RFP-26-16091-JG Due Date & Time: Tuesday, October 20, 2026, at 2:00 PM Local Time

Advertised Date: Sunday, September 20, 2026 and Thursday September 24, 2026

Procurement Analyst: Jovany Galarza Email: Jovany.Galarza2@osceola.org

Respond to: 1 Courthouse Square, Suite 3401, Kissimmee, Florida 34741 Phone: (407) 742-0900 Fax: (407) 742-0901

Title: Special Assessments Mowing and Landscaping Services on a Task Authorization Basis

Page 1 of 42 Rev. 06.2026

To: All Prospective Proposers From: Jovany Galarza, Procurement Analyst III Subject: Solicitation Number: RFP-26-16091-JG/Special Assessments Mowing and Landscaping Services on a Task

Authorization Basis Date: September 20, 2026

Dear Potential Proposer:

Osceola County Government, an Equal Employment Opportunity (EEO) employer, does hereby announce that it is accepting written proposals from all qualified firms or individuals interested in providing the services generally described herein and as specified in the “Scope of Services” of this Request for Proposals (RFP) document. The successful proposer(s) must demonstrate by his/her qualifications, experience, availability, approach and work plan that he/she will best serve the overall needs of Osceola County.

If you are interested in preparing a response to this RFP, please read requirements carefully and complete the proposal in the manner as set forth in this RFP document. Your response is considered a binding offer to perform in the manner described in the proposal response and shall remain a firm offer for a period not to exceed one hundred eighty (180) days from public opening. Also please be aware that, under the competitive proposal process, the stipulations set forth herein are fully binding on the proposer to the extent that you confirm acceptance by your signature on Attachment “F”.

There will be no pre-proposal conference held for this project. Questions regarding this solicitation must be received in writing at the address above no later than Tuesday, September 29, 2026, at 12:00 PM Local Time. Responses to those questions considered material to the solicitation shall be distributed via formal addenda and posted to the Osceola County VendorLink site;

https://vendorlink.osceola.org. You may also access VendorLink by using the link located on the Procurement Services section page of www.osceola.org.

All proposers are advised that under chapter 119, Florida Statutes, all responses are deemed a public record and open to the public as provided for in said statute.

Osceola County welcomes your response to this RFP document. Proposals should be prepared in accordance with the RFP instructions and will be evaluated by Osceola County as stated in the evaluation section of this document. Osceola County reserves the right to waive any formalities, to reject any or all proposals or to re-advertise for proposals for these services. Osceola County may withdraw all or part of this RFP at any time to protect the interests of the County. All proposers are asked to be thorough yet concise in their response. Failure to provide the response in the manner prescribed herein may be grounds for disqualification.

Thank you for your interest in doing business with Osceola County.

Procurement Services Office

Request for Proposals Osceola County Board of County Commissioners

Procurement Services Office 1 Courthouse Square, Suite 3401 Kissimmee, Florida 34741

Phone (407) 742-0900 Fax (407) 742-0901 https://vendorlink.osceola.org/ http://www.osceola.org/

Advertised Date: Sunday, September 20, 2026 and Thursday September 24, 2026

Procurement Analyst: Jovany Galarza Email: Jovany.Galarza2@osceola.org

Respond to: 1 Courthouse Square, Suite 3401, Kissimmee, Florida 34741

Page 2 of 42 Rev. 06.2026

TABLE OF CONTENTS

SECTION TITLE PAGE NO.

I Overview of Project 3 II Scope of Services and Technical Requirements 4 III General Instructions 11 IV Proposal Schedule 13 V Proposal Response, Criteria, and Evaluation Point Values 13

VI

VII

Evaluation Process General Terms and Conditions

ATTACHMENT TITLE PAGE NO.

A Statement of “No Proposal Submittal” 25 B Insurance Requirements 26 C Public Entity Crimes Statement 28 D Conflict of Interest Statement 30 E Drug-Free Workplace Certification 31 F Price Proposal and Acceptance of Proposal Terms and Conditions 32 G Proposed Schedule of Subcontractor Participation 33 H Addendum Acknowledgment 34 I Articles of Incorporation / Corporate Documents 35 J Reserved 36 K IRS W-9 Form 37 L Contractor Certification Scrutinized Companies 38 M Solicitation Response Identification Label 39 N Task Authorization Review and Approval Process 40 O Task Authorization Order Form 42 P Exhibit A 43

Advertised Date: Sunday, September 20, 2026 and Thursday September 24, 2026

Procurement Analyst: Jovany Galarza Email: Jovany.Galarza2@osceola.org

Respond to: 1 Courthouse Square, Suite 3401, Kissimmee, Florida 34741

Page 3 of 42 Rev. 06.2026

Section I. Overview of Project.

A. Intent.

It is the intent of this solicitation to prequalify multiple contractors to perform mowing, trimming, inlet and outlet cleaning of retention and detention areas, drainage system maintenance, litter removal, upkeep of common areas and athletic fields, and trash pickup in Special Assessment Municipal Service Taxing Units (MSTUs) and Municipal Service Benefit Units (MSBUs) communities located within Osceola County. Exhibit A has been attached to solely as a reference for the areas that may require service, however additional County locations may be included as required by the County. PLEASE NOTE: No pricing will be submitted for this solicitation. Award will be made to the Contractors determined by the Evaluation Committee to be the most qualified and have the capacity to perform the required services described herein. The Task Authorization (TA) process will highlight the specific areas of need for service(s) and pricing, Countywide.

