Centennial School District RFP Structural Engineering Services 1

Centennial School District 28j

REQUEST FOR PROPOSALS

for Structural Engineering

Services State of Oregon Seismic Grant Project

At Parklane Elementary 15811 SE Main St, Portland, OR 97233

RFP #260710-01

CENTENNIAL SCHOOL DISTRICT 28j (CSD)

PORTLAND, OREGON

Proposals Due Date: July 10, 2026 Proposal Due Time: 5:00pm, PT Proposal Made Out To: Centennial School District 28j (CSD)

District Office 18135 SE Brooklyn St.

Portland, OR 97236

Proposals Sent To: Email only to: Marilee@randcmanagement.com Do NOT send hard copies, rather a single bound PDF attached to an email with the subject line, “(company name) – Proposal #260710-01 for Engineering Services for the Seismic Upgrade to Parklane Elementary School”

Questions Contact: Scott Rose Telephone: (503) 312-5404 Email: scott@randcmanagement.com

FAXED OR LATE PROPOSALS WILL NOT BE ACCEPTED

mailto:Marilee@randcmanagement.com mailto:scott@randcmanagement.com

Centennial School District RFP Structural Engineering Services 2

TABLE OF CONTENTS

SECTION PAGE

Title Page 1 Table of Contents 2 Legal Publication 3 SECTION I - Introduction 4 SECTION II – Proposal Process 6 SECTION III - Proposal Terms and Conditions 12 SECTION IV – Evaluation Criteria 16 SECTION V – Award Process 19

APPENDIX

Appendix A – Scope of Work 21

ATTACHMENTS

Attachment 1 – RFP Requirements Checklist 24 Attachment 2 – Proposal Certification 25 Attachment 3 – Proposer Residency Information 26 Attachment 4 – Certification Statement for Independent Contractor 27 Attachment 5 – Insurance Requirements 28 Attachment 6 – Workers’ Compensation Exemption Certificate 29 Attachment 7 – Affidavit of Non-Collusion 30 Attachment 8 – References 31 Attachment 9 – Financial Resources 33 Attachment 10 – Key Personnel 34 Attachment 11 – Agreement for Consulting Services 35 Attachment 12 – Seismic Rehabilitation Grant Application 45

For more information or for clarification of any part of this RFP the District point of contact is Scott Rose, scott@randcmanagement.com. Questions must be in writing and must be submitted NO LATER than June 28, 2026.

Centennial School District RFP Structural Engineering Services 3

LEGAL PUBLICATION

REQUEST FOR PROPOSALS

CENTENNIAL SCHOOL DISTRICT

ARCHITECTURAL SERVICES

LEGAL PUBLICATION

Request for Proposal #260710-01

Structural Engineering Services

FOR

CENTENNIAL SCHOOL DISTRICT

AT

Parklane Elementary, 15811 SE Main St, Portland, OR 97233

The District will receive proposals made out to Centennial School District, Attn: Paul Southerton, 18135 SE Brooklyn Street, Portland, OR 97236 via email to Marilee Utas at marilee@randcmanagement.com until 5:00 p.m. Friday, July 10, 2026; Do NOT send hard copies, rather a single bound PDF attached to an email with the subject line, “(company name) – Proposal #260710-01 for Engineering Services for the Seismic Upgrade to Parklane Elementary School”

Project Description: The consultant shall submit a proposal complying with the criteria of the RFP for the seismic rehabilitation of a portion of Parklane Elementary School. The work shall align with the scope description contained within the district application and meeting the criteria of the State of Oregon Seismic Rehabilitation Program. Please note that while a single engineer was utilized for the initial report and application, that should in no way dissuade proposals. The district is open to the hiring of any qualified engineers based on the criteria of the RFP.

R&C Management Group LLC is the sole point of contact in the District for this selection process. Copies of the completed RFP will be available after 8:00 a.m., Wednesday, June 10, 2026. Requests for copies of the RFP should be directed to:

Marilee Utas R&C Management Group LLC marilee@randcmanagement.com

All questions can be directed toward Scott Rose of R&C Management Group at scott@randcmanagement.com.

A non-mandatory, virtual, pre-proposal conference is scheduled for Tuesday, June 23, 2026 at 1:00 pm at the following link:

https://us02web.zoom.us/j/88918161770?pwd=roLUnhLtaBgiHgnoKQyqnwXvcciSgj.1

The District reserves the right to reject any proposal not in compliance with all prescribed public procurement procedures and requirements, and may reject for good cause any or all proposals, or waive minor informalities in any proposal, upon a finding of the District it is in the public interest to do so.

Paul Southerton Director of Business and Operations

Published:

June 10, 2026 (DJC) June 10, 2026 (Gresham Outlook)

Centennial School District 28j 18135 SE Brooklyn Portland, Oregon 97236

(503) 760-7990 mailto:marilee@randcmanagement.com https://us02web.zoom.us/j/88918161770?pwd=roLUnhLtaBgiHgnoKQyqnwXvcciSgj.1

Centennial School District RFP Structural Engineering Services 4

SECTION I – INTRODUCTION

1. Proposal Introduction

Centennial School District is issuing a Request for Proposals (RFP) for Structural Services

Centennial School District 28j (CSD) is located in East Portland, OR. The district serves over 6,000 students from Portland, Gresham, and Damascus. District facilities include seven elementary schools, two middle schools, one high school, one on-line high school and an alternative school.

