RFP-26-15883-JG-Parks_Conservation_and_Lakes_TA_Basis.pdf

RFP-26-15883-JG Due Date & Time: Tuesday. June 23, 2026, at 2:00PM Local Time

Advertised Date: Sunday, May 24, 2026 & Thursday, May 28, 2026

Procurement Analyst: Jovany Galarza Email: Jovany.Galarza2@osceola.org

Respond to: 1 Courthouse Square, Suite 3401, Kissimmee, Florida 34741 Phone: (407) 742-0900 Fax: (407) 742-0901

Title: Prequalification of Contractors for Continuing Parks, Conservation Areas, and Lake Management Activities on a Task Authorization Basis

Page 1 of 41 Rev. 10.2025

To: All Prospective Proposers

From: Jovany Galarza, Procurement Analyst III

Subject: Solicitation Number: RFP-26-15883-JG- Prequalification of Contractors for Continuing Parks, Conservation Areas, and

Lake Management Activities on a Task Authorization Basis

Date: Sunday, May 24, 2026, at 2:00 PM Local Time

Dear Potential Proposer:

Osceola County Government, an Equal Employment Opportunity (EEO) employer, does hereby announce that it is accepting written proposals from all qualified firms or individuals interested in providing the services generally described herein and as specified in the

“Scope of Services” of this Request for Proposals (RFP) document. The successful proposer(s) must demonstrate by his/hers qualifications, experience, availability, approach and work plan that he/she will best serve the overall needs of Osceola County.

If you are interested in preparing a response to this RFP, please read requirements carefully and complete the proposal in the manner as set forth in this RFP document. Your response is considered a binding offer to perform in the manner described in the proposal response and shall remain a firm offer for a period not to exceed one hundred eighty (180) days from public opening. Also please be aware that, under the competitive proposal process, the stipulations set forth herein are fully binding on the proposer to the extent that you confirm acceptance by your signature on Attachment “F”.

There will be no pre-proposal conference held for this project. Questions regarding this solicitation must be received in writing at the address above no later than Thursday, June 4, 2026, at 12:00 PM Local Time. Responses to those questions considered material to the solicitation shall be distributed via formal addenda and posted to the Osceola County VendorLink site;

https://vendorlink.osceola.org. You may also access VendorLink by using the link located on the Procurement Services section page of www.osceola.org.

All proposers are advised that under chapter 119, Florida Statutes, all responses are deemed a public record and open to the public as provided for in said statute.

Osceola County welcomes your response to this RFP document. Proposals should be prepared in accordance with the RFP instructions and will be evaluated by Osceola County as stated in the evaluation section of this document. Osceola County reserves the right to waive any formalities, to reject any or all proposals or to re-advertise for proposals for these services. Osceola County may withdraw all or part of this RFP at any time to protect the interests of the County. All proposers are asked to be thorough yet concise in their response. Failure to provide the response in the manner prescribed herein may be grounds for disqualification.

Thank you for your interest in doing business with Osceola County.

Procurement Services Office

Request for Proposals Osceola County Board of County Commissioners

Procurement Services Office 1 Courthouse Square, Suite 3401 Kissimmee, Florida 34741

Phone (407) 742-0900 Fax (407) 742-0901 https://vendorlink.osceola.org/ http://www.osceola.org/

Advertised Date: Sunday, May 24, 2026 & Thursday, May 28, 2026

Procurement Analyst: Jovany Galarza Email: Jovany.Galarza2@osceola.org

Respond to: 1 Courthouse Square, Suite 3401, Kissimmee, Florida 34741 Phone: (407) 742-0900 Fax: (407) 742-0901

Title: Prequalification of Contractors for Continuing Parks, Conservation Areas, and Lake Management Activities on a Task Authorization

Page 2 of 41 Rev. 10.2025

TABLE OF CONTENTS

SECTION TITLE PAGE NO.

I Overview of Project 3

II Scope of Services and Technical Requirements 5

III General Instructions 9

IV Proposal Schedule 11

V Proposal Response, Criteria, and Evaluation Point Values 12

VI

VII

Evaluation Process

General Terms and Conditions

ATTACHMENT TITLE PAGE NO.

A Statement of “No Proposal Submittal” 23

B Insurance Requirements 24

C Public Entity Crimes Statement 26

D Conflict of Interest Statement 28

E Drug-Free Workplace Certification 29

F Acceptance of Proposal Terms and Conditions 30

G Proposed Schedule of Subcontractor Participation 32

H Addendum Acknowledgment 33

I Articles of Incorporation / Corporate Documents 34

J Reserved 35

K IRS W-9 Form 36

L Contractor Certification Scrutinized Companies 37

M Solicitation Response Identification Label 38

N Task Authorization Review and Approval Process 39

O Sample Task Authorization Form 41

Advertised Date: Sunday, May 24, 2026 & Thursday, May 28, 2026

Procurement Analyst: Jovany Galarza Email: Jovany.Galarza2@osceola.org

Respond to: 1 Courthouse Square, Suite 3401, Kissimmee, Florida 34741 Phone: (407) 742-0900 Fax: (407) 742-0901

Title: Prequalification of Contractors for Continuing Parks, Conservation Areas, and Lake Management Activities on a Task Authorization

Page 3 of 41 Rev. 10.2025

Section I. Overview of Project.

A. Intent.

1. It is the intent of this solicitation to pre-qualify contractors to provide and perform land and aquatic conservation area management services at specific County maintained natural resource-based parks, boat ramps and conservation areas.

