RFP_26_214 ARC Parking Lot Pavement Repair an.pdf

864 Broad Street – 4th Floor Augusta, Georgia 30901 – 1215

(706) 826-1000 Fax: (706) 826-4612

Shawnda Stovall Malinda Cobb, Ed.D. BOBBY A. SMITH, CPA President Superintendent of Schools Chief Financial Officer

QUOTE COVER SHEET

ACADEMY OF RICHMOND COUNTY PARKING LOT PAVEMENT REPAIR

and STRIPING RFP #26-214

Date:

Vendor Name:

Address:

Phone:

Fax:

Email:

Addendum(s) Acknowledged: (If Applicable)

#1

Yes_________________

No_________________

#2

#3

BIDS DUE BY 3:00 P.M., WEDNESDAY, OCTOBER 7, 2026.

864 Broad Street – 4th Floor Augusta, Georgia 30901 – 1215

(706) 826-1000 Fax: (706) 826-4612

Shawnda Stovall Malinda Cobb, Ed.D. BOBBY A. SMITH, CPA President Superintendent of Schools Chief Financial Officer

You are invited to submit a sealed bid to provide ACADEMY OF RICHMOND COUNTY PARKING LOT PAVEMENT REPAIR and STRIPING RFP #26-214 to the County Board of Education of Richmond County, Georgia, (herein after referred to as “Richmond County School System”, “RCSS” or “Owner”) at the time and place noted herein. Services are to be performed at Academy of Richmond County; 910 Russel St., Augusta, GA 30904. Contact person(s) for this contract is Mr. David Perry, Assistant Director of Planning and Construction 706-737-7189 or his designee.

A non-mandatory pre-bid meeting will take place on Wednesday, September 23, 2026, at 10:00 a.m. Location will be Academy of Richmond County, 910 Russel St.; Augusta, GA 30904.

STANDARD TERMS AND CONDITIONS

1) TIME AND PLACE: Bids will be received by the Richmond County School System until 3:00 p.m. EST, on Wednesday, OCTOBER 7, 2026, at 864 Broad Street, Augusta, Georgia 30901.

2) LATE BIDS AND QUOTES: Regardless of cause, late bids and quotes will not be accepted and will automatically be disqualified from bid consideration. It shall be solely the vendor’s risk to ensure delivery at the designated office by the designated time. Late bids and quotes will not be opened and may be returned to the vendor.

3) BID FORM: All bids must be made on the provided bid form. All blank spaces for bid prices must be filled in with ink or typewritten.

4) NOTE TO BIDDERS: Bidders must satisfy themselves of the accuracy of the estimate quantities in the bid schedule by a review of provided specifications including any addenda. After bids have been submitted, the bidder shall not assert that there was a misunderstanding concerning the quantities of work or of the nature of the work to be done.

TO:

CONCRETE PAVING and PARKING LOT REPAIR, PARKING LOT PROVIDERS

FROM:

RICHMOND COUNTY BOARD OF EDUCATION

DATE:

SEPTEMBER 10, 2026

SUBJECT:

ACADEMY OF RICHMOND COUNTY PARKING LOT PAVEMENT REPAIR and

STRIPING RFP #26-214

RICHMOND COUNTY SCHOOLS

ACADEMY OF RICHMOND COUNTY PARKING

LOT REPAIR and STRIPING RFP #26-214

5) SEALED BID REQUIREMENT: Each bid must be submitted in a sealed envelope addressed to Dr. Malinda Cobb, Superintendent of Schools, c/o Mr. Bobby A. Smith, CPA, Chief Financial Officer, Richmond County School System, 864 Broad Street, Augusta, Georgia 30901. Each sealed envelope containing a bid must be plainly marked on the outside

“ACADEMY OF RICHMOND COUNTY PARKING LOT REPAIR AND STRIPING RFP #26-214”

and the envelope must bear on the outside the name and complete address of the vendor. If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed to Dr. Malinda Cobb, Superintendent of Schools, c/o Mr.

Bobby A. Smith, CFO, Richmond County School System, 864 Broad Street, Augusta, Georgia 30901, RFP #26-214.

6) CERTIFICATION: The Richmond County School System may make such investigations as deemed necessary to determine the ability of the bidder to perform the work, and the bidder shall furnish with the Owner all such information and data for this purpose as it may request. The School System reserves the right to reject any bid if the evidence submitted by our investigation of such bidder fails to satisfy the Board that such bidder is properly qualified to carry out the obligations of the agreement and to complete the work.

