RFP 26-21-214666 ARRC As-Needed Large Bridge Design & Inspection.pdf

Alaska Railroad Corporation

Request for Proposals (RFP) #26-21-214666 for

As-Needed Large Bridge Inspection and Load Rating Services

May 28, 2026

ALASKA RAILROAD CORPORATION

327 WEST SHIP CREEK AVENUE

ANCHORAGE, ALASKA 99501

EMAIL: wallaces@akrr.com mailto:wallaces@akrr.com

ALASKA RAILROAD CORPORATION

327 W. Ship Creek Avenue

Anchorage, AK 99501

REQUEST FOR PROPOSAL

#26-21-214666

As-Needed Large Bridge Inspection and Load Rating Services

Response Required: This page must be completed and returned to ensure receipt of future addenda or additional information. Please e-mail this form to wallaces@akrr.com. All addenda will be forwarded to the contact’s name and address listed below.

Firms that have not returned the cover sheet will not be informed of addendums and will only be alerted to addendums by checking ARRC’s internet site: www.alaskarailroad.com, select Procurement and then Solicitations. Bidders must acknowledge receipt of all issued addendums in their proposal/bid submittal.

Company

Address

Contact

Phone

Email

Website: www.alaskarailroad.com mailto:wallaces@akrr.com http://www.alaskarailroad.com/ http://www.alaskarailroad.com/

May 28, 2026

REQUEST FOR PROPOSAL

26-21-214666

As-Needed Large Bridge Inspection and Load Rating Services

The Alaska Railroad Corporation (ARRC) is issuing a Request for Proposals (RFP) from qualified firms to provide as-needed Large Bridge Inspection and Load Rating Services for Bridge 264.1 (Little Su), Bridge 284.2 (Hurricane), and Bridge 413.7 (Mears).

Sealed Proposals will be received until 3:00 pm local time, June 18, 2026at the following location:

Alaska Railroad Corporation Attn: Sarah Wallace 327 W. Ship Creek Avenue Anchorage, AK 99501

One original hard copies along with one electronic copy (USB flash drive) shall be submitted.

The envelope used for the submittal of your offer shall be plainly marked with the following information:

1. Proposer’s name.

2. RFP # 26-21-214666

3. Date and time scheduled for the receipt of offers.

4. Sealed Offer: Large Bridge Inspection/Rating

The ARRC may award a contract resulting from this solicitation to the responsible offeror whose offer conforming to this solicitation will be most advantageous to the ARRC.

ARRC may reject any or all offers if such action is in the best interest of ARRC and waives informalities and minor irregularities in offers received. ARRC may award a contract based on initial offers without discussions. Therefore, each initial offer should contain the offeror’s best terms from a cost or price and technical standpoint. Any contract resulting from this solicitation shall incorporate the Standard Terms and Conditions contained in this solicitation package.

Bidder’s responsibility: ARRC shall not be held responsible for Bidder’s lack of understanding of what is required by this bid. Should a Bidder not understand any aspect of this bid, or require further explanation, or clarification regarding the intent or requirements of this bid, it shall be the responsibility of the Bidder to seek guidance from the ARRC.

It is the bidder’s responsibility to contact the issuing agency at (907)265-2425 or by email at wallaces@akrr.com to confirm that the entire bid has been received.

It is the Firm’s responsibility to understand what is required by this solicitation. The ARRC shall not be held responsible for Firm’s lack of understanding. Should a Firm not understand any aspect of this RFP, or require further explanation, or clarification regarding the intent or requirements of this document, it shall be the responsibility of the Firm to seek guidance from the ARRC.

Proposals shall be submitted on the forms furnished herein. Amendments or withdrawals must be received by ARRC’s Contracts Section prior to the date and time listed above.

Exceptions to Terms, Conditions and Specifications:

Each Proposer shall indicate all exceptions to terms, conditions, and specifications of this solicitation individually in its proposal. IMPORTANT: Exceptions other than those not allowed by law will be rejected. Exceptions received or placed after the proposal’s submission date will be considered as counter offers and as such will render the entire proposal non-responsive.

Multiple Proposals:

Multiple proposals are not allowed and if submitted all of your Firm’s proposals will be determined as non-responsive. The ARRC may award a contract resulting from this solicitation to the responsible offeror whose offer conforming to this solicitation will be most advantageous to the ARRC.

Any contract resulting from this solicitation shall incorporate ARRC’s Standard Terms and Conditions contained in this solicitation package as well as ARRC’s Procurement Rules. This Request for Proposal is not to be construed as a commitment of any kind nor does it commit the ARRC to pay for any cost incurred in the submission of an offer or for any other cost incurred prior to the execution of a formal contract.

Protests (Per ARRC Procurement Rule 1800.2):

A protest based on alleged improprieties or ambiguities in a solicitation must be filed at least 10 days before the due date of the bid or proposal, unless a later protest due date is specifically allowed in the solicitation. If a solicitation is made with a shortened mailto:wallaces@akrr.com public notice period and the protest is based on alleged improprieties or ambiguities in the solicitation, the protest must be filed before the due date of the bid or proposal.

