RFP_26_209 Copeland Gym Flooring Refurbishmen.pdf

864 Broad Street – 4th Floor Augusta, Georgia 30901 – 1215

(706) 826-1000 Fax: (706) 826-4612

Shawnda Stovall Malinda Cobb, Ed.D. BOBBY A. SMITH, CPA President Superintendent of Schools Chief Financial Officer

QUOTE COVER SHEET

COPELAND ELEMENTARY GYM FLOORING REFURBISHMENT; RFQ #26-209

Date:

Vendor Name:

Address:

Phone:

Fax:

Email:

Addendum(s) Acknowledged: (If Applicable)

#1

Yes_________________

No_________________

#2

#3

BID DUE BY 3:00 P.M., WEDNESDAY, SEPTEMBER 2, 2026.

864 Broad Street – 4th Floor Augusta, Georgia 30901 – 1215

(706) 826-1000 Fax: (706) 826-4612

Shawnda Stovall Malinda Cobb, Ed.D. BOBBY A. SMITH, CPA President Superintendent of Schools Chief Financial Officer

You are invited to submit a sealed bid to provide COPELAND ELEMENTARY GYM FLOORING REFURBISHMENT to the County Board of Education of Richmond County, Georgia, (herein after referred to as “Richmond County School System”, “RCSS” or “Owner”) at the time and place noted herein. Pricing should be F.O.B. to RCSS, COPELAND ELEMENTARY School; 1440 Jackson Road, Augusta, GA 30909. Contact person(s) for this contract are Mr. David R. Perry, Assistant Director of Planning and Construction 706-737-7189 or Mr. William Stringfellow, Assistant Director of Non-Certified Trades 706-737-7189.

A non-mandatory pre-bid meeting will take place on Tuesday, August 18, 2026 at 10:00 a.m.

Location will be at COPELAND ELEMENTARY; 1440 Jackson 100 Eisenhower Drive; Augusta, GA 30904.

STANDARD TERMS AND CONDITIONS

1) TIME AND PLACE: Bids will be received by the Richmond County School System until 3:00 p.m. EST, on Wednesday, SEPTEMBER 2, 2026, at 864 Broad Street, Augusta, Georgia 30901.

2) LATE BIDS AND QUOTES: Regardless of cause, late bids and quotes will not be accepted and will automatically be disqualified from bid consideration. It shall be solely the vendor’s risk to ensure delivery at the designated office by the designated time. Late bids and quotes will not be opened and may be returned to the vendor.

3) BID FORM: All bids must be made on the provided bid form. All blank spaces for bid prices must be filled in with ink or typewritten.

4) NOTE TO BIDDERS: Bidders must satisfy themselves of the accuracy of the estimate quantities in the bid schedule by a review of provided specifications including any addenda. After bids have been submitted, the bidder shall not assert that there was a misunderstanding concerning the quantities of work or of the nature of the work to be done.

TO:

COPELAND ELEMENTARY GYM FLOORING REFURBISHMENT PROVIDERS

FROM:

RICHMOND COUNTY BOARD OF EDUCATION

DATE:

JULY 31, 2026

SUBJECT:

COPELAND ELEMENTARY GYM FLOORING REFURBISHMENT

RFQ #26-209

RICHMOND COUNTY SCHOOLS

COPELAND ELEMENTARY GYM FLOORING

REFURBISHMENT RFQ #26-209

5) SEALED BID REQUIREMENT: Each bid must be submitted in a sealed envelope addressed to Dr. Malinda Cobb, Superintendent of Schools, c/o Mr. Bobby A. Smith, CPA, Chief Financial Officer, Richmond County School System, 864 Broad Street, Augusta, Georgia 30901. Each sealed envelope containing a bid must be plainly marked on the outside “COPELAND ELEMENTARY GYM FLOORING REFURBISHMENT RFQ #26-209” and the envelope must bear on the outside the name and complete address of the vendor. If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed to Dr. Malinda Cobb, Superintendent of Schools, c/o Mr. Bobby A.

