RFP 26RFP19842 SDHP Aircraft Equipment and Integration 06_26_2026.pdf

STATE OF SOUTH DAKOTA

BUREAU OF HUMAN RESOURCES

AND ADMINISTRATION

500 EAST CAPITOL AVE

PIERRE, SD 57501

SDHP AIRCRAFT, MISSION EQUIPMENT AND INTEGRATION

PROPOSALS ARE DUE NO LATER THAN 07/20/2026 5:00PM CDT

RFP #: 26RFP19842 State POC: Steven Berg EMAIL: steven.berg@state.sd.us

READ CAREFULLY

VENDOR

NAME:

ADDRESS:

CITY/STATE: TELEPHONE NO:

ZIP (9 DIGIT): FAX NO:

E-MAIL:

SIGNATURE:

PRINTED NAME:

VENDOR PRIMARY CONTACT INFORMATION

CONTACT NAME: TELEPHONE NO:

E-MAIL:

mailto:steven.berg@state.sd.us

1.0 GENERAL INFORMATION

1.1 RFP PURPOSE AND OVERVIEW

The South Dakota Highway Patrol is seeking proposals for a public safety special mission aircraft solution to support law enforcement and related public safety missions throughout South Dakota.

The State will consider proposals for Kodiak 100 Series III aircraft only, mission equipment installation/integration, or a full turnkey mission ready Kodiak 100 Series III. The State may evaluate proposals individually or in combination with other proposals.

The State’s goal is to obtain the solution that best meets SDHP’s operational needs, provides reliable long term support, minimizes integration risk, and delivers the best value. Proposals should clearly identify the aircraft, mission equipment, installation/integration approach, FAA approval path, schedule, warranty, support, and total cost.

1.2 ISSUING OFFICE AND RFP REFERENCE NUMBER

The Bureau of Human Resources and Administration (BHRA) is the issuing office for this document and all subsequent addenda relating to it, on behalf of the State of South Dakota, Department of Public Safety. The reference number for the transaction is RFP #26RFP19842. This number must be referred to on all proposals, correspondence, and documentation relating to the RFP.

1.3 SCHEDULE OF ACTIVITIES (SUBJECT TO CHANGE)

RFP Publication 06/26/2026 Vendor Questions Due 07/06/2026 5:00PM CDT Proposal Submission 07/20/2026 5:00PM CDT Anticipated Award Decision/Contract Negotiation To Be Determined

1.4 SUBMITTING YOUR PROPOSAL

Proposals must be received by the deadline stated in the 1.3 Schedule of Activities. Proposals received after the deadline will be considered late and ineligible for consideration.

Proposals must be submitted electronically via email to steven.berg@state.sd.us with the subject line:

“26RFP19842 Proposal Submission”.

The Vendor, or its authorized agent, must ensure the electronic copy includes a scanned ink signature or a digital signature. In the event the response is signed on behalf of the Vendor, the signatory must be legally authorized to bind the responder to the proposal. Proposals lacking proper signatures may be rejected.

All proposals and attachments must be in Microsoft Word, Microsoft Excel, or searchable PDF format. Do not submit PDFs derived from a scanned image or other formats that prevent search functionality.

No proposal shall be accepted from, or no contract or purchase order shall be awarded to, any person, firm, or corporation that is in arrears upon any obligations to the State of South Dakota, or that otherwise may be deemed irresponsible or unreliable by the State of South Dakota.

1.5 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION

– LOWER TIER COVERED TRANSACTIONS

By signing and submitting this proposal, the Vendor certifies that neither its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation, by any Federal department or agency, from transactions involving the use of Federal funds. Where the Vendor is unable to certify any of the statements in this certification, the Vendor shall attach an explanation to their offer.

1.6 NON-DISCRIMINATION STATEMENT

The State of South Dakota requires that all contractors, vendors, and suppliers doing business with any State agency, department, or institution, provide a statement of non-discrimination. By signing and submitting their proposal, the Vendor certifies they do not discriminate in their employment practices with regard to race, color, creed, religion, age, sex, ancestry, national origin or disability.