The protest of an invitation to bid or a request for proposals in which a pre-bid or pre-proposal conference is held within 12 days of the due date must be filed before the due date of the bid or proposal if the protest is based on alleged improprieties or ambiguities in the solicitation. A protest based upon alleged improprieties in an award of a contract or a proposed award of a contract must be filed within 10 days after a notice of intent to award a contract is issued by the procurement officer.

ARRC Disadvantaged Business Enterprise (DBE) Program: ARRC is an equal opportunity corporation that encourages the participation of DBEs as prime contractors and subcontractors on its contracts funded in whole or in part by the Federal Transit Administration (FTA) or the Federal Highway Administration (FHWA). The ARRC has a race neutral DBE Program and does not set DBE goals on individual solicitations.

Nonetheless, the ARRC aspires to achieve an overall DBE participation of 4.0% in federal fiscal years 2025-2027 on contracts funded by agencies within the U.S.

Department of Transportation. If this contract is funded in whole or in part by funds from the FTA or the FHWA, it is imperative that you consult the Federal Terms and Conditions portion of this solicitation.

Alaska Railroad is a member of Green Star (http://www.greenstarinc.org/). ARRC earned an initial Green Star Award in 1994 and a Green Star Air Quality Award in 2007. The Alaska Railroad considers Green Star membership to be a positive business attribute, and regards a Green Star award as a tangible sign of an organization’s commitment to environmental stewardship and continual improvement within its operations.

Please direct all responses and/or questions concerning this Request for Proposals to Sarah Wallace, Alaska Railroad Corporation, Supply Management, 327 Ship Creek Avenue, Anchorage, AK 99501, WallaceS@akrr.com, telephone number (907) 265-2425.

Sincerely, Sarah Wallace Contract Administration Specialist http://www.greenstarinc.org/

SOLICITATION INDEX

SECTION A: BACKGROUND INFORMATION

SECTION B: SCOPE OF SERVICES

SECTION C: PROPOSAL INFORMATION, CONDITIONS & INSTRUCTIONS

SECTION D: SELECTION PROCESS AND EVALUATION CRITERIA

SECTION E: CONTRACTOR QUESTIONNAIRE

SECTION F: SERVICE BID FORM

SECTION G: GENERAL TERMS & CONDITIONS (PROFESSIONAL SERVICES

CONTRACTS)

SECTION H: REQUIRED CONTRACT PROVISIONS FOR FEDERAL-AID

CONTRACTS

ATTACHMENTS:

PROJECT FACT SHEET BRIDGE 264.1

PROJECT FACT SHEET BRIDGE 284.2

PROJECT FACT SHEET BRIDGE 413.7

SECTION A

BACKGROUND INFORMATION

The Alaska Railroad (ARRC) owns and operates a 535-mile railroad between Seward and Fairbanks, Alaska, which includes approximately 170 bridge structures. Three of these structures, Bridge 264.1 (“Big Su”), 284.2 (“Hurricane”), and 413.7 (“Mears”) are significant structures that contain either pin-connected through truss with span lengths in excess of 500-feet, or are of exceptional design (Hurricane) that includes a 384-foot steel deck-arch. As part of ARRC’s bridge maintenance program, we desire for these structures to have a completed inspection to assess current condition and develop a prioritized list of items that need be watched in future inspections or to be corrected as part of ARRC’s maintenance program. ARRC also desires that the structures receive a complete load rating (Normal, Maximum, and Fatigue) for existing 263,000 lbs traffic, as well as additional combinations of 286,000 lbs manifest traffic, and intermodal traffic.

Modjeski & Masters (M&M) served as the original designer for BR 413.7, BR 284.2, and BR 264.1. The Alaska Railroad Corporation does not possess ownership of the original bridge design documents or associated intellectual property.

Vendors who submit a proposal must have a level of understanding in evaluating bridge conditions, identifying repair needs, and determining appropriate rehabilitation approaches. Each of these bridges presents distinct engineering challenges due to differences in design, location, and condition. As a result, continuity of technical knowledge has been a key consideration in understanding how best to approach inspection findings, maintenance needs, and potential future improvements.

You can learn more about the Alaska Railroad Corporation by visiting alaskarailroad.com.

http://www.irwd.org/

SECTION B

SCOPE OF SERVICES

ARRC intends to have three large steel bridges inspected by qualified bridge inspectors and provide an assessment of the three bridge’s conditions. The selected consultant will provide services across multiple phases of project delivery, including:

Preliminary Engineering Development of initial design concepts, evaluation of repair alternatives, and preparation of early design deliverables.

Final Design Following completion of NEPA requirements, advancement of design to final stages, including preparation of Issued for Construction (IFC) bid documents.

Construction Phase Services Acting as Engineer of Record, including:

• Responding to Requests for Information (RFIs)

• Reviewing contractor submittals

• Verifying compliance with testing requirements

• Reviewing and approving as-built documentation upon project completion

These structures include:

• Bridge 264.1 (“Little Su”), that includes one 504-foot pin-connected truss, two 70-foot through girder, one 80-foot through girder spans. There are an additional seven timber trusses that do not need to be evaluated at this time.

• Bridge 284.2 (“Hurricane”), that includes one 384-foot steel deck arch, two 120-foot deck truss, three 60-foot deck girder, one 50-foot deck girder, and two 30-foot deck girder spans.

