REQUEST FOR PROPOSAL

Facilities Master Plan

FOR CAYUGA COMMUNITY COLLEGE

SOLICITATION NUMBER: 2627-01

ISSUED BY:

Business Office

Cayuga Community College

197 Franklin Street

Auburn, New York 13021

Please refer all inquiries regarding this RFP to the following point of contact:

NAME: DOUGLAS KINNEY

EMAIL FOR QUESTIONS:

BUSINESSOFFICE@CAYUGA-CC.EDU

TO ARRANGE A SITE WALKTHROUGH:

DOUG.KINNEY@CAYUGA-CC.EDU or

PHONE: 315-294-8411

Issue Date: August 20, 2026

RFP Inquiries by: September 14, 2026

Response to Inquiries by: September 21, 2026

– responses posted to https://www.cayuga-cc.edu/about/bids-rfps/

Proposals Due: October 1, 2026 10:00 AM

Evaluate Proposals & Conduct interviews if necessary:

October 1-October 16

Solicitation Number 2627-01 – Facilities Master Plan

INSTITUTIONAL BACKGROUND

Founded in 1953, Cayuga Community College is one of 64 accredited institutions that make up the State University of New York (SUNY) system. Cayuga offers open access and an affordable gateway to higher education, with courses and degree programs offered at campuses in Auburn and Fulton, NY and online. Cayuga Community College provides a strong liberal arts foundation for further study and career preparation. The College also addresses identified community needs through targeted training and personal enrichment programs. By sustaining academic excellence within a supportive learning environment, the College, a careful steward of human and fiscal resources, serves as a valuable asset to the development of our local, regional, and global communities.

TIMELINE

The following schedule represents the anticipated timeline for the Facilities Master Plan Request for Proposal (RFP 2627-01).

Cayuga Community College reserves the right to modify any dates or deadlines identified below through written addenda issued during the procurement process. The selected consultant will be expected to work collaboratively with the College to meet the project schedule and deliver the completed Facilities Master Plan within the agreed-upon timeframe.

Activity Date

RFP Issued August 20, 2026

Deadline for Submission of Questions September 14, 2026

Responses to Questions Issued to website https://www.cayuga-cc.edu/about/bids-rfps/ September 21, 2026

Proposal Submission Deadline October 1, 2026, 10:00 AM

Proposal Evaluation Period & Interviews (if required) October 1 - October 16, 2026

Questions and Clarifications All questions related to this solicitation following shall be submitted in writing to:

Douglas Kinney Director of Facilities Cayuga Community College Email: businessoffice@cayuga-cc.edu Questions received after the stated deadline may not be answered. Responses to all substantive questions will be issued via official addendum and shared on our website by September 21st, 2026.

Proposal Submission Proposals must be received no later than October 1, 2026, at 10:00 AM Eastern Time. Proposals received after the deadline may be deemed non-responsive and may not be considered.

Firms shall submit:

• One (1) original signed proposal

• Three (3) hard-copy reproductions

All proposal packages shall clearly identify:

"RFP 2627-01 - Facilities Master Plan" on the outside of the submission package.

EVALUATION

Proposals will be evaluated and scored by a CCC Committee. The evaluation process is designed to award the engagement to the Firm with the best combination of attributes based on the following evaluation criteria:

Compliance with submission of required forms Pass/Fail

Points o General Qualifications: 20 The Firms’ national and regional experience and qualifications of the proposed team delivering services described in Scope of Services.

o Approach: 20 Proposed process and timing for conducting the Plan.

o Best Fit: 20 Assessment of references concerning the Firm’s master facility plan expertise and proposed deliverables.

o Price Proposal: 40

Total Points 100

SCOPE OF SERVICES

The following Scope of Services is designed to guide a Firm in developing a successful proposal.

Locations

• Cayuga Community College – Auburn Campus o 197 Franklin St Auburn, NY 13021

• Cayuga Community College – Fulton Campus o 11 River Glen Dr Fulton, NY 13069

• Cayuga Community College – Workforce Development Center o 248 Grant Ave Auburn, NY 13021

Assessment

• Data Gathering & Analysis: Review existing architectural plans, previous master plans, CCC strategic plans, and campus utilization data.