1.7 CERTIFICATION RELATING TO PROHIBITED ENTITY

For contractors, vendors, suppliers, or subcontractors who enter into a contract with the State of South Dakota by submitting a response to this solicitation or agreeing to contract with the State, the bidder or Vendor certifies and agrees that the following information is correct:

The bidder or Vendor, in preparing its response or offer or in considering proposals submitted from qualified, potential vendors, suppliers, and subcontractors, or in the solicitation, selection, or commercial treatment of any vendor, supplier, or subcontractor, is not an entity, regardless of its principal place of business, that is ultimately owned or controlled, directly or indirectly, by a foreign national, a foreign parent entity, or foreign government from China, Iran, North Korea, Russia, Cuba, or Venezuela, as defined by South Dakota Executive Order 2023-02. It is understood and agreed that, if this certification is false, such false certification will constitute grounds for the State to reject the bid or response submitted by the bidder or Vendor on this project and terminate any contract awarded based on the bid or response. The successful bidder or Vendor further agrees to provide immediate written notice to the contracting executive branch agency if during the term of the contract it no longer complies with this certification and agrees such noncompliance may be grounds for contract termination.

1.8 RESTRICTION OF BOYCOTT OF ISRAEL

For contractors, vendors, suppliers, or subcontractors with five (5) or more employees who enter into a contract with the State of South Dakota that involves the expenditure of one hundred thousand dollars ($100,000) or more, by submitting a response to this solicitation or agreeing to contract with the State, the bidder or vendor certifies and agrees that the following information is correct:

The bidder or offeror, in preparing its response or offer or in considering proposals submitted from qualified, potential vendors, suppliers, and subcontractors, or in the solicitation, selection, or commercial treatment of any vendor, supplier, or subcontractor, has not refused to transact business activities, has not terminated business activities, and has not taken other similar actions intended to limit its commercial relations, related to the subject matter of the bid or offer, with a person or entity on the basis of Israeli national origin, or residence or incorporation in Israel or its territories, with the specific intent to accomplish a boycott or divestment of Israel in a discriminatory manner. It is understood and agreed that, if this certification is false, such false certification will constitute grounds for the State to reject the bid or response submitted by the bidder or offeror on this project and terminate any contract awarded based on the bid or response. The successful bidder or offeror further agrees to provide immediate written notice to the contracting executive branch agency if during the term of the contract it no longer complies with this certification and agrees such noncompliance may be grounds for contract termination.

1.9 VENDOR QUESTIONS

Vendors may email inquiries concerning this RFP to obtain clarification of requirements. Inquiries must be emailed to Steven Berg at steven.berg@state.sd.us with the subject line “RFP #26RFP19842 Vendor Questions”. Questions must be received by the deadline listed in Section 1.3, Schedule of Activities.

The State will respond to vendors’ inquiries (if required) via e-mail. Vendors may rely only on written answers and written RFP amendments issued by the State. No other written or verbal statements will change the RFP.

1.10 PROPRIETARY INFORMATION

The proposal of the successful vendor(s) becomes public information. Proprietary information can be protected under limited circumstances such as client lists and non-public financial statements. An entire proposal may not be marked as proprietary. Vendors must clearly identify in the Executive Summary and mark in the body of the proposal any specific proprietary information they request to be protected. The Executive Summary must contain specific justification explaining why the information is to be protected. Proposals may be reviewed and evaluated by any person at the discretion of the State. All materials submitted become the property of the State of South Dakota and may be returned only at the State's option.

1.11 GOVERNING LAW

This procurement is governed by South Dakota law. Any lawsuit related to this procurement shall be venued in Circuit Court, Sixth Judicial Circuit, Hughes County, South Dakota. No other state’s law or venue shall apply.

1.12 DISCUSSIONS WITH VENDORS (ORAL PRESENTATION/NEGOTIATIONS)

The State may request oral presentations or negotiations after proposals are submitted. The State may also award based on the initial proposals without discussions.

Vendors must participate in presentations or negotiations if requested, at their own expense. The State may negotiate any part of a proposal. Proposals and negotiation discussions will remain confidential until an award is made.

2.0 STANDARD CONTRACT TERMS AND CONDITIONS

Any contract, purchase order, or agreement resulting from this RFP will include the State’s standard terms and conditions listed below, along with any additional terms and conditions agreed to by the parties.

2.1 The Contractor shall provide the aircraft, equipment, supplies, parts, documentation, delivery, installation, integration, testing, training, warranty, and related work described in this RFP, the Contractor’s accepted proposal, and any resulting contract or purchase order.

2.2 The contract shall begin on the date it is fully executed by the parties and shall remain in effect until all goods, equipment, documentation, installation, testing, training, warranty obligations, and acceptance requirements have been completed, unless terminated earlier in accordance with the contract. The Contractor shall meet the delivery, installation, and completion schedule stated in the contract or purchase order. Any change to the delivery or completion schedule must be approved in writing by the State.