• Bridge 413.7 (“Mears”), that includes one 700-foot pin-connected truss, one 118-foot deck truss, six 60-foot deck girder, and four 30-foot deck girder spans.

Both bridges 264.1 and 284.2 do not have roadway access and transportation via rail into the bridge sites will need to be coordinated with ARRC. ARRC will provide Roadway Worker protection commensurate with the activities planned. Train schedules during the summer particularly for bridges 264.1 and 284.2, may reach or exceed 12 per day.

The bridge inspections must be completed by personnel with substantial experience in inspecting steel railway bridges of similar construction, and are properly certified for climbing access to conduct field inspections. ARRC does NOT have access to bucket or reach equipment to assist in inspection access. The inspection will yield a report that documents the condition of the bridge, including photo graphs of key areas, and shall provide a prioritized list of items that require maintenance as appropriate. Initial inspections shall be completed visually, utilizing hand-held tools where appropriate. In the event that conditions indicate additional material testing may be required, such additional analysis may be handled via change order where deemed appropriate.

If structural repairs are found to be necessary, ARRC may elect to add the design of such repairs to this contract.

The Contractor will also conduct a complete Load Rating analysis for each structure, this load rating will provide The Normal, Maximum, and Fatigue ratings per 2019 AREMA Manual for Railway Engineering, Chapter 15 and/or chapters 7 and 8 where appropriate. The load rating will also include ratings for current 263,000 lbs traffic currently operating, unrestricted, over each bridge, 286,000 lbs traffic assuming both unit hopper trains and unit cement hopper trains, and articulated “double stack” intermodal traffic (315,000 single truck loading). Ratings will be for both track speed and for trains speeds limited to 10 mph (Little Su Bridge). These ratings will be provided in a table listing each member and the associated Coppers loading for each condition.

A diagram will be provided with each member or connection listed for easy reference. The report will include an appendix with full calculations, and sealed by a professional Structural Engineer licensed in the State of Alaska. Where repairs or strengthen are identified, the Contractor may be further employed to design those elements.

General information regarding bridge arrangement and plans are provided in an additional attachment.

SECTION C

PROPOSAL INFORMATION, CONDITIONS & INSTRUCTIONS

1. Pre-Submission Proposal Inquires

Proposers shall promptly notify ARRC of any ambiguity, inconsistency, conflict, or error which they may discover upon examination of the solicitation documents. Verbal inquiries regarding this RFP are not permitted. All inquiries must be made in writing and received at ARRC’s offices prior to June 18, 2026, and the written inquiries must be submitted as follows:

Sarah Wallace Alaska Railroad Corporation 327 W. Ship Creek Avenue, Anchorage, AK 99501 Email: WallaceS@arr.com

ARRC will respond to all or part of the written inquiries received through the issuance of a written Addendum to the RFP, if in the opinion of ARRC, such information is deemed necessary to submit proposals or if the lack of it would be prejudicial to other prospective proposers. Oral and all other non-written responses, interpretations and clarifications shall not be legally effective or binding.

Any Proposer who attempts to use or uses any means or method other than those set forth above to communicate with ARRC or any director, officer, employee or agent thereof, regarding this RFP shall be subject to disqualification.

2. Proposal Submission Deadline

Proposals must be received by ARRC no later than 3:00 p.m., local time, on June 18, 2026, at:

the address listed above.

Offerors shall submit one original hard copy and a flash drive containing an electronic copy of the proposal.

The notification used for the submittal of your offer shall be plainly marked with the following information:

1. Offeror’s name.

2. Offer number 26-21-214666

3. Date and time scheduled for the receipt of offers: 3:00p.m. June 18, 2026

4. Sealed Offer: Large Bridge Inspection/Rating

Proposals received after the time and date set forth above shall be rejected. All proposals submitted in response to this solicitation must be signed by an individual with the legal authority to submit the offer on behalf of the company.

3. Proposal Open and Subject to Acceptance

All proposals shall remain open and subject to acceptance by ARRC for sixty (60) days after the deadline for proposal submission.

mailto:WallaceS@arr.com

4. Proposal Opening

Proposals will be opened privately at ARRC’s convenience on or after the proposal due date.

5. Reserved Rights

In addition to other rights in this RFP, ARRC reserves, holds and may exercise at its sole discretion, the following rights and options:

(a) To supplement, amend, or otherwise modify or cancel this RFP with or without substitution of another RFP.

(b) To issue additional or subsequent solicitations for proposals.

(c) To conduct investigations of the Proposers and their proposals.

(d) To clarify the information provided pursuant to this RFP.

(e) To request additional evidence or documentation to support the information included in any proposal.

(f) To reject any and all proposals, or parts thereof, and/or to waive any informality or informalities in any of the proposals or the proposal process for the RFP, if such rejection or waiver is deemed in the best interest of ARRC.

(g) To award a contract or contracts resulting from this solicitation to the responsible Proposer whose proposal conforming to this solicitation will be most advantageous to ARRC.

(h) To negotiate any rate/fee offered by a Proposer. ARRC shall have the sole right to make the final rate/fee offer during contract negotiations. If the selected Proposer does not accept ARRC’s final offer, ARRC may, in its sole discretion, reject the proposal and start negotiations with the next highest ranked Proposer.

