RFP 26-813 Construction of SporTrans Autonomous Vehicle Maintenance Facility.pdf

City of Shreveport

REQUEST FOR PROPOSALS RFP 26-813

CONSTRUCTION OF SPORTRAN’S AUTONOMOUS VEHICLE

MAINTENANCE FACILITY

INDEX

Page

Numbers

Proposal Invitation 2

General Information - Part I 3-4

Introduction - Part II 5-8

Scope of Work - Part III 9

Evaluation Criteria - Part IV 10

Submission Requirements - Part V 11

NOTE: All items listed in Part V must be submitted with your proposal

Index of reference items not included herein that is incorporated by reference with the same force and effect as if set forth in full text. Should any of these be in conflict with those listed herein, the more stringent will apply.

The General Contract Clauses (Section 20), the Standard Instructions/Conditions for Request for Proposals (Section 30) will no longer be incorporated in solicitations but will be incorporated by reference in the City of Shreveport (hereinafter the City) book of Standard Solicitation Instructions / Provisions and General Contract Clauses; which are available at www.shreveportla.gov (click on Business, then on Bids & RFPs). If you do not have a computer, you can use one of the public use computers that are available at the Shreve Memorial Library or at most library branches.

EXHIBITS

NARRATIVE ON THE APPROACH TO THE SCOPE OF WORK A-12

OFFERORS EXPERIENCE B-13

*COST PROPOSAL C-14-15

BID BOND FORM D-16

FORMAT FOR THE RETURN ENVELOPE E-17

*Required for all RFPs

APPENDIX A (DO NOT SUBMIT WITH YOUR PROPOSAL)

#1- ADJUDICATED OR LIEN PROPERTY AFFIDAVIT 18

#2- INSURANCE 19-23

APPENDIX B (ITEMS LISTED BELOW MUST BE SUBMITTED WITH PROPOSAL)

#1 – FAIR SHARE FORMS 1-4 24-35

#2 – FELONY CONVICTION / E-VERIFY AFFIDAVIT 36

#3 – FEDERAL PROVISIONS 37-51

#4 – BUY AMERICAN PREFERENCE 52-54

#5 LOBBYING 55

ATTACHMENTS

SPECIFICATIONS 798 Pages

PLANS 110 Pages

The Felony Conviction/E-Verify (Appendix 3) must be submitted with your proposal. Revised 12-05-17 http://www.shreveportla.gov/

CITY OF SHREVEPORT-PURCHASING DIVISION

P.O. BOX 31109 SHREVEPORT, LOUISIANA 71130-1109 Suite 610, 505 TRAVIS SHREVEPORT, LA 71101-3042

Phone 318/673-5450 web site: www.shreveportla.gov Fax 318/673-5408

September 4, 2026

RFP 26-813

MUST BE RECEIVED NOT LATER THAN 3:00 P.M. (CST) ON: October 6, 2026

PROPOSAL TITLE: CONSTRUCTION OF SPORTRAN’S AUTONOMOUS VEHICLE MAINTENANCE FACILITY

STATE CONTRACTORS LICENSE CLASSIFICATION: Building Construction

You are invited to submit proposals in accordance with the requirements of this solicitation which are contained herein.

In order for your proposal to be considered, it must be received in the Purchasing office not later than the date and time as listed above. Solicitation documents are posted on BidNetDirect. To view the general RFP information and receive notices by email, register with BidNetDirect. Registration is free. Solicitation documents are also available at www.shreveportla.gov/Solicitations. BidNetDirect shall be the official source of solicitation documents.

It shall be the responder’s responsibility to make inquiry as to the addenda issued. All inquiries pertaining to this RFP shall reference RFP number as shown above. Paper proposals received by the Purchasing Office after the time specified will be documented and then returned to the Offeror unopened. Due to the possibility of negotiation with all Offerors, the identity of any Offeror or the contents of any proposal will not be public information until after the contract award is made. Paper proposals and modifications received in response to this Request for Proposals shall be time stamped upon receipt and secured in the Purchasing Division until the established due date. Attendance by the submitter on the established due date is unnecessary, because submittals will be opened at a later time in the presence of a procurement employee or selection committee member.

The proposals must be signed in ink by an official authorized to bind the Offeror, and it shall contain a statement to the effect that the proposal is firm for a period of at least 120 days from the closing date for submission of proposals. Paper proposals must be submitted using the envelope format as provided in this solicitation document in a sealed opaque envelope/container showing the above proposal title, number, opening date, time of opening and appropriate license number(s) on the outside of the envelope or if a sealed container is used, then all this information shall be shown on the top of the container. The City does not accept faxed or emailed responses for formal solicitations.

All submittals (see Part V, Submission Requirements) received in response to this Request for Proposals will be rated by the City’s Selection Committee, based upon the Evaluation Criteria as listed in Part IV. If the best Offeror is clearly identified from the point summary, there will not be a need for oral presentations. If not, then an oral presentation from a minimum of two (the highest rated) firms shall be required. This solicitation does not commit the City to award a contract, to pay any costs incurred in the preparation of a proposal, or to procure or contract for the articles of goods or services. The City reserves the right to accept or reject any or all proposals received as a result of this request, to waive informalities, to negotiate with all qualified Offerors, or to cancel in part or in its entirety this proposal, if it is in the best interest of the City to do so.