Smith, CFO, Richmond County School System, 864 Broad Street, Augusta, Georgia 30901, RFQ #26-209.

6) CERTIFICATION: The Richmond County School System may make such investigations as deemed necessary to determine the ability of the bidder to perform the work, and the bidder shall furnish the Owner all such information and data for this purpose as it may request. The School System reserves the right to reject any bid if the evidence submitted by or investigation of such bidder fails to satisfy the Board that such bidder is properly qualified to carry out the obligations of the agreement and to complete the work.

7) WARRANTY: The successful vendor will provide in writing to the Richmond County

School System, a warranty on gym flooring installation for a period of two (2) years material and two (2) years labor, beginning at successful completion of repair. If there is a standard warranty for a period of longer than two (2) years, then it will be provided in lieu of the above. [Please see specifications for warranty information specific to product being bid.]

8) PROOF OF INSURANCE: The contractor will be required to carry Workmen’s

Compensation Insurance, Contractor’s Protective Liability Insurance, and Contractor’s Public Liability Insurance, Personal Injury, including death limits of $300,000 for each person and $500,000 for each accident; Property Damage limits of $100,000 for each accident and $300,000 for aggregate of operations. Certificates of Insurance must be sent to the School System prior to commencement of work, with the Richmond County School System to be named as additional insured on public liability insurance for personal injury and property damage.

9) RIGHT TO RE-BID: The Richmond County School System reserves the right to reject any and all bids. The right is reserved to reject any and all quotations, to omit any items called for or to accept the bid deemed best for the Richmond County School System.

10) REJECTION OF PROPOSAL: The Richmond County School System reserves the right to reject, in whole or in part, any and all proposals received, to waive technicalities, or to negotiate any term(s) or provision(s) of such proposals as meet the requirements and specifications of this RFQ. Such rejection, waiver, or negotiation to be accomplished in any manner necessary to serve the best interests of the Richmond County School System.

The Richmond County School System also reserves the right to be the sole judge of the suitability of any and all proposals for use by the Richmond County School System.

The Richmond County School System reserves the right to reject or otherwise disregard, in whole or in part, any ambiguous proposals or proposals which are uncertain as to terms or compliance with specifications.

11) NON-WITHDRAWAL PERIOD: Proposals may not be withdrawn for a period of thirty (30) days from the date of opening.

12) STATE-MANDATED WALK AWAY PROVISION: In the event a contract is awarded for more than one year:

O.C.G.A. 20-2-506:

“Pursuant to O.C.G.A. § 20-2-506, notwithstanding any other provision herein this contract shall terminate absolutely and without further obligation on behalf of the School System at the close of each calendar year in which it was executed and at the close of each successive calendar year for which it may be renewed provided thirty (30) days prior written notice is given by the School System to the vendor prior to the end of such calendar year.

In addition, this contract shall terminate immediately and absolutely at such time that appropriated and otherwise obligated funds are no longer available to satisfy the obligation of the School System under the contract.

This contract shall be deemed to obligate the School System for the sums payable during the calendar year the agreement was executed.

13) JURISDICTION AND VENUE: “This contract shall be governed and constructed in accordance with the laws of the State of Georgia, Richmond County. Venue and jurisdiction will be that of a court of competent jurisdiction in Richmond County, Georgia.

14) CANCELLATION: In the event at any time during the contract period the vendor cannot provide acceptable service, the Richmond County School System reserves the right to make other arrangements for the procurement of Synthetic Athletic Flooring.

15) DUTY TO PROTECT: The Contractor (or Vendor) shall not knowingly send any employee, agent or subcontractor personnel who is a registered sex offender or who has been convicted of sexual abuse to any school building or school property when students are attending school or a school related activity.

The Contractor (or Vendor) shall make periodic criminal history record inquiries as authorized by O.C.G.A. §35-3-34, as now written, or here-after amended; or allowed by all or any other laws allowing such inquiry, to identify these persons who have been convicted of sexual abuse or any other act which would require such person to be entered into a national or state sexual offender registry.