(i) If an award is made and, prior to entering into a contract, subsequent information indicates that such award was not in the best interest of ARRC, ARRC may rescind the award without prior notice to proposers and either award to another proposer or reject all proposals or cancel the RFP.

(k) To terminate the contractor at any point in the evaluation process or after award if the approved personnel become unavailable, are switched off project by the firm, or the qualifications are generally found to be inadequate. All personnel reassignments to and from the project will be approved by ARRC.

6. Proposal Costs

Each Proposer shall be solely responsible for all costs and expenses associated with the preparation and/or submission of its proposal, and ARRC shall have no responsibility or liability whatsoever for any such costs and expenses. Neither ARRC nor any of its directors, officers, employees or authorized agents shall be liable for any claims or damages resulting from the solicitation or collection of proposals. By submitting a proposal, Proposer expressly waives (i) any claim(s) for such costs and expenses, and (ii) any other related claims or damages.

7. Taxes

Pursuant to AS 42.40.910, ARRC is exempt from all forms of state or local sales, property and other taxes. Accordingly, any Proposer who submits a proposal shall not include any such tax in any of its proposal prices or in any calculation thereof.

8. Proposal Format

Interested firms shall submit one proposal, containing a statement of qualifications and a concise narrative that fully addresses each evaluation criteria. Proposals shall have a maximum of twenty

(20) pages, inclusive of resumes and exhibits. A signed cover letter of a maximum two (2) pages should introduce the proposed firm, summarize the main qualifications of the firm, and include any other information the Contractor deems will emphasize the Contractor’s ability to successfully perform the services required and demonstrate why selection of Contractor would be advantageous to ARRC.

Exhibits:

• Firm’s submittal shall include the signed form acknowledging the receipt of all issued addendums and amendments, see SECTION F.

• Submittal must include a signed CONTRACTOR’S RESPONSIBILITY QUESTIONNAIRE

– SECTION E.

• Required signature for Contract Provisions for Federal-Aid Contracts – Article 25.

Certification Regarding Use of Contract Funds for Lobbying see page 55.

(21) Capacity to Perform

Any Proposer considered for award as a result of this solicitation may be required to make assurance to the Contract Administrator concerning the Proposer's capacity and capability to perform. Previous contracts of a like nature, financial solvency, and other information may be requested of the considered Proposer. Failure to provide assurances requested in a timely manner may be cause for rejection of the Proposal.

10. Costs

Other direct costs (ODC) on contracts incurred shall be billed at cost. Any travel and travel related expenses shall be billed at cost with coach airfare only, no first class or business class. Lodging and meal expenses must be reasonable. ARRC will not pay for alcohol, valet parking or other expenses it considers to be exorbitant.

11. Purchase Obligation

ARRC and responding firms expressly acknowledge and agree that ARRC has made no express or implied promises to expend any dollar amounts with respect to the services addressed by this RFP. By submitting a proposal in response to this RFP, each firm acknowledges and agrees that the provisions of this RFP, and/or any communication, statement, act or omission by representatives of ARRC (including consultants) in the selection process, shall not vest any right, privilege, or right of action in any Proposer.

12. Exceptions to Terms, Conditions and Specifications Any contract resulting from this solicitation shall incorporate the General Terms and Conditions contained in this solicitation package. Each Proposer shall indicate all exceptions to terms, conditions, and specifications of this solicitation individually in its proposal. Exceptions received or placed after the proposal submission date will be considered as counter offers and as such will render the entire proposal non-responsive.

13. Public Information

All submitted proposals will be considered confidential until notice of intent to award is issued.

After notice of intent to award is issued, all proposals will become public information.

14. Qualifications of Proposers

Proposers will be evaluated by ARRC based upon their experience in performing the services requested, financial stability, appropriate personnel, responsiveness, technical knowledge and general organization. ARRC reserves the right to take any actions it deems necessary to determine if Proposers have the ability to perform the services outlined in the Scope of Work in a satisfactory manner. Such actions will include an evaluation of the Proposer’s qualifications and references prior to Contract Award. Proposers may be disqualified, and their Proposals rejected, for any reason deemed appropriate by ARRC including, but not limited to, the following:

(a) Evidence of collusion between a Proposer and any other Proposer(s).

(b) An unsatisfactory performance record on prior projects for ARRC, or any other organization.

(c) The appearance of financial instability (in the opinion of ARRC) and/or evidence that Proposer may not be financially able to complete the work required by the Scope of Work in a satisfactory manner.

(d) If Proposer has failed to complete one or more public contracts in the past.

(e) If Proposer has been convicted of a crime arising from previous public contracts.

(f) If Proposer is not authorized to perform work in the State of Alaska.

15. References

Provide a representative list of clients including addresses, contact names and phone numbers.

In case of a business entity client, provide the name of an individual familiar with the nature of your services to the entity.

16. Clients

How many clients have begun using your firms’ services in the past three years? How many clients have stopped using your firm’s services in the past three years? Why?

17. Conflict of Interest

Disclose any information that may pose an actual conflict of interest in providing these services or give the appearance of a conflict of interest. Please provide any other relevant information that may assist ARRC in the selection process.

18. Contract Period of Performance The intent of this contract process is to provide ARRC with professional services for a two-year term and may be extended for three additional one-year terms. Contract shall not exceed five years including extensions.