City of Shreveport

Renee Anderson, MBA, CPPO, CPPB, NIGP-CPP Purchasing Agent

Important- If you consider the specifications as restrictive or have a problem with this document please contact the Purchasing Agent at least five days before the proposal opening at (318) 673-5457.

http://www.shreveportla.gov/Solicitations

PART I

GENERAL INFORMATION

1.0 Proposals will be considered as specified herein or attached hereto under the terms and conditions of this proposal.

2.0 Proposals must be made in the official name of the firm or individual under which business is conducted (showing an official business address) and must be signed in ink by a person duly authorized to legally bind the person, partnership, company, or corporation submitting the proposal.

3.0 Offerors are to include all applicable requested information and are encouraged to include any additional information they wish to be considered.

4.0 It is up to you to make sure that all the information requested is returned to us by using the envelope format shown in this package.

1.0 Each Proposer shall submit one (1) signed original response. Five (5) additional copies of the proposal and a searchable electronic copy on one (1) separate USB flash drive.

1.1 Proposals should be sent to:

1.1.1 City of Shreveport

1.1.2 Office of The Purchasing Agent

1.1.3 Government Plaza-Suite 610

1.1.4 505 Travis Street

1.1.5 Shreveport, LA 71101-3042

2.0 QUESTIONS

2.1 Offerors requiring additional information may email or fax their questions so that they will be received at least five

(5) working days prior to proposal opening to:

2.2 Email angela.mcnicoll@shreveportla.gov or fax Angela McNicoll at 318-673-5408.

2.3 Answers to questions received that should change and/or clarify this solicitation will be provided in writing to all Offerors via an amendment.

3.0 EXPENDITURE

3.1 Estimated Expenditure: $4,800,000.

4.0 CONFIDENTIAL INFORMATION, TRADE SECRETS, AND PROPRIETARY INFORMATION

4.1 The designation of certain information as trade secrets and/or privileged or confidential proprietary information shall only apply to the technical portion of the proposal. The financial proposal will not be considered confidential under any circumstance. Any proposal copyrighted or marked as confidential or proprietary in its entirety may be rejected without further consideration or recourse.

4.2 For the purposes of this procurement, the provisions of the Louisiana Public Records Act (La. R.S. 44.1 et. seq.)

shall be in effect. Pursuant to this Act, all proceedings, records, contracts, and other public documents relating to this procurement shall be open to public inspection. Proposers are reminded that while trade secrets and other proprietary information they submit in conjunction with this procurement may not be subject to public disclosure, protections must be claimed by the Proposer at the time of submission of its Technical Proposal. Proposers should refer to the Louisiana Public Records Act for further clarification.

4.3 The Proposer shall clearly designate the part of the proposal that contains a trade secret and/or privileged or confidential proprietary information as “confidential” in order to claim protection, if any, from disclosure. The Proposer shall mark the cover sheet of the proposal with the following legend, specifying the specific section(s) of the proposal sought to be restricted in accordance with the conditions of the legend:

4.4 “The data contained in pages _____ of the proposal have been submitted in confidence and contain trade secrets and/or privileged or confidential information and such data shall only be disclosed for evaluation purposes, provided that if a contract is awarded to this Proposer as a result of or in connection with the submission of this proposal, the City of Shreveport shall have the right to use or disclose the data therein to the extent provided in the contract. This restriction does not limit the City of Shreveport’s right to use or disclose data obtained from any source, including the Proposer, without restrictions.”

4.5 Further, to protect such data, each page containing such data shall be specifically identified and marked

“CONFIDENTIAL”.

mailto:angela.mcnicoll@shreveportla.gov

4.6 If the Proposer’s response contains confidential information, the Proposer should also submit a redacted copy of their proposal along with their original proposal. When submitting the redacted copy, the Proposer should clearly mark the cover as such - “REDACTED COPY” - to avoid having this copy reviewed by an evaluation committee member. The redacted copy should also state which sections or information has been removed. The proposer should also submit one (1) electronic redacted copy of its proposal on a USB flash drive. The redacted copy of the proposal will be the copy produced by the City if a competing proposer or other person seeks review or copies of the Proposer’s confidential data.

4.7 If the Proposer does not submit the redacted copy, it will be assumed that any claim to keep information confidential is waived.

4.8 Proposers must be prepared to defend the reasons why the material should be held confidential. By submitting a proposal with data, information, or material designated as containing trade secrets and/or privileged or confidential proprietary information, or otherwise designated as “confidential”, the Proposer agrees to indemnify and defend (including attorney’s fees) the City and hold the City harmless against all actions or court proceedings that may ensue which seek to order the City to disclose the information.

4.9 The City reserves the right to make any proposal, including proprietary information contained therein, available to other agencies or organizations for the sole purpose of assisting the City in its evaluation of the proposal. The City shall require said individuals to protect the confidentiality of any specifically identified proprietary information or privileged business information obtained as a result of their participation in these evaluations.

5.0 Additionally, any proposal that fails to follow this section and/or La. R.S. 44:3.2.(D)(1) shall have failed to properly assert the designation of trade secrets and/or privileged or confidential proprietary information and the information may be considered public records.

Part II

INTRODUCTION

1.0 INTENT

1.1 The City of Shreveport is seeking proposals from qualified firms for construction of the Autonomous Intelligent Mobility (AIM) Campus.

1.2 The intent is to select a construction firm to develop a Driverless Vehicle Innovation Facility.

2.0 TERM OF CONTRACT

2.1 All work under this agreement shall be completed and submitted for final acceptance within 270 calendar days from the time so fixed for the Contractor to begin.

3.0 AWARDS

3.1 An award resulting from this request shall be awarded to the responsive and responsible Offeror whose proposal is determined to be most advantageous to the City, taking into consideration price and the evaluation factors set forth in the RFP; however, the right is reserved to reject any and all proposals received, to waive any informalities, and in all cases the City will be the sole judge as to whether an Offerors proposal has or has not satisfactorily met the requirements of this RFP.

