RFP 26.1946 Buffer-Crop Install.Statement of Work.docx

Enter your company name Schedule A – Statement of Work Request for Proposal (RFP) No. 260000001946 MDOT Bureau of Development - Environmental Services River Raisin Watershed Bank Site Cover Crop and Buffer Strip Installation This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP, as well as the Contractor who is awarded the contract. The term “bidder” is used to identify where specific respon7ses to the RFP are required. Yellow fields are also used to identify areas where a bidder response is required.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and reference it appropriately within your response.

Background The Michigan Department of Transportation (MDOT) has partnered with the Michigan Department of Agriculture and Rural Development (MDARD) to establish buffer strips along the Bridgewater #2 Drain that runs west to east within the MDOT River Raisin Watershed Bank Site Property.

Scope The Contractor will seed approximately 40 acres as specified on the Location Specification Sheet (LSS) with an MDOT approved cover crop seed mix. The area of seed installation north of the Bridgwater #2 Drain shall extend approximately 50’ north of the Drain. The entire southern farm field shall also be seeded.

Mandatory Minimum Requirements In accordance with Public Act 10 of 2023 (see MCL - Act 10 of 2023 - Michigan Legislature), the bidder and all subcontractors of the bidder must be registered with the Michigan Department of Labor and Economic Opportunity (LEO) to perform work on State of Michigan projects. A copy of the bidder’s and their listed subcontractors’ active State Project Registration Confirmation letter (provided by LEO) must be submitted with bidder’s solicitation response.

Registration for State Project Contractor may be completed on the LEO website, LEO - Prevailing Wage.

Bonds The Contractor must furnish performance and lien bonds each for not less than 100% of the total contract price. The bonds must be on forms provided by MDOT. The bonds must meet the requirements of Michigan law and MDOT and include other items such as the Powers of Attorney and Endorsement as specified by MDOT. The same surety responsible for writing the performance bond must write the lien bond. It is the Contractor’s responsibility to ensure that the lien bond conforms with the terms of MCL 570.101 et seq.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

Project Prevailing Wage Requirements The Contractor (and its Subcontractors) must pay all mechanics and laborers employed directly on the site of the work, unconditionally and at least once a week, and without subsequent deduction or rebate on any account, the full amounts accrued at time of payment, computed at wage rates not less than those stated in the advertised specifications as prevailing wages based on locality, regardless of any contractual relationship which may be alleged to exist between the Contractor or subcontractor and the laborers and mechanics.

Contractor must post the scale of wages to be paid in a prominent and easily accessible place at the site of the work.

Prevailing Wage Schedules as required by 2023 PA 10, as amended, MCL 408.1101 et seq. are incorporated into this Contract and can be accessed at LEO - Prevailing Wages By County.

Certified payroll must be submitted through the MDOT labor compliance program tracker (LCPTracker) website LCPtracker. The Contractor must specify a Certified Payroll Approver who will be responsible for entering certified payroll in LCPTracker.

Certified Payroll Approver Contact Information

Name

Email Address

Phone Number

General Requirements The Contractor shall provide all labor, materials/supplies, equipment, tools, supervision, and any incidental services or items required to perform the Contract Activities.

Except where otherwise indicated within this Schedule A, all materials and workmanship must be in accordance with the MDOT Standard Specifications for Construction, 2020 Edition [see MDOT - Standard Specifications for Construction (state.mi.us)], and in accordance with any relevant/applicable Frequently Used Special Provisions (2020), and any relevant/applicable Supplemental Specifications (2020).

The Contractor will follow American National Standards (ANSI) for the applicable contract activities and as stated within this Schedule.

Contract Activities require personnel to comply with High Visibility clothing requirements. All workers must wear high-visibility safety apparel as specified in the Michigan Manual of Uniform Traffic Control Devices [see MDOT - Transportation Standards and Special Details (state.mi.us)], Sections 6D.03 and 6E.02.

No alcohol or controlled substances are allowed while working on State owned or State managed lands.

