apply risk management practices accepted by the

Contractors' industry.

City's Liability Insurance

1. City will be responsible for purchasing and maintaining its own liability insurance, if any and, at its option, may purchase, and maintain such insurance as will protect it against claims which may arise from Contractor's operations.

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TERMS AND CONDITIONS

DEFINITION OF TERMS:

Whenever used in these General Conditions or in other Contract Documents, the following terms have the meanings indicated which are applicable to both the singular and plural thereof:

1. "City", "Owner''," Director" or "Officer refers to the City of Smyrna, for whom the work is to be performed.

2. "Resident Inspector" or "Inspector" refers to the representatives of the City of Smyrna authorized to observe the construction of the Project.

3. "Contractor" or "General Contractor" shall mean the individual, firm or corporation undertaking the execution of the Work under the terms of the Contract and acting through its, agents and employees.

4. "Subcontractor" shall mean any individual, partnership, firm, corporation, or other entity that either maintains an employee or employees on the Project Site for the purpose of prosecuting the Work of the Contract or provides materials worked to a special design according to the Drawings and Specifications of these Contract Documents.

Subcontractor shall not mean the General Contractor or any entity that merely furnishes materials not worked to special design.

5. "Bidder" refers to any person, firm or corporation submitting a Proposal for the Work.

6. "Bonds" refers to bid, performance, payment, and other instruments of security furnished by the Contractor and his surety in accordance with the Contract Documents.

7. "Proposal" refers to the offer, bid, or proposal of the bidder submitted on the prescribed form setting forth the prices for the Work to be performed.

8. "Contract" shall mean the written agreement between the Owner and the Contractor covering the Work to be performed as set forth in the Contract Documents.

9. "Contract Documents" shall include Addenda, Bonds, Certificates of Insurance, Change

Orders, Contract, Drawings, Conditions of the Contract, and Technical Specifications.

The intent of these documents is to include all materials, appliances, tools, labor, and services of every kind necessary for the proper execution of the Work, and the terms and conditions of payment therefore. The Contract Documents shall be considered as one, and whatever is called for by one of them shall be as binding as if called for by all.

10. "Change Order" refers to a written order to the Contractor signed by the Owner issued after execution of the Contract authorizing changes in the Delivery Order, or an adjustment to the Contract Price, Contract Time, or adds a Contract Provision.

11. "Field Order" refers to a written order issued by the Owner that clarifies or interprets the

Contract Documents, at no cost to either party.

12. "Notice of Award" refers to the written notice issued by the Owner to the selected bidder stating that upon compliance with the conditions precedent to be fulfilled by him within

Page | 11 the time specified, the Owner will execute and deliver the Contract to him.

13. "Notice to Proceed" refers to the written notice issued by the Owner to the Contractor authorizing him to proceed with the Work and establishing the date of commencement of the Delivery Order.

14. "Specifications" refers to those portions of the Contract Documents consisting of written technical descriptions of materials, equipment, construction systems, standards, and workmanship as applied to the Work. The Specifications generally consist of the general conditions and technical specifications.

15. "Supplier" refers to any person or organization who supplies materials or equipment for the Work, including that fabricated to a special design, but who does not perform labor at the site.

16. "Special Conditions" when included as a part of the Contract Documents, Special

Conditions refer only to the Work under this contract.

17. "Surety" refers to the corporate body which is bound with the Contractor and which engages to be responsible for the Contractor and his acceptable performance of the Work.

18. "Drawings" or "Plans" refers to those drawings which show the general character of the

Work and include all drawings enumerated in the List of Drawings and supplemental drawings, if any, identified elsewhere in the Contract Documents.

19. "Work" of the Contractor or subcontractor shall include all labor, material, equipment, transportation, skill, tools, machinery and other equipment and things useful or necessary in order to complete the Contract.

20. "Shall" and "Will" are mandatory; "may" and “should” is permissive.

21. "Director" will denote the Director, Parks and Recreation or his appointed Contract

Administrator or Inspector.

APPLICABLE REQUIREMENTS:

1. The Work shall comply with the Contract Documents and with all applicable codes, laws and regulations of the Local, State or Federal agencies that may have jurisdiction of any part of the Work. If the Contractor observes that any of the Contract Documents is at variance with applicable law and regulations in any respect, he shall promptly notify the

Owner in writing, and any necessary changes shall be adjusted by appropriate modification. If the Contractor performs any work knowing it to be contrary to such codes, laws or regulations, and without such notice to the Owner, he shall assume full responsibility and shall bear all costs attributable.

2. The Plans are considered a part of the Contract Documents.

3. In addition to safety and health requirements specified elsewhere in the Contract

Documents, the Contractor shall comply with the Department of Labor Safety and Health

Regulations for construction promulgated under the Occupational Safety and Health Act

Page | 12 of 1970. (PL-91-596) and under Section 107 of the Contract Work Hours and Safety

Standards Act (PL 91-54).