4.0 INSURANCE REQUIREMENTS

4.1 The Contractor shall provide evidence of adequate liability, Automobile and Worker’s Compensation coverage to protect himself and the City of Shreveport.

5.0 PROPOSAL BOND

5.1 An acceptable Bid Bond, Cashier’s Check, or Certified Check payable to the City of Shreveport, in an amount not less than five (5%) percent of the total bid including all additive alternates must accompany the bid.

5.2 Negotiable Bid Bonds will be returned to the unsuccessful bidder as soon as possible, or not more than 45 days after the opening of the bids.

5.3 All bonds applicable to this transaction must be accompanied by an original Power of Attorney.

5.4 Bidders agree to forfeit Bidders Bond, in the event of failure to contract with the city within ten (10) days after the award of Bid.

6.0 PERFORMANCE/PAYMENT/MAINTENANCE BOND

6.1 An acceptable Performance/Payment/Maintenance Bond will be required of the successful bidder as follows:

6.1.1 When the total contract amount with alternates is $50,000 or more, a 100% performance bond shall be required.

6.1.2 When the total contract amount with alternates is $25,000 or more, a 50% payment bond shall be required.

6.1.3 When the total contract amount with alternates is $25,000 or more, a two-year 10% maintenance bond shall be required.

7.0 BONDING REQUIREMENTS FOR NONRESIDENT CONTRACTORS

7.1 The 1986 Regular Session of the Louisiana Legislature enacted important changes in the registration and bonding requirements of nonresident contractors.

7.2 Beginning January 1, 1987, the Departments registration and bonding requirements must be met before the nonresident contractor can obtain any building permit, license, or certificate necessary to lawfully commence any construction project.

7.3 Any person failing to register any contract or execute the bond required by the statutes may be denied the right to perform such contracts.

7.4 A temporary injunction may be issued to prevent any activities in the performance of such contracts until the contractor complies with the necessary requirements.

7.5 The Secretary of the Department may also impose a penalty in the amount of $200 or 2% of the construction contract, whichever is greater.

7.6 Louisiana Revised Statute 47:9A (2) defines resident and nonresident contractors. Contractors who meet the following conditions are considered resident contractors for purposes of taxation by the Department.

7.7 Individual who has maintained their permanent domiciles in Louisiana for at least one year prior to bidding on work.

Part II (cont’d)

7.8 Corporations which have operated permanent business facilities in Louisiana for at least one year prior to bidding on work.

7.9 Corporations with at least 50% of outstanding and issued common stock owned by individuals who have maintained their domiciles in Louisiana for at least one year prior to bidding on work.

7.10 Partnerships, associates, and other legal entities in which resident corporations or individuals have at least a 50% ownership interest shall be considered resident contractors.

7.11 A contractor who does not meet these conditions will be considered a nonresident contractor and will be subject to the contract registration and bonding requirements of the Department.

7.12 For questions or additional information, call the Sales Tax Section at 225-219-7656 Option 1.

7.13 Employers Required to File Form L-3.

7.14 Every employer must file an Employers Annual Reconciliation of Louisiana Income Tax Withheld (Form L-3) on or before January 31st of the current calendar year, accompanied by copies of the employees W-2 forms and Wage and Tax Statement forms (Form L-2).

7.15 Preaddressed forms are included in the Employers Withholding Tax Returns and Reconciliation coupon booklets.

7.16 Any employer who fails to receive a preaddressed form should notify the Withholding Tax Unit of the Department.

8.0 RECORDING OF CONTRACT/BONDS/CHANGE ORDERS

8.1 Successful bidder will be furnished with the original and one copy of the signed contract, with the original to be forwarded to the Parish Court House, by the Contractor, for recording of the contract and all bonds by the clerk of Court. Each change order to a contract which adds an amount of ten percent or more of the original contract amount and which additional amount is at least $10,000 or all change orders to a contract aggregating to an amount of twenty percent or more of the original contract amount and which additional amount is at least $10,000 must be recorded at the Parish Court House.

9.0 BRAND NAMES (La. R.S. 38:2212 F-2)

9.1 Wherever in the specifications the name of a certain brand, make, manufacturer, or definite specification is utilized, they are used only to denote the quality standard of the product desired and that they do not restrict Offerors to the specific brand, make, manufacturer, or specification named; that they are used only to set forth and convey to prospective Offerors the general style, type, character, and quality of the product desired; and that equivalent products will be acceptable.

9.2 It shall be the responsibility of the Purchasing Agent and the professionally employed architect or engineer to determine what is considered an equivalent product on any and all projects in which they have been legally employed to perform professional services.

10.0 CHANGE ORDERS

10.1 All Public Works contracts shall contain provisions authorizing the issuance of Change Orders within the scope of the project and any such Change Orders shall be in writing.

11.0 EXISTING CONDITIONS

11.1 Bidders are cautioned not to submit their bids until said plans specifications, and profiles have been carefully examined by them.

11.2 Each bidder shall fully acquaint himself with conditions relating to the scope and restrictions attending the execution of the work under the conditions of this bid.

11.3 The failure or omission of a bidder to acquaint himself with existing conditions shall in no way relieve him of any obligation with respect to this bid or to the contract.

12.0 LIQUIDATED DAMAGES

12.1 For each calendar day or workday, as specified, that any work shall remain uncompleted after the contract time specified for the completion of the work required by the contract, the sum specified below will be deducted from any money due the Contractor not as a penalty but as liquidated damages.

12.2 Due account shall be taken of any adjustment of the contract time for completion of work granted under the provisions.