B. Background.

Osceola County, Florida was created in 1887. Osceola County is a 1,506 square mile area that serves as the south/central boundary of the Central Florida Region and the Greater Metropolitan Area. The City of Kissimmee, the County Seat, is 18 miles due south of Orlando. Osceola’s other incorporated City, Saint Cloud, is 9 miles east of Kissimmee, and approximately 45 miles west of the City of Melbourne on the Atlantic Coast.

An urban and urbanizing area in the northwest quadrant of the County dominates Osceola County’s geography. This area adjoins Polk and Orange County and includes most of Osceola’s population. It includes the incorporated areas of Kissimmee and Saint Cloud, the unincorporated communities of Poinciana and Buenaventura Lakes, and incorporated subdivisions ranging from Narcoossee in the northeast to Campbell City and Intercession City in the southwest to Deer Run and the Saint Cloud Manor areas in the south.

Osceola County, through the Office of Management and Budget (0MB), Special Assessments Division, administers the Municipal Service Taxing Units (MSTUs) and Municipal Service Benefit Units (MSBUs) that provide stormwater, mowing, and landscape maintenance services. Sector One includes multiple communities and designated areas under this program require consistent and professional landscape maintenance.

C. Term of Agreement.

It is anticipated an Agreement will be awarded for an initial three (3) year term to begin upon approval and execution by the County; with the opportunity for additional one (1) year or two (2) year renewal periods when in the best interest of the County. Total contract length, including all renewals, should not exceed five (5) years. The decision to renew or extend the contract shall be at the discretion of the County. The successful proposer(s) shall be required to review the mowing and landscaping services on a TA Basis with the County on a semi-annual basis.

D. Minimum Requirements.

1. Company must be in business for a minimum of three (3) years consecutively (provide proof).

2. Company must be registered to do business within the State of Florida.

3. Bidders must have (at minimum) three (3) years of experience performing similar work to this solicitation with commercial or government accounts.

4. If experience is claimed under a prior business name, merger acquisition, or corporate restructuring, the Proposer must provide documentation demonstrating corporate continuity and the transfer of relevant experience.

5. Must have an herbicide/pesticide applicators license.

Contractor(s) is required to provide proof, at a minimum, the following crew size, vehicles, and equipment list to perform mowing operations under this solicitation. The intent is to ensure that all assigned areas can be maintained in a timely, Advertised Date: Sunday, September 20, 2026 and Thursday September 24, 2026

Procurement Analyst: Jovany Galarza Email: Jovany.Galarza2@osceola.org

Respond to: 1 Courthouse Square, Suite 3401, Kissimmee, Florida 34741

Page 4 of 42 Rev. 06.2026 efficient, and professional manner.

Crew Requirements:

Crew should consist of a minimum of four (4) field personnel plus one (1) working supervisor.

Equipment List: The Contractor must provide and maintain, at a minimum, the following equipment for mowing operations (provide equipment list with bid):

1. One (1) full-size truck capable of transporting crew members, equipment, and materials to and from designated service areas.

2. Three (3) commercial-grade zero-turn mowers with deck sizes ranging from 60” to 72”.

3. Four (4) commercial-grade string trimmers.

4. Two (2) commercial grade edgers.

5. Two (2) commercial-grade backpack blowers.

The proposer must provide proof of the above minimum qualification by furnishing copies of letters, certificates, etcetera (as applicable) which clearly document said qualifications. Failure to provide said documentation with your proposal will be grounds for deeming your proposal unresponsive and removing it from further consideration. This is a non-negotiable item.

E. Reserved.

An RFP/Performance and Payment Bond is not required for this project.

Section II. Scope of Services and Technical Requirements.

A. Scope of Services.

The pre-qualified Contractors will provide all supervision, labor, equipment, tools, and materials (including but not limited to plant removal and installation, landfill fees associated with debris removal, etc.) to perform comprehensive mowing and landscape maintenance as specified herein. All work will be performed on a task authorization basis and may include but not limited to services such as mowing, trimming, inlet and outlet cleaning of retention and detention areas, drainage system maintenance, litter removal, upkeep of common areas, trash pickup, maintain ponds, rights-of-way, and community areas to a consistent standard that ensures safety, appearance, and functionality. Contractors shall furnish all labor, supervision, equipment, tools, materials, transportation, and incidentals necessary to perform the required services.

B. Maximum Task Authorization Value The Maximum total for any individual Task Authorization shall not exceed $200,000.00.

C. Task Authorization shall be assigned as follows:

1. Work less than or equal to $10,000: For Routine Scheduled work estimated less than or equal to $5,000, the Project Manager may contact any one of the pre-qualified Contractors to visit the site and provide a price proposal. As long as the Contractor can meet the Project Manager’s timeline and the price proposal is less than or equal to $5,000, the County will issue a Purchase Order which shall constitute the Notice to Proceed.

2. For Routine Scheduled Work greater than $10,000 will follow the Task Authorization Process: This section briefly describes the expected process to be used to request work from pre-qualified CONTRACTORS.

a) The Project Manager or designee identifies the mowing and landscaping services that need to be performed.

b) The Project Manager or designee issues a generally worded scope of work to all pre-qualified CONTRACTORS outlining the necessary work requirements for a specific project and the maximum allowable calendar days from the time of Notice to Proceed (Issuance of a Purchase Order) to project completion.