• Facilities Condition Assessment (FCA): Evaluate the physical condition, structural integrity, and life-span of building systems (HVAC, electrical, plumbing) and roofs across both campuses.

• Space Utilization Study: Analyze how current academic, administrative, and student life spaces are used to identify spatial inefficiencies and opportunities for optimization.

Engagement and Vision

• Stakeholder Engagement: Conduct interviews, focus groups, and surveys with students, faculty, staff, and the CCC Board of Trustees.

• Strategic Alignment: Ensure physical spaces align with long-term academic visions, evolving workforce development goals (such as the Fulton Advanced Manufacturing Institute), and community partnerships.

Master Plan Development

• Space Standards & Guidelines: Develop modern design guidelines for future renovations and new constructions.

• Campus Master Plan Options: Draft multiple schematic design scenarios (e.g., adaptive reuse, consolidation, or expansion) for the Auburn and Fulton sites.

• Technology & Accessibility Updates: Ensure proposed layouts feature modern IT infrastructure, meet ADA compliance standards, and accommodate growing virtual learning needs.

Implementation and Phasing

• Phasing and Scheduling: Create a realistic, multi-year phasing plan designed to minimize disruption to ongoing classes and daily operations

• Cost Estimation: Provide conceptual cost estimates, order-of-magnitude budgeting, and identify potential funding or grants.

PROPOSAL FORMAT

Submission of any proposal indicates acceptance of all conditions contained in the RFP unless clearly and specifically noted otherwise in the proposal.

Section A. Title Page and Table of Contents Title Page The title page shall include:

• RFP Title: Facilities Master Plan

• Solicitation Number: RFP 2627-01

• Name of Firm

• Company Address

• Telephone Number

• Primary Contact Person

• Secondary Contact Person

• E-mail Addresses for Contacts

Table of Contents

Provide a complete table of contents identifying all proposal sections and corresponding page numbers.

Section B. Qualifications, Experience, and References This section shall demonstrate the firm's qualifications and experience related to the development of higher education facilities master plans.

The proposal shall include:

• A brief history and description of the firm, including:

o Number of personnel o Organizational structure o Office locations o Range and nature of services provided

• A listing of the professional staff members who will be assigned to the project, including:

o Relevant education and credentials o Years of experience o Role on the project o Experience with similar facilities master planning projects

• A list of higher education institutions for which the firm has provided comparable services.

• Any additional information that distinguishes the firm and demonstrates its ability to successfully complete this project.

• References o Provide references for a minimum of three (3) clients whose organizational structure and service requirements are comparable to Cayuga Community College.

o For each reference include:

Organization Name Contact Person Title Address Telephone Number Email Address Brief Description of Services Performed Project Completion Date

Section C. Scope of Services and Project Approach

This section shall describe how the firm intends to provide the requested services.

The proposal should include:

• Detailed work plan

• Methodology and planning approach

• Stakeholder engagement process

• Facilities assessment methodology

• Space utilization analysis approach

• Campus master planning process

• Development of alternatives and recommendations

• Deliverable schedule and milestones

• Proposed project timeline

The proposal should clearly demonstrate the firm's understanding of the objectives outlined within the Scope of Services section of this RFP and explain how those objectives will be achieved.

Section D. Term of Contract Respondents shall identify and describe any proposed contractual terms, conditions, assumptions, or exceptions not otherwise addressed within this RFP.

Any requested modifications to the College's standard contractual requirements must be clearly stated in this section.

Section E. Price Proposal The Price Proposal shall include all costs associated with the firm's proposed approach to completing the Facilities Master Plan.

The proposal shall include:

• Total fixed fee for all services

• Breakdown of costs by project phase or milestone

• Personnel costs

• Reimbursable expenses

• Travel expenses

• Lodging expenses

• Mileage and transportation expenses

• Printing and reproduction costs

• Any anticipated subcontractor costs

• Any other ancillary expenses

The proposal shall identify a Grand Total Cost representing the complete cost of the engagement.

Firms may also provide hourly rates for additional services that may be requested by the College beyond the base scope.

Section F. Required Attachments Firms shall complete and submit all required forms and attachments included with this RFP.