12.3 Permitting the Contractor to continue the work after expiration of the contract time or extended contract time will in no way operate as a waiver on the part of the City of any of its rights under the contract.

12.4 The City may waive such portions of the liquidated damages as may accrue after the work is in condition for safe and convenient use by the traveling public.

12.5 Based on the amount of the original contract, the following charges per contract day will be made for each such day after expiration of the contract time or extended contract time.

12.6 When the contract time is on either the calendar day or fixed calendar date basis, the schedule for calendar days shall be used. When the contract time is on a working day basis, the schedule for working days shall be used.

ORIGNAL CONTRACT AMOUNT DAILY CHARGE

From More Than To and Including Calendar or Fixed Day or Working Day

$0 $25,000 $80 $195 25,000 50,000 210 345 50,000 100,000 240 400 100,000 500,000 270 510 500,000 1,000,000 330 595

1,000,000 2,000,000 400 695 2,000,000 ---------------- 600 825

12.7 The amount of liquidated damages will be deducted from any money due the Contractor under this contract, and the Contractor and his surety shall be liable for any liquidated damages in excess of amounts due the Contractor.

13.0 WORKMANSHIP

13.1 Workmanship shall be first quality in every respect. All measures necessary to ensure a first-class job shall be taken.

14.0 CLEAN UP

14.1 The Contractor shall keep the construction site clean and free from an accumulation of debris or building materials during the construction.

14.2 At the completion of the work, the entire facility and premises shall be left clean.

14.3 The Contractor shall remove from the premises all accumulations of trash and other materials which are not to be used in the construction, on a daily basis.

15.0 ALTERNATES

15.1 If alternates are listed on the Bid Schedule it is the intent of the City, if the City accepts any Alternates, to accept them in the order in which they are listed in the bid form.

15.2 The low bidder shall be determined on the basis of the sum of the base bid and the Alternates accepted

16.0 PURCHASE ORDER REQUIREMENT

16.1 The City of Shreveport shall not be responsible for invoices exceeding $1,000 that do not have a written purchase order covering them.

17.0 PUBLIC ACCESS TO PROCUREMENT INFORMATION

17.1 Proposals will be available for public inspection at the time and date approved by the Purchasing Agent.

18.0 PAYMENTS DUE THE CITY

18.1 Section 26-211 of the City’s Code of Ordinances requires the following:

18.1.1 On every contract to which the City is a party and for which written specifications are prepared, the specification shall include the requirement that before the contract is awarded the contractor shall pay all taxes, licenses, fees, and other charges which are outstanding and due to the City.

18.1.2 No contract to which the city is a party shall be awarded to any person who:

18.1.3 Has not paid all taxes, licenses, fees and other charges which are outstanding and due the city, or owns any property which is adjudicated to the city, or which has demolition liens, grass cutting liens, or any other property standards liens on it, or owns more than 25% of a legal entity that owns any property which is adjudicated to the city, or which has demolition liens, grass cutting liens, or any other property standards liens on it.

18.1.4 For purposes of this section, Own shall mean to be the last record owner of property prior to a tax sale or adjudication.

18.1.5 Bids/proposals will not be accepted from, or contract awarded to any person, firm, or corporations which have at any time failed to execute a contract that has been awarded to them by the City, or which is in arrears to the City upon debt or contract, or which is a defaulter as surety or otherwise upon any obligation to the City.

19.0 ASSIGNMENT

19.1 This contract shall not be assigned without the prior written consent of the city through its Mayor.

20.0 UNSATISFACTORY WORK

20.1 The City shall not be obligated to pay for unsatisfactory work.

21.0 COMPLIANCE WITH CIVIL RIGHTS LAWS

21.1 By submitting and signing this bid, bidder agrees to abide by the requirements of the following as applicable: Title VI and VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal Executive Order 11246, Federal Rehabilitation Act of 1973, as amended, the Veterans Readjustment Assistance Act of 1974, Title IX of The Education Amendments of 1972, the Age Act of 1975, and bidder agrees to abide by the requirements of the Americans with Disabilities Act of 1990. Bidder agrees not to discriminate in its employment practices and will render services under any contract entered into as a result of this solicitation without regard to race, color, religion, sexual orientation, national origin, veteran status, political affiliation, or disabilities. Any act of discrimination committed by the bidder, or failure to comply with these statutory obligations when applicable, shall be grounds for termination of any contract entered into as a result of this solicitation.

22.0 JOINT VENTURE

22.1 If the Proposer is a joint venture, provide the following information:

22.1.1 Date of formation

22.1.2 Name and address of each venture partner

22.1.3 Principals of each venture partner

22.1.4 Venture partner holding the majority interest in the venture and its percentage of interest

22.1.5 Proposer shall include a copy of the Joint Venture agreement as an attachment to proposal. Such attachment shall not count in the page limit.

23.0 BID ENVELOPE

23.1 Outside of the bid envelopes to list the Bidders name, address, license number, bid number, project name, opening date/time and the City’s address.

24.0 RECEIPT OF BIDS

24.1 The City does not receive bids on holidays and weekends.

PART III

SCOPE OF WORK

1.0 The selected construction team will be responsible for construction and development of the AIM Campus in accordance with the project’s architectural, engineering, technical, and performance requirements.

1.1 The anticipated work will include, as applicable:

1.1.1 Site Development

1.1.2 Building Construction

1.1.3 Structural

1.1.4 Mechanical

1.1.5 Electrical

1.1.6 Plumbing

1.1.7 Fire/Life-Safety Systems

1.1.8 Vehicle Circulation and Operational Areas

1.1.9 Fleet Charging Infrastructure

1.1.10 Communications and Technology Infrastructure

1.1.11 Security Systems; and

1.1.12 Associated Site and Facility Improvements

2.0 Particular attention will be given to the integration of the facility’s electrical and charging infrastructure with the operational requirements of an autonomous vehicle fleet.