Advertised Date: Sunday, September 20, 2026 and Thursday September 24, 2026

Procurement Analyst: Jovany Galarza Email: Jovany.Galarza2@osceola.org

Respond to: 1 Courthouse Square, Suite 3401, Kissimmee, Florida 34741

Page 5 of 42 Rev. 06.2026

c) When required by the Project Manager or designee, CONTRACTORS will attend any Mandatory onsite visits. Only proposals received from pre-qualified CONTRACTORS, whose attendance is evidenced by signature on a sign-in sheet from the Mandatory onsite visit, will be considered for evaluation.

d) CONTRACTOR drafts price proposal and submits it to County for review. This proposal shall include the following:

i. Brief description of the work to be performed.

ii. Labor and material costs for each of the major elements of work. Total cost of project.

iii. List of sub-contractors (if any).

iv. Signed statement confirming that the CONTRACTOR has visited the site prior to preparing the estimate and is thoroughly familiar with the site and the scope of work.

v. Number of calendar days required to complete the work after County authorization. It is the responsibility of the

CONTRACTOR to ensure that he has all of the information necessary to prepare the estimate.

e) The completed cost proposal shall be signed and dated by the CONTRACTOR and returned to the County for review within ten (10) working days of request. This time period requirement may be revised on a per project basis by the County’s Project Manager or designee.

f) Upon review of all the proposals received, the County will assign the project by issuing a Task Authorization.

g) The County’s review and approval of the cost estimate shall become the sole price for each Task Authorization awarded. The County will only consider change orders in extreme cases.

h) A typical Task Authorization shall include the following:

i. Sequential Tracking Number

ii. Description of the work to be performed

iii. Special Conditions (if applicable)

iv. Identification of all sub-contractors to be used (subject to County approval)

v. Submittal of Material Sheets (i.e. cut sheets, plans, permits, etc.) as applicable. Subject to County approval

vi. Liquidated damages provision (if applicable)

vii. Milestone Schedule and date of Completion

viii. Pertinent Attachments

i) Issuance by the County of a Purchase Order after the Task Authorization has been signed by both parties shall constitute the Notice to Proceed. The Contractor shall commence on-site work no later than ten (10) working days after receipt of a Purchase Order.

j) The CONTRACTOR may subcontract as required and comply with statutory requirements regarding payment to sub-contractors.

k) The CONTRACTOR shall control and remain responsible for all work.

l) If, in the COUNTY’S opinion, the CONTRACTOR has been found to submit excessive pricing for any element of the task assigned which cannot be justified, the COUNTY may select an alternate CONTRACTOR for the work. If the CONTRACTOR has been found, in the COUNTY’S opinion, to submit excessive pricing for work elements that cannot adequately be justified on a repeated basis, the COUNTY reserves the right to suspend the CONTRACTOR from the pre-qualified list.

m) At the Project Manager’s sole discretion, CONTRACTORS may only have more than two active tasks assigned when the County’s Project Manager determines it to be in the best interest of the County.

n) Upon completion of work in its entirety, and inspection and approval of work has been performed by the County’s Project Manager or designee, the CONTRACTOR shall issue an invoice to the COUNTY’S Project Manager or designee.

C. Project Managers: The Successful Contractor(s) will provide a qualified individual responsible for the performance of all work within the service areas. The name of this individual, along with an alternate who will act on behalf of the Contractor when the supervisor is unavailable, would be designated in writing and provided to the County prior to the start of work. The designated supervisor or alternate would be on-site whenever work is being performed.

1. Authority: The Landscape Maintenance Supervisor or alternate must have full authority to act on behalf of the

Advertised Date: Sunday, September 20, 2026 and Thursday September 24, 2026

Procurement Analyst: Jovany Galarza Email: Jovany.Galarza2@osceola.org

Respond to: 1 Courthouse Square, Suite 3401, Kissimmee, Florida 34741

Page 6 of 42 Rev. 06.2026

Contractor for all matters relating to the daily operation of this Agreement, including crew supervision, compliance with the task authorization, and communication with the County.

2. Availability: The Landscape Maintenance Supervisor or alternate shall be available during normal business hours and must be able to meet with County personnel within two (2) hours of a request to discuss issues or problem areas. At the discretion of the County, the Project Manager may request weekly walk-throughs to verify completion and acceptance of services performed. During these walk-throughs, the Project Manager may also request an irrigation system testing and inspection to ensure proper operation and coverage, if applicable.

3. A County employee will be assigned as the Project Manager for each Task Authorization that will serve as the primary contact for the Contractor.

D. Personnel: The personnel who perform services required by the County will be under the sole responsibility of the

Contractor. All personnel should always be supervised, and the Contractor is responsible for providing fully qualified craftsmen, technicians, and workers to perform the tasks required for grounds maintenance and mowing services.

Contractor personnel must be competent, experienced, courteous, and skilled in lawn, plant, and ground maintenance.

They shall be neatly dressed at all times, present a professional appearance, and be easily recognized as Contractor employees. This may be accomplished by wearing distinctive clothing bearing the company name or by wearing identification badges that clearly display the company and employee name. All employees must conduct themselves in a respectful and professional manner while on site. Loud, offensive language, inappropriate behavior, or harassment of residents or County staff will not be tolerated and will result in the removal of personnel from the project. The County reserves the right to require the removal and replacement of any Contractor personnel whose performance, appearance, or conduct is deemed unsatisfactory.