SECTION D

SELECTION PROCESS AND EVALUATION CRITERIA

The intent of this solicitation is to evaluate firms that have significant experience in the design, construction, inspection, and rating of North American steel railway bridges with span lengths in excess of 400-feet in length.

The selection of a firm to perform the requested services will be made by an ARRC appointed committee which will evaluate the proposals in accordance with the evaluation criteria specified herein and establish a ranking. Proposals will be evaluated on the basis of advantages and disadvantages to ARRC using the criteria described in this Section.

ARRC reserves the right to select the top ranked firm based solely on the scoring of the written proposals and to enter directly into negotiations with said firm. However, at its sole discretion, ARRC may require the highest ranked firms to make an oral presentation to the evaluation committee.

In this event, oral presentations will be scheduled at ARRC’s Board Room located at 327 West Ship Creek Avenue, Anchorage, Alaska. The selected firms will have an opportunity to summarize the information provided in their written proposals, expand on their capabilities, experience and proposed approach and work plan and answer questions from the selection committee. Scores obtained in the initial phase will not carry over to the presentation phase. Upon completion of the oral presentations, the evaluation committee will review the material presented and determine a ranking order for the firms interviewed.

CONTRACT AWARD

Once the committee has established a ranking, ARRC will begin negotiations with the highest ranked firm. If an agreement cannot be reached on contract terms, negotiations will be terminated, and negotiations will be conducted with the next highest ranked firm, until an agreement is reached, or until ARRC exercises its right to cancel the solicitation. ARRC will release the name of the successful firm upon award of the contract.

It is the Offeror’s responsibility to understand what is required by this solicitation. The ARRC shall not be held responsible for Offeror’s lack of understanding. Should an Offeror not understand any aspect of this Request for Proposal, or require further explanation, or clarification regarding the intent or requirements of this document, it shall be the responsibility of the Offeror to seek guidance from the ARRC.

EVALUATION CRITERIA

The intent of this contract process is to provide the ARRC with professional services for the inspection and load rating of large steel railway bridges. The retention of any firm in any of the prescribed areas is at the sole convenience of the ARRC.

The selection of a firms(s) to perform these services will be made by a committee which will evaluate the proposals in accordance with the criteria specified herein and establish a ranking.

Proposals should be concise and specifically address each evaluation criteria listed below as it pertains to the scope of services.

Description Points

Experience of Firm: 40

Discuss the firm’s experience providing similar services for steel railway bridges with spans over 400-feet in length, or are of similar design. Discuss office locations and resources of firm, including staffing, equipment, and other pertinent resources.

Key Personnel: 45

List key personnel and describe their role in the project. Include an organization chart showing project role and reporting relationships. Discuss the experience of the proposed key personnel in providing similar services for steel railway bridges with spans over 400-feet in length, or are of similar design. Discuss years of experience, education, project experience relevant to the person’s role in the contract, registrations and training, etc.

Cost / Fee Proposal: 15

Provide complete details on how your firm is to be compensated for the services to be provided.

Submit a lump sum fixed fee for the proposed scope of work. For purposes of determining low cost the firm with the lowest cost in the aggregate shall receive 15 points; the other offers following suit shall be calculated on a percentage basis and scored accordingly. Submit this information in a separate sealed envelope labeled “Pricing” with your proposal.

Please specify the hourly rates you will charge ARRC for the top three key personnel who will perform the majority of work on this project. These rates may be used for any potential future work.

For the purposes of evaluating price, the proposed price of an offeror who qualifies as an Alaska Bidder shall be reduced by 5%. Offerors seeking an Alaska Bidders Preference must submit information with their proposals documenting that they meet each requirement stated in ARRC Revised Procurement Rule 1200.9(b).

SECTION E

CONTRACTOR’S RESPONSIBILITY QUESTIONNAIRE

Part I – Instructions

1. All Bidders/Proposers submitting a Bid/Proposal for federally funded contracts are to complete and submit all 7 Parts of this Questionnaire with their Bid or Proposal. Failure to complete and return this questionnaire, any false statements, or failure to answer questions when required, may render the bid/proposal non-responsive. All responses must be typewritten or printed in ink. All information must be legible.

2. Please state "not applicable" in questions clearly not applicable to Bidder/Proposer in connection with this solicitation. Do not omit any question.

3. The completed Questionnaire must be sworn to by a partner (if partnership), a duly authorized officer or individual (if a corporation or LLC), or a principal (if a sole proprietorship).

4. The term "Proposer" includes the term "Bidder" and also refers to the firm awarded the Contract. The term "Proposal" includes the term "Bid".

5. ARRC reserves the right to inquire further with respect to Proposer's responses; and Proposer consents to such further inquiry and agrees to furnish all relevant documents and information as requested by ARRC. Any response to this document prior or subsequent to Proposer's Proposal which is or may be construed as unfavorable to Proposer will not necessarily automatically result in a negative finding on the question of Proposer's responsibility or a decision to terminate the contract if it is awarded to Proposer.

Part II – Basic Questions

1. Proposer's Full Legal Name: _______________________________________________

2. The Proposer represents that it operates as the following form of legal entity:

(Check whichever applies and fill in any appropriate blanks.)

☐ an individual or sole proprietorship ☐ a general partnership ☐ a limited partnership ☐ a joint venture consisting of: ___________________________________________ and

(List all joint ventures on a separate sheet if this space is inadequate.)