For the purpose of this policy, the term periodic shall mean that the criminal history record inquiries shall be made current upon the awarding of a successful bid on contract and checked no less than annually during the duration of the contract. See ATTACHMENT “A” for Sex Offender Acknowledgement Form.

16) E-VERIFY: The Contractor agrees to comply with the requirements of A.R.S. § 41-4401.

a. The Contractor warrants compliance with all Federal immigration laws and regulations relating to employees and warrants its compliance with Section A.R.S.

§ 23-214, Subsection A. (That subsection reads: “After December 31, 2007, every employer, after hiring an employee, shall verify the employment eligibility of the employee through the E-Verify program.)

b. A breach of a warranty regarding compliance with immigration laws and regulations shall be deemed a material breach of the contract and the Contractor may be subject to penalties up to and including termination of the contract.

c. The Owner retains the legal right to inspect the papers of any employee who works on the contract to ensure that the Contractor or its subcontractor(s) is/are complying with the foregoing warranty under paragraph (a).

See ATTACHMENT “B” for E-Verify Affidavit Form.

17) SMOKE FREE ENVIRONMENT: Bidder shall prohibit employees from using or displaying tobacco products, including smokeless tobacco, while the employee is on duty at the assigned location. There shall be no use of any tobacco products on any property of the Richmond County School System.

18) AWARD METHOD: Each proposal will be evaluated on the following matrix scale.

This may result in award not being made to the lowest bidder.

Category Weighted Scale Educational Gym Flooring Installations References 20% Compliance to the RFQ Instructions and Technical Specifications

20%

Contractor’s Warranty Duration 20% Flooring Manufacturer’s Warranty Duration 20% Lead Time for complete installation 10% Cost 10%

19) NOTIFY: WORK TIMES AND DELIVERIES MUST BE CLEARED THROUGH MR. SHAWN

STRINGFELLOW, 706-737-7189; strinwi@boe.richmond.k12.ga.us.

20) TIME OF THE ESSENCE: Failure of the successful vendor to perform contracted service or deliver the merchandise within the required time shall constitute a material breach of contract. If a breach occurs, the vendor may be responsible for any damages the school system incurs.

21) TAX EXEMPT: The Richmond County School System is exempt for State sales taxes. Bid prices shall exclude Federal or State taxes that can be eliminated in sales to public school systems in the state of Georgia.

22) SERVICE REQUIREMENT: The successful vendor agrees to accomplish all work covered by these specifications.

23) QUESTIONS, REQUESTS FOR CLARIFICATION, OR INTERPRETATIONS REGARDING THIS

REQUEST FOR PROPOSAL: All communications concerning this request for proposal must be submitted in writing by electronic mail to:

Richmond County School System – Business Office Attn: Ms. Cecilia Perkins (706)826-1298 Email perkice@boe.richmond.k12.ga.us

Only written questions submitted by email will be accepted. No response other than what is written and distributed by the Business Office will be binding upon the Richmond County School System.

Originating departments may be called upon for clarification in their area of expertise at the discretion of the Business Office. Written responses to questions, requests for clarification, or interpretations will be furnished to all participating vendors.

All requests for clarification or interpretations must be submitted to the Business Office on or before the close of business AUGUST 25, 2026, 5:00 P.M.

24) ADDENDUMS: In the event an addendum becomes necessary, it will originate in the Business Office and will be distributed via the website www.rcboe.org/bids . Any addenda issued during the time of the request for proposal distribution should be acknowledged by the participating contractor and attached to their response form.

25) BRAND NAME STATEMENT: Any reference to brand names, trade names, model numbers or other descriptions peculiar to specific brand products is made to establish a required level of equality and functional capabilities; it is not intended to exclude other products of that level. Comparable products of other manufactures will be considered if proof of comparability is submitted with the bid. It shall be the responsibility of the bidder(s), to furnish with their bids such specifications, catalog pages, brochures, or website links of the quality and functional capabilities of the product offered. The Richmond County School System reserves the right to request samples of any bidders prior to bid award.