2.1 The project must provide a reliable and maintainable charging environment capable of supporting current fleet requirements while allowing for future expansion as SporTran’s autonomous mobility program develops.

3.0 The facility will also require coordination among:

3.1 Building Systems

3.2 Vehicle Operations

3.3 Charging Equipment

3.4 Communications Infrastructure, and

3.5 Autonomous Vehicle Technology

3.6 The construction approach should therefore emphasize:

3.6.1 Quality Control

3.6.2 Systems Integration

3.6.3 Constructability

3.6.4 Safety

3.6.5 Maintainability

3.6.6 Coordination with SporTran’s ongoing autonomous mobility initiatives.

PART IV- EVALUATION CRITERIA

RFP#: 26-813 Title of RFP: Construction of SporTran’s Autonomous Vehicle Maintenance Facility

Evaluator: Phone #:

Date: Company Name:

POINT

RANGE

POINTS

ASSIGNED

1 Experience and capacity of Offeror, including recent and related experience. 0-30

Qualifications of project personnel and Offerors ability to commit a capable staff and support for a project of this size under the time constraints as listed in the RFP.

0-20

3 Cost effectiveness and reasonableness of Offerors proposed fee. 0-20

Demonstrated understanding of the problems and needs presented by the project.

0-10

5 Offerors commitment to meet Fair Share Goals 0-10

6 Offerors commitment to meet Fair Share Requirements 0-10

TOTAL POINTS: 100 Points

*The points for cost shall be furnished by the Purchasing Agent, based upon the standard formula as listed below: Fee schedules, including total life cycle costs (when applicable), will be scored by applying the maximum number of points permissible to the responsible firm submitting the lowest responsive fee. All other Offerors are prorated points, by determining the percentage of differential between the low Offerors responsive total and cost and each of the other Offerors total cost, and then applying the percentage of differential accordingly.

PART V

PROVIDE SUBMISSION REQUIREMENTS IN THE FOLLOWING FORMAT

Proposals submitted in the prescribed format and with properly completed exhibit forms, as provided herein, will be evaluated for contract award.

1.0 SUBMISSION REQUIREMENTS & CHECKLIST

1.1 To achieve a uniform review process and allow for adequate comparability, the proposals must be organized in the manner specified below:

1.1.1 A Table of Contents - clearly identify the material, by section and page number.

1.1.2 A Letter of Transmittal - limit to four printed pages.

1.1.3 __ Provide number of years in business, office location, email address, and financial stability of company.

1.1.4 __ Briefly state your firm’s understanding of the work to be done and make positive commitment to perform the work.

1.1.5 __ Identify your proposal’s principal strengths and weaknesses.

1.1.6 __ Give the names of the persons who will be authorized to make representations for your firm, their titles, addresses, and telephone numbers.

1.1.7 __ State whether or not your firm has been involved in any litigation and/or has been disqualified by any agency within the past five (5) years, because of your performance. Explain fully if your firm has been involved in any litigation and/or has been disqualified.

1.1.8 __ Indicate the number and dates of amendments that you have received. (end of transmittal letter)

1.2 Provide narrative on the approach to the scope of work (proposed project plan) using the format of Exhibit A.

1.3 Document five Offerors of prior similar projects with name, address, and phone number of a contact with whom City can discuss Offerors past performance using the format of Exhibit B.

1.4 Submit cost proposal using Exhibit C.

1.5 Submit Bid Bond using Exhibit D.

1.6 Provide completed Fair Share forms 1-4, (Appendix B-1) which include the amount and percentage of commitment.

1.7 Submit Appendix #B-2 - FELONY CONVICTION/E-VERIFY.

1.8 Submit Appendix #B-3 – FEDERAL PROVISIONS

1.9 Submit Appendix #B-4 – BUY AMERICA, BUILD AMERICA CERTIFICATION

1.10 Submit Appendix #B-5 – CERTIFICATION REGARDING LOBBYING

1.11 List proposed warranty to include terms, conditions, length, location of repair facility, means of transport etc.

1.12 List any exceptions to this RFP (and/or the City’s Standard Agreement).

1.13 Other information and materials which the Offeror wishes to submit in support of this proposal, qualification, etc.

RFP NO. EXHIBIT A

PAGE of

NARRATIVE ON THE APPROACH TO THE SCOPE OF WORK

Proposals should respond to the Scope of Work point by point by numeric reference.

