RFP 260000002353 Schedule A - Statement of Work.docx

Enter your company name Schedule A – Statement of Work

RFP 260000002353

DTMB Romney Building Masonry Repairs This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP, as well as the Contractor who is awarded the contract. The term “bidder” is used to identify where specific responses to the RFP are required. Yellow fields are also used to identify areas where a bidder response is required.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and reference it appropriately within your response.

Background The George W. Romney Building is a state-owned office facility located at 111 S. Capitol Ave in downtown Lansing, Michigan. Formerly known as the Olds Plaza Building (and originally built as the Olds Hotel in 1925), it was renovated and renamed in 1996 to honor Michigan's 43rd Governor, George W. Romney. The building features a distinctive thirteen-story design and a 10-story open-air atrium starting on its fourth floor. There is water infiltration on the 12th floor.

Scope This project is intended to resolve rainwater infiltration above the 12th floor that is not roof leakage, as well as to restore brick-bow-out, broken brick, rusted lintels, failed caulk and mortar, and flashing replacement.

Reserved General Requirements Requirement 1: Replace lintels on 12 upper windows. Remove not less than 3 courses of brick and rusted lintels. Replace lintels with galvanized replacement, new stainless-steel flashing, end dams, termination bar and incorporating proper mastic and vents. Install reclaimed and/or new brick, matching original size, color and coursing.

Requirement 2: On Penthouse walls, where brick is bowed out, remove brick and install reclaimed and/or new brick, matching original size, color and coursing, using proper anchors.

Requirement 3: Brick replacement, identify all severely cracked, spalled or deteriorated bricks and cut them out, removing all old mortar. Install new brick in full bed of new mortar. Brick replacement must closely match existing; Bidder must address any concern with brick availability in their proposal. Owner pre-approval will be required.

Requirement 4: Caulk coping by cutting out caulk on existing coping head joints and corner pilaster, install closed-cell backer rod and proper sealant, making sure the application and conditions meet or exceed sealant manufacturers’ recommendations.

Requirement 5: Install Penthouse flashing, where roof meets Penthouse wall, remove 3 courses of brick and install stainless-steel flashing and Perm-A-Barrier with pressure bar. Re-install reclaimed and/or new brick, matching original size, color and coursing, using proper anchors.

Requirement 6: Tuckpointing. Identify defective exterior mortar, defined as a joint where the mortar is loose, eroded, powdered, broken, hollow or soft. Joints with fine shrinkage cracks, where no original material is missing, are not considered defective. Cut defective joints to a depth of at lease ¾”, wash clean with water and firmly fill as may be necessary to restore to original-like condition. Mortar replacement must closely match existing. Owner pre-approval will be required.

Requirement 7: Bidder to estimate water and power requirements to be provided by owner.

Requirement 8: Bidder to describe roof protection measures that will be implemented.

Requirement 9: Bidder to estimate project duration, measured in weeks.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Product Specifications The Contractor must provide the following: All products must be of the highest quality and used in accordance with manufacturer's design, intent and instructions. Quality workmanship is required in accordance with generally accepted industry standards. Service life of the repair work should exceed 15 years.

The Contractor may offer an alternate bid that varies from the specifications. An alternate bid must clearly describe all variances from the specifications, and the proposal must include descriptive literature that contains complete specifications, if available.

Bidder Response

☐ I have reviewed the above requirement(s) and agree with no exceptions.

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Bidder must describe an alternate bid or enter N/A

Describe how you will comply with the requirement(s)

Reserved Warranties Bidder Response

Bidder must describe any warranties included in the bid and provide the length of the warranty. Explain the process for reporting warranty issues and how the Contractor how any repairs or replacements are made, including timing. If the warranty is provided through a third-party or manufacturer, the Contractor must confirm that the manufacturer’s warranty passes through to the State. Provide the name, address, contact name, phone number and email address of the party responsible for the warranty.