Failure to provide this data or the requested samples may be considered valid justification for the rejection of the bid. Unless so specified, similar products of other reputable manufacturers will be acceptable, provided it is determined acceptable to the satisfaction of the owner’s representative. This determination shall rest solely with the Richmond County School System.

26) INSPECTION OF PUBLIC RECORDS: All information received from vendors shall be subject to inspection once the bid is awarded under the Georgia Public Records Act.

mailto:perkice@boe.richmond.k12.ga.us http://www.rcboe.org/bids

SPECIFICATIONS FOR COPELAND ELEMENTARY GYM

FLOORING REFURBISHMENT

Evaluation and Selection of Products bid: Safety is the most important factor for product being sought under this RFQ. Each bid will be evaluated on the following matrix to determine the best product for Richmond County School System.

[PLEASE SEE EVALUATION MATRIX LISTED IN ITEM 18 ABOVE]

SPECIFICATIONS AND DRAWINGS

A. List of Attached Specifications

096566 Synthetic Athletic Flooring

B. List of Attached Drawings/Specifications

Floor Plan – COPELAND ELEMENTARY GYM– Attachment 1

SCOPE OF WORK

Contractor shall provide all labor, equipment, and materials required to remove and properly dispose of existing gym flooring, prepare existing substrate to received new synthetic athletic flooring, install new synthetic athletic flooring as per industry standards, manufacturers recommendations, and specifications contained herein.

DIVISION 9 Finishes - SECTION 096566 - Synthe�c Athle�c Flooring

PART 1.0- GENERAL

1.1 DESCRIPTION

A. Scope

1. The complete installation of synthetic sports surfacing system including striping.

B. Related work specified under other sections.

1. CONCRETE MOISTURE VAPOR EMISSION AND pH TESTING - SECTION 01450

a. Moisture vapor emission and pH of concrete shall be tested. Concrete substrates must comply with limitations of moisture and alkalinity, with Calcium Chloride MVE test per ASTM F 1869 not to exceed 5 lbs. per thousand and/or in-situ Relative Humidity (RH) per ASTM F2170 not to exceed 80%, and substrate pH readings between 7.0–9.0.

1.2 REFERENCES

A. The following standards have been utilized:

i. ASTM D 412

ii. ASTM D 624

iii. ASTM E 1745-97

iv. ASTM F 2170

v. ASTM F 1869

vi. ASTM F 2772

vii. ASTM E 648

viii. ASTM F 386

ix. EN ISO 2813

x. EN ISO 5470

xi. EN 1516

xii. EN 1517

xiii. EN 1569

xiv. DIN 53455 xv. CA 01350

1.3 FLOORING SUBMITTALS

A. One sample of the specified system, if requested by owner representative.

B. Current installation instructions as published by manufacturer.

1.4 QUALITY ASSURANCE

A. Manufacturer/Supplier Qualifications:

i. A minimum of twenty (20) years active experience with indoor resilient athletic flooring

ii. Have extensive experience in manufacturing and the installation of the specified athletic flooring system.

iii. Provide detailed training and qualification for all Installation

Technicians that shall be involved with installing flooring systems.

iv. Formulator shall be ISO-9001 certified for quality control and will provide copy of

Certification document upon request.

B. INSTALLER (Flooring Contractor):

i. The complete installation of the flooring system, as described in these specifications,

ii. Installation of flooring systems shall be done by factory-trained technicians (Flooring

Contractor) and shall be performed in strict accordance with current flooring system instructions.

iii. Installer (Flooring Contractor) shall have experience on at least five projects of similar size, type and complexity as this project.

iv. Installer (Flooring Contractor) shall be liable for all matters related to the installation for a period of two years after the floor has been accepted.

1.5 ENVIRONMENT AND INDOOR AIR QUALITY (IAQ)

B. Indoor Air Quality Certification (IAQ):

i. Flooring products must be low VOC Certified.