The Contractor’s crew must be prepared and outfitted to work in inclement weather conditions including rain, snow, sleet, and freezing rain. Tree planting will be performed unless the weather is unusually severe.

The Contractor is directly and solely responsible for disposal of surplus and unsuitable material as stated within the currently published MDOT Standard Specifications for Construction, 205.03.P.2.

The Contractor must provide transportation for their personnel to and from the worksites.

The Contractor will be responsible for the cost and replacement of any damage as a result of performing contract activities.

MDOT will not be responsible for any cost associated with the disposal of any service provided in this contract. MDOT will not be responsible for any citations, fines or tickets received, while performing Contract activities.

Equipment Inspection. The MDOT Program Manager, or designee, shall have the right to inspect all equipment and materials which are to be used in Contract Activities prior to award. Any such equipment or materials which do not comply with local, state, and federal regulations or with this Contract may be rejected by the MDOT Program Manager.

Specifications. The Contractor’s equipment must be commercially available, in good repair, and shall be always maintained.

Condition of Equipment. All equipment shall be approved through acceptable demonstration of the equipment’s capabilities, suitability, and condition to MDOT. Demonstrations will be at no cost to MDOT.

Equipment Failure. Equipment failure WILL NOT constitute an acceptable reason for deviating from the scheduled activates of this contract.

Service Specifications The Contractor must provide the following:

No aggressive, threatened, endangered, or special concern species may be in the seed mixes. Species may be substituted if unavailable, as approved by the MDOT Program Manager.

MDOT Native Upland Seed Mixture

PERMANENT GRASSES

FORBS

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Warranties Describe any warranty requirements and procedures needed for your project. The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFP.

Bidder Response

Bidder must describe any warranties included in the bid and provide the length of the warranty. Explain the process for reporting warranty issues and how the Contractor how any repairs or replacements are made, including timing. If the warranty is provided through a third-party or manufacturer, the Contractor must confirm that the manufacturer’s warranty passes through to the State. Provide the name, address, contact name, phone number and email address of the party responsible for the warranty.

Transition Contract Execution: Contract start date will May 25, 2026. Complete the seeding by June 15, 2026.

Post Contract Transition. Invoices must be sent within 45 days after the expiration of contract. Any invoices received after 45 days will result in a non-payment of invoice.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Project Management The Contractor will carry out this project under the direction and control of the Program Manager:

Jeremie Wilson, Resource Specialist Bureau of Development – Environmental Services 425 West Ottawa Street Lansing, MI 48933 WilsonJ3@michigan.gov 517-335-4394 Meetings The Contractor must attend the following meetings: kickoff meeting The State may request other meetings as it deems appropriate.

Project Plan Upon Contract Award: A final project plan must be submitted for final approval within 5 calendar days of the Effective Date. The plan must also include: (a) the Contractor's organizational chart with names and title of personnel assigned to the project, which must align with the staffing stated in accepted proposals; and (b) the project breakdown showing sub-projects, tasks, an resources required.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Contractor Program Manager The Contractor must appoint one individual specifically assigned to State of Michigan accounts, who will respond to State inquiries regarding the Contract Activities, answer questions related to ordering and delivery, etc. (the “Contractor Program Manager”). The Contractor must notify the Contract Administrator at least 14 calendar days before removing or assigning a new Contractor Program Manager.

Contractor Program Manager

Name & Title

Email Address

Office Phone

Mobile Phone

Non-Key Personnel The Contractor must notify the Contract Administrator at least 10-calendar days before removing or assigning non-key personnel.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

Disclosure of Subcontractors If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Contractor.

Of the total bid, the price of the subcontractor’s work.

Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Bidders must complete the table below for each anticipated subcontractor. Copy the table as many times as needed for each subcontractor. Complete the second table with the percentage of work that will be completed by all subcontractors involved.

The legal business name, address, telephone number of the subcontractor(s).

A description of subcontractor’s organization and the services it will provide and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Bidder.

Is the subcontractor a GDBE?

Whether the Bidder has a previous working experience with the subcontractor.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Of the total bid, the price of the subcontractor’s work.