At a minimum, the following attachments shall be completed and included:

• Attachment 1 – Non-Collusive Bidding Certification

• Attachment 2 – Conflict of Interest Statement

• Attachment 3 – Diversity Practices Questionnaire

• Attachment 4 – Cost Proposal Transmittal Sheet

Failure to submit all required attachments may result in the proposal being deemed non-responsive.

Firms may include any additional information they believe will assist Cayuga Community College in evaluating their qualifications, approach, experience, and ability to successfully complete the Facilities Master Plan.

INSURANCE REQUIREMENTS

The vendor agrees to obtain and maintain General Liability Insurance, including Comprehensive Form, Premises Operations, Products/Completed Operations, Blanket Broad Form Contractual, Independent Contractors, and Broad Form Property Damage Coverage with minimum limits of not less than one million dollars ($1,000,000) Combined Single Limit for Bodily Injury and Property Damage.

The vendor also agrees to obtain and maintain Automobile Liability Insurance for owned, hired, and non-owned vehicles with minimum limits of not less than one million dollars ($1,000,000) Combined Single Limit for Bodily Injury and Property Damage.

In addition, the vendor will agree to maintain the appropriate professional liability insurance coverage with minimum limits of not less than one million dollars ($1,000,000) per occurrence.

The vendor further agrees to comply with the New York State Workers’ Compensation Board requirements regarding proof of compliance with the New York State Workers’ Compensation Law. The New York State Workers’ Compensation Board requires the College to obtain from Contractors proof of Workers Compensation insurance coverage, Self- Insurance, or exemption from the requirement of obtaining Workers’ Compensation Insurance coverage. Evidence must be submitted to the College on forms specified by the Workers’ Compensation Board and stamped as received by the Workers’ Compensation Board.

The required insurance policies shall be endorsed to include Cayuga Community College and Cayuga County as additional insured. They will also include the provision that the issuing company(s) will notify the Certificate of Insurance Holder, which shall be Cayuga Community College, by certified mail thirty (30) days before any change diminishing coverage, limits, cancellation, or non-renewal of the insurance policies. For the duration of this contract, the issuing company(s) shall notify the Certificate of Insurance Holder upon renewal of the policies.

The vendor must provide current and up-to-date certificates of insurance listing the following coverage. The College and the County of Cayuga will be listed as

Kind of Insurance Limits of Liability

Workman's Compensation

Statutory/Employer's Liability $1,000,000

Disability Benefits Law Statutory Comprehensive General Insurance CSL/$1,000,000 Comprehensive Auto Liability CSL/$1,000,000

Umbrella Liability

$2,000,000 per Occurrence/$2,000,000 Aggregate

Statutory Compliance The successful respondent will be required to agree with the following:

The vendor will covenant and agree to comply in all respects with all Federal, State, and County laws which pertain hereto, including but not limited to Worker’s Compensation and Employers’ Liability Insurance, hours of employment, wages, non-discrimination, and human rights.

The vendor and subcontractor(s) shall abide by the regulations of 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans and qualified individuals based on disability. It requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment-qualified protected veterans and individuals with disabilities.

TERMINATION

Cause

For a material breach that remains uncured for more than fifteen (15) days or other specified period after written notice to the vendor, this contract may be terminated by Cayuga Community College at the vendor’s expense where the vendor becomes unable or incapable of performing, or meeting any requirements or qualifications outlined in the contract, or for non-performance, or upon a determination by Cayuga that the vendor is non-responsible. Such termination shall be upon written notice to the vendor. In such event, Cayuga may complete the contractual requirements in any manner it deems advisable and pursue available legal or equitable remedies for breach. The vendor will reimburse Cayuga Community College for the actual costs to complete the services in excess of the contract fees provided in this agreement. Any such act by Cayuga will not be deemed a waiver of any other right or remedy of Cayuga, including, without limitation, Cayuga’s right to consequential damages caused directly or indirectly by the vendor’s default.

Authorization of Funds

If the term of this agreement extends into fiscal year(s) subsequent to that in which it is signed, it is understood that the continuation of this contract is subject to the authorization of sufficient funding for such purpose by the State of New York, County of Cayuga, and/or State University of New York. If sufficient funds are not so authorized, the parties mutually agree that the contract may be terminated or amended as appropriate in response to the reduction in funding. If the agreement is terminated, the vendor agrees to take back any affected equipment, products, software, or hardware furnished under this contract, and relieve Cayuga Community College of any further obligation, except for Cayuga’s obligation to pay for services already performed pursuant to this agreement.