The County is seeing experienced professional and licensed contractors to provide these services as required.

The County will utilize a Task Authorization process, as defined in this document, to award projects or tasks as needed.

Contractors are required to indicate, in their proposal, which Task Groups they wish to be pre-qualified for. Contractors are encouraged to participate in as many Task Groups as they are qualified to participate in.

2. Eco-tourism is a growing industry in Osceola County, enjoyed by both County residents and area visitors associated with the region’s tourism opportunities and facilities. A significant part of the economic impact from tourism comes in the form of participation in passive outdoor recreation and eco-tourism. Osceola County is home to many natural resources-based assets, which include nearly 8,001 acres of County owned park properties and facilities such as hiking, biking, kayaking, canoeing and equestrian trails; boat ramp access to some of the nation’s best bass fishing lakes and unparalleled wildlife viewing and primitive camping opportunities. Proper management of these lands, waters and facilities is critical in protecting both the quality of the assets as well as the experience within them.

B. Background.

1. Osceola County, Florida was created in 1887. Osceola County is a 1,506 square mile area that serves as the south/central boundary of the Central Florida Region and the Greater Metropolitan Area. The City of Kissimmee, the County Seat, is 18 miles due south of Orlando. Osceola’s other incorporated City, Saint Cloud, is 9 miles east of Kissimmee, and approximately

45 miles west of the City of Melbourne on the Atlantic Coast.

2. An urban and urbanizing area in the northwest quadrant of the County dominates Osceola County’s geography. This area adjoins Polk and Orange County and includes most of Osceola’s population. It includes the incorporated areas of

Kissimmee and Saint Cloud, the unincorporated communities of Poinciana and Buenaventura Lakes, and incorporated subdivisions ranging from Narcoossee in the northeast to Campbell City and Intercession City in the southwest to Deer

Run and the Saint Cloud Manor areas in the south.

C. Term of Agreement.

It is anticipated an Agreement will be awarded for an initial three (3) year term to begin upon approval and execution by the

County; with the opportunity for additional one (1) or two (2) year renewal periods when in the best interest of the County.

Total contract length, including all renewals, should not exceed five (5) years. The decision to renew or extend the contract shall be at the discretion of the County. The successful proposer(s) shall be required to review the Prequalification of

Contractors for Continuing Parks, Conservation Areas, and Lake Management Activities on a Task Authorization Basis with the

County on a semi-annual basis.

D. Minimum Requirements.

1. Proposers must be licensed to do business in the State of Florida.

2. Proposers must have been in business for a minimum of three (3) consecutive years, under their current business name and ownership, providing similar services, equal to the size and scope of this solicitation.

3. If experience is claimed under a prior business name, merger, acquisition, or corporate restructuring, the Proposer must provide documentation demonstrating corporate continuity and the transfer of relevant experience.

The proposer shall provide proof of the above minimum qualification by furnishing copies of letters, certificates, etcetera (as

Advertised Date: Sunday, May 24, 2026 & Thursday, May 28, 2026

Procurement Analyst: Jovany Galarza Email: Jovany.Galarza2@osceola.org

Respond to: 1 Courthouse Square, Suite 3401, Kissimmee, Florida 34741 Phone: (407) 742-0900 Fax: (407) 742-0901

Title: Prequalification of Contractors for Continuing Parks, Conservation Areas, and Lake Management Activities on a Task Authorization

Page 4 of 41 Rev. 10.2025 applicable) which clearly document said qualifications. Failure to provide said documentation with your proposal will be grounds for deeming your proposal unresponsive and removing it from further consideration. This is a non-negotiable item.

E. RFP and/or Performance and Payment Bond. - FOR TASK GROUP A ONLY

NOTE: Performance Bond will only be required once Task Authorization is awarded but prior to PO issuance.

For individual Task Authorization projects exceeding Two Hundred Thousand and 00/100 Dollars ($200,000.00), the County will require the Contractor to furnish an initial Performance and Payment Bond or alternative form of performance and payment security such as; a money order, certified or cashier’s check, cash (U.S. currency only), or letter of credit equaling one hundred percent (100%) of the total amount awarded under the specific task authorization project. Receipt of said initial Performance and Payment Bond or alternative form of security; shall occur at no later than ten (10) calendar days after award of the specific Task Authorization project. No commencement of work shall be authorized by the County without receipt of the Performance and Payment Biond or alternative security for the specific Task Authorization project.

(a) The Performance and Payment Bond shall be submitted in the form of a Performance and Payment Bond; in the amount of one hundred percent (100%) of the total amount awarded under the specific Task Authorization , made payable to Osceola County Board of County Commissioners, issued by a Surety firm and through a reputable and responsible surety bond agency licensed to do business in the State of Florida.

i. The Surety must be rated as "A” ® with a financial strength of VII or better by Best’s Insurance Guide, published by A.

