RFP 260000002177 Proposal Instructions.docx
DOCX document 40 KB Posted
- Attached to
- To Be Bid: Shredding System - Records Center
- Solicitation number
- RFP 171 260000002177 2
- Issued by
- Michigan
About this file
This is a Request for Quote (RFQ) issued by the Michigan Department of Technology, Management, and Budget – Financial Services for the procurement of a MultiShaft, LowSpeed, HighTorque Shredding System with 40–60 horsepower for use at a state records center. The RFQ was issued on June 9, 2026, with a proposal deadline of July 7, 2026, at 3:00 PM Eastern Time. Bidders must submit written questions by June 16, 2026, with answers posted by June 23, 2026. All proposals must be submitted electronically through the SIGMA VSS system, and vendors should allow sufficient time for account creation, information entry, and document uploads to meet the deadline. The Solicitation Manager is Bethany Preston (PrestonB2@michigan.gov), and she is the sole authorized point of contact for all RFQ-related inquiries.
Vendors must provide a total price quote valid for 60 calendar days from the due date and agree to deliver FOB Destination with delivery on a timeline specified in business days following purchase order receipt. The State will not reimburse overages exceeding 5% per line item, though vendors may retrieve excess goods within 10 business days. Bidders must note any deviations from specifications; failure to respond indicates agreement to supply as specified. Vendors must provide a Certificate of Liability prior to purchase order issuance and be registered in SIGMA VSS for payment processing via electronic funds transfer only. Payment terms are Net 45 days after invoice receipt. The State reserves the right to accept shortages of 5% or less and may cancel orders and source items elsewhere if quoted items are backordered. All submitted proposals become public records upon receipt and may be posted on the State's public website following award recommendations.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| RFP 260000002177 Multi-Shaft Shredder Specifications and Requirements.docx | DOCX document | |
| Vendor Questions.xlsx | XLSX spreadsheet | |
| RFP 260000002177 Standard Contract Terms - Short Form.docx | DOCX document |
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Text version
Department of Technology, Management, and Budget – Financial Services This is NOT an order. No phone quotes or verbal orders.
Vendors are not authorized to ship goods or perform services without a formal Purchase Order.
| Quote Due Date & Time: |
| July 7, 2026 3:00 PM ET |
| Date: |
| 6/9/26 |
| Event |
| Time |
| Date |
| RFP issue date |
| N/A |
| 6/9/2026 |
| Deadline for bidders to submit questions about this RFP |
| 3:00 PM |
| 6/16/2026 |
| Anticipated date the State will post answers to bidder questions on www.michigan.gov/SIGMAVSS |
| 3:00 PM |
| 6/23/2026 |
| Proposal deadline* |
| 3:00 PM |
| 7/7/2026 |
A bidder’s proposal received at Insert time Eastern is late and subject to disqualification.
This RFP is subject to change. Check www.michigan.gov/SIGMAVSS for current information.
Contact Information for the State:
| 1. The designated point of contact for this RFP is the Solicitation Manager. You must direct all questions to | this individual. | |
| 2. Contacting any other State employee, agent, consultant, or representative regarding this RFP may result | in | disqualification. |
Modifications:
1. The State may modify this RFP at any time. Modifications will be posted on www.michigan.gov/SIGMAVSS. This is the only method by which the RFP may be modified.
Questions:
| 1. You must email any questions about this RFP to the Solicitation Manager by the deadline of June 16, 2026. | Only written questions will be accepted. |
| 2. Answers will be posted on www.michigan.gov/SIGMAVSS. | |
| 3. Please submit your questions using the format shown below. The State recommends Microsoft Excel or a | similar format. |
| Q# | |
| Document & Section | |
| Page # | |
| Bidder Question |
Delivery of Proposal:
| 1. You must submit your complete proposal, including all attachments, modifications, or withdrawals, | electronically through www.michigan.gov/SIGMAVSS by the deadline. |
| 2. Your entire proposal must be uploaded and submitted before the deadline. The SIGMA VSS system will not | accept late submissions even if part of your proposal was uploaded on time. |
| 3. Important: Do not wait until the last minute. Submitting a proposal requires creating an account, entering | required information, and uploading all documents, which is time consuming. |
| 4. The Solicitation Manager cannot assist with submission issues. You are responsible for ensuring your | proposal is complete and submitted on time. |
| 5. If you need help using SIGMA VSS, call: (517) 284-0540 or (888) 734-9749 | |
| 6. Please note: All submitted documents become public records upon receipt. After award recommendations | are made, proposals may be posted on the State’s public website. |
Award Recommendation:
1. The State will post the Award Recommendation and Evaluation Synopsis on www.michigan.gov/SIGMAVSS
| Solicitation Manager: |
| Bethany Preston |
| Email: |
| PrestonB2@michigan.gov |
Vendor Please Complete Fields Below
Vendor Name:
Vendor SIGMA ID:
SIGMA VSS registration required
Vendor Address:
Vendor Contact Name:
Email:
Phone:
Vendor is an SDVOB (Type Yes or No):
SDVOB Documentation Attached (Type Yes or No): Documentation required for SDVOB consideration
Description of Service/Commodity
Details: Multi‑Shaft, Low‑Speed, High‑Torque Shredding System (40–60 HP)
See attachment for product specifications and requirements.
Delivery time in business days after receipt of order:
Delivery shall be FOB Destination.
Total Price:
By submitting a quote, the vendor agrees to the following:
State of Michigan Terms and Conditions Vendor accepts the attached State of Michigan Terms and Conditions and retracts any terms contained in or attached to their quote, subsequent invoices, or other communications.
Specifications Bidders must state any deviations from the required specifications. Lack of response will be interpreted as agreement to supply to specifications as written.
Overages and Shortages Department of Technology, Management, and Budget will not pay for overages in excess of 5% per line item. Overages in excess of 5% will be retained by the State at no cost to the State, or the vendor may pick up the overages within 10 business days.
The bidder expects deliveries to be made complete without shortages or backorders in the timeframe specified. Shortages of 5% or less may be accepted. In the event the quoted items are on backorder, State of Michigan reserves the right to cancel the purchase order and to purchase the items from other sources.
Insurance Certificate of Liability must be provided prior to issuance of Purchase Order.
Quote Time Period The vendor’s quote shall be valid for 60 calendar days from the quote due date and time.
Acceptance Signing for delivery does not constitute acceptance. There is no time limit for State of Michigan to verify the products conform to specifications of the contract or if the received quantities are accurate.
Payment Payment: Net 45 days after receipt of invoice. If awarded, vendor must be registered in SIGMA VSS. Payment will be by electronic funds transfer only (EFT). Vendor must include banking information with SIGMA registration.
State of Michigan Request for Quote Page 1 of 2 Version 2023-2
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