RFP 260000000202 - Award Recommendation.pdf

Michigan.gov/MiProcurement

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AWARD RECOMMENDATION

Notice of Intent to Award Number: 260000000667

Notice of Intent to Award Date: 8/7/2026

The Department of Technology, Management, & Budget’s Procurement office has completed the evaluation of RFP 260000000202 MDOT ITS Video Sharing and has recommended an award to Skyline Technology Solutions, LLC in the amount of $3,328,851.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Kristine Mills, Solicitation Manager

Millsk11@michigan.gov

517-242-6402

Public copies of all bidder proposals can be found here: DTMB - Bid Proposals (michigan.gov)

Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide a video sharing solution and applicable services to support the secure, scalable, and efficient distribution of real-time traffic video and associated on-site Hardware.

The term of this contract is 5 base years, with up to 5-1 year renewal options.

Bidders:

The RFP was posted on SIGMA VSS on January 9th, 2026, for 28 days. The following bidders submitted proposals by the published due date of February 20th. 2026.

Bidder Address, City, State, Zip Code SDVOB* GDBE** https://www.michigan.gov/dtmb/policies/state-ad-board https://www.michigan.gov/dtmb/procurement/contractconnect/bid-proposals

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M-Theory Consulting Group LLC

6171 W Century Blvd, Suite 350, Los Angeles, CA 90045

No No

Ravnur, INC 232 School House Road Lancaster, PA 17603 No No

Skyline Technology Solutions, LLC

6956 Aviation Blvd., Glen Burnie, MD 21061 No No

WINK Streaming LLC 6703 NW 7th Street Miami, FL 33126 No No

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise

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EVALUATION SYNOPSIS

I. Evaluation Process

A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions: Mandatory Minimum Requirements

Minimum Requirements

1. Distribution - Must be able to provide both the following:

a. Video distribution network capable of directly serving multiple, simultaneous, Video Streams to external parties while only accessing one stream per MDOT camera.

b. Web-based portal (website) for State and third party viewing of Camera Streams that is separate from MiDrive.

2. Networking - VSS must be able to access local camera streams at MDOT specified network aggregation points in Detroit, Lansing, and Grand Rapids. No single location is suitable for statewide aggregation.

Proposal Instructions: Evaluation Process

Technical Criteria Name Weight

1. Vendor Questions Worksheet 10

2. Schedule A- Attachment 1, Resume Templates 20

3. Schedule A- Statement of Work 30

4. Schedule A- Table 1, Business Specifications 40

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Total 100

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method

Responses to this solicitation were reviewed by the Solicitation Manager in collaboration with the Joint Evaluation Committee, which consisted of the following individuals:

Voting Advisory Kristine Mills - DTMB Rezwana Kabir - MDOT Mark Burrows -DTMB

Joseph Gorman - MDOT John Kushner -MDOT LaShawn Waters -DTMB-Contractor Brian Haak - DTMB- Contractor Vineetha Madala -DTMB-Contractor Jason Bodell -MDOT Linda Meyer -DTMB Sreevally Kotari -DTMB Ron Wardlaw -DTMB James Tamarelli -DTMB Mary Fox -DTMB-Contractor Matthew Segerlind -DTMB Megan VanWormer - DTMB Ellis Mouton - DTMB Dave Work -DTMB John Estill -DTMB Shannon Steele -MDOT Josh Groeneveld -MDOT Shohn Johnson -DTMB Mike Bartkowiak -DTMB Kyle Nelson -MDOT Andy Esch -MDOT Beth Gleason - DTMB

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Amy Dickenson-DTMB

III. Evaluation Results

The following bidders were disqualified from the technical evaluation:

M-Theory was determined to be non-responsive to the mandatory requirements of the RFP for the following reasons:

•The bidder did not meet mandatory minimum requirements. Required sections were left blank, and no supporting documentation was provided.

•The bidder did not agree to the State’s Terms and Conditions, including Schedule E, and did not provide redlines for review.

•The bidder failed to submit a Transition In/Out Plan or a Disaster Recovery Plan as required.

•The bidder did not complete all columns within the Business Specifications section, resulting in an incomplete technical response.

Wink was determined to be non-responsive to the mandatory requirements of the RFP for the following reasons:

•The bidder did not follow the Proposal Instructions. Specifically, the bidder failed to download the provided RFP/RFS Word document and insert responses directly into the designated sections as required. This resulted in the submission not conforming to the formatting and response requirements.

The JEC determined that two out of the four proposals met the minimum 80 technical evaluation point threshold. The JEC derived the technical scores below from the bidders’ written proposals.