1.6 DELIVERY, STORAGE AND HANDLING

A. Materials must be delivered in ICON Sports original, unopened and undamaged packaging with identification labels intact.

B. Store material in a secured, enclosed, Climate Controlled area protected from exposure to harmful weather conditions and on a clean, dry, flat surface. Do not stack pallets.

C. Storage conditions shall be 60°F to 85°F with 80% or less ambient RH.

1.7 SITE CONDITIONS

A. Installation of synthetic materials shall not commence until all other finishes and overhead mechanical trades have completed their work in the areas to receive the flooring system including but not limited to painting and basketball goals.

B. Area to receive the Athletic Flooring shall be completely closed to all trades and foot traffic until completion of work and acceptance by owner.

C. Permanent windows, lockable doors, heat, lights, and ventilation must be installed and operating during and after installation.

D. Subfloors shall be clean, dry, and free from dirt, dust, oil, grease, paint, old adhesive residue, or any other foreign materials.

E. Moderate room temperature of 60° F to 80° F with 80% or less ambient Relative Humidity shall be maintained for one week prior to, during and 72 hours after installation.

F. Flooring installation shall not begin until moisture vapor emissions, pH level, and levelness of concrete subfloors have been met. The installation area shall be closed to all traffic and activity for a period to be set by the flooring contractor. G. Adhere to all SDS requirements.

H. After the synthetic floors are completed, the area will be closed to all trades and foot traffic for 7 days to allow curing.

1.8 WARRANTY

A. Provides a limited warranty of two (2) year on the materials it has supplied. (A copy of the full warranty, with its Terms and Exclusions, is available from the authorized ICON Sports Dealer. This warranty is expressly limited to the flooring materials (goods) supplied by manufacturer This warranty does not cover floor damage caused (wholly or in part) by fire, winds, floods, moisture, or other unfavorable atmospheric conditions or chemical action, nor does it apply to damage caused by ordinary wear, misuse, abuse, negligent or intentional misconduct, aging, faulty building construction, concrete slab separation, faulty or unsuitable subsurface or site preparation, settlement of the building walls, not maintaining floor per ICON Sports printed maintenance instructions, moisture migration from any source, including but not limited to from above, from perimeter, and/or from below floor.

B. ICON Sports shall not be liable for incidental or consequential losses, damages or expenses directly or indirectly arising from the sale, handling or use of the materials (goods) or from any other cause relating thereto, and their liability hereunder in any case is expressly limited to the replacement of materials (goods) not complying with this agreement or, at their election, to the repayment of, or crediting buyer with, an amount equal to the purchase price of such materials (goods), whether such claims are for breach of warranty or negligence

PART 2.0 - PRODUCTS

2.1 MATERIALS (ICON MultiSport™)

A. All flooring components shall be non-hazardous, and shall not contain ANY lead, mercury, heavy metals, PCB, or formaldehyde, and shall be supplied by Connor.

vi. Vertical Deformation Pass-All Thicknesses ASTM F 2772

vii. Coefficient of Friction 86 ASTM F 2772

viii. Ball rebound 98% ASTM F 2772

ix. Abrasion Resistance, 26 grams EN ISO 5470-1

x. Impact resistance Pass All Thicknesses EN 1517

xi. Resistance to Indentation Pass All Thicknesses EN 1516

xii. Resistance to rolling loads 1500 N EN 1569

xiii. Flammability Class 1 ASTM E 648

xiv. Indoor Air Quality 3rd Party Certified CA 01350

xv. Tensile strength 1500 psi DIN 53455 xvi. Elongation at break 140% DIN 53455 xvii.

Tear strength 90 ply DIN 53455

B. Basemat Adhesive – Two-component polyurethane. NO SOLVENT CONTENT.

C. Basemat (Shock-pad) – Specially formulated prefabricated resilient basemat Composed of recycled rubber and foam granules bound with MDI polyurethane and a consistent thickness.