2.3 The Contractor shall provide the State with its Employer Identification Number, Federal Tax Identification

Number, or Social Security Number upon execution of the contract or purchase order.

2.4 Payment terms will be established at the time of award and stated in the resulting contract or purchase order.

Payments, including any interest on late payments, will be governed by SDCL ch. 5-26, the Prompt Payment Act.

2.5 The Contractor agrees to indemnify and hold harmless the State of South Dakota, its officers, agents, and employees, from and against any and all claims, actions, suits, damages, liability, costs, or other proceedings that arise from the Contractor’s goods, equipment, aircraft, supplies, installation, delivery, performance, acts, errors, omissions, negligence, warranty obligations, or breach of contract. This section does not require the Contractor to be responsible for claims or damages arising solely from the acts, errors, or omissions of the State, its officers, agents, or employees.

2.6 The Contractor shall maintain insurance coverage required by law and any additional coverage required by the State for the delivery, installation, modification, testing, maintenance, and care, custody, or control of aircraft, equipment, or other property related to this procurement.

At a minimum, the Contractor shall maintain workers’ compensation insurance as required by law and commercial general liability and business automobile liability insurance in amounts acceptable to the State. If applicable, the Contractor shall also maintain aviation liability, hangarkeepers liability, and professional liability or errors and omissions insurance for engineering, design, certification, or other professional services.

Required coverage types and amounts will be stated in the resulting contract or purchase order. Before beginning work, the Contractor shall provide certificates of insurance showing required coverage. The Contractor shall promptly notify the State of any cancellation, nonrenewal, or material change in coverage and shall provide copies of insurance policies if requested by the State.

2.7 While performing under this contract, the Contractor is an independent contractor and not an officer, agent, or employee of the State of South Dakota.

2.8 The Contractor shall immediately report to the State any event related to the goods, aircraft, equipment, delivery, installation, integration, testing, maintenance, warranty work, or other performance under the contract that results in injury to any person, damage to property, damage to aircraft or equipment, or any circumstance that may subject the Contractor or the State to liability.

The Contractor’s obligation under this section is limited to reporting the occurrence to the State and making any other report required by law. This section does not require disclosure of information protected by privilege or confidentiality under law. Reporting to the State does not satisfy or replace any separate legal reporting obligation.

2.9 Either party may terminate the contract for cause if the other party fails to comply with any material term or condition of the contract and does not cure the failure within the time stated in a written notice of default.

The State may terminate the contract for convenience upon written notice to the Contractor. If terminated for convenience, the Contractor shall be paid for goods delivered and accepted by the State and for authorized work completed and accepted before the effective date of termination. The State shall not be liable for lost profits, consequential damages, or goods or work not accepted by the State.

If the Contractor defaults, the State may withhold payment, require return of funds, reject nonconforming goods, purchase substitute goods or services, and recover additional costs caused by the Contractor’s default. If it is later determined that the Contractor was not in default, a termination for cause may be treated as a termination for convenience.

2.10 This contract depends upon the continued availability of appropriated funds and expenditure authority from the Legislature for this purpose. If for any reason the Legislature fails to appropriate funds or grant expenditure authority, or funds become unavailable by operation of law or federal funds reductions, this Agreement will be terminated by the State. Termination for any of these reasons is not a default by the State nor does it give rise to a claim against the State.

2.11 This contract may not be assigned without the express prior written consent of the State. This Agreement may not be amended except in writing, which writing shall be expressly identified as a part hereof, and be signed by an authorized representative of each of the parties hereto.

2.12 This contract shall be governed by and construed in accordance with the laws of the State of South

Dakota. Any lawsuit pertaining to or affecting this Agreement shall be venued in Circuit Court, Sixth Judicial Circuit, Hughes County, South Dakota.

2.13 The Contractor shall comply with all applicable federal, state, and local laws, regulations, ordinances, permits, certifications, and requirements relating to the manufacture, sale, inspection, modification, delivery, registration, operation, maintenance, airworthiness, warranty, and transfer of the aircraft, equipment, parts, and other goods provided under this contract, including all applicable Federal Aviation Administration requirements relating to airworthiness, maintenance records, inspections, alterations, and aircraft certification. The Contractor shall be solely responsible for obtaining and maintaining current knowledge of such requirements and for ensuring compliance with all requirements applicable to its performance under this contract.