M. Best Company, Inc., located at 1 Ambest Road, Oldwick, New Jersey 08858. For the latest ratings and Insurance Guide, access www.ambest.com

(b) In lieu of a Performance and Payment Bond, the Contractor may select one (1) of the below listed alternative methods to provide the required security:

i. A money order, certified or cashier’s check drawn from a national or state bank whose deposits are insured by the Federal Deposit Insurance Corporation (FDIC), in the amount of one hundred percent (100%) of the total amount awarded under the specific Task Authorization, made payable to the Osceola County Board of County Commissioners;

ii. An irrevocable Letter of Credit drawn from a national or state bank whose deposits are insured by the Federal Deposit Insurance Corporation (FDIC), in the amount of one hundred percent (100%) of the total amount awarded under the specific Task Authorization, made payable to the Osceola County Board of County Commissioners. The irrevocable Letter of Credit shall contain the following:

➢ The “Beneficiary” shall be stated as:

Osceola County Board of County Commissioners 1 Courthouse Square Kissimmee, Florida 34741

➢ The Letter of Credit shall also contain the following language:

“It is a condition of this letter of credit that it shall be deemed automatically extended without amendment for one (1) year from the present or any future expiration date of this letter of credit unless at least forty-five (45) Days prior to such expiration date we notify the beneficiary by certified mail that we elect not to consider this letter of credit renewed for such additional period.”

iii. Cash (U.S. currency only).

(c) The terms of the Performance and Payment Bond or alternative form of security used shall be:

i. The successful Proposer shall assure faithful performance of this project;

ii. The successful Proposer shall assure timely payments to all persons providing labor, equipment, materials and/or supplies used in the performance of the work associated with this project;

iii. Any interest earned as a result of the County depositing the accepted money order, certified or cashier’s check, or cash received into an interest bearing account shall be retained by the County; and,

iv. Nothing in this section shall be construed to limit the authority of the Osceola County Board of County Commissioners, the County Manager, or the Procurement Services Manager to require other security in addition to, or in lieu of, those bonds or in circumstances other than those specified herein, when in the best interest of the County.

(d) Return of Performance and Payment Bond or alternative form of security used. It shall be the sole responsibility of the successful Proposer to request in writing from the County the return of the Performance and Payment Bond or alternative form of security used. The request shall be considered no earlier than thirty (30) Days upon completion and final acceptance of the County, or expiration in a satisfactory manner of the awarded Agreement associated with this project.

Performance and Payment Bond or alternative form of security used shall not be returned unless requested by the successful Proposer in writing.

http://www.ambest.com/

Advertised Date: Sunday, May 24, 2026 & Thursday, May 28, 2026

Procurement Analyst: Jovany Galarza Email: Jovany.Galarza2@osceola.org

Respond to: 1 Courthouse Square, Suite 3401, Kissimmee, Florida 34741 Phone: (407) 742-0900 Fax: (407) 742-0901

Title: Prequalification of Contractors for Continuing Parks, Conservation Areas, and Lake Management Activities on a Task Authorization

Page 5 of 41 Rev. 10.2025

Section II. Scope of Services and Technical Requirements.

A. Summary: It is the intent to pre-qualify multiple contractors for Continuing Parks, Conservation Areas, and Lake Management

Activities in which the County will competitively solicit for projects through a Task Authorization process. This solicitation consists of five task groups, each group consisting of specific and similar tasks. Contractors are encouraged to participate in as many task groups as they are qualified to perform. Pursuant to the Task Authorization process outlined in this solicitation, contractors will competitively bid on one or more projects as needed.

B. Task Groups: The County is seeking to prequalify contractors to provide a variety of services, each within one or more Task Groups, as defined herein. Tasks are broken into five (5) Task Groups, defined below. Awarded contractors may be prequalified for one or more Task Groups, depending on their response.

Proposers are asked to complete Attachment “F” labeled “Task Groups” with their proposal to verify which Task Group(s) the proposer wishes to be considered for. Proposers should provide a narrative why they should be considered for the identified Task

Group(s) under Tab “D” using no more than five (5) sub-tabs, each representing and identifying each of the Task Group. Please note: Task Groups A through E must include all labor, supervision, materials, supplies, transportation, equipment, clean-up tools and all other accessories, services, and activities necessary for the provision of services specified herein, on a per-task authorization project basis, throughout Osceola County, and will comply with all applicable federal, state, and local laws, ordinances, rules, and regulations pertaining to the performance of the services.

1. Task Group A

a. Scope of Services: The scope of services includes labor, equipment, materials, cleanup, supervision and coordination for the following management activities:

1) Historic Building Repairs and Restoration- includes repairs, installation, site preparation, permitting and inspections.

2) Recreation Facility/Building Repairs and Installation- includes installation, site preparation, permitting inspections

(pavilions, self-contained restrooms and recreational equipment).

3) Access Road and Culvert Repairs, Removal and Installation include delivery, site preparation, permitting, disposal, testing and inspections, installation and remove (i.e., lime rock, shell rock, milling, asphalt, concrete).

b. Proposers interested in participating for this group are asked to submit information outlining their experience, reference, and narrative stating why they should be considered and evaluated for Task Group A. Information outlining their experience, reference and narrative, should be included under Tab “D” as described in Section V below, in a sub tab labelled “Task Group B”. Proposers need to include similar projects that aligns with the Task Group selected under Tab

“B” Similar Projects.

2. Task Group B

a. Scope of Services: The scope of services includes labor, equipment, materials, cleanup, supervision and coordination for the following management activities:

1) Shoreline Stabilization- includes permitting, preparation, installation, earthwork and hauling

2) Boat Ramp, Dock, Marina, Boardwalk Pier, Installation or Repairs- includes construction, site preparation, permits, inspections

b. Proposers interested in participating for this group are asked to submit information outlining their experience, reference, and narrative stating why they should be considered and evaluated for Task Group B. Information outlining their experience, reference and narrative, should be included under Tab “D” as described in Section V below, in a sub tab labelled “Task Group B”. Proposers need to include similar projects that aligns with the Task Group selected under Tab

“B” Similar Projects.