The District has amazing community support, successfully passing a $65 million construction bond. The bond funds have been used to complete critical maintenance repairs at every facility, construction of four new elementary gymnasiums, convert two schools to middle schools and complete district wide safety and security upgrades.

In addition, the district has pursued various grants and received $2.5 million for seismic rehabilitation of a portion of Parklane Elementary School (see Attachment 12 – Seismic Rehabilitation Grant Application).

RFP documents can be obtained by emailing Marilee Utas at marilee@randcmanagement.com.

SOLICITATION CLOSING: July 10, 2026 at 5:00pm PT. Email as a pdf to marilee@randcmanagement.com

The Successful Proposer will be required to provide Worker’s Compensation coverage for employees. Proposers are required to certify non-discrimination in employment practices, and identify resident status.

Pre-qualification of proposers is not required. All proposers are required to comply with the provisions of Oregon Revised Statutes and the District Board Policy. Attention is directed to ORS 244, Government Ethics, 279.A. B. and C., Public Contracts and Purchasing; and State of Oregon Department of Justice Attorney General’s Model Public Contract Rules Manual.

The District reserves the right:

• to reject any or all proposals not in compliance with public proposal procedures;

• to postpone award of the contract for a period not to exceed sixty (60) days from date of proposal opening;

• to waive informalities in the proposal; and/or

• to select the proposal which appears to be in the best interest of the District.

2. Definitions

As used in this Request for Proposal, unless the context requires otherwise:

Addenda: An addition to or deletion of, a material change in, or clarification of, the RFP.

Award of the Contract: The decision by the District that indicates which Proposer the District has chosen to enter into an agreement with.

Agreement: The written agreement signed by the Successful Proposer and District that is based on Agreement for Consulting Services, which is attached to this RFP as Attachment 11. The Agreement will constitute the entire agreement between the parties. The Agreement may also include any purchase orders, bonds, and

Centennial School District RFP Structural Engineering Services 5 addenda incorporated in the documents before their execution, and all other written agreements of a supplemental nature that are signed by both parties and entered into during the progress of the design services. The term Agreement may be interchangeable in this RFP with the term Contract.

Consultant: The Consultant is the Successful Proposer that signs, executes, and enters into an Agreement with the District.

District: Centennial School District 28j.

District Representative: CSD, Paul Southerton, Director of Business and Operations, or designee, acting as the administrator of the Contract and the primary District contact for the Consultant after the execution of the Agreement.

Limited Liability Entity: Any corporation, limited liability company, limited liability partnership, or other business entity that must register with a state agency in order to do business as that entity.

Notice of Intent to Award: A document proclaiming intent to award the Agreement to a specified party.

OAR: Oregon Administrative Rules.

ORS: Oregon Revised Statutes.

Proposal: A response to an RFP, created and submitted by a Proposer, which outlines the goods the Proposer wishes to create, manufacture, and/or deliver, or the services the Proposer wishes to render to the District.

Proposer: Any corporation, limited liability company, limited liability partnership, other limited liability entity, company, partnership, firm, sole proprietorship, or individual that creates and submits a Proposal. A Proposer is a prospective Offeror / Consultant.

Provisions: Refers to all directions, terms, conditions, specifications, and requirements, etc., of the referenced subject.

RFP: A Request for Proposal. This is an official publication/statement by the District which outlines goods or services of which the District is in need. It outlines the general needs and goals of the District, but the means and methods used to achieve those ends will generally be left up to each Proposer to suggest in the Proposal.

Successful Proposer: The Proposer whose goods or services Proposal is accepted by the District, and upon acceptance, it is the Successful Proposer who is offered the Agreement and who is obligated to sign the Agreement for such goods or services, thus becoming the Consultant Proposal.

Centennial School District RFP Structural Engineering Services 6

SECTION II – PROPOSAL PROCESS

1. Proposal Procedures

a. Issuing Office

This RFP document is issued by the business office of the District. Scott Rose shall be the sole point of contact for this RFP. All questions shall be sent to scott@randcmanagement.com.

b. RFP Timetable. The District reserves the right to deviate from this schedule.

EVENT DATE

Publication, DJC and Gresham Outlook June 10, 2026

Inquiries Deadline June 28, 2026, 5:00 pm

Deadline to Withdraw from RFP Process July 10, 2026, 2:00 pm

Submission Deadline July 10, 2026, 5:00pm

Interviews (if required) Week of July 20, 2026

Notice of Intent to Award Week of July 27, 2026

Agreement Award Date August 10, 2026

Project Start Date August 10, 2026

Bid Documents Due February 28, 2027

All written inquiries or protests of the RFP process must be received by the Inquiries Deadline as indicated above. Clarifications and responses to written inquiries or protests regarding this RFP will be sent within one week of receipt of written inquiries or protests.

All protests of the Award of Contract must be received within seven (7) days of the date of the Notice of Intent to Award above. The Agreement award date is the date by which the Successful Proposer must execute the Agreement with the District.