1. Basemat standard thickness – 7mm

i. Optional thicknesses 4mm, 6mm, 9mm

D. Seal Coat – Two-component, thixotropic polyurethane compound.

E. Wear Coat – Two-component, pigmented, seamless self-leveling polyurethane.

1. Total thickness – 2 mm average throughout the floor.

F. Topcoat (matte finish) – Three-component waterborne urethane.

1. Select from standard colors.

G. Game Line Paint – Three-component water-based urethane.

1. Select from standard colors.

H. Optional Base – Vinyl/Rubber wall base 4” high. Select from standard colors.

PART 3.0 – EXECUTION

3.1 INSPECTION

A. Concrete flatness and levelness: no deviations in excess of 1/8” when checked with a 10-foot straightedge. Report any discrepancies to the owner representative.

i. It shall be the responsibility of the Contractor to grind high spots and fill low spots with an approved Portland Based Patching Compound to bring the slab within tolerance.

ii. Do not start installation until moisture test results are within requirements

C. Installer (Flooring Contractor) shall document all working conditions and report any discrepancies to the owner representative.

3.2 INSTALLATION

A. Prepare the concrete to receive the flooring material in accordance with the MultiPlay installation instructions.

B. MultiSport Basemat

1. Unroll basemat, fold, and adhere to substrate or unroll directly into spread adhesive. Do not cut the base mat to final dimensions until it is laid into the adhesive.

2. Thoroughly mix the two-component polyurethane adhesive and apply it directly to the concrete substrate with a V-notched 3/32” X 3/32” X 3/32” trowel.

3. Install the base mat into the freshly applied adhesive. Do not allow a compression fit at any seam. Seams shall touch but not be compressed.

C. Roll the base mat with a 100 lb segmented roller and repeat the rolling process approximately 45 minutes after adhering. MultiSport Seal Coats

1. Thoroughly mix the two-component Seal Coat per ICON’s written instructions.

2. Apply Seal Coat to basemat and allow to dry before proceeding.

3. Apply second urethane seal coat and allow to dry.

4. Inspect surface for irregularities: sand ridges and fill holidays

D. MultiSport Wear Coat

1. Thoroughly mix the two-component Wear Coat per ICON’s instructions.

2. Apply the mixed wear coat material using a notched squeegee in one continuous layer.

i. Apply wearcoat wet-into-wet to create a seamless surface.

ii. Allow Wear Coat to cure approximately 12 hours before proceeding

iii. Sand flush and level any imperfections in the poured surface.

E. Topcoat

1. Thoroughly mix the three-component waterborne urethane Topcoat.

i. Prior to applying topcoat turn off HVAC and restrict all air movement

ii. Apply the mixed pigmented coating with multiple paint rollers at 1200 square feet per unit. Allow Topcoat to dry before applying game lines (typically overnight).

a. Optional application - Apply the topcoat with an airless sprayer unit and pole gun at 225 to 250 square feet per gallon.

F. Game Lines

1. Use only high-quality automotive masking tape approved by ICON.

2. Layout and tape game lines and mask logo’s as indicated on drawings.

3. Thoroughly mix the three-component game line paint

4. Apply MultiSport Gameline paint and Immediately pull tape

G. Wall Base (optional) - Install rubber/vinyl base.

H. Remove all excess and waste materials from the work area. Dispose of empty containers in accordance with federal and local statutes.

END OF SECTION 096566

The awarded vendor will work with the Assistant Director of Planning and Construction to schedule product delivery and training for users of the product. Please email Shawn Stringfellow at strinwi@boe.richmond.k12.ga.us to schedule installation as soon as the product comes available. Payment will be made once the work is completed and accepted by the Assistant Director of Planning and Construction.

INCLUDE THE FOLLOWING WITH YOUR PROPOSAL:

1. Proof of Insurance

2. Specifications for product you are bidding

3. Proposal Form - completed

4. References

5. Sex Offender Acknowledgement Statement - completed

6. E-Verify Affidavit – completed

7. Vendor Packet (if not currently doing business with RCSS)

BID FORM

BRAND/MODEL of GYM FLOOR TURNKEY PRICING for Complete Replacement if COPELAND ELEMENTARY Gym Flooring.