Describe how you will comply with the requirement(s)

The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFP.

Recall Requirements and Procedures Bidder Response

Bidder must describe any recall procedures.

Describe how you will comply with the requirement(s)

Quality Assurance Program Bidder Response

Explain your Quality Assurance Program(s).

Describe how you will comply with the requirement(s)

Project Plan The Contractor will carry out this project under the direction and control of the Program Manager.

For this proposal: Bidder should propose their intended project plan.

Upon Contract Award: A final project plan must be submitted for final approval within 30 calendar days of the Effective Date. The plan must also include: (a) the Contractor's organizational chart with names and title of personnel assigned to the project, which must align with the staffing stated in accepted proposals; and (b) the project breakdown showing sub-projects, tasks, and resources required.

Bidder Response

☐ I have reviewed the above requirement(s) and agree with no exceptions.

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Bidder should propose their intended project plan.

Describe how you will comply with the requirement(s)

ADA Compliance The State is required to comply with the Americans with Disabilities Act of 1990 (ADA), including its accessibility standard for websites, applications, content and documents. All Contract Activities created, provided, or made available by Contractor under this Contract in a digital format, including but not limited to, websites, applications, software, mobile applications, text, images, sounds, videos, controls, animations, links, and documents (including files in the following formats: PDF, word processing, presentation, and spreadsheet) must comply with the accessibility standards provided in the Digital Accessibility Standards, located at SOM Digital Standards.

Bidder Response

☐ I confirm the above requirement and agree with no exception

Timeframes All Contract Activities must be delivered within 90 business days from receipt of order. The receipt of order date is pursuant to the Notices section of the Standard Contract Terms.

Reserved Reserved Project Prevailing Wage Requirements The Contractor (and its Subcontractors) must pay all mechanics and laborers employed directly on the site of the work, unconditionally and at least once a week, and without subsequent deduction or rebate on any account, the full amounts accrued at time of payment, computed at wage rates not less than those stated in the advertised specifications as prevailing wages based on locality, regardless of any contractual relationship which may be alleged to exist between the Contractor or subcontractor and the laborers and mechanics.

Contractor must post the scale of wages to be paid in a prominent and easily accessible place at the site of the work.

Prevailing Wage Schedules as required by 2023 PA 10, as amended, MCL 408.1101 et seq. are incorporated into this Contract and can be accessed at LEO - Prevailing Wages By County Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Reserved Reserved Meetings The State may request meetings as it deems appropriate.

Contractor Program Manager The Contractor must appoint 1 Program Manager individual specifically assigned to State of Michigan accounts who will respond to State inquiries regarding the Contract Activities, answer questions related to ordering and delivery, etc. (the “Contractor Program Manager”).

The Contractor must notify the Contract Administrator at least 7 calendar days before removing or assigning a new Contractor Program Manager.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Non-Key Personnel The Contractor must notify the Contract Administrator at least 7-calendar days before removing or assigning non-key personnel.

Reserved Reserved Reserved Disclosure of Subcontractors If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Contractor.

Of the total bid, the price of the subcontractor’s work.

Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

The legal business name, address, telephone number of the subcontractor(s).

A description of subcontractor’s organization and the services it will provide and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Bidder.

Is the subcontractor a GDBE?

Whether the Bidder has a previous working experience with the subcontractor.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Of the total bid, the price of the subcontractor’s work.

Work performed by subcontractors

Total percentage of work that will be performed by subcontractors: Insert %

Total percentage of subcontracted work that will be performed by GDBE subcontractors: Insert %

Security Bidder Response

The Contractor must: (a) explain how it intends to ensure the security of State facilities, (b) whether it uses uniforms and ID badges, etc., (c) identify the company that will perform background checks, and (d) the scope of the background checks.

Explain your security measures.

Price Term Pricing is firm for the entire length of the Contract.