3. Task Group C

Advertised Date: Sunday, May 24, 2026 & Thursday, May 28, 2026

Procurement Analyst: Jovany Galarza Email: Jovany.Galarza2@osceola.org

Respond to: 1 Courthouse Square, Suite 3401, Kissimmee, Florida 34741 Phone: (407) 742-0900 Fax: (407) 742-0901

Title: Prequalification of Contractors for Continuing Parks, Conservation Areas, and Lake Management Activities on a Task Authorization

Page 6 of 41 Rev. 10.2025

a. Scope of Services: The scope of services includes labor, equipment, materials, cleanup, supervision and coordination for the following management activities:

1) Habitat Restoration and Landscaping

Hydrologic-includes site preparation, earthwork, control structures, all required materials, permitting and inspections

Aquatic and Upland Habitat-includes site preparation, planting, watering, fertilizing, all required materials, monitoring, transportation and permitting

2) Exotic and Invasive Vegetation Control- Aquatic and Upland permitting, monitoring, application, and equipment.

3) Vegetation Removal and Roller Chopping-includes site preparation, application, hauling for aquatic or terrestrial sites

4) Mowing (Brush Cut)-includes site preparation, application, hauling.

5) Native Plant Material- includes preparation, delivery, installation, watering, and guarantee (i.e., root ball, plugs, containerized, trees, palms, ferns, grasses, shrubs, rushes, sedges, wildflower, including aquatic)

6) Landscape Maintenance- edging, trimming, wading, fertilizing, sprinkler repair, inspections

b. Proposers interested in participating for this group are asked to submit information outlining their experience, reference, and narrative stating why they should be considered and evaluated for Task Group C. Information outlining their experience, reference and narrative, should be included under Tab “D” as described in Section V below, in a sub tab labelled “Task Group C”. Proposers need to include similar projects that aligns with the Task Group selected under Tab

“B” Similar Projects.

4. Task Group D

a. Scope of Services: The scope of services includes labor, equipment, materials, cleanup, supervision and coordination for the following management activities:

1) Controlled (Prescribed) Burning-includes mobilization, burning, mop up, implementation plan for specific burns, permitting and monitoring.

b. Proposers interested in participating for this group are asked to submit information outlining their experience, reference, and narrative stating why they should be considered and evaluated for Task Group D. Information outlining their experience, reference and narrative, should be included under Tab “D” as described in Section V below, in a sub tab labelled “Task Group C”. Proposers need to include similar projects that aligns with the Task Group selected under Tab

“B” Similar Projects.

5. Task Group E

a. Scope of Services: The scope of services includes labor, equipment, materials, cleanup, supervision and coordination for the following management activities:

1) Trail Installation and Repairs-(includes site preparation, installation, permitting, inspections) (Terrestrial and

Aquatic; paved, natural, stabilized, boardwalk and bridges)

b. Proposers interested in participating for this group are asked to submit information outlining their experience, reference, and narrative stating why they should be considered and evaluated for Task Group E. Information outlining their experience, reference and narrative, should be included under Tab “D” as described in Section V below, in a sub tab labelled “Task Group E”. Proposers need to include similar projects that aligns with the Task Group selected under Tab

“B” Similar Projects.

C. Workmanship and Inspection: All work under the resulting agreements must be performed in a skillful and workmanlike manner.

The County may, in writing, require the Contractor to remove an employee from a job site that the County deems incompetent or careless. The County may, from time to time, make inspections of the work performed under the agreement. Any inspections by the County do not relieve the Contractor from any responsibility regarding defects or other failures to meet agreement requirements.

All deficiencies noted during an inspection will be corrected by the Contractor at no additional cost to the County.

If the Contractor fails to correct the defects within seven (7) days, the County will be entitled to have such work remedied by other sources and the Contractor may be fully liable for all costs and expenses reasonably incurred by the County.

Advertised Date: Sunday, May 24, 2026 & Thursday, May 28, 2026

Procurement Analyst: Jovany Galarza Email: Jovany.Galarza2@osceola.org

Respond to: 1 Courthouse Square, Suite 3401, Kissimmee, Florida 34741 Phone: (407) 742-0900 Fax: (407) 742-0901

Title: Prequalification of Contractors for Continuing Parks, Conservation Areas, and Lake Management Activities on a Task Authorization

Page 7 of 41 Rev. 10.2025

D. Clean-up: The Contractor(s) must, at all times, keep the adjacent areas of the property free from rubbish and the accumulation of any waste materials. Trash and debris must be cleaned daily or more often if requested by the County. Staged materials must be organized and placed so they do not interfere with access to said property.

E. Warranty: Contractor must warranty work for one (1) year for all materials, parts, and workmanship under normal usage conditions.

F. Maximum Task Authorization Value: Maximum total for any individual Task Authorization shall not exceed $250,000.00.

G. Task Authorization Procedure:

1. Work less than or equal to $10,000: For Routine Scheduled work estimated less than or equal to $10,000, the Project Manager may contact any one of the pre-qualified Contractors to visit the site and provide a price proposal. As long as the Contractor can meet the Project Manager’s timeline and the price proposal is less than or equal to $10,000, the County will issue a Purchase Order which shall constitute the Notice to Proceed.

