RFP 26-25 College and Career Readiness Platform – Addendum 1

Questions and Answers

Career Team

Program Scope & Deployment

Question 1:

Does SCCPSS anticipate a district-wide rollout at once, or a phased implementation by grade band or school cohort? Approximately how many active students, counselors, CTAE instructors, and administrators should vendors assume for licensing and implementation planning? Is SCCPSS open to a pilot or phased launch prior to full district deployment?

Response:

We anticipate an initial rollout for grades 6-12 at the beginning of the 2026-2027 school year.

In grades 6th-12th, we currently have 16,977 active students, 95 counselors, 165 CTAE teachers, and 30 administrators.

We hope to rollout elementary grades K-5 by January 2027. We currently have 15,946 active students), 43 counselors, and 20 administrators.

We are open to a phased launch that adheres to what’s described above.

Data, Integrations & Governance

Question 2:

Beyond PowerSchool SIS and ClassLink SSO, are there additional systems vendors should anticipate integrating with (LMS, assessment, state reporting)? Will historical student data be migrated, or should vendors assume forward-looking records only? Can SCCPSS confirm that all student and outcome data ownership remains with the District, with vendors serving solely as data custodians?

Response:

We anticipate integrating with Brightspace at the onset with future integration with assessment and state reporting. Historical student data will be migrated. SCCPSS can confirm that all student and outcome data ownership remains with the District.

Work-Based Learning & Community Engagement

Question 3:

Should the Work-Based Learning module support direct employer onboarding, or will employer activity be centrally managed by district staff? Does SCCPSS envision community partners such as workforce agencies, colleges, or nonprofits accessing the platform directly?

Response:

Employer activity will be centrally managed by district staff with the option to explore self-service access for employers.

Reporting & Accountability

Question 4:

Are there specific state, board, or superintendent-level metrics SCCPSS expects dashboards to support? How does SCCPSS define successful postsecondary outcomes for alumni tracking

(enrollment, employment, persistence, credential attainment)?

Response:

Yes, the dashboard should enable schools and district level staff to determine the number of students who have met the requirements of Georgia’s Top State for Talent

Act.

Additionally, we expect the dashboard to track scholarships and FAFSA completion.

We are seeking a platform that will allow for alumni tracking in the areas listed to assist with establishing baseline metrics.

Commercial & Contractual

Question 5:

Is SCCPSS seeking a multi-year agreement with annual renewals, or a single-year contract with renewal options? Should pricing be proposed on a per-student, per-school, or district-wide enterprise basis?

Response:

We are open to exploring multi-year or single-year contacts and are looking for district-wide pricing.

Millennium Enterprise Corporation

Budget

Question 6:

Is there an anticipated budget range or not-to-exceed amount established for this procurement?

Response:

No budget range has been identified.

Incumbent Contractor

Question 7:

Is there a current incumbent College and Career Readiness Platform in use by the District? If so, can the District share the name of the incumbent solution and the general scope of services currently provided?

We do not have a College and Career Readiness Platform at this time.

Individual Graduation Plan / Individual Career and Academic Plan (Bridge Bill)

Question 8:

Regarding the requirement for “Individual Graduation Plan or Individual Career and Academic Plan functionality (matching the requirements of the Bridge Bill),” can the District provide additional clarification on which specific Bridge Bill requirements must be supported and whether compliance must be demonstrated through predefined workflows, reporting, or documentation?

Response:

The Bridge Bill has been renamed as Georgia’s Top State for Talent Act. The platform must support all components of this act. Predefined workflows are optimal with the capability to upload supporting documentation.

Real-Time Student Progress Tracking

Question 9:

For the requirement stating “Ability for counselors and CTAE instructors to track student progress in real time,” how does the District define “real time”? For example, does this require live data updates as activities occur, near-real-time synchronization from integrated systems, or scheduled updates within a defined interval?

Near-real-time synchronization from integrated systems.

Scholarship Alignment and FAFSA Assistance

Question 10:

Can the District clarify the expected scope of “Scholarship alignment and FAFSA Assistance”?

Specifically, should the platform provide informational resources only, guided workflows, eligibility matching, alerts/reminders, direct integration with FAFSA systems, or hands-on counseling support features?

It should provide all of the above.

College and Career Readiness Accountability / Portrait of Graduate Tracker

Question 11:

For the “Customizable college and career readiness accountability tracker / Portrait of Graduate tracker,” what functionality is expected? For example, should this include milestone tracking, automated alerts, reporting dashboards, certification or badge validation, or district-defined performance indicators?

Yes, all of the above.

Work-Based Learning Process Management

Question 12:

Regarding “Work-Based Learning Process Management: application, monitoring student progress, employer engagement, data collection, and reporting,” can the District clarify expectations around required features such as approval workflows, progress milestones, certifications, employer-facing portals, alerts/notifications, and compliance reporting?

Response:

We expect students and employers to enter data and view and track milestone completion as defined by district staff. School and district staff should have the capability to verify data entry and process towards compliance.

Coordination and Promotion of Events and Opportunities

Question 13:

For “Streamlined coordination and promotion of events and opportunities based on interest and aptitudes,” can the District elaborate on the desired scope? For example, should this function as an ongoing events bulletin, targeted alerts and recommendations, community or group-based pages, interest-driven event matching, or a combination of these features?

