RFP 260000002402 - QA - Bidder Questions and State Responses.docx

DOCX document 52 KB Posted

Attached to
RFP Patient Clothing - Statewide
Solicitation number
RFP 171 260000002402 3
Issued by
Michigan

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Written by GovTribe AI ·

This document is a Bidder Questions and Answers file for Michigan's RFP 260000002402 for Patient Clothing on a statewide basis. The RFP solicits various patient clothing items including male tube socks, women's underwear (panties) in standard and plus sizes, sports bras in standard and full-figure sizes, unisex t-shirts in sizes medium through 8XL with separate pricing for plus sizes, velcro shoes in nylon or imitation leather materials, bathrobes in lounge and kimono styles, and other related apparel. The original proposal deadline was extended by the State to 3:00 p.m. on Monday, November 16, 2026, in response to bidders' requests for additional time to prepare comprehensive proposals given the extensive scope and detailed requirements of the solicitation. The State reserves the right to award multiple contracts and will make awards by line item rather than as a whole package. Current contract information for patient clothing is publicly available on the State's Contract Connect database.

Bidders are not required to submit bids on all line items to be considered for award. The document clarifies several specification discrepancies between the Schedule of Work (SOW) and the pricing Schedule B, including the removal of the Ladies Short Sleeve Pant Set line items, the addition of separate pricing lines for t-shirt plus sizes, and the clarification of velcro shoe materials and bathrobe styles. No specific pricing information, funding amounts, set-asides, incumbent contractor information, or contract term details are provided in this questions and answers document.

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Other files

File Type Posted
(5) 260000002402 Patient Clothing RFP Schedule A_SOW- Revised following QA 10.27.26.docx DOCX document
(3) RFP 260000002402 - Vendor Questions Worksheet.docx DOCX document
(10) RFP 260000002402 - Schedule G - Product Data - revised 10.20.26.docx DOCX document
(13) Exhibit 3 Community Confinement Standards - MDOC.pdf PDF
(1) 260000002402 Patient Clothing RFP Proposal Instructions - revised following QA 10.27.26.docx DOCX document
(15) Exhibit 5 - Appendix H - CJIS Security Addendum -MDOC.pdf PDF
(12) Exhibit 2 - PREA Prison and Jail Standards - MDOC.pdf PDF
(7) Schedule C - Insurance Requirements - Standard 4_.docx DOCX document
(11) Schedule H - MDOC Delivery Location List.doc DOC document
(4) 260000002402 Standard Contract Terms - to post.docx DOCX document
(9) Schedule F - Federal Provisions Addendum - if federal dollars utilized.docx DOCX document
(8) Schedule D w. Attach 1- Service Level Agreement.docx DOCX document
(2) RFP 260000002402- Confidential Treatment Form.docx DOCX document
(6) RFP 260000002402 Schedule B - revised following QA 10.27.26.xlsx XLSX spreadsheet
(14) Exhibit 4 Vendor Rules & Regulations - MDOC.pdf PDF
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Michigan.gov/MiProcurement

BIDDER QUESTIONS & ANSWERS

RFP# 260000002402

Patient Clothing

Q #
Document and Section
Page #
Bidder Question
Answer (to be completed by the State)
1
Schedule A_SOW- Revised 10.20.26 - Section 4.5

(6) RFP 260000002402 Schedule B - Item # E-5

5 of Schedule A_SOW and Item # E-5
On Schedule B, Male Tube Socks (Item # 5) is listed, but Male Tube Socks is not listed on Schedule A_SOW under section 4 ) Product Specifications. What are the specification requirements for the Male Tube Socks?
See revised Schedule A, Statement of Work (SOW), Section 4.5.5.
2
Schedule B - Item # A-3 and A-4
Item # A-3 and A-4
What Panties sizes are considered standard and which are plus sizes?
Standard size Women’s Underwear (panties)is listed sizes 5-16. Note within your Schedule B, pricing proposal the size range for Standard and Plus.
3
Schedule B - Item # B-3 and B-4
Item # B-3 and B-4
What sizes are Sports Bras are considered standard and which are full figure sizes?
Bra sizes are listed within the Schedule A, SOW. Note within your Schedule B, pricing proposal the size range for Standard and Plus.
4
Schedule A_SOW- Section 4.4.1.1

Schedule B Item # D-1

Item # D-1
Requested sizes for the unisex T-Shirts are Medium through 8XL, but on Schedule B, there is only one line for pricing. Is the State requesting that sizes up to 8XL all be priced the same?
See Revised Schedule B, to show additional line for T-Shirts Plus sizes pricing, line item, D-1b. Note within your pricing proposal the size range for Standard and Plus.
5
Schedule B Item # I-1 and I-2
Item # I-1 and I-2
Ladies Short Sleeve Pant Set is listed on Schedule B, but is not listed on Schedule A_SOW under Section 4 Product Specifications. What are the specification requirements for the Ladies Short Sleeve Pant Set?
Item is removed. See revised Schedule B, Pricing.
6
Schedule B - Item # N-1 and N-2
9 of Schedule A_SOW and Item # N-1 and N-2
On Schedule B, there are two lines listed for Velcro Shoes, N-1 and N-2, but Schedule A only lists one Velcro Shoe product specification. Can you please clarify this discrepancy?
Per Section 4.13, the State indicates nylon or imitation leather is acceptable. See revised Schedule B, Pricing for noted material types.
7
Schedule A_SOW- Section 4.16.1.1/

Schedule B, Item # Q-1 and Q-2

10 of Schedule A_SOW and Item # Q-1 and Q-2
On Schedule B, there are two lines listed for Bathrobes, Q-1 and Q-2, but Schedule A only lists one Bathrobe product specification. Can you please clarify this discrepancy?
Bathrobe styles are Lounge style and Kimono style. See revised Schedule A, SOW, section 4.16.1.2. and updated Schedule B, Pricing.
8
N/A
N/A
Given the extensive scope of this RFP and the level of detail required to prepare a complete and responsive proposal, we respectfully request that the State consider extending the proposal submission deadline. To thoroughly review the solicitation, address the numerous questions requiring clarification, and coordinate the necessary information and documentation across multiple departments within our organization, would the State consider extending the deadline by at least two weeks?
The State will extend the Proposal Deadline Date to 3:00 p.m., Monday, November 16, 2026. See revised RFP Proposal Instructions document.
9
General
N/A
Will this bid be awarded by line item or as a whole?
The State reserves the right to award multiple contracts, see Proposal Instructions, Section 18.12.
10
General
N/A
Are we required to bid on all items to be considered for award?
Bidders are not required to bid on all items to be considered for the award.
11
General
N/A
Can you provide current contract information?
Active contracts are publicly posted on Contract Connect and can be accessed via the following link: DTMB - Contract Connect. The Active Contract List is searchable by description (Patient Clothing).

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