Work performed by subcontractors

Total percentage of work that will be performed by subcontractors: Insert %

Total percentage of subcontracted work that will be performed by GDBE subcontractors: Insert %

ADA Compliance The State is required to comply with the Americans with Disabilities Act of 1990 (ADA), including its accessibility standard for websites, applications, content and documents. All Contract Activities created, provided, or made available by Contractor under this Contract in a digital format, including but not limited to, websites, applications, software, mobile applications, text, images, sounds, videos, controls, animations, links, and documents (including files in the following formats: PDF, word processing, presentation, and spreadsheet) must comply with the accessibility standards provided in the Digital Accessibility Standards, located at SOM Digital Standards.

Price Term Pricing is firm for the entire length of the Contract.

Invoice Requirements All invoices submitted to the State must include: (a) date; (b) contract number/purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); (g) vendor-generated invoice number and (h) total price. Invoices are to be emailed to the MDOT Program Manager, Jeremie Wilson, at: WilsonJ3@michigan.gov and Administrative Assistant, Casandra Keip, at KeipC1@michigan.gov.

Payment Methods As required by MCL 18.1283, the State will only disburse payments under this Contract through Electronic Funds Transfer (EFT).

The Contractor is responsible for ensuring current banking information is entered in the State vendor website: AdvantageVSS - SIGMA VSS (michigan.gov).

Authorizing Document The appropriate authorizing document for the Contract will be Purchase Order. The Contractor will be provided with any applicable maps and site-specific information that must be followed, see attached LSS.

Final Acceptance The State will use the following criteria to determine final acceptance of the Contract Activities: Aerial, and/or Visual Inspection Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Required Functionality Relating to Data Retention, Disposal, and Retrieval The State has legal obligations to retain, dispose, and retrieve State Data along with obligations to manage and secure State Data. To meet these obligations, the Solution must allow the State to:

retain all data for the entire length of the Contract.

delete its data or request the deletion of its data, even data that may be stored offline or in backups.

transfer its data back to the State or to a new vendor or new solution.

transfer its data to the Archives of Michigan as may be required by a retention and disposal schedule.

retrieve data, even data that may be stored offline or in backups.

Except as otherwise stated in the Contract, Contractor will not dispose of, delete, or destroy State Data without the prior written approval of the State.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

Liquidated Damages Late or improper completion of the Contract Activities will cause loss and damage to the State and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if Contract Activities are not completed by the date identified in the Statement of Work, the State is entitled to collect liquidated damages in accordance with the Table 108-1 of the 2020 Standard Specifications for Construction for each day Contractor fails to remedy the late or improper completion of the Work.

Table 108-1: Schedule of Liquidated Damages For Department Oversight

Calendar Day

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

Environmental and Energy Efficiency Product Standards The Contractor must identify any energy efficient, bio-based, or otherwise environmentally friendly products used in the products. Contractor must include any relevant third-party certification, including the verification of a United States Department of Agriculture certified bio-based product label. Contractor must describe how products that meet these requirements are identified or otherwise labelled and list any exceptions to this requirement.

Hazardous Chemical Identification In accordance with the federal Emergency Planning and Community Right-to-Know Act, 42 USC 11001, et seq., as amended, the Contractor must provide a Material Safety Data Sheet listing any hazardous chemicals as defined in 40 CFR §370.2, to be delivered. Each hazardous chemical must be properly identified, including any applicable identification number, such as a National Stock Number or Special Item Number.

The Contractor must identify any hazardous chemicals that will be provided under any resulting contract.

Mercury Content Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the particular product is essential. All products containing mercury must be labeled as containing mercury.

Brominated Flame Retardants The State prefers to purchase products that do not contain brominated flame retardants (BFRs) whenever possible. The Contractor must disclose whether the products contain BFRs and describe how the products are identified or otherwise labelled.

Perfluoroalkyl and Polyfluoroalkyl Substances (PFAS) The Contractor must confirm that the provided products do not intentionally contain PFAS. This consists of all components of the provided products, including product packaging.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception

Cover Crop and Buffer Strip Installation

RFP 260000001946 2

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