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RFP 27-001

RENOVATION 1088 CONCORD ROAD

PROJECT DESCRIPTION:

The project consists of the renovation of an existing 10,500-square-foot building located at 1088

Concord Road in the City of Smyrna.

The renovation includes the demolition of nearly all existing interior partition walls and acoustical ceiling tile (ACT) ceilings, with the exception of the walls surrounding the breakroom and gang restrooms, which will also be renovated. The new interior build-out will consist of four distinct areas, three of which will serve different City departments, including the Water Authority, Information

Technology, and Human Resources. These areas will include new private offices, meeting rooms, storage rooms, and copy rooms. The fourth area will consist of a large training room, an open work area, and a small meeting room with access to the public restrooms.

The existing breakroom and restrooms will be upgraded with new plumbing fixtures, appliances, flooring, ceiling, and paint finishes. The new floor plan will also include a new employee entrance with a man door located on the west side of the building.

The project also includes replacement of the existing TPO roofing system, replacement of the existing rooftop units (RTUs), and the installation of eight new RTUs to serve the renovated floor plan.

Building exterior improvements will include repairs to the existing EIFS at the roof soffits, repointing of the existing brick masonry, and resealing of all existing windows and exterior doors.

Site improvements will include, but are not limited to, resurfacing portions of the existing asphalt pavement to provide two ADA-accessible parking spaces and an ADA-compliant access ramp, as well as the construction of a new dumpster enclosure.

The time for completion is 130 days from Notice to Proceed. The project must be completed by Sunday, January 31, 2027.

City of Smyrna will charge one thousand five-hundred dollars and no cents ($1,500.00), per day for liquidated damages for every day beyond Sunday, January 31, 2027, that the Work is not complete.

Documents required prior to permitting:

o GC’s contractor’s license o GC’s business license o GC’s Certificate of Insurance

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PROJECT SCHEDULE:

The following Schedule of Events represents the City of Smyrna’s best estimate of the schedule that will be followed. All times indicated are prevailing times in Atlanta, Georgia. The City of Smyrna reserves the right to adjust the schedule as the City of Smyrna deems necessary.

Anticipated Schedule Date Time

City of Smyrna Issues public advertisement of RFP 8/5/2026

City of Smyrna conducts Pre-Bid Site Visit 8/19/2026 10:00 AM EST

Deadline for submission of written questions and requests for clarification

8/24/2026 5:00 PM EST

Deadline/Opening of Proposal Contents 9/4/2026 2:00 PM EST

Award by City of Smyrna Mayor & Council 9/21/2026 6:00 PM EST

Issuance of NTP 9/22/2026

Construction Completion 1/31/2027

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PROPOSAL CONTENTS:

To standardize responses and simplify the comparison and evaluation of responses, all proposals must be organized and submitted in the format listed below. The City of Smyrna reserves the right to request further information, contact client references, and if desired, require interviews with any responding firm.

1. COMPANY BACKGROUND

Provide information on company background to include the following.

a. Firm local name, address, and phone number.

b. Contact person, phone number, and e-mail address.

c. Number of years in business.

d. Size of firm (number of employees)

e. Location of personnel that will be involved in project construction

f. Georgia Commercial General Contractors license.

2. RELEVANT EXPERIENCE

a. Provide a minimum of three (3) references for projects completed within the last five

(5) years where your firm served as the general contractor for similar commercial or municipal interior renovation projects. Include the client name, project location, contact person, telephone number, email address, original contract amount, final contract amount, original completion date, and actual completion date for each project.

b. The Project consists of the comprehensive interior renovation of an existing commercial building, including demolition, architectural finishes, plumbing, mechanical (HVAC), electrical, and associated building systems. Successful completion of this type of project requires demonstrated experience coordinating multiple construction trades while maintaining compliance with applicable building codes, safety requirements, and project schedules. It is a mandatory requirement that bidders demonstrate experience completing comparable interior renovation projects as a prerequisite for bidding this project.

4. METHODOLOGY AND APPROACH

Provide a narrative describing your firm's approach to completing the comprehensive interior renovation of the existing building. The narrative should demonstrate your understanding of the project scope, including demolition, architectural improvements, plumbing, mechanical, electrical, and associated building systems. Describe your approach to project scheduling, quality control, subcontractor coordination, safety, permitting, minimizing disruptions, and delivering the project within budget and on schedule.

The project must achieve Final Completion no later than Sunday, January 31, 2027. The Contractor shall provide sufficient staffing, supervision, scheduling, and resources necessary to meet the required completion date. The Contractor acknowledges that weather delays and other unforeseen conditions may occur during construction and shall plan accordingly to achieve the required completion date.