☐ a non-profit organization ☐ a corporation organized or incorporated under the laws of the following state or country:

___________________________ on the following date: _______________________

☐ a limited liability company organized under the laws of the following state or country:

_________________________ on the following date: _________________________

1. Proposer's federal taxpayer identification number: ______________________________

2. Proposer's Alaska business license number: ___________________________________

3. Proposer's contractor’s license number (for construction only): _____________________

4. Proposer's legal address: _________________________________________________

Telephone Number: (____) ______________ Email:_____________________________

5. Proposer's local or authorized point of contract address:

Name: ___________________________ Title: ________________________________

Address: ______________________________________________________________

Telephone Number: (____) ___________ Email: _______________________________

6. How long has the Proposer been in business? _________________________________

7. Has Proposer been in business under another name? If so, identify name and dates used.

8. Does your firm consider itself to be an MBE, WBE or DBE?

YES ☐ NO ☐

If answer is "YES," attach a copy of certification.

9. Number of employees: _______________ including ____________ employees in the State of Alaska.

Part III – Contracting History

1. Has the Proposer been awarded any contracts within the last five years by ARRC, the State of Alaska, or any other public entity for the same or reasonably similar goods or services sought by this solicitation? If none, answer "No". If yes, on a separate sheet of paper describe those contracts beginning with the most recent. State the name of the contracting entity; give a brief description of the contract and the contract number, the dollar amount at award and at completion, date completed; state the contract period, the status of the contract, and the name, address, and telephone number of a contact person at the agency. Indicate if award was made to Proposer as prime contractor or joint venture. Proposer need not provide more than three such descriptions.

YES ☐ NO ☐

2. Has the Proposer been awarded any private sector contracts within the last five years for the same or reasonably similar goods or services sought by this solicitation? If none, answer "No." If yes, on a separate sheet of paper provide the name and address of the contracting entity, a brief description of work, the dollar amount at award and at completion, date completed, status of the contract and name, address and telephone number of contact person as to each, beginning with the most recent. Indicate if Proposer acted as prime contractor or joint venture. Proposers need not provide more than three such descriptions.

YES ☐ NO ☐

Note: Any “YES” answer to #3 below must be fully explained on a separate sheet of paper and attached to this questionnaire.

3. In the past five years has the Proposer been the subject of any of the following actions?

A. Been suspended, debarred, disqualified, or otherwise declared ineligible to bid?

YES ☐ NO ☐

B. Failed to complete a contract for a public or private entity?

YES ☐ NO ☐

C. Been denied a low-bid contract in spite of being the low bidder?

YES ☐ NO ☐

D. Had a contract terminated for any reason, including default?

YES ☐ NO ☐

E. Had liquidated damages assessed against it during or after completion of a contract?

YES ☐ NO ☐

F. Been a defaulter, as principal, surety or otherwise?

YES ☐ NO ☐

G. Been denied an award of a public contract based upon a finding by a public agency that your company was not a responsible contractor?

YES ☐ NO ☐

H. A public entity requested or required enforcement of any of its rights under a surety agreement on the basis of your company’s default or in lieu of declaring your company in default?

YES ☐ NO ☐

I. Been denied a performance or payment bond by a surety company?

YES ☐ NO ☐

J. Been required to pay back wages and/or penalties for failure to comply with state or federal prevailing wage or overtime laws?

YES ☐ NO ☐

4. Does Proposer currently possess the financial, organizational, technical, equipment, facilities, and other resources necessary to supply the goods or services sought by this solicitation? If no, on a separate sheet of paper describe how you intend to obtain the resources necessary to supply the goods or services sought by this solicitation.

YES ☐ NO ☐

5. Does Proposer have any present or anticipated commitments and/or contractual obligations that might impact its ability to meet the required delivery or performance requirements of this solicitation? If yes, on a separate sheet of paper describe any apparent conflicts as between the requirements/commitments for this solicitation with respect to the use of Proposer's resources, such as management, technical expertise, financing, facilities, equipment, etc.

YES ☐ NO ☐

Part IV – Civil Action

1. Violations of Civil Law. In the past five years has Proposer, any of its principals, officers or partners been the subject of an investigation of any alleged violation of a civil antitrust law, or other federal, state or local civil law?

YES ☐ NO ☐

2. Lawsuits with Public Agencies. At the present time is, or during the past five years has Proposer, any of its principals, officers or partners been a plaintiff or defendant in any lawsuit or arbitration regarding services or goods provided to a public agency?

YES ☐ NO ☐

3. Bankruptcy. During the past five years, has the Proposer filed for bankruptcy or reorganization under the bankruptcy laws?

YES ☐ NO ☐

4. Judgments, Liens and Claims. During the past five years, has the Proposer been the subject of a judgment, lien or claim of $25,000 or more by a subcontractor or supplier?

YES ☐ NO ☐

5. Tax Liens. During the past five years, has the Proposer been the subject of a tax lien by federal, state or any other tax authority? YES ☐ NO ☐

If “Yes” to Parts IV or V, provide details on a separate sheet of paper including a brief summary of cause(s) of action;

indicate if Proposer, its principals, officers or partners were plaintiffs or defendants; define charges explicitly, by what authority, court or jurisdiction, etc. In the case of tax liens, please indicate whether the liens were resolved with the tax authorities. Please submit proof of payment or agreements to pay the liens. Complete details are required!