A combination of the features listed above.

Pathful, Inc.

RFP 26-25 College and Career Readiness Platform

Question 14:

IS SCCPSS interested in seeing platform screenshots and descriptions for all of the requirements bulleted in section 2 Product Specifications and/or Scope of Services? Noted that all points associated with overall RFP score are tied to specific questions that don't allow for the opportunity to showcase the actual platform features. Would you like to see this in an appendix?

Seeing this in the appendix could be helpful.

26-25 College and Career Readiness Platform question

Question 15:

Please confirm timing. Contract execution is April 1, 2026. Should we assume School Year 2026-

2027? Please confirm contract term.

Yes, beginning July 1, 2026.

PowerSchool Group LLC

RFP Page 15: Sample Contract

Question 16:

RFP page 15 mentions that we need to review and note any requested exceptions to a Sample

Contract, but I don't see one listed in Bonfire or readily available on the SCCPSS website. Could you please provide a copy of the Sample Contract?

Response:

SCCPSS has asked the offeror to provide a proposed contract as a part of the Technical

Proposal under “Requested Information.

Request for Student Counts

Question 17

Could you please provide your student counts with a school- and grade-level breakdown? Also, will students at SCCPSS's charter schools and virtual schools use the system?

Response:

20 Elementary Schools, 9 K8 Schools,8 Middle Schools,12 High Schools

Elementary Enrollment: 15,946

Middle Enrollment: 7,839

High Enrollment: 9,138

This enrollment numbers include charter and virtual school students. Charter schools will have the option of utilizing the platform.

Additional Pricing Details

Question 18:

RFP page 23 states, "NO FEES OR SERVICE COSTS SHALL BE IDENTIFIED OR DISCUSSED

WITHIN THE TECHNICAL PROPOSAL DOCUMENT, OR DURING ANY FIRM INTERVIEWS, IF

CONDUCTED." However, the Bonfire Bid Table states, "If Offeror needs to charge SCCPSS for anything that is not specified above, Offeror shall state cost here and list the item(s) in detail on a separate pdf and specify the amount associated with each item(s)." Since there is no dedicated spot in the portal to upload additional pricing information, can you please confirm how and where we should provide any additional pricing details?

Response:

The total of the additional cost will be listed at Item 9 on the pricing sheet/bid table. A portal has been added for additional cost documentation in requested information.

Xello

Questions regarding RFP 26-25 - College and Career Readiness Platform

Question 19:

Good day, We have a couple of questions regarding RFP 26-25 - College and Career Readiness

Platform: 1) Is the District at liberty to discuss if it currently has a web based college and career exploration platform in place? If the current solicitation is looking to replace the current solution, we respectfully ask the District: a) What are the desired outcomes through the implementation of a new solution? b) Are there specific functionalities that are considered mandatory? c) Kindly provide a better understanding of the District's overall vision. d) What is the price structure in place for its current solution? We want to ensure that we are mindful of the District’s budget, while providing the best possible solution.

Response: We do not have a College & Career Readiness Platform at this time.

Question 20:

2) Can the District kindly provide an exact breakdown of the schools and students requiring licenses by grade. It would greatly help us create an accurate price proposal, as our product pricing is based on the following tiers: a) High School - Grades 9-12 b) Middle School - Grades 6-8

c) Elementary - K-5 Thank you for your time.

20 Elementary Schools, 9 K8 Schools,8 Middle Schools,12 High Schools

Elementary Enrollment: 15,946

Middle Enrollment: 7,839

High Enrollment: 9,138

This enrollment numbers include charter and virtual school students. Charter schools will have the option of utilizing the platform.

Question regarding RFP 26-25 - College and Career Readiness

Question 21:

Good afternoon, We have an additional question regarding RFP 26-25 - College and Career

Readiness Platform: In the Product Specifications section within the RFP document, the district mentions, “NCAA Eligibility Tracking”. Could you kindly share more information on what the district is seeking to track with this functionality? Thank you, We are trying to track student compliance with NCAA eligibility requirements.

Questions regarding RFP 26-25 - College and Career Readiness Platform

Question 22:

Hello again, We have a couple more questions regarding RFP 26-25 - College and Career

Readiness Platform that we would like to inquire about: 1) In the Product Specifications section within the RFP document, the district mentions, “Customizable college and career readiness accountability tracker/Portrait of Graduate tracker”. Could the District kindly share more information on what metrics it is seeking to track through these customizations? 2) Does the District have a timeline for implementation that it can share with us? Kind regards, Response:

We are aligning expectations to Georgia’s Top State for Talent Act and expect the platform to include milestone tracking, automated alerts, reporting dashboards, certification, badge validation, and district-defined performance indicators.

Question regarding RFP 26-25 - College and Career Readiness

Question 23:

Hello, We have an additional question regarding RFP 26-25 - College and Career Readiness: In the Product Specifications section within the RFP document, the district mentions: Customizable district dashboard to assist with analyzing assessment data for real time implementation of interventions with administrators, teachers, and students.” Could the District kindly share more information on what kind of data and metrics it is seeking to track through these customizations?

Many thanks, Response:

We are trying to track student performance on various assessments: MAP, iReady, SAT, ACT, P-SAT, Accuplacer, ASVAB, to determine their progress towards college and career readiness.