5. PROJECT STAFFING

Provide an organizational chart identifying the key personnel assigned to this project, including the

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Project Executive, Project Manager, Project Superintendent, and all major subcontractors performing work on the project.

Include resumes summarizing relevant experience, professional certifications, and comparable commercial or municipal interior renovation projects successfully completed by the proposed Project Manager and Project Superintendent within the past five (5) years.

6. FINANCIAL STABILTY and LITIGATION RECORD

To address the contractor’s current financial stability, provide complete answers to thefollowing questions.

a. Has the firm been involved in any litigation in the past five (5) years? If yes, provide a comprehensive summary of the firm’s litigation, arbitration, and negotiated/settled history with previous clients. State the issues in the litigation, the status of the litigation, names of parties, and outcome.

b. Has the firm, or member thereof, ever been removed from a contract or failed to complete a contract as assigned? If yes, provide an explanation.

c. List the firm’s annual revenue, for the parent office and the local office separately, if applicable, for the past five (5) years and supply main financial and banking references.

7. FIRM CERTIFICATIONS

The firm, in order to be deemed eligible for evaluation, must provide supporting documentation asserting that the firm meets the minimum qualifications required for this project.

To be considered responsive, the Contractor shall provide documentation demonstrating compliance with the following minimum qualifications:

a. Bonding Capacity

Provide documentation from your surety confirming that your firm has sufficient bonding capacity for the anticipated value of this project.

b. Insurance

Provide a current Certificate of Insurance demonstrating the minimum coverage.

c. Licensing

Certify that your firm possesses all required licenses to perform the Work, including a valid Georgia General

Contractor License. Provide a copy of the current license and a Georgia Certificate of Existence or Certificate of

Authority demonstrating the firm is authorized to conduct business in the State of Georgia.

d. Financial Capacity

Certify that the firm has sufficient financial resources to complete the project by providing documentation demonstrating a current ratio (current assets/current liabilities) of at least 1.0. Submit a statement not exceeding one page.

e. Safety Record

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Demonstrate the firm's commitment to workplace safety by providing documentation from your insurance carrier verifying a current Experience Modification Rating (EMR) of 1.20 or less.

8. COST PROPOSAL and REQUIRED FORMS o Bid Proposal Form and Itemized Excel Spreadsheet o 5% Bid Bond o Contractor / Subcontractor Affidavits o Vendor Questionnaire o Client Reference Sheet o General Contractor License o Business License

Proposal Submission on BidNet Direct:

Proposal must be submitted electronically on BidNet Direct. If possible, please attach all documents in one

PDF titled “Company Name” Response_RFP 27-001. The Excel spreadsheet Bid Form should be a separate attachment.

The contract shall be awarded pursuant to O.C.G.A. § 36-91-21, to the lowest responsible and responsive bidder whose bid meets the requirements and criteria set forth herein. The information requested in the “Proposal Contents” section of this RFP will serve as the selection criteria and is surmised below.

Selection Criteria o Company Background / Financial Stability / Litigation Record o Relevant Experience / Firm Certifications o Methodology and Approach / Project Staffing o Cost Proposal and Required Forms

In the event the City Council approves the selection of the lowest responsible and responsive bidder whose bid meets the requirements and criteria set forth herein, the City intends to enter into a contractual agreement with the selected Firm.

ADDITIONAL TERMS AND CONDITIONS

Restriction of Communication:

From the issue date of this RFP solicitation until a successful proposer is selected and the selection is announced, proposers are not allowed to communicate about this solicitation or this Project for any reason with any City staff, Selection Committee, the Using Agency, the End-User, the Engineer, or the Architect, except for submission of questions as instructed in the RFP, or during the pre-proposal site visit, or as provided by any existing work agreement(s). For violation of this provision, the Owner reserves the right to reject the proposal of the offending proposer.

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Submittal Costs and Confidentiality:

All expenses for preparing and submitting responses are the sole cost of the party submitting the response. The Owner is not obligated to any party to reimburse such expenses. All submittals upon receipt become the property of the Owner. Labeling information provided in submittals “proprietary” or “confidential”, or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until final award.

PLANS, SPECIFICATIONS, DETAILS AND STANDARDS:

The Plans and Project Manual/Specifications are considered a part of the Contract Documents.

➢ 1088 Concord Road – Permit Set

➢ 1088 Concord Road - Specifications

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BID SECURITY

STATE OF GEORGIA

COUNTY OF COBB

KNOW ALL MEN BY THESE PRESENTS, THAT WE

, (hereinafter called "Principal"), and as Surety (hereinafter called "Surety") are held and firmly bound unto the City of Smyrna (hereinafter called

"Owner") in the sum of Dollars and cents ($ ) lawful money of the United States of America, for payment of which sum will and truly be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents:

WHEREAS, the "Principal" has submitted a bid to the City of Smyrna for:

RFP 27-001

SMYRNA Renovation 1088 Concord Road

WHEREAS, it was a condition precedent to the submission of said bid that a certified check or bid bond in the amount of not less than five (5) percent of the base bid be submitted with the base bid as a guarantee that the Bidder would, if awarded the Contract, enter into a written contract with the City of Smyrna and furnish a contract surety bond in the amount equal to one hundred percent (100%) of the contract sum for the performance of said Contract within ten (10) consecutive calendar days after written notice having been given of the award of the Contract.