2. For Routine Scheduled Work greater than $10,000 will follow the Task Authorization Process: This section briefly describes the expected process to be used to request work from pre-qualified CONTRACTORS.

a. The Project Manager or designee identifies the services that are needed.

b. The Project Manager or designee issues a generally worded scope of work to all pre-qualified CONTRACTORS outlining the necessary work requirements for a specific project and the maximum allowable calendar days from the time of Notice to Proceed (Issuance of a Purchase Order) to project completion.

c. When required by the Project Manager or designee, CONTRACTORS will attend any Mandatory onsite visits. Only proposals received from pre-qualified CONTRACTORS, whose attendance is evidenced by signature on a sign-in sheet from the Mandatory onsite visit, will be considered for evaluation.

d. CONTRACTOR drafts price proposal and submits it to County for review. This proposal shall include the following:

i. Brief description of the work to be performed.

ii. Labor and material costs for each of the major elements of work. Total cost of project.

iii. List of sub-contractors (if any).

iv. Signed statement confirming that the CONTRACTOR has visited the site prior to preparing the estimate and is thoroughly familiar with the site and the scope of work.

v. Number of calendar days required to complete the work after County authorization. It is the responsibility of the CONTRACTOR to ensure that he has all of the information necessary to prepare the estimate.

e. The completed cost proposal shall be signed and dated by the CONTRACTOR and returned to the County for review within ten (10) working days of request. This time period requirement may be revised on a per project basis by the County’s Project Manager or designee.

f. Upon review of all the proposals received, the County will assign the project by issuing a Task Authorization.

g. The County’s review and approval of the cost estimate shall become the sole price for each Task Authorization awarded.

The County will only consider change orders in extreme cases.

h. A typical Task Authorization shall include the following:

i. Sequential Tracking Number

ii. Description of the work to be performed

iii. Special Conditions (if applicable)

iv. Identification of all sub-contractors to be used (subject to County approval)

v. Submittal of Material Sheets (i.e. cut sheets, plans, permits, etc.) as applicable. Subject to County approval

vi. Liquidated damages provision (if applicable)

vii. Milestone Schedule and date of Completion

viii. Pertinent Attachments

i. Issuance by the County of a Purchase Order after the Task Authorization has been signed by both parties shall constitute the Notice to Proceed. The Contractor shall commence on-site work no later than ten (10) working days after receipt of a Purchase Order.

j. The CONTRACTOR may subcontract as required and comply with statutory requirements regarding payment to sub-contractors.

Advertised Date: Sunday, May 24, 2026 & Thursday, May 28, 2026

Procurement Analyst: Jovany Galarza Email: Jovany.Galarza2@osceola.org

Respond to: 1 Courthouse Square, Suite 3401, Kissimmee, Florida 34741 Phone: (407) 742-0900 Fax: (407) 742-0901

Title: Prequalification of Contractors for Continuing Parks, Conservation Areas, and Lake Management Activities on a Task Authorization

Page 8 of 41 Rev. 10.2025

k. The CONTRACTOR shall control and remain responsible for all work.

l. If, in the COUNTY’S opinion, the CONTRACTOR has been found to submit excessive pricing for any element of the task assigned which cannot be justified, the COUNTY may select an alternate CONTRACTOR for the work. If the CONTRACTOR has been found, in the COUNTY’S opinion, to submit excessive pricing for work elements that cannot adequately be justified on a repeated basis, the COUNTY reserves the right to suspend the CONTRACTOR from the pre-qualified list.

m. At the Project Manager’s sole discretion, CONTRACTORS may only have more than two active tasks assigned when the County’s Project Manager determines it to be in the best interest of the County.

Upon completion of work in its entirety, and inspection and approval of work has been performed by the County’s Project Manager or designee, the CONTRACTOR shall issue an invoice to the COUNTY’S Project Manager or designee.

n. All material and work must be in accordance with the latest Florida Department of Transportation Standards and the Osceola County Engineering Standards and Land Development Codes unless superseded by the project scope, bid documents, plans, or addenda.

o. Maintenance of Traffic shall be performed in accordance with FDOT standards and will be the responsibility of the Contractor.

p. Contractors that have three active tasks assigned and underway will be ineligible to submit a proposal on any additional tasks until at least one existing task is complete and fully accepted by the County.

H. Project Proposals/Estimates:

1. For each project, the Contractor must submit a complete written estimate prior to initiation of any work.

2. The written estimate must include the scope of work to be performed, estimated cost of labor, including estimated hours and positions, and a list of parts and materials to be used. The project requestor will evaluate the estimates and, if found acceptable, will provide written authorization in the form of a Purchase Order prior to the Contractor proceeding with the work.

3. No work is to be performed without a valid Purchase Order issued by Osceola County.

4. The County will not honor any unauthorized charges.

I. Permits:

1. The Contractor will be responsible to apply for and obtain all permits required to complete the assigned projects.

2. Charges for permit fees will be reimbursed at cost and shall not be marked up.

3. The Contractor must provide supporting documentation of all permit fee charges.

J. Travel Time Expenses: The Contractor’s time will start on the job site. Any travel time expenses to and from the job site will be borne by the Contractor and will not be reimbursed by the County.

K. Emergency Services:

1. Emergency Services are those services initiated during non-normal business hours and/or requiring priority response. Emergency

Service will be billed at the scheduled hourly rates plus emergency service multiplier. Planned or scheduled work during non-business hours will not be considered emergency service and shall be invoiced at the normal scheduled rates.