E. Vehicle Operator Licenses: The Contractor must ensure that all vehicle operators have a valid Florida operators' license for the type of vehicle being driven, prior to beginning work.

F. Hours of Work: Most of the areas are located within residential communities. Work must be performed by the

Contractor between the hours of 7:00 a.m. and 4:00 p.m., Monday through Thursday. Fridays are reserved for inspections and corrections only. No work is to be performed on Saturdays, Sundays, or County-observed holidays unless specifically authorized in writing by the Project Manager.

The Contractor must complete all services for the specified area(s) as outlined in the service schedule referenced within the task authorization. During periods of extended daylight or excessive inclement weather, work hours may be extended from 4:00 P.M. to 6:00 P.M. Local Time with prior written authorization from the Project Manager. However, no work may begin before sunrise or continue after sundown. Special care will be taken to ensure that all landscape areas are properly maintained and at their best appearance during major holidays, including but not limited to, Thanksgiving, Christmas, and Easter.

G. Liability for Injury or Damage: Inspection and approval of the Contractor's equipment by the County will not relieve the Contractor of responsibility or liability for injury to people or damage to property caused by the operation of the equipment.

H. Safety: The Contractor must exercise proper safety procedures which are in accordance with all state, local, and OSHA regulations or standards. All materials and work performed will meet all Federal Health and Safety laws currently in effect. In addition, Contractor(s) should provide and ensure the wearing of protective clothing, masks, eye protection, etc. as required by law, regulations, ordinances and/or manufacturer instructions for materials and equipment.

Contractors must take all necessary precautions for the safety of his/her employees on the job and with the public.

Maintenance work will be scheduled to provide the least inconvenience to occupants of buildings, residences and pedestrians.

Advertised Date: Sunday, September 20, 2026 and Thursday September 24, 2026

Procurement Analyst: Jovany Galarza Email: Jovany.Galarza2@osceola.org

Respond to: 1 Courthouse Square, Suite 3401, Kissimmee, Florida 34741

Page 7 of 42 Rev. 06.2026

I. Standards of Work: The standards of service provided by the Contractor(s) will be equal to Osceola County standards and consistent with those normally expected of a competent firm engaged in the landscape maintenance and mowing service business. The quality of work should result in grounds that reflect and enhance the high-quality professional image of the surrounding communities.

During periods of landscape maintenance operations, the Contractor(s) should routinely consult with the Special Assessments Office for inspection and tentative approval of the work being performed. Inspections will be conducted periodically by County staff, and the Contractor should fully cooperate during these inspections. In the event of unsatisfactory work, the Contractor would, without additional compensation, perform all corrective work necessary to bring the service up to the required standards. Contractor performance will also be subject to ongoing observation by residents within the MSTU/MSBU communities.

Sites will be inspected for Contractor compliance prior to the acceptance of services rendered. If deficiencies are noted, the Project Manager shall notify the Contractor of the specific deficiencies in writing. Acceptance and payment of services will not be made until all deficiencies have been corrected to the satisfaction of the County.

At no time are any areas to be left uncut or not maintained without the express written authorization of the Project Manager. Contractors are expected to notify the Project Manager when maintained areas are blocked by debris of sufficient sizes not to be considered normal trash. All services will be performed in the areas noted in Exhibit “A”

J. Mowing:

1. Mowing will be accomplished using equipment suitable to perform the required operations within the specified time frame. Areas vary in size and conditions; the Contractor must use appropriate equipment for each site.

2. Frequency of mowing shall maintain a well-groomed appearance. The number and timing of mowing services will depend on seasonal grass growth. Mowing will be performed as needed to maintain uniform heights

3. St. Augustine grass must be maintained at a maximum height of 4 inches, while Bahia grass must be maintained between 2.5 and 3 inches.

4. Slope mowing is limited to slopes greater than 3:1 (ponds, canals, overpass banks, etc.) and requires equipment specifically designed for these areas. String trimmers must be used where necessary to protect slopes and prevent damage.

5. Signposts, guardrails, trees, outfall structures, fences, shrubs, plants, light poles, or other obstacles shall be trimmed neatly. Damage to plants, shrubs, mulched beds, or tree rings shall be repaired or replaced at no cost to the County.

6. All grass between the pond boundary lines and the water's edge must be cut. Weeds, brushes, and tall grasses are not permitted to remain uncut.

K. Stormwater Pond Mowing:

1. Service will include mowing and trimming of all retention/detention pond areas and access easements, extending from private property boundaries to the water's edge.

2. Trimming includes fencing, guardrails, signposts, bushes, trees, and stormwater structures.

3. Litter must be removed prior to mowing, and clippings shall not be blown into ponds or storm drains.

L. Mowing Contours:

1. Areas of varying widths should be mowed with smooth, flowing curve transitions.

2. Grass must be cut to uniform height with no streaks or scalping.

3. At no time should wetland/conservation areas be mowed.

M. Edging:

1. All sidewalks, curbs, tree rings, landscape islands, and other borders should be edged using a mechanical edger.

2. Unless otherwise specified, edging should be performed with every mowing service.

Advertised Date: Sunday, September 20, 2026 and Thursday September 24, 2026

Procurement Analyst: Jovany Galarza Email: Jovany.Galarza2@osceola.org

Respond to: 1 Courthouse Square, Suite 3401, Kissimmee, Florida 34741

Page 8 of 42 Rev. 06.2026

N. Trimming:

1. Weed trimmers, string trimmers, brush, and blade cutters may be used in areas inaccessible to mowing equipment

{e.g., water's edge, inlets/outlets, tree bases, irrigation heads, curbs, utility poles, lighting).