Bidder Response

☐ I confirm the above requirement and agree with no exception

Price Changes Adjustments will be based on changes in actual Contractor costs. Any request must be supported by written evidence documenting the change in costs. The State may consider sources, such as the Consumer Price Index; Producer Price Index; other pricing indices as needed; economic and industry data; manufacturer or supplier letters noting the increase in pricing; and any other data the State deems relevant.

Following the presentation of supporting documentation, both parties will have 30 days to review the information and prepare a written response. If the review reveals no need for modifications, pricing will remain unchanged unless mutually agreed to by the parties. If the review reveals that changes are needed, both parties will negotiate such changes, for no longer than 30 days, unless extended by mutual agreement.

The Contractor remains responsible for Contract Activities at the current price for all orders received before the mutual execution of a Change Notice indicating the start date of the new Pricing Period.

Reserved Authorizing Document The appropriate authorizing document for the Contract will be a Purchase Order.

Reserved Reserved Reserved Acceptance, Inspection and Testing The State will use the following criteria to determine acceptance of the Contract Activities:

Once the Contractor has reached substantial completion of the contract activities, they will notify the building owner representative in writing.

The building owner representative and/or their representatives will inspect the work with the Contractor. A punch list will be created for any items that must be corrected and a timeline will be agreed upon between the building owner representative and the Contractor to correct these items in an expeditious manner.

The Contractor will notify the building owner representative once all punch list items are complete. A final walk-through with the building owner representative and the Contractor may be scheduled as necessary to verify completion.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Final Acceptance Once the building owner representative agrees the Contractor has satisfactorily reached final completion of the contract activities, the contractor may invoice for final payment.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Invoice Requirements See Standard Contract Terms.

Payment Methods The State will make payment for Contract Activities by EFT.

Bidder Response

☐ I confirm the above requirement and agree with no exception

Reserved Reserved Hazardous Chemical Identification In accordance with the federal Emergency Planning and Community Right-to-Know Act, 42 USC 11001, et seq., as amended, the Contractor must provide a Material Safety Data Sheet listing any hazardous chemicals as defined in 40 CFR §370.2, to be delivered. Each hazardous chemical must be properly identified, including any applicable identification number, such as a National Stock Number or Special Item Number.

The Contractor must identify any hazardous chemicals that will be provided under any resulting contract.

Bidder Response

☐ I confirm the above requirement and agree with no exception

Mercury Content Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the particular product is essential. All products containing mercury must be labeled as containing mercury.

Bidder Response

☐ I confirm the above requirement and agree with no exception

Brominated Flame Retardants The State prefers to purchase products that do not contain brominated flame retardants (BFRs) whenever possible. The Contractor must disclose whether the products contain BFRs and describe how the products are identified or otherwise labelled.

Bidder Response

☐ I have reviewed the above requirement(s) and agree with no exceptions.

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

List all exceptions – either in the Exceptions List table below or identified here as an attachment to this RFP labelled as Brominated Flame Retardants:

Exceptions List

Perfluoroalkyl and Polyfluoroalkyl Substances (PFAS) The Contractor must confirm that the provided products do not intentionally contain PFAS. This consists of all components of the provided products, including product packaging.

The Contractor must disclose whether a product or its components contain intentionally added PFAS. If the product or its components contain intentionally added PFAS the Contractor must:

provide an explanation with respect to the intentionally added PFAS contents, including the purpose for which PFAS are used in the product or its components, the types of PFAS used in the product or its components, and the amount of each PFAS used in the product or its components.

indicate whether the product will be labeled or packaged with information about the intentionally added PFAS contents.

identify any alternative products that do not contain intentionally added PFAS.

provide any additional information that would further the Department’s implementation of ED 2021-08.

Bidder Response

☐ I have reviewed the above requirement and have listed all PFAS containing products in the table below or as an attachment labelled as PFAS.

Bidder must provide detailed information as required above – either in this response box or identified here as an attachment to this RFP.

Describe how you will comply with the requirements or indicate the filename of the attachment.

PFAS List

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