2. Normal Business Hours under this agreement are Monday through Friday, 0600 through 1800 hours, excluding published County holidays.

3. It is understood the awarded contractor(s) must have personnel available twenty-four (24) hours a day, seven (7) days a week throughout the term of the resulting agreement.

4. The Contractor(s) must maintain a 24-hour, 365 day answering service for incoming service calls. All service calls must be logged, and the log shall be submitted to Osceola County on a monthly basis.

5. Repeated failure to meet established response times will be considered as grounds for termination of the agreement.

L. Site Clean-up and Waste:

1. The Contractor will, at all times, keep the adjacent areas of the job site free from accumulation of waste materials or rubbish caused by their operations.

2. The Contractor must maintain a neat and clean workspace both during and after the performance of work. All trash will be removed from the site and deposited as appropriate.

Advertised Date: Sunday, May 24, 2026 & Thursday, May 28, 2026

Procurement Analyst: Jovany Galarza Email: Jovany.Galarza2@osceola.org

Respond to: 1 Courthouse Square, Suite 3401, Kissimmee, Florida 34741 Phone: (407) 742-0900 Fax: (407) 742-0901

Title: Prequalification of Contractors for Continuing Parks, Conservation Areas, and Lake Management Activities on a Task Authorization

Page 9 of 41 Rev. 10.2025

3. Any fireproofing, caulking or other materials that must be removed for the installation or performance of maintenance will be re-installed or repaired as appropriate.

4. Ensure that necessary markings are installed where appropriate to identify new circuits, cables, or equipment as applicable.

5. The Contractor will remove all waste materials and rubbish from and about the job site, as well as all tools, equipment, machinery, surplus supplies and materials, leaving the job site in a clean, ready to use condition.

6. The Contractor will not use trash receptacles on the County’s premises without authorization.

7. All waste materials associated with these services will be handled in accordance with all federal, state and local regulations.

Section III. General Instructions for Proposal Preparation and Delivery.

A. Requesting the Solicitation Document.

The RFP documents are available on-line at no charge via the Osceola County VendorLink site: https://vendorlink.osceola.org.

Register as a vendor to download the solicitation documents. You may also download the solicitation documents via the link located on the Procurement Services section page of www.osceola.org. Osceola County is not responsible for errors and omissions occurring in the transmission or downloading of any documents from these websites. In the event of any discrepancy between information on these websites and the hardcopy specifications, the terms of the hardcopy specifications shall prevail. For more information call the Procurement Services Office at (407) 742-0900. Important: The desire of Osceola

County to pursue proposals shall in no way obligate the County to compensate you for your efforts or to execute a contract with your firm.

B. On-Line Service Provider Disclaimer.

VendorLink has no affiliation with Osceola County other than as a service that facilitates communication between the County and its vendors. VendorLink is an independent entity and is not an agent or representative of the County. Communications to VendorLink do not constitute communications to the County.

C. Solicitation Documents from Third Party Providers.

The Osceola County Procurement Services Office and its service provider VendorLink are the only authorized sources of solicitation documents/forms. Solicitation documents/forms obtained from any other third-party source may contain an incomplete set of documents. Proposers using solicitation documents/forms obtained from any other third-party source are advised to contact the Osceola County Procurement Services Office to provide a contact name, mailing address, phone number, fax number, and email address to obtain a complete set of solicitation documents and to enable notification of required addenda. Reproduction of these documents without the express permission of Osceola County is prohibited.

D. Pre-Proposal Conference.

There will be no pre-proposal conference for this project.

IMPORTANT NOTE: It is imperative that all proposers have a clear understanding of the scope of services requirements. As such, the County reserves the right to schedule a mandatory or non-mandatory pre-proposal conference as applicable.

Therefore, in the event a mandatory pre-proposal conference is required and/or subsequently scheduled, attendance will be a pre-requisite for submitting a proposal; and proposals will only be accepted from those who are represented at a mandatory pre-proposal conference. Attendance at the pre-proposal conference will be evidenced by the proposer’s/representative’s signature on the attendance roster. In the event of a mandatory pre-proposal conference, the time, date, and location of the meeting will be noted in the released Addendum notifying such requirements. Please plan your travel time accordingly.

E. Interpretation and Questions.

All questions relating to this RFP document must be in writing and hand-delivered or delivered electronically through email or fax to the designated Procurement Services Office Representative no later than Thursday, June 4, 2026, at 12:00 PM Local

Time. Any interpretations, clarifications, or changes will be made in the form of written addenda issued by the Procurement

Advertised Date: Sunday, May 24, 2026 & Thursday, May 28, 2026

Procurement Analyst: Jovany Galarza Email: Jovany.Galarza2@osceola.org

Respond to: 1 Courthouse Square, Suite 3401, Kissimmee, Florida 34741 Phone: (407) 742-0900 Fax: (407) 742-0901

Title: Prequalification of Contractors for Continuing Parks, Conservation Areas, and Lake Management Activities on a Task Authorization

Page 10 of 41 Rev. 10.2025

Services Office Representative. Any oral communication will not be authoritative and will not be binding on the County. It is the sole responsibility of the proposer to contact the Procurement Services Office prior to submitting a proposal to ascertain if any addenda have been issued, to obtain all such addenda, and to return executed addenda with each proposal. Addenda will be available to all proposers on the Osceola County VendorLink site: https://vendorlink.osceola.org and via the link located on the Procurement Services section page at www.osceola.org.