2. No scalping or shaving of the turf surface is permitted.

O. Tree Pushbacks and Lifting:

1. Trees along pond banks, ditches, and rights-of-way should be pushed back as directed by the County to maintain visibility and access.

2. Tree canopies shall be lifted to a minimum clearance of 12-14 feet over roads and pond access paths.

3. Pushbacks and heavier trimming are expected during winter months when grass growth is slower.

P. Litter and Debris Removal:

1. Litter and debris must be removed before mowing and at the end of each visit. This includes bottles, cans, wood, paper, branches, and any materials that affect appearance.

2. Litter removal must include the pond edge and extend 10 feet into the water.

3. Costs of removal and disposal must be included in the per-cycle task authorization.

Q. Cuttings and Clippings:

1. Grass clippings should be evenly distributed. Excessive clippings, piles, or clumps must be collected and removed.

2. Clippings should not be left along private fences or blown into storm drains, inlets, or ponds.

3. Disposal of clippings must be included in the task authorization price.

R. Power Blowers:

1. All sidewalks, entrances, and paved areas shall be blown free of grass and debris after mowing and edging.

2. All sewer grates shall be cleared of debris.

S. Weeding and Chemical Applications:

1. Landscape beds, curbs, sidewalks, and ditches should be kept free of weeds.

2. Herbicides should be applied as needed by licensed applicators, following all State and Federal regulations.

3. Care must be taken to prevent chemical drifting into ponds or wetlands.

T. Pruning and Plant Care:

1. Shrubs, hedges, and ornamental trees shall be pruned to maintain shape and health.

2. Dead or damaged vegetation shall be removed promptly.

3. Palm trees shall be pruned of dead fronds and seed pods as needed.

U. Mulch:

1. Upon request of the Project Manager, shredded cypress mulch should be applied to beds, rings, hedges, and shrub areas at a uniform depth of 3 inches.

2. Beds should be weeded prior to mulch installation.

3. Mulch material, installation and labor will be included in the task authorization.

V. Material Approval:

1. All materials and supplies must be approved by the Project Manager prior to use.

2. Contractor shall submit a product list (brand, trade name, MSDS} at least five (5) business days before the start of the Agreement.

W. Changes/ Additional Services:

Advertised Date: Sunday, September 20, 2026 and Thursday September 24, 2026

Procurement Analyst: Jovany Galarza Email: Jovany.Galarza2@osceola.org

Respond to: 1 Courthouse Square, Suite 3401, Kissimmee, Florida 34741

Page 9 of 42 Rev. 06.2026

1. Additional landscaping work and locations outside the scope of this solicitation, but similar in nature may be required from time to time. The scope of work will be determined through the Task Authorization process.

2. Additional services with the issuance of task authorization may include but are not limited to:

a. Tree trimming, canopy lifting and pushback

b. Shrub and plant installation, removal, or replacement

c. Seasonal flower planting and rotation

d. Mulching

e. Fertilization of turf trees and landscaped areas

f. Herbicide and pesticide applications (by licensed applicator)

g. Irrigation inspection, repairs and adjustments

h. Sod installation and erosion repair

i. Palm pruning and removal of seed pods or fronds

j. Stump grinding and removal

k. Storm debris and fallen tree cleanup after heavy weather

l. Special trash pickup before or after community events or holidays

m. Re-staking or replacement of damaged trees

n. Miscellaneous landscaping line item to cover any additional small landscaping-related tasks.

o. Maintenance of athletic fields (baseball, volleyball and bocce)

p. Rototilling of the baseball field

q. Dog station Maintenance

X. Checklist: The County will provide the Contractor(s) with an official checklist template. The Contractor must complete a checklist for each site visit, documenting that each required function (mowing, edging, trimming, litter removal, etc.)

was satisfactorily completed or stating why completion was not possible. The checklist should identify any problems or potential problem areas observed during service and include comments or suggestions that may enhance the appearance of the site or be of interest to the County. A completed checklist must be submitted to the Project Manager at the time service is completed and emailed to SAinvoicing@osceola.org for recordkeeping. No payment will be issued without a properly completed checklist.

Y. Damage to County Property: Care is to be always taken to prevent damage to facilities or structures on site, both public and private, including but not limited to, signage, lighting, benches, private and public fencing, sidewalks, curbing, culverts, inlet and outlet structures. Any existing damage is to be reported immediately to the Project Manager. Damage attributed to the Contractor, their agents due to wrongful or negligent acts will be repaired and deducted from payment due to the Contractor.

Z. Damage to Retention/Detention Areas: Ground cover around areas to be mowed should always remain free of damage.

Contractors shall repair at their expense any areas where tractors or smaller mowers have damaged ground cover by sliding down sloped embankments, become submerged in water saturated soil, leaving deep tire or other equipment related impressions thus forcing underlying soil or earth materials to become exposed to the surface. In cases where the weight of the mowing equipment will damage ground cover, areas inaccessible to mowing tractors or in areas where the slope is too steep to operate landscaping equipment, grass or brush trimmers are expected to be used to comply with the specifications of the task authorization.