Convenience

Cayuga Community College may terminate this contract at any time for convenience upon thirty (30) days written notice without penalty or other early termination charges due. Cayuga shall remain liable for all accrued but unpaid costs incurred until the termination date if the contract is terminated according to this subdivision.

Automatic Termination

This agreement will automatically terminate on the occurrence of any of the following events: (a) bankruptcy or insolvency of either party; (b) failure to comply with federal, state or local laws, regulations or requirements; or (c) expiration of the term.

Violation of Sections 103-d of General Municipal Law

Cayuga Community College reserves the right to terminate the contract if it is found that the certification filed by the vendor per Section 103-d of the General Municipal Law (Certificate of Non-Collusion) was intentionally false or intentionally incomplete.

Upon such finding, Cayuga may exercise its termination right for cause.

Cayuga Community College reserves the right to terminate the contract in the event it is found that the certification filed by the vendor in accordance with §5-a of the Tax Law is not timely filed during the term of the contract or the certification furnished was intentionally false or intentionally incomplete. Upon such finding, Cayuga may exercise its termination right for cause.

ATTACHMENT 1: NON-COLLUSIVE BIDDING

By submission of this proposal, each vendor and each person signing on behalf of any vendor certifies, and in the case of a joint bid, each party to that certifies as to its organization under penalty of perjury, that to the best of their knowledge and belief:

1. The prices of this proposal have been arrived at independently without collusion, consultation, communication, or agreement to restrict competition as to any matter relating to such prices with any other vendor or with any competitor.

2. Unless otherwise required by law, the prices which have been quoted in this proposal have not been knowingly disclosed by the vendor and will not knowingly be disclosed by the vendor prior to opening, directly or indirectly, to any other vendor or any competitor; and

3. No attempt has been made or will be made by the vendor to induce any other person, partnership, or corporation to submit or not to submit a proposal to restrict competition.

Name Job Title

Signature Date

Cayuga Community Attachment 1 Page 1

ATTACHMENT 2: CONFLICT OF INTEREST

STATEMENT

The vendor offering to provide services according to this solicitation as a contractor, joint venture contractor, subcontractor, or consultant, attests that its performance of the services outlined in this solicitation does not and will not create a conflict of interest with nor position the vendor to breach any other contract currently in force with Cayuga Community College. Furthermore, the vendor attests that it will not act detrimental to any College project on which the vendor is rendering services.

1. The fulfillment of obligations by the vendor, as proposed in the response, does not violate any existing contracts or agreements between the vendor and the College;

2. The fulfillment of obligations by the vendor, as proposed in the response, does not and will not create any conflict of interest, or the perception thereof, with any current role or responsibility that the vendor has regarding any existing contracts or agreements between the vendor and the College;

3. The fulfillment of obligations by the vendor, as proposed in the response, does not and will not compromise the vendor’s ability to carry out its obligations under any existing contracts between the vendor and the College;

4. The fulfillment of any other contractual obligations that the vendor has with the College will not affect or influence its ability to perform under any contract with the College resulting from this solicitation;

5. During the negotiation and execution of any contract resulting from this solicitation, the vendor will not knowingly take any action or make any decision that creates a potential for conflict of interest or might cause a detrimental impact to the College, including, but not limited to, any action or decision to divert resources from one College project to another;

6. In fulfilling obligations under each of its College contracts, including any contract which results from this solicitation, the vendor will act in accordance with the terms of each of its College contracts and will not knowingly take any action or make any decision that might cause a detrimental impact to the College including, but not limited to, any action or decision to divert resources from one College project to another;

7. No former officer or employee of the College who is now employed by the vendor, nor any former officer or employee of the vendor whom the College now employs, has played a role concerning the administration of this contract procurement in a manner that may violate section 73(8)(a) of the State Ethics Law; and

8. The vendor has not and shall not offer to any employee, member, or director of the College any gift, whether in the form of money, service, loan, travel, entertainment, hospitality, thing or promise, or any other form, under circumstances in which it could reasonably be inferred that the gift was intended to influence said employee, member or director, or could reasonably be expected to influence said employee, member or director, in the performance of the official duty of said employee, member or director or was intended as a reward for any official action on the part of said employee, member or director.