RFP NO. EXHIBIT B

1.0 OFFERORS EXPERIENCE

1.1 Contract Title:

1.1.1 Contract Period: From To

1.1.2 Geographic Area Serviced:

1.1.3 Scope of Work:

1.1.4 References:

1.1.5 Contracting Office:

1.1.5.1 Title:

1.1.5.2 Address:

1.1.5.3 City: State Zip

1.1.5.4 Telephone # (s):

2.0 OFFERORS EXPERIENCE

2.1 Contract Title:

2.1.1 Contract Period: From To

2.1.2 Geographic Area Serviced:

2.1.3 Scope of Work:

2.1.4 References:

2.1.5 Contracting Office:

2.1.5.1 Title:

2.1.5.2 Address:

2.1.5.3 City: State Zip

2.1.5.4 Telephone # (s):

3.0 OFFERORS EXPERIENCE

3.1 Contract Title:

3.1.1 Contract Period: From To

3.1.2 Geographic Area Serviced:

3.1.3 Scope of Work:

3.1.4 References:

3.1.5 Contracting Office:

3.1.5.1 Title:

3.1.5.2 Address:

3.1.5.3 City: State Zip

3.1.5.4 Telephone # (s):

4.0 OFFERORS EXPERIENCE

4.1 Contract Title:

4.1.1 Contract Period: From To

4.1.2 Geographic Area Serviced:

4.1.3 Scope of Work:

4.1.4 References:

4.1.5 Contracting Office:

4.1.5.1 Title:

4.1.5.2 Address:

4.1.5.3 City: State Zip

4.1.5.4 Telephone # (s):

5.0 OFFERORS EXPERIENCE

5.1 Contract Title:

5.1.1 Contract Period: From To

5.1.2 Geographic Area Serviced:

5.1.3 Scope of Work:

5.1.4 References:

5.1.5 Contracting Office:

5.1.5.1 Title:

5.1.5.2 Address:

5.1.5.3 City: State Zip

5.1.5.4 Telephone # (s):

RFP NO. EXHIBIT C

COST PROPOSAL

The undersigned proposer hereby declares and represents that she/he: a) has carefully examined and understands the Proposal Documents, b) has not received, relied on, or based his proposal on any verbal instructions contrary to the Proposal Documents or any amendments, c) has personally inspected and is familiar with the project site, and hereby proposes to provide all labor, materials, tools, appliances and facilities as required to perform, in a workmanlike manner, all work and services for the construction and completion of the referenced project, all in strict accordance with the Proposal Documents prepared by:

James W. Dean Architect, LLC/Mark Enos – Owen Engineering and dated: 08/17/2026 (Owner to provide name of entity preparing bidding documents.)

TOTAL BASE BID: For all work required by the Bidding Documents (including any and all unit prices designated “Base Bid” * but not alternates) the sum of:

Dollars ($ )

ALTERNATES: For any and all work required by the Bidding Documents for Alternates including any and all unit prices designated as alternates in the unit price description.

Alternate No. 1 ADD: Provide new diesel fuel stand-by generator to provide stand-by power for the new Building as indicated on the Electrical drawings and in the specifications. Provide engine generator, transfer switch and connection to electrical panels as indicated in the drawings. This work shall not be included in the Base Bid.

1. Refer to Drawings; ES1.1, E1.1 and E3.2 shows Building Section and planned overhead conduit to Electrical room.

2. Refer to Specification Sections; 26 32 13 regarding Engine Generator and 26 36 00 regarding Automatic Transfer

Switch, associated with the materials indicated.

3. No additional contract time for this Alternate.

for the lump sum of:

Dollars ($ )

Alternate No. 2 ADD: Provide new Covered Parking Structure along the west property line, and new sidewalk along Texas St. See Civil drawings and details for sidewalk. This work shall not be included in the Base Bid.

1. Refer to Drawings; C3.1, C9.0 and A1.8

2. Refer to Specification Sections; 13 3415 Metal Canopy Structures and associated with the materials indicated.

3. No additional contract time for this Alternate.

Alternate No. 3 ADD: Provide new Wash Bay Building located in the center of the property. The Building is approximately 29’ by 57’. The building information is indicated on Drawing A1.9. See Civil drawings for location and paving, see Structural for foundation, see Electrical E1.2. This work shall not be included in Base Bid.

1. Refer to Drawings; C3.1, A1.9, and E1.2

2. Refer to Specification Sections; typical building material associated with the building indicated.

3. No additional contract time for this Alternate

RFP NO. EXHIBIT C (cont’d)

ACKNOWLEDGEMENT

______ (initial) ______ (initial)

OFFERORS CERTIFICATIONS

Has a federal agency or a federally certified state or local agency performed any review of your accounts or records in connection with any grant or contract within any grant or contract within the past twelve months?

YES NO (IF YES GIVE NAME, ADDRESS, AND TELEPHONE NUMBER OF REVIEWING

OFFICE.)

1.0 In compliance with this Request for Proposal, and subject to all conditions thereof, the undersigned agrees:

1.1 This proposal, as stated, is open for acceptance for a period of 120 calendar days from date of opening; and

1.2 To furnish all services, materials, and equipment necessary and incidental to perform the proposed project.

1.3 That this proposal is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same services, and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this proposal and certify that I am authorized to sign this proposal.

1.4 Acting on behalf of the Offeror, this is to attest that the undersigned is a duly authorized representative of the below captioned firm, corporation, or business.

1.5 By signing this document, the Offeror understands and agrees that the identity of any Offeror or the contents of any proposal will not be public information until after the contract award is made.

1.6 If awarded a contract/purchase order, my company understands and agrees to provide the sub consultant information as listed in GENERAL CONTRACT PROVISIONS (www.shreveportla.gov/bids/bids.htm), paragraph 16, SUBCONTRACTOR TRACKING. I hereby certify that sub consultant(s) (would/would not) be used.

1.7 In accordance with the Fair Share Requirements of this RFP, the Offeror assures the City that he or she will meet or exceed the Fair Share goal, or if cannot meet the required goal, the Offeror will assure the City that he or she will document good faith efforts made toward meeting the goal requirement in accordance with the fair share requirements. Fair share goal for this project is 25%.

Signature Offerors Representative Title authorized to enter into contract with the City of Shreveport

Company

Authorized Signature (typed/printed) State Contractors License Number

Telephone Fax Number

Emergency Number(s) Date

Email Address Offerors Federal Employer I.D. Number

EXHIBIT D

BID BOND

(For a paper bid, one original required of all Bidders with Power of Attorney attached.)