2.14 The Contractor may use subcontractors, suppliers, installers, integrators, repair stations, manufacturers, or other entities as necessary to provide the aircraft, equipment, installation, integration, testing, documentation, warranty support, or related contract requirements, provided the Contractor identifies in its proposal any known entity that will perform a material portion of the contract. The Contractor may not materially change any disclosed subcontractor or other entity performing aircraft modification, installation, integration, certification, maintenance, or warranty work without prior written approval of the State. The Contractor remains responsible for all goods, aircraft, equipment, parts, installation, integration, testing, documentation, warranties, acts, omissions, and performance of any subcontractor, supplier, installer, integrator, repair station, manufacturer, or other entity used to perform the contract.

2.15 All final reports, drawings, specifications, technical data, manuals, operating instructions, maintenance instructions, FAA approvals, STC documents, permission letters, wiring diagrams, weight and balance documents, test reports, training materials, warranty documents, and other final deliverables provided to the State under the contract shall become the property of the State.

The Contractor may retain copies for its records unless otherwise prohibited by law or contract. Nothing in this section transfers ownership of the Contractor’s or manufacturer’s preexisting intellectual property, proprietary software, source code, or standard commercial materials unless expressly agreed to in writing.

2.16 The Contractor certifies that neither Contractor nor its principals are presently debarred, suspended, proposed for debarment or suspension, or declared ineligible from participating in transactions by the federal government or any state or local government department or agency. Contractor further agrees that it will immediately notify the State if during the term of this Agreement Contractor or its principals become subject to debarment, suspension or ineligibility from participating in transactions by the federal government, or by any state or local government department or agency.

2.17 In the event that any court of competent jurisdiction shall hold any provision of this Agreement unenforceable or invalid, such holding shall not invalidate or render unenforceable any other provision hereof.

2.18 In the event of a conflict among contract documents, the documents shall control in the following order:

purchase order or contract award documents, written contract amendments or modifications, this RFP and any addenda, the Contractor’s accepted proposal to the extent it does not conflict with the RFP or contract documents, and any other incorporated documents.

2.19 All goods, equipment, aircraft, parts, supplies, installation work, documentation, and related deliverables are subject to inspection, testing, and acceptance by the State. Acceptance occurs only when the State determines the deliverables conform to contract requirements. For aircraft or installed equipment, acceptance may include review of records, title documents, logbooks, maintenance records, airworthiness documents, FAA approvals, weight and balance, testing, training, and correction of deficiencies. Payment, possession, or use does not waive the State’s right to reject nonconforming goods or require correction.

2.20 Unless otherwise stated in the contract or purchase order, title passes to the State upon final acceptance.

Risk of loss or damage remains with the Contractor until the goods, aircraft, equipment, or installed systems are delivered to and accepted by the State. For aircraft purchases, the Contractor shall provide clear title, lien releases, bills of sale, registration documents, and other documents required to transfer ownership.

2.21 The Contractor warrants that all goods, aircraft, equipment, parts, and installed systems provided under the contract shall be new unless otherwise stated, free from defects, fit for the intended purpose, and in conformity with the RFP, the accepted proposal, and the contract. The Contractor shall pass through all manufacturer warranties and identify warranty terms, exclusions, repair process, response time, and authorized service locations. The Contractor shall correct, repair, or replace defective or nonconforming items at no additional cost during the applicable warranty period.

2.22 Unless otherwise stated in the contract, delivery shall be F.O.B. Destination to the location identified by the State. The Contractor is responsible for delivery, shipping, ferry, insurance, and risk of loss until delivery and acceptance by the State. If aircraft delivery terms differ, the Contractor must clearly state the proposed delivery terms in its proposal.

2.23 State agency purchases are generally exempt from sales taxes and federal excise taxes. The Contractor shall not include taxes from which the State is exempt in proposed prices. Any taxes, fees, or charges not included in the proposal must be clearly identified.

3.0 SCOPE OF WORK

3.1 Purpose. The State is seeking proposals for a public safety special mission aircraft solution for the South Dakota Highway Patrol. The aircraft will support law enforcement and related public safety missions throughout South Dakota.

3.1.1 Operational Mission Requirements

The aircraft acquired through this procurement will support statewide public safety operations conducted by the South Dakota Highway Patrol and partner agencies. Anticipated mission profiles include, but are not limited to:

a. Traffic enforcement and highway safety operations;

b. Criminal interdiction and surveillance missions;

c. Search and rescue operations;

d. Missing person searches;

e. Disaster response and damage assessment;

f. Wildland fire reconnaissance and support;

g. Homeland security operations;

h. Tactical support to local, tribal, state, and federal law enforcement agencies; and

i. Aerial observation and intelligence gathering missions.