The District may, at its discretion, schedule interviews with the Proposers, and will contact any Proposers at that time.

c. Format Proposals

All Proposers must prepare their Proposals according to the format outlined in this RFP and provide a response to the requirements. It is the sole responsibility of the Proposer to ensure that Proposals are received prior to the above stated Submission Deadline.

Centennial School District RFP Structural Engineering Services 7

PROPOSALS MUST BE SUBMITTED VIA EMAIL WITH A DATE AND TIME ON OR BEFORE THE

STATED DEADLINE. The District will not consider late materials received after the Submission Deadline, and those materials will be returned unopened.

i. The Proposal must be emailed only to: Marilee@randcmanagement.com Do NOT send hard copies, rather a single bound PDF attached to an email with the subject line, “(company name) – Proposal #260710-01 for Engineering Services for the Seismic Upgrade to Parklane Elementary School”

ii. Proposals shall not exceed 20 pages in length, using minimum of 12 point font size.

iii. Proposals not arriving by the Submission Deadline will not be considered. Time extensions will not be granted. The District will not accept faxed or hard copies or any format sent directly to the district. Again, send to R& Management Group as identified above.

iv. Proposers are encouraged to be complete and concise. Attachments are limited to the required submittals included within the RFP. Any additional documents should be minimized and may not be considered in our evaluation of proposals.

v. In order to simplify the review process and to obtain the maximum degree of comparability, each

Proposal shall include Attachments 1-10 in the proposal. These pages shall not be included in the total page count. These shall be bound to the single PDF proposal (do NOT send as separate attachments).

d. Signature

Any signature or initialing relating to this RFP certifies that the individual signing or initialing has read and fully understands all provisions. Anything relating to this RFP shall be deemed to have been properly signed or initialed if the procedures below are adhered to:

i. In the case of an individual Proposer, by each such individual Proposer.

ii. In the case of a partnership, the name of the partnership must appear directly above the initial or signature, and the initial or signature must be that of one of the authorized partner(s) of said partnership, signing for and in the name of the partnership. In addition, the names of all partners shall be stated in the document.

iii. In the case of a Limited Liability Entity, the entity's name shall be subscribed to by the president or other authorized managing officer, and the name of the office held in (or the capacity in which they act for) such corporation shall be listed under the signature of such officer.

e. Proposal Withdrawals

A Proposal may be withdrawn in person with proper identification, or by issuing a written request on company letterhead, signed by an authorized representative, and received by the District prior to 2:00 pm PT, on the Deadline for Withdrawal as indicated above.

f. Sufficiency mailto:Marilee@randcmanagement.com

Centennial School District RFP Structural Engineering Services 8

Please provide all requested and required information. Proposals which do not provide all information as required by this RFP will be rejected.

g. Certificate of Compliance and Agreement Offer

The Proposal Certification (Attachment 2) must be signed before any Award of the Contract will be made. A Proposal will not be considered for any Award of the Contract where the Certificate has been deleted or modified or not properly signed prior to the Date of Notice of Intent to Award as specified above.

All Proposers who submit a Proposal must agree to the Provisions of this RFP and the Agreement. Any Proposer who is awarded the scope of services described in this RFP will sign the Agreement within 10 days after receipt of a Notice of Intent to Award. Any objections to a provision in this RFP or the Agreement must be stated in writing and received by the Issuing Office prior to the Deadline to Withdraw.

h. Rejection of Proposals

The District reserves the right to cancel the procurement or to reject any and all Proposals if it is determined to be in the interest of the District to do so. The information obtained will be used to help determine the suitability of the proposed products and services. The District reserves the right to waive any informality or irregularities should such action serve the interest of the District.

Non-acceptance of any Proposal will not imply any criticism of the Proposal or convey any indication that the Proposal or proposed products or services were deficient. Non-acceptance of any Proposal may mean that another Proposal was deemed to be more advantageous to the District or that no Proposal was deemed acceptable

Proposals will be evaluated and, unless all Proposals are rejected, an Award of the Agreement will be made based upon the evaluation process outlined within this RFP.

2. Proposal Requirements

a. Required Qualifications

Proposers shall provide information on six current or recent (within the past five years) local customers for whom services of a comparable size and scope have been provided. This information must be provided on the form provided in Attachment 8. References contacted will be asked the same questions related to their satisfaction with the services performed by the Proposer. District may also inquire of other Proposer customers who are not identified in Attachment 8.

b. Taxes

District is tax exempt. All taxes will be the responsibility of Proposer.

c. Payment

Unless otherwise provided in the terms and conditions of this RFP or of the Agreement, payment will be made 30 days after receipt of a formal invoice that is accepted by the District.