7) PROOF OF INSURANCE: The Contractor shall obtain and maintain at its own expense and maintain in full force and effect, while the Agreement is in effect, insurance in the types and coverages specified as follows:

• Worker’s Compensation Insurance, with limits of one million dollars ($1,000,000) combined single limit;

• Commercial General Liability Insurance, with limits of two million dollars ($2,000,000) combined single limit;

• Umbrella Coverage, with limits of five million dollars ($5,000,000);

• Professional Liability Insurance (PL), with limits of one million dollars ($1,000,000).

Note that PL will either be carried by Contractor or its contracted professional engineering firm that is stamping/sealing engineered construction documents.

• Builder’s Risk Insurance Policy in an amount not less than two million dollars ($2,000,000) combined single limit to cover work, equipment, and materials for the duration the Project, naming RCSS as Additional Insured. On or before the Commencement Date, Contractor shall deliver to RCSS a certificate of insurance evidencing such insurance coverage.

Indemnity Obligations: Contractor agrees to indemnify, hold harmless and defend RCSS, its directors, officers, agents and employees from and against any and all liabilities.

8) RIGHT TO RE-BID: The Richmond County School System reserves the right to reject any and all bids. The right is reserved to reject any and all quotations, to omit any items called for or to accept the bid deemed best for the Richmond County School System.

9) REJECTION OF PROPOSAL: The Richmond County School System reserves the right to reject, in whole or in part, any and all proposals received, to waive technicalities, or to negotiate any term(s) or provision(s) of such proposals as meet the requirements and specifications of this RFP. Such rejection, waiver, or negotiation to be accomplished in any manner necessary to serve the best interests of the Richmond County School System.

The Richmond County School System also reserves the right to be the sole judge of the suitability of any and all proposals for use by the Richmond County School System.

The Richmond County School System reserves the right to reject or otherwise disregard, in whole or in part, any ambiguous proposals or proposals which are uncertain as to terms or compliance with specifications.

10) NON-WITHDRAWAL PERIOD: Proposals may not be withdrawn for a period of thirty (30) days from the date of opening.

11) STATE-MANDATED WALK AWAY PROVISION: In the event a contract is awarded for more than one year:

O.C.G.A. 20-2-506:

“Pursuant to O.C.G.A. § 20-2-506, notwithstanding any other provision herein this contract shall terminate absolutely and without further obligation on behalf of the School System at the close of each calendar year in which it was executed and at the close of each successive calendar year for which it may be renewed provided thirty (30) days prior written notice is given by the School System to the vendor prior to the end of such calendar year.

In addition, this contract shall terminate immediately and absolutely at such time that appropriate and otherwise obligated funds are no longer available to satisfy the obligation of the School System under the contract.

This contract shall be deemed to obligate the School System for the sums payable during the calendar year the agreement was executed.

12) JURISDICTION AND VENUE: “This contract shall be governed and constructed in accordance with the laws of the State of Georgia, Richmond County. Venue and jurisdiction will be that of a court of competent jurisdiction in Richmond County, Georgia.

13) CANCELLATION: In the event at any time during the contract period the vendor cannot provide acceptable service, the Richmond County School System reserves the right to make other arrangements for the procurement of Paving Repair and Striping.

14) DUTY TO PROTECT: The Contractor (or Vendor) shall not knowingly send any employee, agent or subcontractor personnel who is a registered sex offender or who has been convicted of sexual abuse to any school building or school property when students are attending school or a school related activity.

The Contractor (or Vendor) shall make periodic criminal history record inquiries as authorized by O.C.G.A. §35-3-34, as now written, or here-after amended; or allowed by all or any other laws allowing such inquiry, to identify these persons who have been convicted of sexual abuse or any other act which would require such person to be entered into a national or state sexual offender registry.

For the purpose of this policy, the term periodic shall mean that criminal history record inquiries shall be made current upon the awarding of a successful bid on contract and checked no less than annually during the duration of the contract. See ATTACHMENT “A” for Sex Offender Acknowledgement Form.

15) E-VERIFY: The Contractor agrees to comply with the requirements of A.R.S. § 41-4401.

a. The Contractor warrants compliance with all Federal immigration laws and regulations relating to employees and warrants its compliance with Section A.R.S.