AA. Traffic Flow: The Contractor must maintain a clear, well-defined method of traffic control at all times while performing the work and must be consistent with current requirements as established in FOOT standard indexes 600-651. The Contractor will not be allowed to block pedestrian walkways, park benches, or impede the flow of vehicular traffic in any manner.

Advertised Date: Sunday, September 20, 2026 and Thursday September 24, 2026

Procurement Analyst: Jovany Galarza Email: Jovany.Galarza2@osceola.org

Respond to: 1 Courthouse Square, Suite 3401, Kissimmee, Florida 34741

Page 10 of 42 Rev. 06.2026

BB. Work Interruptions/Impediments: When work by County employees, by other Contractors or weather conditions of a temporary nature, prevent the Contractor from servicing any area, additional time will be permitted to complete the work. Normally mowed grass areas should not be mowed when the areas are saturated with standing water to the point where, in the opinion of the County, equipment may not be used without excessive damage to the turf. These areas should be mowed during subsequent service or when requested by Project Manager.

CC. Payment: The task authorizations will have the predetermined maintained areas and detailed scope of work. Payments will be made once the services are completed and accepted by the Project Manager, provided that no deductions are made for work not performed under the provisions of the task authorization. Payments will be full compensation for furnishing all equipment, labor, materials, supervision, and incidental supplies necessary to complete specified landscape maintenance operations. During the first month of service for all work areas, the Contractor(s) will be responsible for bringing all areas specified in the individual task authorization up to a maintenance standard. All costs of reclaiming these areas must be included in the service cost. No additional compensation will be given to the Contractor to bring specified areas up to a maintainable level. All work areas will be considered provided by the County in an "as is" condition. One-time cleanup cost may be required for locations identified as new service areas on this bid and for areas that may be added at a later date. The COUNTY will obtain quotes from awarded bidders through a task authorization process to perform this work.

DD. Mowing Equipment:

1. All mowing equipment must be approved by Osceola County once the task authorization is issued prior to being placed into service, and all safety devices shall be properly maintained and operational at all times. The Contractor must provide a detailed list of equipment to the County, and any equipment found deficient will be immediately removed from service until corrected to the satisfaction of the County. Equipment must be in good repair, capable of producing a clean, sharp cut and uniform distribution of clippings, and any equipment that damages turf, plants, or pavement will not be permitted for use.

2. The Contractor is fully responsible for maintaining and repairing their own equipment, vehicles, and tools, as the County assumes no liability for any damage. The County will not loan, rent, or supply equipment, personnel, or vehicles for the Contractor's use, issuance of a task authorization will be based on the understanding that the Contractor is solely responsible for providing all equipment necessary to perform the work.

3. The Contractor must furnish equipment of sufficient type and quantity to perform the services within the specified timeframes. If, in the opinion of the County, the Contractor lacks adequate equipment to complete the work satisfactorily, the Contractor will be required to provide additional equipment as directed. Certain areas, such as stormwater ponds, right-of-way, and slopes, require specialized equipment including bush hogs, slope mowers, or aquatic-safe trimmers, which the Contractor must ensure are available and operational before services begin.

EE. Weighted Values of Service: To facilitate service acceptance and to allow specific service additions / deletions and/ or nonpayment for inadequate services, each area has been assigned weighted values by Osceola County.

Mowing 40% Inlet/ Outlet Structure Cleaning 10% Litter Removal 20% Edging 10% Weeding (mechanical or hand) 20%

TOTAL VALUE 100%

FF. Items of Payment and Invoices:

The measurement of services completed and item(s) eligible for payment shall be made by specified work area on a task authorization basis. All invoices shall be detailed and show dates and tasks per area performed per Municipal Service Area defined within the Section of Required Services.

Advertised Date: Sunday, September 20, 2026 and Thursday September 24, 2026

Procurement Analyst: Jovany Galarza Email: Jovany.Galarza2@osceola.org

Respond to: 1 Courthouse Square, Suite 3401, Kissimmee, Florida 34741

Page 11 of 42 Rev. 06.2026

Section III. General Instructions for Proposal Preparation and Delivery.

A. Requesting the Solicitation Document.

The RFP documents are available on-line at no charge via the Osceola County VendorLink site: https://vendorlink.osceola.org.

Register as a vendor to download the solicitation documents. You may also download the solicitation documents via the link located on the Procurement Services section page of www.osceola.org. Osceola County is not responsible for errors and omissions occurring in the transmission or downloading of any documents from these websites. In the event of any discrepancy between information on these websites and the hardcopy specifications, the terms of the hardcopy specifications shall prevail. For more information call the Procurement Services Office at (407) 742-0900. Important: The desire of Osceola County to pursue proposals shall in no way obligate the County to compensate you for your efforts or to execute a contract with your firm.

B. On-Line Service Provider Disclaimer.

VendorLink has no affiliation with Osceola County other than as a service that facilitates communication between the County and its vendors. VendorLink is an independent entity and is not an agent or representative of the County. Communications to VendorLink do not constitute communications to the County.