Date:

KNOW ALL MEN BY THESE PRESENTS:

That of , as Principal, and , as Surety, are held and firmly bound unto the City of Shreveport, in the full and just sum of five (5%) percent of the total amount of this bid, including all alternates, lawful money of the United States, for payment of which sum, well and truly be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally firmly by these presents.

Surety represents that it is listed on the current U. S. Department of the Treasury Financial Management Service list of approved bonding companies as approved for an amount equal to or greater that the amount for which it obligates itself in this instrument or that it is a Louisiana domiciled insurance company with at least an A - rating in the latest printing of the A.

M. Bests Key Rating Guide. If surety qualifies by virtue of its Bests listing, the Bond amount may not exceed ten percent of policyholders surplus as shown in the latest A. M. Bests Key Rating Guide.

Surety further represents that it is licensed to do business in the State of Louisiana and that this Bond is signed by surety’s agent or attorney-in-fact. This Bid Bond is accompanied by appropriate power of attorney.

THE CONDITION OF THIS OBLIGATION IS SUCH that, whereas said Principal is herewith submitting its bid to the

Obligee on a Contract for:

RFP 26-813 CONSTRUCTION OF SPORTRAN’S AUTONOMOUS VEHICLE MAINTENANCE

NOW, THEREFORE, if the said Contract be awarded to the Principal and the Principal shall, within such time as may be specified, enter into the Contract in writing and give a good and sufficient bond to secure the performance of the terms and conditions of the Contract with surety acceptable to the Obligee, then this obligation shall be void; otherwise, this obligation shall become due and payable.

PRINCIPAL (BIDDER) SURETY

BY: BY:

AUTHORIZED OFFICER-OWNER-PARTNER AGENT OR ATTORNEY-IN-FACT(SEAL)

FROM:

*License # *State Contractors License Number or Insert EXEMPTION, IF NOT REQUIRED.

PLEASE RUSH TO:

CITY OF SHREVEPORT

OFFICE OF THE PURCHASING AGENT

505 Travis Street, Suite 610

SHREVEPORT, LOUISIANA 71101-3042

SEALED PROPOSAL FOR:

RFP Number: 26-813

Project Name: CONSTRUCTION OF SPORTRAN’S AUTONOMOUS VEHICLE MAINTENANCE FACILITY

Opening Date/Time:

Attention: Use this format on the outside of your container when responding with a paper proposal.

We do not accept faxed responses for formal solicitations! Revised 12-15-11

EXHIBIT E

AFFIDAVIT

ATTESTING THAT ENTITY OR PERSON

DOES NOT OWN ADJUDICATED OR LIEN PROPERTY AND

DOES NOT OWE OUTSTANDING DEBT TO CITY

* * This affidavit is submitted to document compliance with Shreveport City Code 26-211. * *

BEFORE ME, the undersigned Notary Public duly qualified and commissioned, came and appeared authorized representative of:

with a Federal Tax Identification Number (EIN) of:

and with a current email address of:

who does hereby state as follows, to-wit:

1 Business Entity or Person does not own any property which is adjudicated to the City of Shreveport, Louisiana or which has demolition liens, grass cutting liens, or any other Property Standards liens on it. For purposes of this subsection, the term “own” shall mean to be the last record owner of the property prior to a tax sale or adjudication.

2 Business Entity or Person does not own more than twenty-five percent (25%) of a legal entity that owns any property which is adjudicated to the City or which has demolition liens, grass cutting liens, or any other Property Standards liens on it.

3 Business Entity or Person has paid all taxes, licenses, fees, fines and other charges which are outstanding and due to the City.

E.g. false alarm fees, property standard fines, over-due water bills.

4 Business Entity or Person will provide written notification to the City’s Purchasing Agent no later than the next work day after any of the above statements becomes invalid.

5 Upon request of the Purchasing Agent the City reserves the right to require a newly dated/issued Affidavit.

BY:

Printed Name:

Title:

SWORN TO AND SUBSCRIBED BEFORE ME, this ____ day of _________________, 20____.

Notary Public

Notary Identification Number or LA Bar Roll Number

Mail original affidavit via U.S. mail or Deliver via other carrier or hand-delivery to:

Purchasing Division

505 Travis St., Suite 610 | Shreveport, LA 71101

Affidavit must be on file in the Purchasing Office before a contract, purchase order or check is issued.

** Form Revised 12/19/2019 **

APPENDIX A-1

Appendix A-2

INSURANCE/BOND/INDEMNIFICATION REQUIREMENTS OF CONSTRUCTION/ PUBLIC WORKS CONTRACTORS Give a copy of these requirements to your agent.

1.1 Definitions

1.1.1 INSURANCE COMPANY

1.1.1.1 The company or firm which will protect the CONTRACTOR from claims which may arise out of or result from the Contractors operations and for which the CONTRACTOR may be legally liable. An acceptable insurance company is defined as one licensed in the State of Louisiana or an approved non-admitted carrier. Generally, as a minimum, the company issuing a bond must have a current A. M. Best rating of A- or better. Companies providing insurance coverage other than bonds must have a current A. M. Best rating of B+VII or better.

This rating requirement will be waived for the Workers Compensation coverage only. Modification of this standard may be considered upon appeal to the Director of Finance.

1.1.1.2 SURETY

1.1.1.3 The bondsman, party or parties who may guarantee the fulfillment of the contract by bond. An acceptable surety company is defined to be a company that is either domiciled in Louisiana or owned by Louisiana residents and is licensed to write surety bonds or appears on the current Treasury List (i.e., U. S. Department of the Treasury Circular 570, Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies) and approved for an amount equal to or greater than the amount of the contract, licensed in the State of Louisiana and qualified to write bonds in the State of Louisiana.