§ 23-214, Subsection A. (That subsection reads: “After December 31, 2007, every employer, after hiring an employee, shall verify the employment eligibility of the employee through the E-Verify program.)

b. A breach of a warranty regarding compliance with immigration laws and regulations shall be deemed a material breach of the contract and the Contractor may be subject to penalties up to and including termination of the contract.

c. The Owner retains the legal right to inspect the papers of any employee who works on the contract to ensure that the Contractor or its subcontractor(s) is/are complying with the foregoing warranty under paragraph (a).

See ATTACHMENT “B” for E-Verify Affidavit Form.

16) SMOKE FREE ENVIRONMENT: Bidder shall prohibit employees from using or displaying tobacco products, including smokeless tobacco, while the employee is on duty at the assigned location. There shall be no use of any tobacco products on any property of the Richmond County School System.

17) AWARD METHOD: Contract will be awarded based on lowest responsible and responsive bidder meeting specifications and overall general value received.

18) NOTIFY: WORK TIMES AND DELIVERIES MUST BE CLEARED THROUGH MR. DAVID

PERRY, 706-737-7189; perryda@boe.richmond.k12.ga.us.

19) TIME OF THE ESSENCE: Failure of the successful vendor to perform contracted service or deliver the merchandise within the required time shall constitute a material breach of contract. If a breach occurs, the vendor may be responsible for any damages the school system incurs.

20) TAX EXEMPT: The Richmond County School System is exempt for State sales taxes. Bid prices shall exclude Federal or State taxes that can be eliminated in sales to public school systems in the state of Georgia.

21) SERVICE REQUIREMENT: The successful vendor agrees to accomplish all work covered by these specifications.

22) QUESTIONS, REQUESTS FOR CLARIFICATION, OR INTERPRETATIONS REGARDING THIS

REQUEST FOR PROPOSAL: All communications concerning this request for proposal must be submitted in writing by electronic mail to:

Richmond County School System – Business Office Attn: Ms. Cecilia Perkins (706)826-1298 Email perkice@boe.richmond.k12.ga.us

Only written questions submitted by email will be accepted. No response other than what is written and distributed by the Business Office will be binding upon the Richmond County School System.

Originating departments may be called upon for clarification in their area of expertise at the discretion of the Business Office. Written responses to questions, requests for clarification, or interpretations will be furnished to all participating vendors.

All requests for clarification or interpretation must be submitted to the Business Office on or before the close of business SEPTEMBER 29, 2026, 5:00 P.M.

23) ADDENDUMS: In the event an addendum becomes necessary, it will originate in the Business Office and will be distributed via the website www.rcboe.org/bids . Any addenda issued during the time of the request for proposal distribution should be acknowledged by the participating contractor and attached to their response form.

24) INSPECTION OF PUBLIC RECORDS: All information received from vendors shall be subject to inspection once the bid is awarded under the Georgia Public Records Act.

mailto:perkice@boe.richmond.k12.ga.us http://www.rcboe.org/bids

SPECIFICATIONS FOR ACADEMY OF RICHMOND COUNTY PARKING LOT REAPIR and STRIPING

SPECIFICATIONS AND DRAWINGS

SCOPE OF WORK

Contractor shall provide all labor, equipment, and materials required to repair Academy of Richmond County’s parking lot as depicted on attached drawing A-1 attached photos.

1. Patch areas shown clouded on drawing A-1 in kind to match existing pavement.

Contractor shall determine all quantities of pavement patching on site. Attached photos depict existing conditions.

2. Curb and Gutter Provide curb and gutter to enclose existing grease trap access manholes area

3. Line Striping

All new striping and hatching shall be yellow. Proposed stop bars shall be white. Existing cross walks shall be recoated white.

See drawing A-1 for striping layout. All lane stripes shall be 4” (6” apart for double yellow).

Hatching shall be according to Georgia DOT Construction Standards.

PDF files of all drawings, details, and pictures are available by contacting perryda@boe.richmond.k12.ga.us.

See attached pictures at the end of this document to outline where repairs and striping need to take place.

All quantities shall be field verified by the bidding contractor. Any discrepancies in quantities and/or scope of work remain the sole responsibility of the bidding contractor.

A non-mandatory pre-bid meeting will take place on Wednesday, SEPTEMBER 23, 2026, at 10:00 a.m. Location will be ACADEMY OF RICHMOND COUNTY; 910 RUSSELL ST ; AUGUSTA, GA 30904.

Enter from Baker Avenue near the intersection with Bransford Avenue. Meet near the flagpole.