C. Solicitation Documents from Third Party Providers.

The Osceola County Procurement Services Office and its service provider VendorLink are the only authorized sources of solicitation documents/forms. Solicitation documents/forms obtained from any other third-party source may contain an incomplete set of documents. Proposers using solicitation documents/forms obtained from any other third-party source are advised to contact the Osceola County Procurement Services Office to provide a contact name, mailing address, phone number, fax number, and email address to obtain a complete set of solicitation documents and to enable notification of required addenda. Reproduction of these documents without the express permission of Osceola County is prohibited.

D. Pre-Proposal Conference.

There will be no pre-proposal conference for this project.

IMPORTANT NOTE: It is imperative that all proposers have a clear understanding of the scope of services requirements. As such, the County reserves the right to schedule a pre-proposal conference. Therefore, in the event a mandatory pre-proposal conference is required and/or subsequently scheduled, attendance will be a pre-requisite for submitting a proposal; and proposals will only be accepted from those who are represented at a mandatory pre-proposal conference. Attendance at the pre-proposal conference will be evidenced by the proposer’s/representative’s signature on the attendance roster. In the event of a mandatory pre-proposal conference, the time, date, and location of the meeting will be noted in the released Addendum notifying such requirement. Please plan your travel time accordingly.

E. Interpretation and Questions.

All questions relating to this RFP document must be in writing and hand-delivered or delivered electronically through email or fax to the designated Procurement Services Office Representative no later than Tuesday, September 29, 2026, at 12:00 PM Local Time. Any interpretations, clarifications, or changes will be made in the form of written addenda issued by the Procurement Services Office Representative. Any oral communication will not be authoritative and will not be binding on the County. It is the sole responsibility of the proposer to contact the Procurement Services Office prior to submitting a proposal to ascertain if any addenda have been issued, to obtain all such addenda, and to return executed addenda with each proposal.

Addenda will be available to all proposers on the Osceola County VendorLink site: https://vendorlink.osceola.org and via the link located on the Procurement Services section page at www.osceola.org.

F. Preparation and Format.

Proposals should be prepared in a clear and concise manner to meet the requirements of the RFP. Emphasis should https://vendorlink.osceola.org/ http://www.osceola.org/

Advertised Date: Sunday, September 20, 2026 and Thursday September 24, 2026

Procurement Analyst: Jovany Galarza Email: Jovany.Galarza2@osceola.org

Respond to: 1 Courthouse Square, Suite 3401, Kissimmee, Florida 34741

Page 12 of 42 Rev. 06.2026 concentrate on conformance to the RFP instructions, responsiveness to the requirements, as well as completeness and clarity of content.

G. Page Limitation.

Proposal packages shall be limited to not more than 30 PAGES, printed on a single side of paper, with a font no less than twelve (12) point.

Note: Required attachments will not be counted in the 30-page limitation.

H. Completeness.

Proposals shall contain the information as required in this solicitation. Failure to submit all information as requested may result in a lowered evaluation score of the proposal. Proposals that are substantially incomplete or lack key information may be rejected by the County. The following list details the appropriate proposal format:

1. Selection dividers with tabs labeled. Tab “A” through Tab “F”, to identify each required criteria in Section V;

2. All attachments shall be placed under the appropriate tab for that sub-section.

3. Currently valid Certificates of Insurance; and Local Business Tax Receipt (formerly known as Occupational License) shall be placed under Tab “A” of your proposal.

I. Corporate Standing and Authorized Signatory.

The bidder or proposer must demonstrate that the company is in good standing and that the person signing this bid or proposal is authorized on behalf of the bidder or proposer to sign bids, proposals, negotiate and/or sign contracts, agreements, amendments and related documents to which the bidder/proposer will be duly bound. The bidder/proposer must provide a copy of the State Certificate of Good Standing/Articles of Incorporation listing the officers of the company. In addition to the aforementioned documents the Bidder/Proposer must include necessary information to verify the individual signing this proposal/bid and or any contract document has been authorized to bind the corporation. Examples include:

1. A copy of your Articles of Incorporation listing the approved signatories of the corporation

2. A copy of a resolution listing the members of staff as authorized signatories for the company.

3. A letter from a corporate officer listing the members of staff that are authorized signatories for the company.

J. Proposal Reproduction.

Please submit four (4) copies [of the proposal package, one (1) unbound original and three (3) bound copies. The submittal MUST also include a single USB Flash Drive or CD-ROM containing the entire submittal formatted to be read with Microsoft® software products or Adobe® PDF software.

K. Proposal Submittal and Delivery.

Sealed proposals must be received and date stamped in the Osceola County Procurement Services Office by the specified Tuesday, October 20, 2026, at 2:00 PM local time deadline. Proposals received after the stated date and time will not be accepted and will be returned unopened. No exceptions will be made. Proposals shall be submitted and delivered to the below address in a sealed, opaque envelope or packaging material, plainly marked on the outside with the following:

Osceola County Procurement Services Office 1 Courthouse Square, Suite 3401 Kissimmee, Florida 34741 RE: Solicitation RFP-26-16091-JG Solicitation Title: Special Assessments Mowing and Landscaping Services on a Task Authorization Basis Tuesday, October 20, 2026, at 2:00 PM Local Time

Attention: Jovany Galarza, Procurement Analyst III

Advertised Date: Sunday, September 20, 2026 and Thursday September 24, 2026

Procurement Analyst: Jovany Galarza Email: Jovany.Galarza2@osceola.org

Respond to: 1 Courthouse Square, Suite 3401, Kissimmee, Florida 34741

Page 13 of 42 Rev. 06.2026

For your convenience, Attachment “M” has been provided to properly identify and affix to your RFP response.