F. Preparation and Format.

Proposals should be prepared in a clear and concise manner to meet the requirements of the RFP. Emphasis should concentrate on conformance to the RFP instructions, responsiveness to the requirements, as well as completeness and clarity of content.

G. Page Limitation.

Proposal packages shall be limited to no more than 30 PAGES, printed on a single side of paper, with a font no less than twelve

(12) point.

Note: Required attachments will not be counted in the 30-page limitation.

H. Completeness.

Proposals shall contain the information as required in this solicitation. Failure to submit all information as requested may result in a lowered evaluation score of the proposal. Proposals that are substantially incomplete or lack key information may be rejected by the County. The following list details the appropriate proposal format:

1. Selection dividers with tabs labeled. Tab “A” through Tab “F”, to identify each required criteria in Section V;

2. All attachments shall be placed under the appropriate tab for that sub-section.

3. Currently valid Certificates of Insurance; and Local Business Tax Receipt (formerly known as Occupational License) shall be placed under Tab “A” of your proposal.

I. Corporate Standing and Authorized Signatory.

The bidder or proposer must demonstrate that the company is in good standing and that the person signing this bid or proposal is authorized on behalf of the bidder or proposer to sign bids, proposals, negotiate and/or sign contracts, agreements, amendments and related documents to which the bidder/proposer will be duly bound. The bidder/proposer must provide a copy of the State Certificate of Good Standing/Articles of Incorporation listing the officers of the company. In addition to the aforementioned documents the Bidder/Proposer must include necessary information to verify the individual signing this proposal/bid and or any contract document has been authorized to bind the corporation. Examples include:

1. A copy of your Articles of Incorporation listing the approved signatories of the corporation

2. A copy of a resolution listing the members of staff as authorized signatories for the company.

3. A letter from a corporate officer listing the members of staff that are authorized signatories for the company.

J. Proposal Reproduction.

Please submit four (4) copies of the proposal package, one (1) unbound original and three (3) bound copies. The submittal

MUST also include a single USB Flash Drive containing the entire submittal formatted to be read with Microsoft® software products or Adobe® PDF software.

K. Proposal Submittal and Delivery.

Sealed proposals must be received and date stamped in the Osceola County Procurement Services Office by the specified

Tuesday, June 23, 2026 at 2:00 PM local time deadline. Proposals received after the stated date and time will not be accepted and will be returned unopened. No exceptions will be made. Proposals shall be submitted and delivered to the address below in a sealed, opaque envelope or packaging material, plainly marked on the outside with the following:

Advertised Date: Sunday, May 24, 2026 & Thursday, May 28, 2026

Procurement Analyst: Jovany Galarza Email: Jovany.Galarza2@osceola.org

Respond to: 1 Courthouse Square, Suite 3401, Kissimmee, Florida 34741 Phone: (407) 742-0900 Fax: (407) 742-0901

Title: Prequalification of Contractors for Continuing Parks, Conservation Areas, and Lake Management Activities on a Task Authorization

Page 11 of 41 Rev. 10.2025

Osceola County Procurement Services Office

1 Courthouse Square, Suite 3401

Kissimmee, Florida 34741

RE: Solicitation RFP-26-15883-JG

Solicitation Title: Prequalification of Contractors for Continuing Parks, Conservation Areas, and Lake Management

Activities on a Task Authorization Basis

Date and time proposal: Tuesday, June 23, 2026, at 2:00 PM Local Time

Attention: Jovany Galarza, Procurement Analyst III

For your convenience, Attachment “M” has been provided to properly identify and affix to your RFP response.

L. Improper Identification and Timeliness.

The County is not responsible for the failure of a proposer or the proposer’s agent to submit responses in a timely manner or for a proposal that is not properly addressed or identified. Proposal delivery by electronic means, such as facsimile and e-mail, is not allowed.

M. Public Opening of Proposals.

Proposals will be announced publicly in the Procurement Services Office on the above appointed date and time or as soon thereafter as possible. Only the names of the respondents will be announced. All other information will be subject to Florida’s

Open Government Laws to Public Contracting.

N. Withdrawal of Proposals.

Proposals may not be withdrawn for a period of one hundred eighty days (180) days after the public opening date.

O. Ownership of Documents.

All documents resulting from this RFP solicitation shall become the sole property of Osceola County.

Section IV. Proposal Schedule.

Tentative Schedule

Task Date

RFP Released to General Public Sunday, May 24, 2026

RFP Pre-Proposal Meeting (if applicable) NA

Deadline for Questions by Interested Parties Thursday, June 4, 2026

Proposal Due Date and Opening Sunday, May 24, 2026

Evaluation and Selection TBD

Board of County Commissioners or County Manager’s Approval of Contracts TBD

Advertised Date: Sunday, May 24, 2026 & Thursday, May 28, 2026

Procurement Analyst: Jovany Galarza Email: Jovany.Galarza2@osceola.org

Respond to: 1 Courthouse Square, Suite 3401, Kissimmee, Florida 34741 Phone: (407) 742-0900 Fax: (407) 742-0901

Title: Prequalification of Contractors for Continuing Parks, Conservation Areas, and Lake Management Activities on a Task Authorization

Page 12 of 41 Rev. 10.2025

Section V. Proposal Response, Criteria, and Evaluation Point Values.