Proposed aircraft and mission equipment shall be capable of supporting these mission requirements.

3.2 Required Aircraft. The aircraft required under this RFP is a Daher Kodiak 100 Series III. The State has determined that the Kodiak 100 Series III is required for SDHP’s operational needs. Alternate aircraft models will not be considered.

3.3 Proposal Options. The State will consider proposals for one or more of the following: Kodiak 100 Series III aircraft only; mission equipment installation/integration; or a full turnkey mission ready Kodiak 100 Series III.

Each proposal must clearly identify the option being proposed.

3.4 Contractor Responsibility. The Contractor is not required to provide every option described in this RFP. The Contractor's proposal must clearly state what is being offered, what the Contractor will provide, what other entities are involved, and what responsibilities will remain with the State or another awarded contractor.

The Contractor shall be the State's single point of responsibility for the aircraft, equipment, installation, integration, testing, delivery, documentation, warranty coordination, technical support, and related contract requirements awarded to the Contractor. The Contractor remains responsible for all subcontractors, suppliers, installers, integrators, and other entities used by the Contractor to perform the contract.

3.5 Aircraft Information. If a Kodiak 100 Series III aircraft is proposed, the proposal should include enough information for the State to evaluate the aircraft, including aircraft year, series or configuration, serial number, registration number, airframe time, engine time, propeller time, avionics configuration, equipment list, maintenance status, damage history, logbook status, airworthiness status, title status, lien status, aircraft location, availability, delivery terms, inspection process, and known discrepancies, as applicable. If a previously owned aircraft is proposed, the vendor shall provide complete maintenance history, major repair and alteration history, damage history, corrosion history, engine and propeller status, compliance with all applicable airworthiness directives, current inspection status, and access to records necessary for the State to conduct a pre-purchase evaluation. The State reserves the right to conduct or obtain an independent pre-purchase evaluation of any proposed aircraft prior to award or acceptance.

3.6 Preferred Aircraft Characteristics. The State prefers a Kodiak 100 Series III aircraft with fixed tricycle landing gear; capability for repeated operations from unimproved, gravel, turf, or semi prepared runways; short takeoff and landing capability; sufficient useful load to support full fuel operations, crew, passengers, and mission equipment; stable low speed observation and orbit capability; cruise speed, climb performance, and endurance suitable for statewide response; a cabin layout suitable for passenger, cargo, and surveillance missions; a flat utility floor or mission adaptable cabin; oversized cargo access or equivalent equipment loading access;

integrated Garmin G1000 NXi avionics suite; and an established United States based support, parts, and maintenance network.

3.7 Mission Equipment and Installation. If mission equipment and installation are proposed, the equipment and installation must support SDHP’s public safety mission requirements. At a minimum, proposals shall address the following mission equipment requirements: Electro-optical/infrared (EO/IR) camera system, Mission mapping and moving map system, Mission operator workstation, Video recording capability, Public safety radio integration, Aircraft audio system integration, Mission displays, Mission power distribution system, Flight tracking capability;

and Associated mounting, wiring, and FAA-approved integration components. Mission equipment shall be fully integrated, tested, documented, and operational upon final acceptance.

3.7.1 Preferred Mission Equipment Configuration

To establish a common baseline for evaluation, vendors should provide technical information and itemized pricing for equipment meeting or exceeding the preferred configuration listed below. For evaluation purposes, the Required Equipment will be included in the base proposed solution and base cost evaluation. Desired Equipment is optional, must be priced separately, and is not required for a proposal to be considered responsive. The State reserves the right to purchase any, all, or none of the Desired Equipment based on proposed pricing, operational need, and the best interest of the State.

Required Equipment:

a. Garmin G1000 NXi avionics suite (Brand/model only. No alternates will be accepted).

b. Trakka TC-375 HD or Wescam MX-15 camera system (Limited to the listed brand/models only.

No alternates will be accepted).

c. TrakkaPad mission management system with TM-100;

d. PS Engineering HUB50 Audio Management System;

e. PS Engineering MB-10R Marker Beacon Receiver;

f. PS Engineering PSA-210 Speaker Amplifier;

g. Radio Adapter Unit;

h. Two Macro-Blue industry-standard 12-inch mission displays.

Desired Equipment:

a. Single point fueling system;

b. Two Macro-Blue industry-standard 17-inch mission displays;

c. Automatic camera retraction through radar altimeter integration;

d. Spidertracks aircraft tracking system.