3. Public Information and Disclosure; Trade Secrets

a. All Proposals and related materials shall be kept by the District for a period of six (6) years and will be

Centennial School District RFP Structural Engineering Services 9 considered public information.

b. Any information provided to District in response to this RFP is subject to public disclosure under the Oregon's Public Records Law (ORS 192.311 to 192.478). As provided in ORS 279B.060(6), the contents of any proposal will not be disclosed until District issues its notice of intent to award. The identity of all proposers will be subject to disclosure following the opening of Proposals.

c. After issuance of the Notice of Intent to Award, any information provided to District under this RFP is subject to public disclosure under Oregon’s Public Records Laws (ORS 192.311 to 192.478), unless it is specifically exempt from disclosure under ORS 192.338 to 192.355.

d. Any Proposer that desires District to treat certain information as exempt from disclosure must plainly mark each page of such information as confidential and include the citation to the Public Records Law exemption that the Proposer believes to apply to the information. Marked pages should be placed in a group separate from the remainder of the bid. Information that has not been properly marked or separated will be deemed subject to disclosure by District.

e. Proposers who have concerns about revealing trade secrets or other proprietary information within their

Proposal must preface each page of sensitive material with the following text: "This data constitutes a trade secret under ORS 192.501(2) and shall not be disclosed outside the District or duplicated, used, or disclosed in whole or in part for any purpose other than to evaluate the described products/services or in accordance with Oregon Public Records Law, ORS Chapter 192. This restriction does not limit the District's right to use information contained herein if it is obtained from another source." All Proposers who respond to this RFP authorize the release of all information on any page that does not contain said above text.

f. Oregon Public Records law exempts only bona fide trade secrets from disclosure, "unless the public interest requires disclosure in the particular instance." ORS 192.501(2). Non-disclosure of documents submitted with a Proposal and marked as a trade secret may depend on official or judicial determinations made pursuant to Oregon Public Records Law.

g. Cost or price information does not constitute trade secrets and must be open to public inspection.

h. District retains the right to make an independent determination of whether marked information is exempt under the Public Records Law. Proposers understand than any decision by District to withhold information is subject to appeal and that District will comply with any order to disclose.

4. Disclosure of Interest

No employee or elected official of the District may own more than zero percent of a business that is submitting a proposal on any awards with the District unless it is fully disclosed in the proposal documents.

5. Addenda

a. If it becomes necessary to modify, revise, or clarify any part of this RFP, District will email notice of Addenda and will publish notice of any Addenda on District's web site. Addenda may be downloaded off the District's web site. Proposers should frequently check the District’s web site for Addenda until the Submission Deadline (i.e., at least once weekly until the week of the Submission Deadline, and at least once daily the week of the Submission Deadline).

b. Proposers shall acknowledge receipt of all addenda in the appropriate area of the Proposal Form

(Attachment 2) which must be returned as part of the Proposal requirements. All Addenda issued during the RFP period are incorporated into the Agreement resulting from this RFP by this reference.

Centennial School District RFP Structural Engineering Services 10

6. Inquiries and RFP Request for Clarifications

a. This RFP, the Agreement, and all subsequent written modifications and addenda issued by the designated contact for the District thereto are hereby designated as the sole reference and authority for the preparation of Proposals and take precedence over any other source, either verbal or written.

b. No District employee or officer is authorized to make any oral interpretation of any Provisions within the RFP or Agreement documents. The District will not be responsible for any oral remarks related to this RFP.

Prospective Proposers who are in doubt about or who have any objection to any aspect of this RFP, the Agreement or any subsequent written modifications or Addenda must submit a written objection or request for clarification by the Inquiries Deadline listed in the RFP Timetable.

c. To be considered, prospective Proposer's written RFP Request for Clarification must be submitted to Scott Rose by email by the Inquiries Deadline in the RFP Timetable. RFP Requests for Clarification must be submitted via email to Scott Rose:

Email: scott@randcmanagement.com

d. The District's clarification to a prospective Proposer, whether orally or in writing, does not change the RFP and is not binding on the District unless the District amends the RFP by Addendum.

e. The District reserves the right to cancel the RFP in lieu of clarification under, and in conformance with, OAR 137-048-0250.

7. RFP Protests

a. A prospective Proposer may protest the procurement process or the solicitation document ("RFP Protest") for an Agreement solicited under ORS 279C.100 to 279C.125, in accordance with this Section II(7). Before seeking judicial review, a Proposer must file a written protest with the District and exhaust all administrative remedies.

b. RFP Protest Submission Requirements. To be considered, prospective Proposer's written RFP Protest must be submitted to the Issuing Office marked as follows:

RFP Protest RFP for Structural Services

RFP Protests must be submitted via email to Scott Rose at scott@randcmanagement.com.

c. Time Limitation on Protest. A RFP Protest shall be presented to the District at least seven (7) calendar days prior to the Submission Deadline. The District will not consider a protest submitted after the time period established in this Section II(7).

d. Right to Protest RFP. The District will consider a RFP Protest filed in compliance with the requirement of this Section II(7) if it: 1) identifies this RFP as the solicitation that is the subject of the protest 2) states the grounds that demonstrate how the process is contrary to law, or how the solicitation document is unnecessarily restrictive, is legally flawed or improperly specifies a brand name; 3) provides evidence or supporting documentation that supports the grounds on which the protest is based; and 4) states the relief sought by prospective Proposer.

e. District's Response to RFP Protest. The District will issue a written disposition of the RFP protest no less

Centennial School District RFP Structural Engineering Services 11 than three (3) business days before proposals are due, unless a written determination by the District determines that circumstances exist that require a shorter time limit. If the District upholds the protest, in whole or in part, the District may in its sole discretion either issue an Addendum reflecting its disposition under OAR 137-048-0240 or may cancel the RFP in the public interest under and in conformance with, OAR 137-048-0250.

f. Extension of Closing. The District may extend Closing if it determines an extension is necessary to consider and respond to a properly filed Protest under this Section II(7).