NOW THEREFORE, the conditions of this obligation are such that if the bid of the "Principal" herein be accepted and said "Principal" within ten (10) consecutive calendar days after written notice being given of such acceptance, enter into a written contract with the City of Smyrna and furnish a Performance Bond in the amount equal to one-hundred percent (100%) of the contract sum and a Labor/Materials Payment Bond in the amount equal to one-hundred ten percent (110%) of the contract sum, satisfactory to the City of

Smyrna, then this obligation shall be void; otherwise, the sum herein stated shall be due and payable to the

City of Smyrna and the "Surety" herein agrees to pay said sum in good and lawful money of the United

States of America, not as a penalty but as liquidated damages for failure thereto of said "Principal". This bond is given pursuant to and in accordance with the provisions of O.C.G.A Title 36-Chapter 91-Article 3 et seq and all the provisions of the law referring to this character of bond as set forth in said sections or as may be hereinafter enacted and these are hereby made a part hereof to the same extent as if set out herein in full.

Bid Security, Page 1 of 2

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IN WITNESS WHEREOF, the said as "Principal" herein has caused these presents to be signed and sealed and the said as "Surety" herein has caused these presents to be signed in its name by its under its corporate seal, this day of , A.D., 20 .

ATTEST: PRINCIPAL:

BY: BY: (SEAL)

TITLE: TITLE:

ATTEST: SURETY:

BY: BY: (SEAL) (It’s Attorney-in-Fact (Surety)

TITLE: TITLE:

Georgia Resident Insurance Agent; License No.

NOTE: Power of Attorney showing authority of Attorney-In-Fact shall be attached.

Bid Security, Page 2 of 2

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RENOVATION 1088 CONCORD ROAD

BID PRICING FORM

COMPANY____________________________________________________________

ADDRESS: ___________________________________________________________

CONTACT: _________________________ PHONE ___________________________

EMAIL: _____________________________________

The _______________________________Company submits the following bid for

RFP 27-001 RENOVATION 1088 CONCORD ROAD.

*Please complete the attached Excel Itemized Bid Form and include with your bid response.

A. TOTAL BID AMOUNT:

B. Please indicate the number of Calendar Days required to commence work, following

Purchase Order and Notice to Proceed. ______________Total Calendar Days

C. Please indicate the number of Calendar Days anticipated to complete the work and provide a tentative timeline for the various phases of the project. _________________Anticipated

Project Length

D. The undersigned agrees to commence work within 10 days of the date of Notice to Proceed issued by City of Smyrna and to commit adequate forces on-site to substantially complete all

Work, including punch list items and clean-up, as determined by the City within 130 calendar days. City of Smyrna will charge one thousand five-hundred dollars and no cents ($1,500.00), per day for liquidated damages for every day beyond 130 calendar days that the Work is not complete.

Submitted By: __________________________

Printed Name: __________________________

Title: __________________________________

Date: __________________________________

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Please complete and submit the Acknowledgements below:

ACKNOWLEDGEMENTS

We acknowledge that we take no exceptions to the specifications.

OR

We acknowledge that we do take exceptions to the specifications and an itemized list of exceptions is attached.

We acknowledge that we have read and signed the Contractor and Subcontractor

Affidavits.

_______ We acknowledge that we have completed the Excel Itemized Bid Form and included with bid response.

Company Name

Signature

Printed Name

Title

Date

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City of Smyrna, Georgia

CONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. §13-10-91

(b) (1), stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the City of Smyrna has registered with and is participating in a federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91 (b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

EEV/ Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor

Name of Project Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

BY: Authorized Officer or Agent

Printed Name and Title of Authorized Office or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

DAY OF /

Notary Public

My Commission Expires:

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City of Smyrna, Georgia

SUBCONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. §13-10-

91 (b) (1), stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the City of Smyrna has registered with and is participating in a federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91 (b). Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

EEV/ Federal Work Authorization User Identification Number Date of Authorization

Name of SubContractor

Name of Project Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

BY: Authorized Officer or Agent

Printed Name and Title of Authorized Office or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

DAY OF /

Notary Public

My Commission Expires:

RFP 27-001 Renovation 1088 Concord

Road

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Renovation 1088 Concord Road

VENDOR QUESTIONNAIRE

Questionnaire must be completed by ALL…