L. Improper Identification and Timeliness.

The County is not responsible for the failure of a proposer or the proposer’s agent to submit responses in a timely manner or for a proposal that is not properly addressed or identified. Proposal delivery by electronic means, such as facsimile and e-mail, is not allowed.

M. Public Opening of Proposals.

Proposals will be announced publicly in the Procurement Services Office on the above appointed date and time or as soon thereafter as possible. Only the names of the respondents will be announced. All other information will be subject to Florida’s Open Government Laws to Public Contracting.

N. Withdrawal of Proposals.

Proposals may not be withdrawn for a period of one hundred eighty days (180) days after the public opening date.

O. Ownership of Documents.

All documents resulting from this RFP solicitation shall become the sole property of Osceola County.

Section IV. Proposal Schedule.

Tentative Schedule

Task Date

RFP Released to General Public Sunday, September 20, 2026

Deadline for Questions by Interested Parties Tuesday, September 29, 2026 at 12:00

PM Local Time

Proposal Due Date and Opening Tuesday, October 20, 2026 at 2:00 PM

Local Time

Evaluation and Selection November/ December 2026

Board of County Commissioners or County Manager’s Approval of Contracts TBD

Section V. Proposal Response, Criteria, and Evaluation Point Values.

Evaluation Criteria

Category Points

A. Firm Qualifications and Experience 40

B. Similar Projects 30

C. Project Approach 25

D. Acceptance of Proposal Terms (Attachment F) 5

E. Additional Information 0

Advertised Date: Sunday, September 20, 2026 and Thursday September 24, 2026

Procurement Analyst: Jovany Galarza Email: Jovany.Galarza2@osceola.org

Respond to: 1 Courthouse Square, Suite 3401, Kissimmee, Florida 34741

Page 14 of 42 Rev. 06.2026

Total Points 100

A. Firm Qualifications and Experience – Tab “A” (40 Points).

1. Letter of Transmittal. Provide a letter of transmittal, no longer than two (2) pages, signed by an authorized representative of the proposer, including a brief description of your firm’s location, organization structure, and philosophy. (This section is not included in the overall proposal 30-page count.)

2. Individuals and Qualifications. Identify and include qualifications of specific individuals to be assigned to the project (include names, contact information, and resumes) and specify which services the individuals will provide to Osceola County.

3. Sub-Contractors. Proposers must list any sub-contractors that shall be used to accomplish the scope of services on the Proposed Schedule of Subcontractor Participation Form (Attachment “G”). If no subcontractors are going to be used, check the box for Subcontractors will not be utilized for this project at the top of the form.

4. Litigation. Please list any past and/or pending litigation or disputes relating to the work described herein that your firm has been involved in within the last five (5) years. The list shall include each project name and the nature of the litigation.

5. Financial Information. Provide an official letter from the proposer’s financial institution detailing the financial status of the proposer. The letter shall include a contact name, address, phone number, and fax number. The failure to produce financial requirements may be grounds for disqualification of your offer.

6. Insurance Certificates. Provide copies of your current liability and workers’ compensation Certificates of Insurance. The successful offeror will be required to provide Certificate(s) of Insurance evidencing coverage as required in Attachment “B” within five (5) business days of the notification of intent to award. Note: Policies other than Workers’ Compensation shall be issued only by companies authorized to conduct business in the State of Florida, with active certificates of authority issued by the State of Florida, Department of Insurance.

7. Corporate Standing and Authorized Signatories. Proposers must provide a copy of the State Certificate of good standing listing the officers of the company. If the signatory is not one of the officers listed on the State Certificate, the bidder/proposer must complete the Articles of Incorporation / Corporate Documents Form (Attachment “I”) or provide one of the forms of evidence of Signatory Authority listed in Section III, I Corporate Standing and Authorized Signatories.

8. Public Entity Crimes. Proposers must complete the Public Entity Crimes Statement (Attachment “C”) and have it notarized.

9. Conflict of Interest. Proposers must provide disclosure of any potential conflict of interest due to any other clients, contracts, or property interests for this project only. Complete the Conflict-of-Interest Statement (Attachment “D”) and have it notarized certifying that no member of your firm ownership, management, or staff has a vested interest in any aspect of this solicitation or any department within the Osceola County Government.

10. Local Business Tax Receipt (formerly Occupational License). Provide a copy of your Local Business Tax Receipt. Osceola County requires a Local Business Tax Receipt (formerly Occupational License) be held by all its contractors. Please contact the Tax Collector/Local Business Tax Receipt Office directly for information concerning this requirement at (407) 742- 4000. In accordance with section 205.065, Florida Statutes, a current Department of Professional Regulation certificate may be provided in lieu of an Osceola Local Business Tax Receipt, with a copy of the corresponding Occupational License of the home state, county, or city.

11. IRS W-9 Form. Vendors that have not done business with the County or have not provided an updated W-9 Form within the past two (2) years, must complete IRS Form W-9, Request for Taxpayer Identification Number and Certification (Attachment “K”) and submit with the proposal.

B. Similar Projects – Tab “B” (30 Points).

To demonstrate experience and success in conducting similar work, the proposer shall provide a minimum of three (3) references of similar size projects in similar circumstances with appropriate reference information, concentrating only on those projects completed within the last two (2)…