IV. Deductions Summary

Selection Criteria Ravnur, Inc Skyline Technologies, LLC 1 Vendor Questions Worksheet -0.40 -0.24 2 Schedule A- Attachment 1, Resume Templates -10.00 -4.00 3 Schedule A- Statement of Work -2.95 -2.93 4 Schedule A- Table 1, Business Specifications -0.75 -0 Total -14.1 -7.17 Technical Evaluation Scoring 85.90 92.83

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V. Evaluation Scoring Breakdown

Proposal Section Deficiency Description Ravnur, Inc Skyline Technologies Vendor Questions Worksheet (10pts)

Contact Information Bidder failed to provide gross annual sales figures. -0.16

Company Background Information Bidder has defaulted on a contract. -0.24

State of Michigan Experience & Prior Experience

Bidder's experience is not in line with the scope of work described in our solicitation. -0.24

Schedule A - Attachment 1, Resume Templates (20pts)

Contractor Project Manager

Resume failed to highlight 5 years of experience and low allocation of time to project. -3.34

Contractor Project Manager Resource does not have a bachelor's degree. -1.34

Contractor Security Officer Resource does not have proper security certifications and resume lacks detail. -3.34

Contractor Security Officer Resume lacks detail. -1.34

Contractor Technical Lead

Resource does not provide specific technical lead experience and resume lacks detail. -3.34

Contractor Technical Lead Resume lacks detail. -1.34

Schedule A - Statement of Work (30pts)

IT Environment - Section 4 Bidder failed to provide a DR Plan. -0.16

IT Environment - Section 4

Bidder failed to identify the subcontractor, TrafficLand, in the component matrix and block diagrams. -0.08

ADA Compliance - Section 5 Bidder failed to provide a VPAT. -0.3 -0.3

Training Services - Section 14

Bidder provided a link to a knowledge base and did not provide details and examples of documentation they provide. -0.37

Meetings - Section 22 Bidder failed to specifically address meeting type and cadence as requested. -0.09

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Project Management/Milestones & Deliverables for Implementation - Section 24

Bidder's proposed schedule is dependent on the State modifying the review timeline. -0.16

Project Management/Milestones & Deliverables for Implementation - Section 24 Bidder failed to provide a Work Breakdown Structure (WBS). -0.8

Project Management/Milestones & Deliverables for Implementation - Section 24

Bidder failed to provide details supporting their implementation plan specifically, the compressed and overlapping design phases. -0.16

Project Management/Milestones & Deliverables for Implementation - Section 24

Bidder failed to provide a response for how they will meet requirements for implementation and ongoing support of Solution. -0.8

Schedule A - Table 1, Business Specifications (40)

Distribution - 1.1.5

Bidder's response indicates that the feature is a configuration, but response indicates vendor involvement with a change request post-go live. -0.14

Distribution - 1.1.6

Bidder's response indicates that the feature is a configuration, but response indicates vendor involvement with a change request post-go live. -0.14

System Architecture - Networking - 4.1.2

Bidder's response does not indicate an understanding of the proposed network topology. -0.14

System Architecture - Hardware - 4.2.4

Bidder's proposed use of MDOT network and MDOT internet uplink does not meet project goal of reducing bandwidth demands by shifting distribution to the vendor's infrastructure. -0.34

VI. Oral Presentations/Demonstrations

All bidders who passed the technical evaluation were invited and participated in demonstrations.

VII. Pricing Summary

Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:

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Base Years (1-5)

Deliverable Ravnur Skyline

1 Implementation $865,480.00 $0

2 Software, Maintenance & Operations $2,542,255.00 $3,328,851.00

Option Years (6-10)

Deliverable Ravnur Skyline

1 Software, Maintenance & Operations $2,903,052.00 $3,455,045.00

Total Price $6,310,787.00 $6,783,896.00

VIII. Negotiations After entering into negotiations, Skyline was able to reduce their proposal by $873,197.00. The new proposed total contract price is $6,783,896.00 for all base and option years.

IX. Award Recommendation

Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan.

Best value is based on the proposal meeting the minimum point threshold and offering the best combination of the factors stated in the Proposal Instructions Evaluation Process section, and price.

Skyline Technology Solutions, LLC provided the best value to the State. Best value factors for Award Recommendation include: delivering a mature, scalable solution aligned with the State’s architecture, demonstrating a clear understanding of critical technical requirements, providing specialized local support that reduce implementation risk and ensure reliable long-term performance, and offering a complete solution with no additional implementation costs.

Skyline’s proposal demonstrated strong alignment with the State of Michigan’s technical, operational, and long-term scalability requirements. Their solution reflected a clear understanding of the State’s system needs and offered a mature design already proven in environments similar to Michigan’s architecture, particularly in supporting many cameras and many users/endpoints. This gives the State confidence in their ability to deliver at the required scale while minimizing development and implementation risks.

Skyline demonstrated stronger technical capabilities in key areas required by MDOT, including proven large-scale transportation video stream management, multi-camera/source integration, API functionality, user and access management, Version 2024-2 Page 9 of 9 and system scalability. Skyline’s platform architecture, including its mature stream delivery and management capabilities, provides better support for MDOT’s requirements for public/private video access, partner sharing, future camera growth, and integration with existing ITS applications supporting long-term operational reliability.

They also clearly addressed the requirement to reduce bandwidth load on MDOT’s internal ITS network by shifting distribution to vendor hosted infrastructure, offering an approach that supports MDOT’s system performance and operational continuity.

Skyline provides a comprehensive support model with dedicated, specialized staff and a commitment to local support, ensuring reliable delivery of service level expectations. Their proposal also included a complete solution with no additional implementation costs.

Award Recommendation is made to Skyline Technologies, LLC in the amount of $3,328,851.00.