SECTION III – PROPOSAL TERMS AND CONDITIONS

1. Independent Contractor/Partnerships

Nothing in this RFP shall be construed to create a partnership, joint venture or employment relationship between the parties. Consultant will not be, nor hold itself out to be, an officer, employee, agent of the District and will not make any such representations to third parties. Consultant acknowledges that Consultant's employees have no right to participate in District's employee benefit plans. Consultant further acknowledges that District is not responsible for the tax or other withholding of Consultant's employees.

2. Recycled Material – N/A

3. Licenses

Consultant and its consultants shall demonstrate possession of any license necessary for performance of the work described under this RFP.

If not licensed to do business in the State of Oregon, the Successful Proposer will register as a foreign corporation with the State of Oregon Department of Commerce prior to the Award of the Contract.

4. Minority-owned, Women-owned, Service-Disabled Veteran-owned, and Emerging Small Business

It is the practice of the District to achieve race and gender equity and to foster opportunity for service-disabled veteran-owned businesses and small businesses in the award and implementation of contracts and subcontracts. The mission is to build a diverse and prosperous group of community contractors and trained employees who can effectively compete in business, while obtaining quality goods and services in a competitive, efficient, and non-discriminatory manner.

Proposer will certify in its offer that Proposer has not and will not discriminate against a consultant in awarding a contract because the consultant is a minority, women, service-disabled veteran or emerging small business enterprise certified under ORS 200.055.

5. Immigration Reform and Control Act

All Proposers shall comply with the provisions of the Immigration Reform and Control Act of 1986 regarding the verification of employment eligibility.

6. Cost of Proposal

The District will not be responsible for any costs associated with the development or submission of Proposals.

Centennial School District RFP Structural Engineering Services 12

7. Design Services Agreement

The contents of the Proposal of the Successful Proposer, along with this RFP and Agreement Provisions (similar in form to those attached) and any clarifications and Addenda issued by the District, will become contractual obligations if the District accepts a Proposer's offer. The order of precedence for the Contract documents shall be the Agreement, Addenda, this RFP and its attachments, and the Proposal of the Successful Proposer, unless otherwise indicated in the Agreement.

If a Proposer has objections to the RFP documents, terms or conditions, or Agreement terms or conditions, but fails to follow the RFP Protest procedure described above, the only options available to the Proposer are to either accept all obligations, or to withdraw by the Deadline to Withdraw as indicated in the RFP Timetable.

A Proposer that fails to object by the Inquiries Deadline and to withdraw its Proposal by the Deadline to Withdraw will be deemed to agree that, if chosen as the Successful Proposer, it will accept said obligations in a contract, purchase agreement, purchase order, delivery order, or similar acquisition. Failure to do so may result in cancellation of the Award of the Contract, and may, at the sole discretion of the District, result in liability to the Proposer for whatever damages the District sustains as a result thereof.

The formation of the Agreement shall not be complete and the District shall not be liable under it until it has been executed both by the Successful Proposer and by the District.

This Agreement shall be for three (3) years and may be renewed for additional period(s), subject to agreement by the Parties prior to the expiration of the current term. The Agreement term shall not exceed five (5) years.

8. Financial Interest, Fraud, and Collusion

A Proposer filing a Proposal thereby certifies that, with regard to this RFP, no officer, agent, or employee of the District who has a pecuniary interest in this RFP or Proposal has participated in the Agreement negotiations on the part of the District, and that the Proposal is made in good faith without fraud, collusion, or connection of any kind with any other Proposer to this RFP. Further, the Proposer certifies that with regard to this RFP, the Proposer is competing solely on the Proposer's own behalf without connection with, or obligation to, any undisclosed individual, partnership, company, or Limited Liability Entity.

9. Duration of Offer

Proposal Provisions shall remain firm for thirty (30) calendar days after the Submission Deadline indicated above. The Successful Proposer shall not alter the terms of their Proposal if said Proposal is accepted within thirty (30) days of the Submission Deadline indicated above. Changes in terms by others after the acceptance will not be considered. An Award of the Contract to any Proposer shall not constitute a rejection of any other Proposal and the District will remain free to accept other Proposals.

10. Risk of Loss and Damage

The Proposer will be liable for all damages arising out of the Proposer's negligence or fault in connection with this RFP.

The District will not be responsible for the loss or damage of any items during the RFP process, unless negligence on the part of the District has been established in a court of law.

11. Publicity

Centennial School District RFP Structural Engineering Services 13

News releases by any Proposer pertaining to this RFP or any Award of the Contract or other issue resulting from or related to it will be made only with prior written approval from the Issuing Office of the District.