Evaluation Criteria

Category Points

A. Firm Qualifications and Experience 40

B. Similar Projects 30

C. Project Approach 25

D. Acceptance of Proposal Terms and Conditions (Attachment F) 5

F. Additional Information 0

Total Points 100

A. Firm Qualifications and Experience – Tab “A” (40 Points).

1. Letter of Transmittal. Provide a letter of transmittal, no longer than two (2) pages, signed by an authorized representative of the proposer, including a brief description of your firm’s location, organization structure, and philosophy. (This section is not included in the overall proposal 30-page count.)

2. Individuals and Qualifications. Identify and include qualifications of specific individuals to be assigned to the project

(include names, contact information, and resumes) and specify which services the individuals will provide to Osceola

County.

3. Sub-Contractors. Proposers must list any sub-contractors that shall be used to accomplish the scope of services on the

Proposed Schedule of Subcontractor Participation Form (Attachment “G”). If no subcontractors are going to be used, check the box for Subcontractors will not be utilized for this project at the top of the form.

4. Litigation. Please list any past and/or pending litigation or disputes relating to the work described herein that your firm has been involved in within the last five (5) years. The list shall include each project name and the nature of the litigation.

5. Financial Information. Provide an official letter from the proposer’s financial institution detailing the financial status of the proposer. The letter shall include a contact name, address, phone number, and fax number. The failure to produce financial requirements may be grounds for disqualification of your offer.

6. Insurance Certificates. Provide copies of your current liability and workers’ compensation Certificates of Insurance. The successful offeror will be required to provide Certificate(s) of Insurance evidencing coverage as required in Attachment

“B” within five (5) business days of the notification of intent to award. Note: Policies other than Workers’ Compensation shall be issued only by companies authorized to conduct business in the State of Florida, with active certificates of authority issued by the State of Florida, Department of Insurance.

7. Corporate Standing and Authorized Signatories. Proposers must provide a copy of the State Certificate of good standing listing the officers of the company. If the signatory is not one of the officers listed on the State Certificate, the bidder/proposer must complete the Articles of Incorporation / Corporate Documents Form (Attachment “I”) or provide one of the forms of evidence of Signatory Authority listed in Section III, I Corporate Standing and Authorized Signatories.

8. Public Entity Crimes. Proposers must complete the Public Entity Crimes Statement (Attachment “C”) and have it notarized.

9. Conflict of Interest. Proposers must provide disclosure of any potential conflict of interest due to any other clients, contracts, or property interests for this project only. Complete the Conflict of Interest Statement (Attachment “D”) and have it notarized certifying that no member of your firm ownership, management, or staff has a vested interest in any aspect of this solicitation or any department within the Osceola County Government.

10. Local Business Tax Receipt (formerly Occupational License). Provide a copy of your Local Business Tax Receipt. Osceola

Advertised Date: Sunday, May 24, 2026 & Thursday, May 28, 2026

Procurement Analyst: Jovany Galarza Email: Jovany.Galarza2@osceola.org

Respond to: 1 Courthouse Square, Suite 3401, Kissimmee, Florida 34741 Phone: (407) 742-0900 Fax: (407) 742-0901

Title: Prequalification of Contractors for Continuing Parks, Conservation Areas, and Lake Management Activities on a Task Authorization

Page 13 of 41 Rev. 10.2025

County requires a Local Business Tax Receipt (formerly Occupational License) be held by all its contractors. Please contact the Tax Collector/Local Business Tax Receipt Office directly for information concerning this requirement at (407) 742-

4000. In accordance with section 205.065, Florida Statutes, a current Department of Professional Regulation certificate may be provided in lieu of an Osceola Local Business Tax Receipt, with a copy of the corresponding Occupational License of the home state, county, or city.

11. IRS W-9 Form. Vendors that have not done business with the County or have not provided an updated W-9 Form within the past two (2) years, must complete IRS Form W-9, Request for Taxpayer Identification Number and Certification

(Attachment “K”) and submit with the proposal.

B. Similar Projects – Tab “B” (30 Points). To demonstrate experience and success in conducting similar work, the proposer shall provide a minimum of three (3) references of similar size projects in similar circumstances with appropriate reference information, concentrating only on those projects completed within the last two (2) years or currently underway by the proposer’s firm, as follows:

1. Client name, address, phone, fax number and email address;

2. Description of all services provided;

3. Performance period; and,

4. Total annual amount of contract.

Describe any significant or unique awards received or accomplishments made in previous, similar projects.

NOTE: Please do not include projects completed or currently underway with Osceola County Government.

C. Project Approach – Tab “C” (25 Points).

1. State your firm’s technical approach to the project and the interpretation of the scope of services required.

2. Define the adequacy of resources, including personnel, labor, equipment and supply resources, and other requirements to provide the requested services.

3. Provide a clear statement of the specific services and tasks to be performed. Include information concerning each task and staff committed to accomplish each task.

4. Provide an implementation schedule for proposed services including any management and planning strategies.

5. Provide information regarding any proposed innovative concepts that may enhance the value and quality of the services to be performed.

D. Acceptance of Tems and Conditions – Tab “D” (5 Points). The Price Proposal and Acceptance of Proposal Terms and

Conditions Certification, Attachment “F”, shall be completed and included in Tab D. An authorized signatory must sign attesting to knowledge of scope of services, committing to the prices as offered, and acceptance of the terms and conditions.

This form must be notarized. As stewards of public funds, the County maintains all adopted budgetary…