Part V – Compliance with Laws and Other Regulations

1. Criminal: In the past five years has the Proposer, any of its principals, officers, or partners been convicted or currently charged with any of the following:

A. Fraud in connection with obtaining, attempting to obtain, or performing a public contract, agreement or transaction?

YES ☐ NO ☐

B. Federal or state antitrust statutes, including price fixing collusion and bid rigging?

YES ☐ NO ☐

C. Embezzlement, theft, forgery, bribery, making false statements, submitting false information, receiving stolen property, or making false claims to any public agency?

YES ☐ NO ☐

D. Misrepresenting minority or disadvantaged business entity status with regard to itself or one of its subcontractors?

YES ☐ NO ☐

E. Non-compliance with the prevailing wage requirements of the State of Alaska or similar laws of any other state?

YES ☐ NO ☐

F. Violation of any law, regulation or agreement relating to a conflict of interest with respect to a government funded procurement?

YES ☐ NO ☐

G. Falsification, concealment, withholding and/or destruction of records relating to a public agreement or transaction?

YES ☐ NO ☐

H. Violation of a statutory or regulatory provision or requirement applicable to a public or private agreement or transaction?

YES ☐ NO ☐

I. Do any principals, officers or partners in Proposer’s company have any felony charges pending against them that were filed either before, during, or after their employment with the Proposer?

YES ☐ NO ☐

2. Regulatory Compliance. In the past five years, has Proposer or any of its principals, officers or partners:

A. Been cited for a violation of any labor law or regulation, including, but not limited to, child labor violations, failure to pay correct wages, failure to pay into a trust account, failure to remit or pay withheld taxes to tax authorities or unemployment insurance tax delinquencies?

YES ☐ NO ☐

B. Been cited and assessed penalties for an OSHA or Alaska/OSHA “serious violation”? YES ☐ NO ☐

C. Been cited for a violation of federal, state or local environmental laws or regulations?

YES ☐ NO ☐

D. Failed to comply with Alaska corporate registration, federal, state or local licensing requirements?

YES ☐ NO ☐

E. Had its corporate status, business entity’s license or any professional certification, suspended, revoked, or had otherwise been prohibited from doing business in the State of Alaska?

YES ☐ NO ☐

Part VI – Financial

Copies of the following documents are to be submitted with this Questionnaire:

1. Proposer’s current Alaska Business License, if required by state law.

2. Proposer’s Financial Statements may be requested:

A. PUBLICLY TRADED COMPANIES: Financial information will be accessed on-line. However, if additional information is needed, it will be specifically requested from the Proposer.

B. NON-PUBLICLY TRADED COMPANIES WITH AUDITED OR REVIEWED FINANCIAL

STATEMENTS: Statements, including balance sheet, statement of earnings and retained income, with footnotes, for the most recent three years may be requested.

NOTE: ARRC reserves the right to ask for additional documentation if it is reasonably required to make a determination of integrity and responsibility relevant to the goods or services the Proposer will provide to ARRC if awarded a contract. All financial information provided is considered confidential and not subject to public disclosure under Alaska law.

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Part VII – Verification and Acknowledgment

The undersigned recognizes that the information submitted in the questionnaire herein is for the express purpose of inducing ARRC to award a contract, or to allow Proposer to participate in ARRC projects as contractor, subcontractor, vendor, supplier, or consultant. The undersigned has read and understands the instructions for completing this Questionnaire.

STATE OF _____________________________

COUNTY OF ___________________________

I, (printed name) ______________________________________, being first duly sworn, state that I am the (title) ___________________________________________ of Proposer. I certify that I have read and understood the questions contained in the attached Questionnaire, and that to the best of my knowledge and belief all information contained herein and submitted concurrently or in supplemental documents with this Questionnaire is complete, current, and true.

I further acknowledge that any false, deceptive or fraudulent statements on the Questionnaire will result in denial or termination of a contract.

I authorize ARRC to contact any entity named herein, or any other internal or outside resource, for the purpose of verifying information provided in the Questionnaire or to develop other information deemed relevant by ARRC.

Signature of Certifying Individual Date

Subscribed and sworn to before me this ___________ day of ___________________, 20___

Signature of Notary

Notary Public in and for the State of __________________

My Commission Expires: ___________________________

NOTICE TO PROPOSERS:

A material false statement, omission or fraudulent inducement made in connection with this Questionnaire is sufficient cause for denial of a contract award or revocation of a prior contract award, thereby precluding the Proposer from doing business with, or performing work for ARRC, either as a vendor, prime contractor, subcontractor, consultant or subconsultant for a period of five years. In addition, such false submission may subject the person and/or entity making the false statement to criminal charges under applicable state and/or federal law.

Form 395-0136

SECTION F

ALASKA RAILROAD CORPORATION

SERVICE BID FORM of

NAME ______________________________________________________

ADDRESS ______________________________________________________

To the CONTRACTING OFFICER, ALASKA RAILROAD CORPORATION:

In compliance with your Request for Proposals No. 26-21-214666 ARRC Large Bridge Design & Inspection, dated , the Undersigned proposes to furnish and deliver all the services and perform all the work required in said Invitation according to the scope of work and requirements contained therein and for the amount and prices named herein as indicated on the Cost Schedule, which is made a part of this contract.