1.2 SURETY BONDS

1.2.1 PROPOSAL GUARANTY

1.2.2 When required, the bid must be accompanied by a bid bond in an amount not less than 5% of the total bid amount including additive alternates. The proposal guaranty shall be a check certified by the cashier of a National or State Bank, or a bid bond guaranteed by an acceptable surety company. The certified check or bid bond shall be made payable to the City of Shreveport, Louisiana. A cashiers check or money order will be accepted; however, currency will not be accepted.

1.2.3 PROCUREMENT OF SURETY BONDS AND INSURANCE

1.2.4 When required, any surety bond written for public works project shall be written by a surety or insurance company currently on the U. S. Department of Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register or by an insurance company that is either domiciled in Louisiana or owned by Louisiana residents and is licensed to write surety bonds. For any public works project, no surety or insurance company shall write a bond which is in excess of the amount indicated as approved by the U. S. Department of the Treasury Financial Management Service list; companies authorized by this Paragraph who are not on the treasury list shall not write a bond when the penalty exceeds 15 percent of its capital and surplus, such capital and surplus being the amount by which the company’s assets exceed its liabilities as reflected by the most recent financial statements filed by the company with the Department of Insurance. In addition, any surety bond written for a public works project shall be written by a surety or insurance company that is currently licensed to do business in the state of Louisiana.

1.2.5 CONTRACT BOND

1.2.5.1 When required, prior to the execution of the contract, the CONTRACTOR shall file with the City a performance/maintenance/payment bond with an acceptable surety company, as defined herein, on a form provided by the City. The CONTRACTOR shall pay all premiums and costs thereof and incidental thereto. The bond must be signed by both the CONTRACTOR and surety.

1.2.5.2 The insurance required shall be written for not less than limits of liability specified herein. Coverage shall be written on forms which include contractual liability and independent contractor coverage on an occurrence basis and products/completed operations coverage. Products/completed operations coverage shall be maintained for a two-year period from the date of final payment. The coverages shall be maintained without interruption from date of commencement of the work until date of final payment and termination of any coverage required to be maintained after final payment.

1.2.6 PROPERTY INSURANCE

1.2.6.1 CONTRACTOR shall obtain at CONTRACTORS cost such property insurance covering the work as may be specified in the Special Provisions of the contract.

1.2.6.2 Certificates of insurance on forms provided by the insurer shall be filed with the City prior to commencement of the work. The City has the right to require certified copies of the policies included with the certificates. Evidence that the Authorized Representative signing the Certificate is authorized to bind the insurance company or companies affording coverage may also be required. These certificates and insurance policies required by this shall contain a provision that coverages afforded under the policies will not be materially changed or canceled until at least a 30-day prior written notice has been given to the City by the insurance company. In the event the policies are canceled due to nonpayment of premium, only a 10-day notice will be required. If any of the foregoing insurance coverage are required to remain in force after final payment and are reasonably available, an additional certificate evidencing continuation of such coverage shall be submitted with the final Application for Payment Information concerning reduction of coverage shall be furnished by the CONTRACTOR with reasonable promptness in accordance with the Contractors information and belief.

2.0 INDEMNIFICATION

2.1 To the fullest extent permitted by law, the CONTRACTOR shall indemnify, defend, and hold harmless the City and its agents and employees from and against claims, damages, losses and expenses, including but not limited to attorney’s fees, arising out of or resulting from performance of the work, provided that such claim, damage, loss or expense is attributable to bodily injury, sickness, disease or death, or to injury or destruction of tangible property (other than work itself) including loss of use resulting there from, but only to the extent caused in whole or in part by negligent acts or omissions of the CONTRACTOR, a subcontractor, anyone directly or indirectly employed by them or anyone for whose acts they may be liable, regardless of whether or not such claim, damage, loss or expense is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or reduce other rights or obligations of indemnity which would otherwise exist as to a party or person described in this Paragraph.

2.2 In claims against any person or entity indemnified under this Paragraph by an employee of the CONTRACTOR, a subcontractor, anyone directly or indirectly employed by them or anyone for whose acts they may be liable, the indemnification obligation under this shall not be limited by a restriction on amount or type of damages, compensation or benefits payable by or for the CONTRACTOR or a subcontractor under workers or workmen compensation acts, disability benefit acts or other employee benefit acts.

3.0 USE OF LANDS

3.1 PRESERVATION AND RESTORATION OF RAILWAY PROPERTY

3.1.1 The provisions given elsewhere herein, which require the CONTRACTOR to protect property against damage, and which place upon the CONTRACTOR all responsibility for damage to property, injury to persons, and loss, expense, inconvenience and delay to the owners of property and others, shall be understood to apply in connection with railway lines or railroads the same as in connection with other kinds of property. In the protection of railway lines and railroad, however, the CONTRACTOR will be required to exercise particular care to avoid any damage which might result in train wrecks or in delays in train service. In the performance of work in close proximity to railroad tracks, the Contractor shall consult with the railroad owners or officials in regard to means and methods of conducting the work, and, unless the City orders otherwise, he shall use in the performance of the work means and methods which are not unsatisfactory to said owners or officials, and he shall at his own expense provide such track walkers and flag men as the said owners and officials may deem necessary for the adequate protection of the railroad property and train services.

3.2 The CONTRACTOR shall be solely and directly responsible to the owners and operators of such properties for any damage, injury, expense, loss, inconvenience or delay which may result from carrying out of the work to be done under this contract, and, if the special provisions so specify, he shall give bond or insurance in the amount therein specified to each corporation, company, partnership, or individual owning or operating any of the properties affected, in…