12. Reservations

The District expressly reserves the following rights:

a. To reject all Proposals.

b. To reject any Proposal not in compliance with all prescribed public bidding procedures and requirements.

c. To reject any Proposal not meeting any Provisions set forth herein.

d. To waive any or all irregularities in Proposals submitted.

e. To award any or all items or services contained in the Proposal.

f. To award to more than one Proposer.

g. To consider the competency and responsibility of Proposers in making any Award of the Agreement.

h. To re-award the Agreement to another Proposer in the event any Proposer who is chosen by the District as the Successful Proposer defaults in executing the Agreement within the time and in the manner specified in the RFP documents.

i. To obtain clarification of any point in a Proposer's Proposal. The failure of a Proposer to make additional information available could result in the rejection of the Proposal. In addition, Proposers must be prepared to make presentations about their products and/or services at the District.

j. To negotiate a final Agreement with the Consultant that is in the best interest of the District.

k. To obtain Proposals from other Proposers for specific jobs.

13. Cost and Ownership of Proposal Documents

All Proposers responding to the RFP do so solely at their own expense, and the District is not responsible for any Proposer expenses associated with the RFP. All Proposals developed specifically for the District shall be the property of the District and all title and interest therein shall vest to the District. All Proposers, at their own expense, may and should retain a copy of their Proposal.

14. Sufficient Information

a. All Proposers represent and warrant that by responding to this RFP they have been sufficiently informed in all matters relating to the performance of services required by this RFP and its attachments. Prior to submitting a Proposal, all Proposers shall make a careful examination of the RFP Provisions, including but not limited to terms and conditions, including any specifications. Failure to take these precautions will not release the Successful Proposer from performing the services in strict accordance with the terms of the Agreement.

b. Proposers are welcome and encouraged to make visits during the normal operating hours. Prior

Centennial School District RFP Structural Engineering Services 14 arrangements must be made with the person listed as the Contact on the front page of the RFP.

c. The District will not be responsible for any loss or for any unanticipated costs that may be suffered by the Successful Proposer as a result of the Proposer's failure to fully inform themselves in advance in regard to all conditions pertaining to the services required. No statement made by any officer, agent, or employee of the District will be binding on the District.

d. Additionally, Proposers warrant that they have checked their Proposal for errors and omissions and that the terms stated in the Proposal are correct and as intended and are a complete and correct statement of terms for performing the duties specified herein.

15. Separate Design Services Agreements

The District reserves the right to enter into other contracts in connection with this RFP. The Consultant shall afford those other Limited Liability Entities contracting with the District a reasonable opportunity for the introduction and execution of their work, and shall properly coordinate all work efforts.

16. Headings

The Headings in this RFP and all attached documents are for convenience only and do not establish any other meaning or interpretation.

SECTION IV – EVALUATION CRITERIA

Proposals should be prepared simply and economically, providing straightforward, concise descriptions of qualifications, and previous experience to satisfy the requirements of the RFP.

Written Proposals will be evaluated and scored. Agreement award will be based on Proposer’s approach, qualifications, and experience as described below. The District may also choose to hold interviews/oral evaluations as described in Section V(1)c.

The scope of work is discussed in greater detail in the Seismic Grant Application for the State of Oregon Seismic Rehabilitation Program for K-12 Facilities (see Attachment 12).

COVER LETTER (Not Scored) The cover letter shall not exceed one page in total length and must include:

• a statement that the Proposer accepts all terms and conditions contained in this solicitation, and;

• a brief introduction of your firm and identify the contact person and provide their contact information for matters relating to this RFP.

REQUESTED RESPONSE INFORMATION - Proposers must respond to each of the following items. Responses should be in the order listed below. Concise and direct answers are encouraged.

By listing individuals in the proposal, the firm guarantees that these individuals will be available to work on the project(s). The District reserves the right to approve or reject any changes to the proposed personnel. The District further reserves the right to request a substitution of personnel if deemed to be in the best interest of the District.

1. WORK HISTORY, PHILOSOPHY, AND SERVICE AREA (5 Possible Points)

Provide a general description of your firm, including its service area, philosophy and approach to designing projects, volume of services, length of time in the industry, and financial stability.

Centennial School District RFP Structural Engineering Services 15

Include specific information on types and sizes of projects recently completed.

2. EXPERIENCE WITH OREGON SEISMIC REHAB GRANT K-12 PROJECTS (10 Possible Points)

Describe your firm's relevant Oregon experience as the Consultant on seismic rehabilitation educational projects in the last five years. Provide a description of at least four projects, each at least partially funded by the Oregon grant program.

3. COST CONTROL (10 Possible Points)

Describe your firm's approach and performance regarding cost control, adherence to project budgets, and compliance with work schedules.

4. PROJECT SCHEDULING (10 Possible Points)

Describe your firm's capacity to accomplish the work in the required time. The required time is Documents submitted for permit and ready to bid by March 1, 2027. Jurisdiction is City of Portland.

Construction time frame would be May 15, 2027 through September 1, 2027 with contractor starting submittals, RFI’s, and material procurement by April 1, 2027

5. FIRM’S KNOWLEDGE AND EXPERIENCE (10 Possible Points)

a. Describe your firm’s knowledge of other factors relevant to design and construction of school facility seismic rehab projects.

b. Describe your firm’s professional experience in the following areas:

i. Capital improvement of educational facilities;

ii. Public communications;

iii. Construction documents;

iv. Construction administration;

v. Quality control of design and construction.

c. Include information on your firm’s support technology capabilities.