Except for items expressly identified as brand/model only or limited to listed brand/models only, equivalent equipment may be proposed if the vendor demonstrates that the proposed equipment meets or exceeds the operational capability of the preferred configuration.

3.8 Mission Equipment Brand Names or Equals. Brand names, model numbers, or specific products identified for mission equipment are intended to describe the type, quality, performance, compatibility, and operational capability desired by the State unless the RFP expressly identifies the item as brand/model only. Equivalent equipment may be proposed for items not identified as brand/model only. If equivalent or alternate equipment is proposed, the vendor must explain how the proposed item meets or exceeds the State’s operational, compatibility, supportability, warranty, installation, and FAA approval requirements. Items identified as brand/model only must be provided as specified, and alternates or equivalents will not be accepted for those items.

3.9 Installation and Integration Plan. If installation or integration is proposed, the vendor should describe the installation approach, installation location, estimated downtime, equipment compatibility, FAA approval path, required STCs or approvals, DER services, engineering, wiring, testing, training, documentation, warranty, and final acceptance process.

The vendor shall be responsible for obtaining all FAA approvals, STCs, engineering approvals, airworthiness documentation, conformity inspections, return-to-service documentation, and certification activities necessary to deliver a fully operational aircraft meeting the requirements of this RFP. The proposal shall clearly identify any FAA approvals, engineering activities, inspections, or certifications that are not included in the proposed pricing.

3.10 Assumptions and Risks. Vendors must identify all assumptions, exclusions, limitations, risks, or dependencies that may affect the proposal, including aircraft availability, aircraft condition, inspection findings, equipment lead times, equipment substitutions, FAA approvals, installation location, delivery location, State furnished equipment, warranty limits, and any required State decisions. Vendors shall identify any equipment, software, subscription service, maintenance agreement, data plan, licensing fee, or recurring annual cost required after delivery of the aircraft.

3.11 Final Acceptance. Final acceptance shall occur only after the State has determined that all aircraft, mission equipment, installation, training, documentation, and performance requirements have been satisfactorily completed. Final acceptance is conditioned upon successful inspection, ground testing, flight testing, mission equipment demonstration, delivery of required documentation, completion of required training, and correction of all deficiencies affecting safety, airworthiness, mission capability, or contract compliance.

Final acceptance shall include, at a minimum:

a. Aircraft inspection by the State or its designated representative;

b. Review of aircraft records, maintenance logs, title documents, and registration documents;

c. Review of FAA approvals, STCs, airworthiness documentation, weight and balance documentation, and return-to-service records;

d. Ground testing of all installed systems;

e. Flight testing of the aircraft and installed mission equipment;

f. Demonstration of proper operation of the EO/IR camera systems, mission mapping systems, mission displays, recording systems, and associated mission equipment;

g. Demonstration of interoperability with public safety communications systems, if applicable;

h. Delivery of all documents required for operation, maintenance, registration, warranty support, and continued airworthiness of the aircraft and installed equipment, including FAA approvals, STCs, FAA Form 337s, return to service records, logbooks, current weight and balance, equipment lists, wiring diagrams, operating manuals, maintenance manuals, training materials, warranty documents, technical records, and applicable software, firmware, database, inspection, and airworthiness directive compliance records;

i. Completion of all required training;

j. Correction of all identified deficiencies affecting safety, airworthiness, mission capability, or contract compliance; and

k. Completion of any pre-purchase inspection findings identified by the State and agreed upon by the parties prior to acceptance.

The State reserves the right to reject any aircraft, equipment, installation, documentation, or deliverable that does not conform to the requirements of this RFP, the vendor’s proposal, or the resulting contract.

4.0 PROPOSAL REQUIREMENTS AND VENDOR QUALIFICATIONS

4.1 Vendors are responsible for submitting all information necessary for the State to evaluate their proposal.

The State is not required to request missing information. Failure to provide sufficient information may negatively affect the evaluation of the proposal.

4.2 Vendors should provide information for at least three previous or current projects similar to the requirements of this RFP. Relevant projects may include aircraft sales, aircraft acquisition, aircraft modification, avionics installation, mission equipment installation, public safety aviation, special mission aircraft, aircraft maintenance, or related aviation support.

For each project, provide:

a. Customer or agency name, address, and telephone number;

b. Contact person who may verify the information submitted;

c. Dates of the project or contract;

d. A brief description of the aircraft, equipment, installation, or related work provided; and

e. Whether the project was completed on time and within the agreed price.

4.3 The vendor may be required to submit a copy of their most recent audited financial statements upon the State’s request.

