RFP 26_27 Content Filtering_ Classroom Device.pdf

Ladies and Gentlemen:

SCCPSS

Savannah-Chatham County Public School System

208 Bull Street/ Savannah, Georgia 31401/ (912) 395-5600

January 29, 2026

The Savannah-Chatham County Public School System ("SCCPSS") would like to take this opportunity to announce that it is requesting proposals for RFP 26-27 Content Filtering, Classroom Device Monitoring/Management, and Student Wellness/Safety - Multi-Year Contract (June 2026 - June 2029).

This Request for Proposals ("RFP") packet identifies the goods and/or services requested by the SCCPSS and provides instructions for the submission of proposals and supporting documentation (collectively "Proposal Package(s)").

All Proposals Packages should be submitted electronically in the format specified by uploading to the SCCPSS Purchasing Department e-Procurement portal at https://sccpss.bonfirehub.com.

Please include with your Proposal Package all documents requested by this solicitation, including, but not limited to, a copy of your firm's current business license and certificate of insurance, and other documents referenced in Section III.B. "Documents to be Included with Proposal Packages." Failure to include all of the information and/or documents requested by this solicitation could result in the Offerors' submittal not being considered.

The following table provides the anticipated timeline of events associated with this solicitation, which may modified by SCCPSS by addenda:

Request for Proposals Timeline

First Date of Advertisement (online and print)

Second Date of Advertisement (print)

Pre-Proposal Conference Date and Time (if any) Deadline for Bidder Questions, Requests for

Interpretations, Requests for Material Substitution of Products, Services or Contract Terms

Proposal Submission Location

January 29, 2026

February 12, 2026 N/A

February 18, 2026, by 5:00:00 p.m. (ET) be

SCCPSS Purchasing Department e-Procurement portal at https://sccpss.bonfirehub.com

RFP Closing Date and Time (after which Proposals will be reviewed by SCCPSS)

March 3, 2026, at 11:00:00 a.m. (ET)

Proposal Opening Location Electronically through the Bonfire Portal

Software Demonstration Trial for short-listed Offerors

Notice of Intent to Award

TBD

TBD

Approval of Award by Final Decision Maker TBD

Execution of Contract TBD before June 1, 2026

If you have any questions concerning this solicitation, please submit through the Vendor Discussions section at https://sccpss.bonfirehub.com. Please note that all communications relating to this solicitation must be directed to the Purchasing Department pursuant to SCCPSS policy. Thank you for your interest in providing goods and services to the

SCCPSS.

Sincerely, Sabrina L. Scales, NIGP-CPP, CPPB

Senior Purchasing Director

Vision- From school to the world: All students prepared to be successful and productive citizens

RFP 26-27 Content Filtering, Classroom Device Monitoring/Management, and Student Wellness/Safety - Multi- Year Contract (June 2026 - June 2029) Page 1

Mission- Together, we ignite and foster lifelong learning at the highest levels for all

"AN EQUAL OPPORTUNITY EMPLOYER"

REQUEST FOR PROPOSALS (RFP): RFP 26-27

Content Filtering, Classroom Device Monitoring/Management, and Student Wellness/Safety -

Multi-Year Contract (June 2026 - June 2029)

I. INTRODUCTION

The Board of Public Education for the City of Savannah and the County of Chatham (the "District"), the body corporate responsible for public education in Chatham County, which is commonly known as the Savannah-

Chatham County Public School System ("SCCPSS"), seeks sealed proposals as specified in this Request for

Proposals ("RFP") RFP 26-27 Content Filtering, Classroom Device Monitoring/Management, and Student

Wellness/Safety - Multi-Year Contract (June 2026 - June 2029).

It is worth noting at the outset that the competitive sealed proposal ("RFP") process differs from competitive sealed bidding in two important ways:

1) It permits discussions with competing Offerors and changes in their proposal, including price; and

2) It allows comparative judgmental evaluations to be made on various criteria (in addition to cost) for award of the contract.

Vendors who wish to be awarded a contract by the District to provide the goods and/or services requested by this RFP shall be referred to herein as the "Offeror(s)" or "Bidder(s)." To be considered for an award of a contract under this RFP, Offerors should carefully read this solicitation document, and all of the forms, product specifications, service requirements, contract documents, or other materials that may be attached hereto or referenced herein. This RFP and the associated documents identify the goods/and or services requested by the

District, contain the instructions for preparing and submitting proposals and supporting documentation (collectively "Proposal Packages"), and outline the process by which the District will award a contract for those goods and/or services, if it decides to award a contract at all.

II. GENERAL TERMS AND CONDITIONS FOR THIS RFP

A. A "Cone of Silence" Applies to this RFP.

A "Cone of Silence" is imposed upon this RFP after advertising and terminates at the time the District awards a contract. Except as specifically set forth below, the Cone of Silence prohibits any communications in any form (whether written, oral, or electronic) by, or on behalf of, a prospective Offeror for this solicitation, including any persons affiliated with or in any way related to a prospective Offeror, with any District employee, any member of the elected Board of Education that serves as the District's governing body, the Superintendent or her staff, and any other persons involved in evaluating the proposal, such as program managers or members of any selection committee. The Cone of Silence is intended to prohibit lobbying for, or against, a particular Offeror or Offerors and to prevent prospective Offerors from circumventing the process for selection set forth in this RFР.

The Cone of Silence does not apply to oral communications with the Director of Purchasing, or the Director of Purchasing's designees, at pre-proposal conferences, site visits (as applicable), presentations before selection committees, contract negotiations with offerors selected for award, or at other times expressly allowed by this solicitation. Written communications expressly authorized by this solicitation, such as (1) the submission of the proposal itself, (2) requests for interpretation, requests for material substitutions, protests, or similar inquiries to the purchasing department, (3) documents circulated at oral presentations before selection

RFP 26-27 Content Filtering, Classroom Device Monitoring/Management, and Student Wellness/Safety - Multi-

Year Contract (June 2026 - June 2029) Page 2