6. REFERENCES (5 Possible Points)

Provide a reference contact person and phone number for every school project (over $1,000,000) your firm has completed in the last five years.

7. KEY PERSONNEL AND STAFFING (10 Possible Points)

a. Identify personnel who will have responsibility for the District’s project. Include names, titles, and experience and any biographical information on principals and key members. Provide a project organization chart showing proposed staffing for the work to be accomplished.

b. Describe recent, current and projected workloads of the staff and resources referenced in response to Section IV(7)(a).

8. PROJECT LEADERSHIP (15 Possible Points)

a. Discuss how your firm will provide leadership for program and will facilitate teamwork and communication among all the parties involved.

Centennial School District RFP Structural Engineering Services 16

9. EQUITY IN PUBLIC CONTRACTING (5 Possible Points)

Describe any efforts used by your firm to solicit and use certified Minority/Women Business Enterprises (M/WBE), Service-Disabled Veteran Businesses (SDVB), Emerging Small Business (ESB), or Disadvantaged Business Enterprises (DBE). Discuss your firm’s ownership status and employment practices regarding women, minorities, service-disabled veterans, and emerging small businesses or historically underutilized businesses.

If applicable, detail how your firm supports the following equity practices:

• Actively recruit, hire, and retain staff at all organizational levels that reflect the demographics of the area;

• Identify and counteract biased practices that perpetuate disparities and lead to disproportionate levels of success; and/or

• Support employees to engage in culturally responsive practices and delivery of quality service.

(The Scoring Matrix is provided on the follow page.)

CENTENNIAL SCHOOL DISTRICT SCORING

MATRIX

CRITERIA FOR SELECTION

ENGINEER SCORING

NOTES MAX

SCORE

1 2 3 4 5 6 7 8 9

Background

1 Firms work history and service area 5

2 Experience with Oregon K-12 Projects 10

3 Cost Control 10

4 Project Scheduling 10

5 Firm/Team Knowledge and Experience 10

6 References 5

Staffing

7 Key personnel and staffing 10

8 Project Leadership 15

Other

9 Equity in Public Contracting 5

TOTAL SCORES

Centennial SD RFP Structural Engineering Services 18

Centennial School District RFP Structural Engineering Services 19

SECTION V - AWARD PROCESS

1. Selection/Award Process

a. Evaluation Committee. A District selected committee will evaluate the Proposals. Each member will evaluate all aspects of a proposed approach via a scoring system designed to be of internal assistance to the members of the evaluation team. Each Proposal will be scored based on the criteria and points listed herein. A possible 80 points may be accumulated through the written Proposal.

b. Initial Scoring. Each of the evaluators shall independently assign a score to each of the written Proposals.

Criteria scores will then be summed. The highest scoring Proposals will be identified and those Proposers may be invited to an oral evaluation with the evaluation committee.

c. Interviews. If the District deems interviews are necessary after evaluating all responsive Proposals, the

District will establish a Competitive Range of Proposers who will be interviewed by the District. The District anticipates that the Competitive Range will contain a maximum of three Proposers, but the District may in its sole discretion adjust the size of the Competitive Range. If a Proposer is unable to participate in an interview during the timeframes proposed by the District, then the District reserves the right to remove that Proposer from consideration. Additional evaluation criteria and/or award of points may be considered during the interview phase. All Proposers selected will be required to provide a fifteen

(15) minute presentation consisting of whatever they feel would be important to the committee. The committee may add up to twenty (20) additional points to any Proposer’s score in connection with the interview.

d. Final Scoring. If the District deems interviews are necessary, scores from the written Proposal and interview, subject to the determined scoring methodology during the interview phase under 1(c) above, will be summed, resulting in a final score. The award recommendation will be given to the Proposal(s) having the highest final score.

2. Method of Award

a. The Agreement resulting from this Proposal may be awarded on an "all-or-none" basis. All required items must be offered in a Proposal in order for a Proposal to be considered. An agreement will not be awarded for specific items separately.

b. The Agreement will be awarded to the highest-ranking Proposer(s) under the foregoing criteria. The

District may award one or multiple contracts to qualified firms as a result of this RFP process.

3. Notice of Intent to Award

a. The District will provide written notice of its Intent to Award to all Proposers at least seven (7) days before the Award of a Contract. The District's Award will not be final until the later of either: 1) the expiration of the Award Protest period provided for in Section II(7) of this RFP; or 2) the District provides written decisions to all timely-filed protests denying the protests and affirming the Award.

b. The apparent Successful Proposer(s) will be notified in writing of its apparent winning proposal, all other

Proposers will be notified that the apparent winning proposal has been selected.