4.4 Vendors should identify any subcontractors, partners, brokers, dealers, installers, maintenance facilities, or other entities that will provide aircraft, equipment, installation, inspection, FAA approvals, testing, training, warranty, or support. The proposal should clearly describe each entity’s role.

4.5 Vendors should identify any assumptions, limitations, exclusions, risks, or dependencies in their proposal, including aircraft availability, inspection requirements, equipment lead times, FAA approvals, delivery terms, installation schedule, warranty limitations, or State responsibilities.

5.0 PROPOSAL RESPONSE CONTENT

5.1 Proposals should be clear, complete, and organized so the State can easily evaluate the proposed aircraft, equipment, installation approach, cost, schedule, warranty, support, and any options or alternatives.

5.2 Proposals should include the following sections, as applicable:

5.2.1 Signed RFP Form (First Page of this RFP). The State’s RFP form must be completed and signed by an authorized representative of the vendor.

5.2.2 Executive Summary. Provide a brief summary of the proposal, including whether the vendor is proposing a Kodiak 100 Series III aircraft only, mission equipment installation/integration, or a full turnkey mission ready Kodiak 100 Series III.

5.2.3 Proposed Solution. Describe the proposed Kodiak 100 Series III aircraft, mission equipment installation/integration, FAA approval path, testing, training, warranty, support, schedule, and delivery plan, as applicable. Clearly identify any proposed options, alternatives, or separately priced components. Vendors shall describe how the proposed solution supports law enforcement surveillance, search and rescue, disaster response, criminal interdiction, and related public safety missions.

5.2.4 Aircraft Information, if applicable: If a Kodiak 100 Series III aircraft is proposed, provide aircraft year, series or configuration, serial number, registration number, airframe time, engine time, propeller time, avionics configuration, equipment list, maintenance status, damage history, logbook status, airworthiness status, title status, lien status, aircraft location, availability, delivery terms, proposed inspection process, and known discrepancies, as applicable. For previously owned aircraft, vendors shall provide copies of aircraft maintenance records, inspection status documentation, damage and repair history, airworthiness directive compliance records, equipment list, and any available engine trend or condition monitoring data. Aircraft maintenance records shall be complete, legible, and sufficient to establish aircraft airworthiness, maintenance status, and ownership history.

5.2.5 Equipment Information, if applicable. If mission equipment is proposed, provide the manufacturer, model, specifications, compatibility information, warranty, support, and lead time for all proposed mission equipment, avionics, radios, camera systems, mapping systems, displays, downlink systems, and related components. Vendors shall identify all applicable manufacturer warranties, installation warranties, workmanship warranties, warranty periods, warranty exclusions, and procedures for obtaining warranty service.

5.2.6 Installation and Integration Plan, if applicable. If mission equipment installation/integration is proposed, describe the installation approach, installation location, estimated downtime, equipment compatibility, FAA approval path, required STCs or approvals, DER services, engineering, wiring, testing process, training, final acceptance process, and any assumptions related to the aircraft or equipment. Vendors shall identify personnel responsible for engineering, installation, FAA certification, training, and warranty support, and describe their experience with Kodiak 100 Series III aircraft and public safety aviation platforms. Vendors shall provide a project schedule that identifies major milestones, including aircraft acquisition, mission equipment procurement and installation, FAA certification activities, testing, training, and the anticipated delivery date.

5.2.7 Vendor Qualifications. Provide information regarding the vendor's experience, reliability, past performance, personnel, subcontractors, and ability to deliver the proposed aircraft, equipment, installation, integration, testing, warranty support, and related contract requirements. Vendors shall describe their experience providing aircraft, mission equipment, modifications, installations, or related support for public safety, law enforcement, or other governmental aviation operations.

Vendors shall provide information demonstrating their understanding of public safety aviation mission requirements, including aircraft configuration, mission equipment integration, operational considerations, and support requirements relevant to the aircraft and equipment proposed.

Vendors shall describe their post-delivery support capabilities, including maintenance support, technical assistance, parts availability, software support, and response procedures for warranty or operational issues. Information provided in this section may be used in evaluating the vendor's experience, reliability, past performance, demonstrated understanding of public safety aviation mission requirements, warranty, maintenance, and long term support.

5.2.8 Exceptions, Assumptions, and Alternatives. Clearly identify any requirement the vendor cannot meet, any proposed alternate approach, and any assumption, exclusion, limitation, risk, or dependency that may affect cost, schedule, performance, warranty, or acceptance.