My prices are good for ______________ days from anticipated award date of SEPTEMBER 22, 2026

Provide Lead time for delivery and installation once award is made and order is placed:

________days

VENDOR NAME: __________________________________________________

SIGNATURE OF PERSON SUBMITTING BID:

DATE: ___________________________________________________

PRINTED NAME: _________________________________________________

TITLE: ______________________________________________________

COMPANY NAME: _______________________________________________

ADRESS: ____________________________________________________

CITY, STATE, ZIP: _______________________________________________

PHONE NUMBER: _________________________________________________

FAX NUMBER: __________________________________________________

CONTACT PERSON: __________________________________________________

EMAIL: ________________________________________________________

SEALED BID DUE BY 3:00 P.M., TUESDAY, SEPTEMBER 8, 2026.

REFERENCES

YOUR VENDOR/COMPANY NAME: ______________________________________

NAME: ______________________________________________________

EMAIL: ______________________________________________________

PHONE: ___________________________________________________

DATE SUBMITTED: _______________________________________

REFERENCES

Company Name:

Contact Name:

City and State:

___________________________________ and _____________

Phone Number:

Company Name:

Contact Name:

City and State:

___________________________________ and _____________

Phone

ATTACHMENT “A”

SEX OFFENDER ACKNOWLEDGEMENT FORM

Read, sign and return this form to the Richmond County Board of Education along with bid proposal

The Contractor (or Vendor) shall not knowingly send any employee, agent or subcontractor personnel who is a registered sex offender or who has been convicted of sexual abuse to any school building or school property when students are attending school or a school related activity.

The Contractor (or Vendor) shall make periodic criminal history record inquiries as authorized by O.C.G.A. §35-3-34, as now written, or here-after amended; or allowed by all or any other laws allowing such inquiry, to identify these persons who have been convicted of sexual abuse or any other act which would require such person to be entered into a national or state sexual offender registry.

For the purpose of this policy, the term periodic shall mean that the criminal history record inquiries shall be made current upon the awarding of a successful bid on contract and checked no less than annually during the duration of the contract.

The Contractor (or Vendor) is certifying to the Richmond County Board of Education that periodic criminal history record checks are made by the company for all employees and that to the best of the Contractor’s (or Vendor) knowledge it has no employee or agent who has been convicted of a sex offense or who is a registered sex offender, who will be assigned to any school building or school property while students are attending school or a school related activity.

I have read and understand the above Richmond County Board of Education Policy regarding me or my company’s obligation as a contractor (or vendor). I further acknowledge that the failure to comply with the requirements to identify a sex offender, to comply with any part of this policy, to assign a sex offender to any school building or school property while students are attending school or a school related activity will constitute a breach of the contract.

Company Name:

Contractor/Vendor Signature Date Signed

Witness Signature Date Signed

ATTACHMENT “B"

E-VERIFY AFFIDAVIT

under O.C.G.A. § 13-10-91(b)(4)

Read, fill out and return this form to the Richmond County School System By executing this affidavit, the undersigned Contractor verifies its compliance with Immigration Reform and Control Act of 1986 (IRCA), Pulp. 99-603, stating affirmatively that the individual firm or corporation which is engaged in services on behalf of the Richmond County School System has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established by federal law and regulation.

Furthermore, the undersigned Contractor will continue to use the federal work authorization program throughout the contract period. Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification

Date of Authorization:

Name of Project:

COPELAND ELEMENTARY GYM

FLOORING REFURBISHMENT

Solicitation Number (if applicable): RFQ #26-209

Name of Public Employer: Richmond County School System

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _______________________, _________, 202_______ in ____________________ (city), ______________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______________________ DAY OF _______________________________________________ ,202_____________.

NOTARY PUBLIC

My Commission Expires:

ATTACHMENT “C"

GYM