The Undersigned hereby agrees to execute said contract and bonds, if any, within Ten (10) Calendar Days, or such further time as may be allowed in writing by the Contracting Officer, after receiving notification of the acceptance of this proposal, and it is hereby mutually understood and agreed that in case the Undersigned does not, the accompanying proposal guarantee, if any, shall be forfeited to the Alaska Railroad Corporation, and said Contracting Officer may proceed to award the contract to others.

The Undersigned agrees to commence performance within Ten (10) Calendar Days after the effective date of the Notice to Proceed and to complete performance by _________________________, unless extended in writing by the Contracting Officer.

The Undersigned acknowledges receipt of the following addenda to the requirements and/or scope of work for this Request for Proposals (give number and date of each).

Addenda Date Addenda Date Addenda Date Number Issued Number Issued Number Issued

NON-COLLUSION AFFIDAVIT

The Undersigned declares, under penalty of perjury under the laws of the United States, that neither he/she nor the firm, association, or corporation of which he/she is a member, has, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with this proposal.

The Undersigned has read the foregoing proposal and hereby agrees to the conditions stated therein by affixing his/her signature below:

Name and Title of Person Signing Signature

Telephone Number Email 395-0129 (12/99)

SECTION G

GENERAL TERMS AND CONDITIONS

(Professional Service Contracts) (Revised 3/4/08)

The following terms and conditions supersede the terms and conditions on the reverse side of ARRC’s purchase order to the extent that they are inconsistent therewith and shall be deemed to have the same force and effect as though expressly stated in any such purchase order into which this document is incorporated.

1. Definitions.

“ARRC” shall mean the Alaska Railroad Corporation.

“Contractor” shall mean the person or entity entering into the contract to perform the work or services specified therein for ARRC.

“Contract” shall mean these General Terms and Conditions, the contract form to which they are annexed, and all other terms, conditions, schedules, appendices or other documents attached to the contract form or incorporated by reference therein.

“Services” shall mean any work, direction of work, technical information, technical consulting or other services, including but not limited to design services, analytical services, consulting services, construction management services, engineering services, quality assurance and other specialized services furnished by Contractor to ARRC under the contract.

2. Inspection and Reports. ARRC may inspect all of the Contractor's facilities and activities under this contract in accordance with the provisions of ARRC Procurement Rule 1600.9. The Contractor shall make progress and other reports in the manner and at the times ARRC reasonably requires.

3. Claims. Any claim by Contractor for additional compensation or equitable adjustment arising under this contract which is not disposed of by mutual agreement must be made by Contractor in accordance with the time limits and procedures specified in sections 1800.12 et seq.

of ARRC's Procurement Rules, which by this reference are hereby incorporated herein.

4. Nondiscrimination.

4.1 The Contractor may not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, physical or mental handicap, sex, marital status, change in marital status, pregnancy or parenthood when the reasonable demands of the positions do not require distinction on the basis of age, physical handicap, sex, marital status, changes in marital status, pregnancy, or parenthood. To the extent required by law, the Contractor shall take affirmative action to insure that the applicants are considered for employment and that employees are treated during employment without unlawful regard to their race, color, religion, national origin, ancestry, physical or mental handicap, age, sex, marital status, changes in marital status, pregnancy or parenthood. This action must include, but need not be limited to, the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training including apprenticeship. The Contractor shall post in conspicuous places, available to employees and applicants for employment, notices setting out the provisions of this paragraph.

4.2 The Contractor shall cooperate fully with ARRC efforts which seek to deal with the problem of unlawful discrimination, and with all other ARRC efforts to guarantee fair employment practices under this contract, and promptly comply with all requests and directions from the State Commission for Human Rights or any of its officers or agents relating to prevention of discriminatory employment practices.

4.3 Full cooperation in Paragraph 4.2 includes, but is not limited to, being a witness in any proceeding involving questions of unlawful discrimination if that is requested by any official or agency of the State of Alaska; permitting employees of the Contractor to be witnesses or complainants in any proceeding involving questions of unlawful discrimination, if that is requested by any official or agency of the State of Alaska; participating in meetings; submitting periodic reports on the equal employment aspects of present and future employment; assisting inspection of the Contractor's facilities; and promptly complying with all State directives considered essential by any office or agency of the State of Alaska to insure compliance with all federal and state laws, regulations, and policies pertaining to the prevention of discriminatory employment practices.

4.4 Failure to perform under this section constitutes a material breach of the contract.

5. Cancellation/Termination.

5.1 ARRC may, for its sole convenience, cancel this contract in whole or in part, at any time by giving written notice of its intention to do so. In the event of such cancellation, Contractor shall be entitled to receive payment in accordance with the payment provisions of this contract for services rendered or charges incurred prior to the effective date of termination. Contractor shall not be paid for any work done after receipt of a notice of cancellation or for any costs incurred by Contractor's suppliers or subcontractors which Contractor could reasonably have avoided. In no event shall ARRC be liable for unabsorbed overhead or anticipatory profit on unperformed services.

5.2 In addition to ARRC’s right to cancel…