RFP 260000002391 MPSCS Integrated Tower Site Safety Climb - Schedule A - Statement of Work.docx

Enter your company name Schedule A – Statement of Work

RFP 260000002391

MPSCS Integrated Tower Site Safety Climb This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP, as well as the Contractor who is awarded the contract. The term “bidder” is used to identify where specific responses to the RFP are required. Yellow fields are also used to identify areas where a bidder response is required.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and reference it appropriately within your response.

Background The Michigan Public Safety Communications System (MPSCS) has been conducting comprehensive inspections of safety climb systems across all Integrated Tower Sites to ensure ongoing compliance and personnel safety. Through extensive research and consultation with manufacturers and vendors, MPSCS has verified that galvanized steel safety climbs have an expected lifespan of approximately seven years. In contrast, stainless steel safety climb systems offer a limited lifetime warranty, provided the cable and associated components remain free of damage and wear.

To enhance long-term reliability and reduce lifecycle risks, MPSCS is requiring all existing tower site safety climb systems to be upgraded to stainless steel. This upgrade encompasses the replacement of the cable, mounting brackets, and support brackets to ensure a fully standardized and durable solution across the entire network.

Scope Replacement of safety climb cable and mount equipment on monopole, guy towers, and self-supporter towers that are on the MPSCS communications systems.

This will be for the equipment only.

Mandatory Minimums Deliver the exact quantity of Vertical ProsGear 100% Stainless Steel Ladder Mounts CSCS Deliver the exact quantity of Vertical ProsGear 100% Stainless Steel Monopole CSCS

General Requirements Vertical ProsGear 100% Stainless Steel Ladder Mount CSCS

• Stainless Steel Head Assembly for Maximum Corrosion Resistance, per ISO 12944, C4-High

• Open Face Design for Visual Inspection before use by the Climber per ANSI requirements

• Stainless Steel Spring Attenuator with 100K life cycle expectancy

• Stainless Steel Wire Rope for most Applications in Continental USA

• Stainless Steel Ladder Brackets to Standard rungs with 11” to 16” spacing (40” top mount and 20.5” Base)

• Double Swaged Cable Fittings for 2 X Safety Attachment

• Stainless Steel Ladder Mount Cable Guides Provided every 25 feet

• VPG CSCS Head Assembly interfaces with ALL Existing TUF-TUG Mounts

• All VPG Cable Safe Climb Systems meet ANSI Z359, OSHA 1910/1926, requirements

Vertical ProsGear 100% Stainless Steel Monopole CSCS

• Stainless Steel Head Assembly for Maximum Corrosion Resistance, per ISO 12944, C4-High

• Open Face Design for Visual Inspection before use by the Climber per ANSI requirements

• Stainless Steel Spring Attenuator with 100K life cycle expectancy

• Stainless Steel Wire Rope for most Applications in Continental USA

• Stainless Steel Std Monopole Bracket Pack

• Std HDG Monopole Cable Guides provide every 25 feet, Optional Stud Mount Cable Guides available

• Double Swaged Cable Fittings for 2 X Safety Attachment

• VPG CSCS Head Assembly interfaces with ALL Existing TUF-TUG Mounts

• All VPG Cable Safe Climb Systems meet ANSI Z359, OSHA 1910/1926, requirements Product Specifications The Contractor must provide the following: Quantity Total of 271 Safety Climb kits- see attached for specific breakdown by size and tower type

5.2. Size

See below chart for sizing.

5.3. Maximum or minimum dimensions

Vertical ProsGear 100% Stainless Steel Ladder Mounts CSCS, Vertical ProsGear 100% Stainless Steel Monopole CSCS

Quality Assurance Program How would you describe your customer service and exchange of damaged goods?

Bidder Response

Explain your Quality Assurance Program(s).

Describe how you will comply with the requirement(s)

ADA Compliance The State is required to comply with the Americans with Disabilities Act of 1990 (ADA), including its accessibility standard for websites, applications, content and documents. All Contract Activities created, provided, or made available by Contractor under this Contract in a digital format, including but not limited to, websites, applications, software, mobile applications, text, images, sounds, videos, controls, animations, links, and documents (including files in the following formats: PDF, word processing, presentation, and spreadsheet) must comply with the accessibility standards provided in the Digital Accessibility Standards, located at SOM Digital Standards.

Timeframes All Contract Activities must be delivered within 90 business days from receipt of order. The receipt of order date is pursuant to the Notices section of the Standard Contract Terms.

Delivery Delivery will be expected within 90 calendar days upon date of order Monday through Friday 7:30 AM-4:00 PM Delivery will be made at 6951 Crowner Dr Dimondale, MI 48821 If this information changes during the contract term, Contractor must provide the updated information within 30 days of the change.

Customer Service Number Bidder Response

The Contractor must specify its customer service number for the State to contact the Contractor Program Manager who must be available for calls during the hours of 7:30 AM – 4:00 PM Monday-Friday, at a minimum. Identify customer service availability for this proposal by hours and days of the week.

Insert customer service number

Price Term Pricing is firm for the entire length of the Contract.

Price Changes Adjustments will be based on changes in actual Contractor costs. Any request must be supported by written evidence documenting the change in costs. The State may consider sources, such as the Consumer Price Index; Producer Price Index; other pricing indices as needed; economic and industry data; manufacturer or supplier letters noting the increase in pricing; and any other data the State deems relevant.

Following the presentation of supporting documentation, both parties will have 30 days to review the information and prepare a written response. If the review reveals no need for modifications, pricing will remain unchanged unless mutually agreed to by the parties. If the review reveals that changes are needed, both parties will negotiate such changes, for no longer than 30 days, unless extended by mutual agreement.

The Contractor remains responsible for Contract Activities at the current price for all orders received before the mutual execution of a Change Notice indicating the start date of the new Pricing Period.

Authorizing Document The appropriate authorizing document for the Contract will be purchase order.

Order Verification The Contractor must have internal controls approved by Rodney Anway, to verify abnormal orders and to ensure that only authorized individuals place orders.

Delivery Programs Bidder Response

The Contractor must explain in detail its delivery program(s) (e.g., standard delivery and quick-ship), including any limitations such as quantity.

Explain delivery program(s)

The Contractor must explain the transportation method(s) (e.g., UPS, FedEx, Contractor fleet, or other third-party carrier) it intends on utilizing in delivery of the Contract Activities.

Explain transportation method(s)

Packaging and Palletizing Packaging must be optimized to permit the lowest freight rate. Shipments must be palletized whenever possible using manufacturer's standard 4-way shipping pallets.

Final Acceptance The complete order has been received and verified by Inventory Invoice Requirements All invoices submitted to the State must include: (a) date; (b) order number; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); (g) vendor-generated invoice number and (h) total price.

Payment Methods The State will make payment for Contract Activities via EFT.

Bidder Response

Explain your process for ordering and accepting this payment method. If an account needs to be created on your purchasing platform, please submit documentation that shows the steps for completing this process.

Explain your process.

Procedure Email program manager invoice for payment approval based on complete order being received.

RFP 260000002391 1

image1.png