5.2.9 Cost Proposal. Provide firm fixed pricing unless otherwise clearly identified. Pricing should be separated by major cost components so the State can evaluate the proposal as a complete solution or as separate portions. Vendors may submit pricing for one or more of the following:

Kodiak 100 Series III aircraft only; mission equipment installation/integration; or a full turnkey mission ready Kodiak 100 Series III. Optional items, alternate approaches, assumptions, exclusions, and separately priced components must be clearly identified. See Section 7.0 for additional cost proposal requirements.

6.0 PROPOSAL EVALUATION AND AWARD PROCESS

6.1 After determining that a proposal satisfies the mandatory requirements stated in this RFP, the State will conduct a comparative evaluation of responsive proposals. Evaluation factors may include, but are not limited to:

6.1.1 Aircraft compliance, condition, availability, and suitability for SDHP’s mission needs

6.1.2 Installation approach, FAA approval path, testing, delivery schedule, and integration risk

6.1.3 Mission equipment capability, compatibility, and supportability

6.1.4 Vendor experience, reliability, and record of past performance

6.1.5 Demonstrated understanding of public safety aviation mission requirements

6.1.6 Warranty, training, maintenance, and long term support

6.1.7 Cost

6.2 The State will award a contract or purchase order, or multiple contracts or purchase orders, to the vendor or vendors whose proposal or combination of proposals provides the best value and is in the State’s best interest. Best value may include consideration of aircraft suitability, equipment capability, installation risk, delivery schedule, warranty, support, cost, and the overall risk and benefit of the proposed solution.

6.3 The State may evaluate proposals by category, by combination of categories, or as a complete solution. The

State may consider proposals for Kodiak 100 Series III aircraft only, mission equipment installation/integration, or a full turnkey mission ready Kodiak 100 Series III. The State may issue one or more contracts or purchase orders, award separate portions of the procurement, or combine portions of different proposals if determined to provide the best value and be in the State’s best interest.

6.4 Vendors should provide enough information for the State to evaluate the proposed aircraft, equipment, installation approach, delivery schedule, FAA approval path, warranty, support, pricing, and any assumptions, limitations, exceptions, or risks. The State is not required to request missing information.

6.5 The State may request clarification, conduct discussions, or negotiate with one or more vendors. Discussions or negotiations may address final contract terms, delivery schedule, aircraft or equipment configuration, installation approach, warranty, support, documentation, pricing, and other matters necessary to complete an award. If the State is unable to reach acceptable final terms with a vendor, the State may discontinue discussions with that vendor and proceed with another vendor, make a different award decision, or cancel the procurement.

6.6 The State reserves the right to reject any or all proposals, waive technicalities, request clarification, conduct discussions or negotiations, issue the award or awards determined to be in the best interest of the State of South Dakota, and cancel the procurement.

7.0 COST PROPOSAL

7.1 Vendors may submit pricing for one or more proposal options. The State intends to allow flexibility so vendors may propose the option or combination of options that best fits their available aircraft, equipment, installation capabilities, and delivery approach.

7.2 Vendors may submit pricing for Kodiak 100 Series III aircraft only, mission equipment installation/integration, or a full turnkey mission ready Kodiak 100 Series III.

7.3 Cost proposals should include firm fixed pricing unless otherwise clearly stated. Any price that is estimated, subject to change, dependent on inspection, dependent on aircraft availability, or dependent on equipment lead time must be clearly identified.

7.4 Pricing must be itemized by major cost components, as applicable, including aircraft purchase, aircraft inspection, aircraft delivery or ferry costs, mission equipment, installation labor, FAA approvals, STCs, DER services, engineering, documentation, testing, training, warranty, support, optional items, recurring subscription or licensing costs, and any other costs, fees, or charges. Desired Equipment must be priced separately from the Required Equipment and base proposed solution.

7.5 Vendors should clearly identify any assumptions, exclusions, or conditions that may affect price. This includes aircraft condition, aircraft availability, inspection findings, equipment substitutions, equipment lead times, FAA approval requirements, installation location, delivery location, and State furnished equipment. Vendors shall disclose any known deferred maintenance items, upcoming major inspections, component overhauls, life-limited parts, or anticipated maintenance events expected within twenty-four

(24) months following delivery.

7.6 If multiple options are proposed, the vendor should provide a separate cost summary for each option. The State must be able to review each option independently and compare options or combinations of options.

7.7 The State may award one or more contracts or purchase orders based on the option or combination of options determined to provide the best value and be in the State’s best interest.