INCLUDE THE FOLLOWING WITH YOUR PROPOSAL:

1. Proof of Insurance

2. Proposal Form – completed

3. References

4. Sex Offender Acknowledgement Statement - completed

5. E-Verify Affidavit – completed

6. Vendor Packet (if not currently doing business with RCSS)

ACADEMY OF RICHMOND COUNTY PARKING LOT PAVEMENT REAPIR and

STRIPING

BID FORM

TURNKEY PRICING for Complete Repair and Striping of ACADEMY OF RICHMOND COUNTY

PARKING LOT

Anticipated award date is October 20, 2026.

Provide Lead time for WORK TO BE SCHEDULED AND COMPLETED once award is made and NOTICE TO PROCEED IS GIVEN: ________days

VENDOR NAME: __________________________________________________

SIGNATURE OF PERSON SUBMITTING BID:

DATE: ___________________________________________________

PRINTED NAME: _________________________________________________

TITLE: ______________________________________________________

COMPANY NAME: _______________________________________________

ADRESS: ____________________________________________________

CITY, STATE, ZIP: _______________________________________________

PHONE NUMBER: _________________________________________________

FAX NUMBER: __________________________________________________

CONTACT PERSON: __________________________________________________

EMAIL: ________________________________________________________

SEALED BID DUE BY 3:00 P.M., Wednesday, OCTOBER 7, 2026.

REFERENCES

YOUR VENDOR/COMPANY NAME: ______________________________________

NAME: ______________________________________________________

EMAIL: ______________________________________________________

PHONE: ___________________________________________________

DATE SUBMITTED: _______________________________________

REFERENCES

Company Name:

Contact Name:

City and State:

___________________________________ and _____________

Phone Number:

Company Name:

Contact Name:

City and State:

___________________________________ and _____________

Phone

RICHMOND COUNTY SCHOOL SYSTEM

ACADEMY OF RICHMOND COUNTY PARKING LOT PAVEMENT

REPAIR AND STRIPING

RFQ #26-214

ATTACHMENT “A”

SEX OFFENDER ACKNOWLEDGEMENT FORM

Read, sign and return this form to the Richmond County Board of Education along with bid proposal.

The Contractor (or Vendor) shall not knowingly send any employee, agent or subcontractor personnel who is a registered sex offender or who has been convicted of sexual abuse to any school building or school property when students are attending school or a school related activity.

The Contractor (or Vendor) shall make periodic criminal history record inquiries as authorized by O.C.G.A. §35-3-34, as now written, or here-after amended; or allowed by all or any other laws allowing such inquiry, to identify these persons who have been convicted of sexual abuse or any other act which would require such person to be entered into a national or state sexual offender registry.

For the purpose of this policy, the term periodic shall mean that criminal history record inquiries shall be made current upon the awarding of a successful bid on contract and checked no less than annually during the duration of the contract.

The Contractor (or Vendor) is certifying to the Richmond County Board of Education that periodic criminal history record checks are made by the company for all employees and that to the best of the Contractor’s (or Vendor) knowledge it has no employee or agent who has been convicted of a sex offense or who is a registered sex offender, who will be assigned to any school building or school property while students are attending school or a school related activity.

I have read and understand the above Richmond County Board of Education Policy regarding me or my company’s obligation as a contractor (or vendor). I further acknowledge that the failure to comply with the requirements to identify a sex offender, to comply with any part of this policy, to assign a sex offender to any school building or school property while students are attending school or a school related activity will constitute a breach of the contract.

Company Name:

Contractor/Vendor Signature Date Signed

Witness Signature Date Signed

REPAIR AND STRIPING

ATTACHMENT “B"

E-VERIFY AFFIDAVIT

under O.C.G.A. § 13-10-91(b)(4) Read, fill out and return this form to the Richmond County School System By executing this affidavit, the undersigned Contractor verifies its compliance with Immigration Reform and Control Act of 1986 (IRCA), Pulp. 99-603, stating affirmatively that the individual firm or corporation which is engaged in services on behalf of the Richmond County School System has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established by federal law and regulation.

Furthermore, the undersigned Contractor will continue to use the federal work authorization program throughout the contract period. Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification

Date of Authorization:

Name of Project:

ACADEMY OF RICHMOND COUNTY

PARKING LOT REPAIR and STRIPING

Solicitation Number (if applicable): RFQ #26-214

Name of Public Employer: Richmond County School System

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _______________________, _________, 202_______ in ____________________ (city), ______________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______________________ DAY OF _______________________________________________ ,202_____________.

NOTARY PUBLIC

My Commission Expires:

ATTACHMENT “PIC"