9. Steps will be taken to avoid the appearance of any impropriety or improper conduct.

Vendors responding to this solicitation should note that the College recognizes that conflicts may occur in the future because a vendor may have existing or new relationships. The College will review the nature of any such new relationship and reserves the right to terminate the contract for cause if, in its judgment, an actual or potential fli f i b d

Name Job Title

Signature Date

Cayuga Community Attachment 2 Page 1

ATTACHMENT 3: DIVERSITY PRACTICES

I, as of

FULL TITLE COMPANY

firm or company (hereafter referred to as the Company), swear and affirm under penalty of perjury that the answers submitted to the

1 Does your Company have a Chief Diversity Officer or other individuals tasked with supplier diversity initiatives? YES NO

2 What percentage of your Company’s gross revenues (from your prior fiscal year) was paid to New York State certified minority or women- owned business enterprises as subcontractors, suppliers, joint-venturers, partners, or other similar arrangements for the provision of goods or services to your Company’s clients or customers?

3 What percentage of your Company’s overhead (i.e., those expenditures that are not directly related to the provision of goods or services to your Company’s clients or customers) or noncontract-related expenses (from your prior fiscal year) was paid to New York State certified minority- and women-owned business enterprises as suppliers/contractors? 1

4 Does your Company provide technical training 2 to minority- and women-owned business enterprises?

YES NO

If YES, describe such training, which should include, but not be limited to, the date the program was initiated, the names and the number of minority- and women-owned business enterprises participating in such training, the number of years such training has been offered and the number of hours per year for which such training occurs.

5 Is your Company participating in a government-approved minority- and women-owned business YES NO enterprise mentor-protégé program?

If YES, identify the governmental mentoring program in which your Company participates and provide evidence demonstrating the extent of your Company’s commitment to the governmental mentoring program.

¹ Do not include onsite project overhead.

2 Technical training teaches employees how to accurately and thoroughly perform the technical components of their jobs.

Training can include technology applications, products, sales and service tactics, and more. Technical skills are job-specific as opposed to transferable soft skills.

Cayuga Community Attachment 3 Page 1

6 Does your Company include specific quantitative goals for the utilization of minority- and women-owned � YES NO business enterprises in its non-government procurements?

If YES, describe such non-government procurements (including time period, goal, scope, and dollar amount) and indicate the percentage of the goals attained.

7 Does your Company have a formal minority- and women-owned business enterprise supplier diversity program? YES NO

All information provided in connection with the questionnaire is subject to audit and any fraudulent statements are subject to criminal prosecution and debarment.

Signature of

Printed Name of Signatory:

Title

Name of

Street Addres

City, State, Zip:

Cayuga Community Attachment 3 Page 2

ATTACHMENT 4: COST PROPOSAL

TRANSMITTAL SHEET

SIGNATURE OF VENDOR OR AUTHORIZED DATE

By signing this form, the above vendor or authorized representative attests that the proposal price submitted will remain valid for a minimum of 90 days from the date of submission.

Cayuga Community Attachment 4 Page 1

IF CORPORATION, NAME AND TITLE OF PERSON AUTHORIZED BY THE BOARD OF DIRECTORS TO SIGN

THIS PROPOSAL ON BEHALF OF THE BOARD:

PRINTED NAME: (First Name, Last Name) TITLE:

PERSON AUTHORIZED TO OBLIGATE THIS FIRM IN MATTERS REGARDING THIS PROPOSAL OR THE

RESULTING CONTRACT:

TELEPHONE NUMBER: FAX NUMBER: E-MAIL ADDRESS:

PERSON AUTHORIZED TO ACT AS THE CONTACT FOR THIS FIRM IN MATTERS REGARDING THIS

PROPOSAL:

TELEPHONE NUMBER: FAX NUMBER: E-MAIL ADDRESS:

NAME OF VENDOR: (Legal name as it would appear on a contract)

MAILING ADDRESS: (Street address, P.O. Box, City, State, ZIP Code)

FEDERAL EMPLOYEE IDENTIFICATION NUMBER:

IF NYS CERTIFIED:

MINORITY BUSINESS ENTERPRISE (MBE) WOMAN BUSINESS ENTERPRISE (WBE)