Centennial School District RFP Structural Engineering Services 20

4. Award Protest

a. An adversely affected Proposer may protest the Notice of Intent to Award the Contract for any and all Agreements solicited under ORS 279B if the Proposer can demonstrate that it would be eligible to be awarded the public contract in the event the protest were successful. Before seeking judicial review of an Award of the Contract, an adversely affected Proposer must file a written protest with the District and exhaust all administrative remedies.

b. Right to Protest Award: In order to be an adversely affected Proposer with a right to submit a written protest, a Proposer must itself claim to be eligible for Award of the Contract in the event the Protest were successful and must be next in line for the Award. In addition, the adversely affected Proposer must demonstrate that the reason for the Protest is that: (a) all higher-ranked Proposers are ineligible for Award of the Contract because their Proposals were non-responsive; (b) the District has failed to conduct the evaluation of proposals in accordance with the criteria or processes described in this RFP; (c) the District has abused its discretion in rejecting the Protesting Proposer's proposal as nonresponsive; or (d) the District's evaluation of the proposals or its subsequent determination of award is otherwise in violation of ORS Chapter 279A, 279B or 279C. In addition, the written protest shall specify the grounds upon which the protest is based and suggested changes that may remedy the defects. An issue that could have been addressed pursuant to an inquiry or request for clarification under Section II(6) or a protest of the RFP under Section II(7) shall not be grounds for protest of award.

c. Award Protest Submission Requirements. To be considered, Proposer's written Award Protest may be submitted via email but the protest must also be sent to the Issuing Office and marked as follows: RFP Award Protest / RFP for Structural Engineering Services.

d. Time Limitation on Protest: To be considered by the District, a written protest must be received by the

District within seven (7) days after issuance of the Notice of Intent to Award the Contract.

e. Authority to Resolve Protests: The Superintendent of the District, or such person's designee, shall have the authority to settle or resolve a written protest submitted in accordance with the requirements of this Section V(4).

f. Decision: If the protest is not settled or resolved by mutual agreement, the Superintendent of the

District, or such person's designee, shall issue a written decision on the protest in a timely manner.

g. After the District has issued its response, Proposer may seek judicial review in the manner provided in

ORS 279B.415.

h. Right to Cancel RFP. The District reserves the right to cancel the RFP in conformance with OAR 137-048-

0250.

Centennial School District RFP Structural Engineering Services 21

APPENDIX A

SCOPE OF WORK

DESCRIPTION OF THE REQUESTED SERVICES

1. PURPOSE

The purpose of the services is to provide the District with structural engineering (and supporting architectural as needed) services to implement the identified needs in a single classroom portion of Parklane as identified in the State of Oregon Seismic Rehabilitation Grant Application (see attachment 12). The funds have already been awarded and contracted/secured. Assume a construction budget of $1.77 million.

2. MANAGEMENT OF THE PROJECT

The overall project will be managed by R&C Management Group. Day to day contact with the District will be through the District’s construction project manager, R&C Management.

3. SCOPE OF SERVICES REQUESTED

It is anticipated the selected firms will provide a comprehensive menu of design and construction administration services throughout the lifespan of the project. The Scope of Services listed herein is provided to establish a general understanding of the project requirements. The actual scope of service will be finalized during fee/contract negotiations.

The District expects that representative(s) of the management firm, partnership, or individual will develop and maintain a cooperative team approach with all other parties associated with the projects throughout all phases of the work. The successful proposer will be required to produce complete construction documents in accordance with the project timeline.

A. Project Assessment/ Preliminary Design Phase - Work may include but is not limited to the following:

a. Meet with District Staff and Representatives, including but not limited to the assigned District Project Manager and school site staff to review specific facility and program needs at a particular school.

b. Meet with various District departments including but not limited to: Superintendent, Building Administration and Building Level Departments

c. Review Scope of Work requirements at each school.

d. Investigate and review applicable federal, state, local, and District standards, codes, and regulations pertaining to the proposed Project and identify design issues relating to functional opportunities, needs, directives and constraints imposed thereby. Such investigations shall include, but not be limited to, energy, historic, and others who may have jurisdiction over or impact on the projects.

e. Thoroughly research and document existing conditions both in the facilities and on the site at all schools.

f. Arrive at an “Agreed-upon” prioritized Scope of Work.

Centennial School District RFP Structural Engineering Services 22

g. Submit the Project Assessment package in a report form that will include schematic level drawings and outline specifications.

h. Reconcile each Construction Cost Estimate with District’s Construction Cost Budget. Consultant shall at its sole expense provide design scenarios with associated costs that will bring the Construction Cost Estimate within the Budget.

B. Schematic Design Development through Construction Documents Phase - Work may include but is not limited to the following:

a. Provide life-cycle cost analysis and other pertinent information as required for the Owner to make critical decisions on major building systems.

b. Facilitate a collaborative process to gain design input and feedback from project stakeholders.

c. Prepare design phase documents (SD, DD, CD) for submittal and District review in accordance with agreed schedule.

d. Work in close coordination with the District and it’s Project Manager to keep project within agreed budget.

The CD design package submitted to the District shall be a fully coordinated and complete set of contract documents.

e. Participate in review of contract documents with the Project Manager, School District, local Fire

Marshall, facilities permit inspector and representatives of other State or Local agencies as needed.

f. Develop the Scope of Work for the District to initiate surveys and geotechnical work as required.

C. Construction Phase - Work may include but is not limited to the following:

a. Participate in construction administration, including review of submittals, attendance at Weekly on- site meetings, preparation and implementation of District approved change orders, with drawings if applicable, respond to requests for information (RFIs), review of contractor payment requests, and attend construction meetings, as required.

b…